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The Honorable City Council
FROM: Kenneth C. Gilbert, Director of Public Works��/
DATE: March 9, 1998 (CC Meeting: 3- 18 -98)
SUBJECT: Consider Resolution No. 98- Amending the FY 1997/98 Budget to
Provide Funds for the City's Share of Certain Costs Related to the
Development of the Calleguas Creek Watershed Management Plan
On March 4, 1998, the City Council considered this request for City participation in certain costs
being shared by a number of public agencies, related to the development of the Calleguas Creek
Watershed Management Plan. That report failed to recommend a funding source or request an
appropriation for the requested funds, and the matter was continued. Attached to this report is
a draft Resolution recommending approval of a budget amendment funding these costs ($2,5601
from the General Fund Reserve.
Discussion
A. History
In recent years the Ventura County Flood Control District (VCFCD) has guided efforts
related to the development and implementation of a Master Plan for the Calleguas Creek
Watershed. Initial efforts involved a series of meetings between all of the various
stakeholders which would or could be affected by such a plan. These stakeholders not only
included public agencies (cities, sanitary districts, etc.), but also included a large number
of private interests (agricultural industry, environmental advocacy groups, etc). The
mission of that group was to identify perceived problems and potential solutions. The
group completed its task with the formulation of a set of goals and objectives -- the most
important of which was the need to proceed with the development and implementation of
a Watershed Management Plan. In more recent months, a number of public and private
entities, led by the Supervisor Mikels' Office, have initiated efforts necessary to formulate
this Management Plan.
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Watershed Master Plan
March 18, 1998
Page 2
B. Request
Attached as Exhibit i is a letter from Supervisor Mikels to Mayor Hunter, dated November
14, 1997, requesting that the City of Moorpark share in the cost of retaining a consultant
to manage the efforts necessary to prepare the Calleguas Creek Watershed Management
Plan. The requested City's share of these costs is $2,500.
C. Justification for City Participation
City staff has expressed some concerns to staff members of the VCFCD, as well as to
Supervisor Mikels' office, regarding the equity of the City of Moorpark's participation in
these costs, and/or the City's participation to the same degree as other agencies. Those
concerns are, to some degree, addressed as follows:
1. Public / Private -- Why not require some of the private sector stakeholders to
participate in these costs? Although Phase I funding is coming from the public sector
entities listed below, it is the intent of Supervisor Mikels' Office to seek and obtain
funding for a portion of Phase 2 costs from a number of private sector stakeholders.
2. Publicly -Owned Treatment Works [POTWsj -- The other three cities in the
watershed (Camarillo, Thousand Oaks and Simi Valley) own sewer treatment facilities.
It would appear, therefore, that those cities should pay a higher share of the requested
costs. The City of Camarillo, the City of Simi Valley, the City of Thousand Oaks,
Waterworks District No. 1, Camrosa Water District, Calleguas Municipal Water
District and others, have and are already participating in the cost of a several hundred
thousand dollar "Characterization Study." This study will play an important role in
the overall Watershed Management Plan. The subject request for funding from the
four cities is based on other factors, as explained below.
3. Economic Development -- Can you name any other benefits to justify City
participation in these costs? When completed, the Calleguas Creek Watershed
Management Plan will be a valuable tool which will be used by both the public sector
policy makers as well as the private sector business community. It will have a number
of useful applications and benefits and will provide answers to a number of now
unresolved questions regarding land use, development, resources and regulations. As
such it will remove certain obstacles and /or provide certain incentives for economic
development within the cities in the watershed.
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Watershed Master Plan
March 18, 1938
Page 3
4. participation by Others -- Who else is participating in these costs and to what
degree? Some or all of the funding for this effort is described as follows:
• Reg. Water (duality Control Board
• Coastal Conservancy
• County of Ventura (including, County,
VCFCD & WWD No. 1)
• Private Sector Stakeholders
• Four Cities
Simi Valley
Thousand Oaks
- Camarillo
Moorpark
Total
D. Lead Agency
Phase I Phase 2 Total
$ 5,000 $ 5,000 $10,000
$ 5,000 $ 5,000 $10,000
$10,000
0
$ 2,500
$ 2,500
$ 2,500
25
$30,000
* Undetermined
The agency responsible for administering the consultant contract for subject services, is the
Calleguas Municipal Water District. It has been requested that the City share of these costs
be forwarded to that agency.
E. Phase 2 Efforts
The City Council is advised that the requested funds are for Phase 1 of the program and
that there may be one or more future requests for Phase 2 funding.
F. Funding Source
When completed, the Calleguas Creek Watershed Management Plan will be a resource
which will benefit a great number of stakeholders in both the public and private sectors,
by providing a comprehensive analysis of the watershed, its resources and limitations, as
well as mechanisms designed to preserve and protect those resources. In Moorpark this
document will be used as a resource in the formulation of both broad policies and site
specific decisions in the areas of land use planning, land development and economic
development. For these reasons, it is recommended that the subject costs be funded by the
General Fund. In that the Public Works Director has