HomeMy WebLinkAboutAGENDA REPORT 1998 0304 CC REG ITEM 11E�ro j
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CrN OF MOORPARK, CALIFORNIA
City Council Meeting
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AGENDA REPORT
C ='='Y OF MOORPARK
TO: The Honorable City Council
FROM: Kenneth C. Gilbert, Director of Public Works
DATE: February 23, 1998 (CC Meeting: 3 -4 -98)
SUBJECT: Approval of Request to Participate in the Funding of Consultant Costs
Related to the Development of the Calleguas Creek Watershed Management
Plan
Background
In recent years the Ventura County Flood Control District (VCFCD) has guided efforts related
to the development and implementation of a Master Plan for the Calleguas Creek Watershed.
Initial efforts involved a series of meetings between all of the various stakeholders which would
or could be affected by such a plan. These stakeholders not only included public agencies (cities,
sanitary districts, etc.), but also included a large number of private interests (agricultural
industry, environmental advocacy groups, etc). The mission of that group was to identify
perceived problems and potential solutions. The group completed its task with the formulation
of a set of goals and objectives, the most important of which was the actual development and
implementation of a Watershed Management Plan. In more recent months, a number of the
public agencies stakeholders, lead by the VCFCD, have initiated efforts necessary to formulate
this Management Plan.
Discussion
A. Re uest
Attached as Exhibit 1 is a letter from Supervisor Mikels to Mayor Hunter, dated November
14, 1397, requesting that the City of Moorpark share in the cost of retaining a consultant
to manage the efforts necessary to prepare the Calleguas Creek Watershed Management
Plan. The requested City's share of these costs is $2,500.
unshed 0 0 LL I ` , 1.
Watershed Master Plan
March 4, 1998
Page 2
B. Justification for City Participation
City staff has expressed some concerns to staff members of the VCFCD, as well as to
Supervisor Mikels' office, regarding the equity of the City of Moorpark's participation in
these costs, and /or the City's participation to the same degree as other agencies. Those
concerns are, to some degree, addressed as follows:
I. Public / Private -- Why not require some of the private sector stakeholers to
participate in these costs? The responsibility for the development of the Management
Plan lies with the public sector. When the plan has been completed, it will provide
numerous governmental agencies at all levels, with a valuable tool to assist in
analyzing problems and setting policies in a number of areas. Financial involvement
by the private sector would normally be restricted to certain efforts related to the
implementation of the plan, such as permit fees, etc.
2. Publicly -Owned Treatment Works (POTWs] -- The other three cities in the
watershed (Camarillo, Thousand Oaks and Simi Valley) own sewer treatment facilities.
It would appear, therefore, that those cities should pay a higher share of the requested
costs. The City of Camarillo, the City of Simi Valley, the City of Thousand Oaks,
Waterworks District No. 1, Camrosa Water District, Calleguas Municipal Water
District and others, have and are already participating in the cost of a several hundred
thousand dollar "Characterization Study." This study will play an important role in
the overall Watershed Management Plan. The subject request for funding from the
four cities is based on other factors, as explained below.
3. Participation by Others -- Who else is participating in these costs and to what
degree? Some or all of the funding for this effort is described as follows:
• Regional Water Quality Control Board $10,000
• Coastal Conservancy $10,000
• County of Ventura (including, County, $10,000
VCFCD & Waterworks District No. 1)
• Four cities
- Simi Valley $2,500
- Thousand Oaks $2,500
- Camarillo $2,500
- Moorpark $2,500
$10. 000
wtshed
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Watershed Master Plan
March 4, 1998
Page 3
4. Economic Development -- Can you name any other benefits to justify City
participation in these costs? When completed, the Calleguas Creels Watershed
Management Plan will be a valuable tool which will be used by both the public sector
policy makers as well as the private sector business community. It will have a number
of useful applications and benefits and will provide answers to a number of now
unresolved questions regarding land use, development, resources and regulations. As
such it will remove certain obstacles and/or provide certain incentives for economic
development within the cities in the watershed.
C. Phase 2 Efforts
The City Council is advised that the requested funds are for Phase I of the program and
that there may be one or more future requests for Phase 2 funding.
RECOMMENDATION
Staff recommends that City Council authorize payment of $2,500 to the Ventura County Flood
Control District (VCFCD) as the City's share of the cost to retain a consultant to administer the
development of the Calleguas Creek Watershed Management Plan.
Wtshed () ()()ISM
BOARD OF SUPERVISORS
COUNTY OF VENTURA
3855 -F ALAMO STREET
SIMI VALLEY, CALIFORNIA 93063
November 14, 1997
Mr. Patrick Hunter, Mayor
City of Moorpark
799 Moorpark Road
Moorpark, CA 93021
Dear Pa &
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1 01
Nov
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MEMBERS OF THE BOARD
JOHN K. FLYNN
Chair
SUSAN K. LACEY
FRANK SCHILLO
KATHY I. LONG
JUDY MIKELS
U'` JUDY MIKELS
SUPERVISOR, FOURTH DISTRICT
(805) 582 -8010
FAX: (805) 582 -8055
INTERNAL MAIL: L #5910
WEB Site: http : / /www.ventur,a.org /mikels.htm
The City of Moorpark has been an active member in the Calleguas Creek Watershed
Management Plan effort since its inception. Your city's attendance at the Stakeholders'
Meetings as well as individual subcommittee meetings has provided much needed technical
expertise.
We all agree that development of a watershed plan of this magnitude is an ambitious task.
In order to maintain the necessary momentum to complete this Plan, the Steering
Committee believes it has become imperative that we hire a part-time Program Manager to
oversee schedules for committee meetings, product deliverables and the drafting of the
final document. A subcommittee was formed to develop the key duties, by phase, and
required budget (attached). One responsibility of the Program Manager would be the
development of new revenue sources for phase two and the final report.
Through a recent grant opportunity, the Los Angeles Regional Water Quality Control
Board has received $10,000 to be used for a watershed coordinator. The County of
Ventura has matched that grant with an additional $10,000. It is proposed that each of the
four cities in the watershed support the first phase through contributions of $2,500 each,
with consideration for the second phase possible.
As Chair of the Calleguas Creek Watershed Management Plan effort, I urge the City of
Moorpark to help bring a Program Manager on board. If I can answer any questions for
you or your Council regarding this matter, please let me know.
Thank you again for your on -going interest and support.
Fourth District
()Obl s ,
MEMORANDUM
October 17, 1997
TO: Calleguas Creek Watershed Management Committee
FROM: Catherine Tyrrell (�-M,Q,,_-
RE: Recommendations on Program Management Duties
Recognizing the need to identify more explicitly the costs of hiring a program manager
and the duties we expect to be performed, the Steering Committee asked several
Committee members to develop information an these items for the November agenda.
Attached is a scope of work (by phase) for your consideration. Phase Two and Three
will need to be rescoped as we complete Phase One.
Also, we recommend that funds raised for hiring the program manager be "housed"
with the Calleguas Water District in a special trust account.
Thanks!
Calleguas Creek Watershed Program Manager - Key Duties by Phase
.
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Calleguas Creek Watershed Program Manager - Key Duties by Phase
Phase One January 1998 - June 1998 (6 months)
1) Coordination and staffing of Watershed Management and Steering Committees
Set calendar of events, prepare agendas and meeting minutes, maintain malling
list. Meet with steering committee and watershed management committee on a
quarterly basis. Refine committee work timeline and develop agreement from
each committee on what they will accomplish within 18 months.
Budget: $6000 (+ $2000 admin support)(+ $1600 misc. expenses)
2) Preparation of detailed watershed plan outline and early action plan
Working with the various responsible committees, bring to the Watershed
Council for approval by March, 1998, a detailed outline and draft introductory
chapter describing the watershed plan. Assist the committees in honing down
to the key issues that must be addressed - describe these clearly.
Assist the various responsible committees in developing early action
recommendations to bring to the Watershed Committee for approval by June,
1998. Prepare the report, the Calleguas Creek Watershed Early Action Plan,
based on the adopted plan within one month of the Committee's action.
Budget: $18,000
3) Publishing of a quarterly newletter
Work with the Public Outreach Committee to develop format and edit two
newsletters, the first by February 1998, the second by May, 1998.
Budget: $1200 (+ $5000 for printing and mailing)
4) Raising Funds for Ongoing Activiities
Assist in preparing grant proposals and fund raising locally for Phase Two.
Budget: $1200
00016 N,
Total Phase One Budget : $28,400 staff time
6,600 supplies /printing /mailing expenses
$35,000
Phase Two July 1998 - June 1999 ( 12 months)
1) Coordination and staffing of Watershed Management and Steering Committees
Set calendar of events, prepare agendas and meeting minutes, maintain mailing
list. Meet with steering committee and watershed management committee on a
quarterly basis. Meet with other subcommittees once each.
Budget: $12,000 (+ $4000 admin support)( +$3200 misc. expenses)
2) Coordination of a State of the Watershed Conference
At a time during the year to be determined (and working with the steering
committee), organize, contact speakers, prepare announcement, for a one day
State of the Watershed Conference. Prepare background materials on the
"facts" about the watershed_
Budget: $6,000
3) Preparation of Issue Papers
Assist each committee in developing an issue paper (s) in a standara format
presenting a clear description of problems and possible solutions. Issue papers
will serve as first drafts of watershed plans, but will include a full range of
alternative actions to address problems identified. Prepare an analysis of the
1. synergy' between committee recommendations for steering committee and
Watershed Committee discussion.
Budget: $24,000
4) Facilitate and Report on Implementation of Early Actions
Budget: $2,400
000ISS
5) Publishing of a Quarterly newletter
Work with the Public Outreach Committee to develop format and edit four
quarterly newsletters.
Budget: $2400 (+ $5000 for printing and mailing)
6) Raising Funds for Ongoing Activiities
Assist in preparing grant proposals and fund raising locally for Phase Three.
Budget- $2400
Total Phase Two Budget $53,200
Expenses 8,200 _
$61,400
Phase Three July 1999 - June 2000 ( 12 inonths)
1) Coordination and staffing of Watershed Management and Steering Committees
Set calendar of events, prepare agendas and meeting minutes, maintain mailing
list. Meet with steering committee and watershed management committee on a
quarterly basis. Meet with other subcommittees once each.
Budget: $12,000 (+ $4000 admin support)( +$3200 misc. expenses)
2) Preparation of Draft Plan
Assist each committee in drafting a chapter of the Watershed Plan. Prepare an
analysis of the "synergy" between chapters for steering committee and
Watershed Committee discussion. Prepare final introductory chapter that
presents the watershed "facts ", and get by -in from all the committees.
Budget: $30,000
31 Coordination of a Public Workshop on the Draft Watershed Plan
At a time during the year to be determined, (and working with the steering
committee), organize, contact speakers, prepare announcement, for a one day
3
. ;
workshop on the draft Plan.
Budget: $6,000
4) Facilitate and Report on Implementation of Early Actions
Budget: $2,400
5) Publishing of a quarterly newletter
Work with the Public Outreach Committee to develop format and edit four
quarterly newsletters.
Budget: $2400 (+ $5000 for printing and mailing)
Total Phase Three Budget $56,800
Expenses 8,200
$65,000
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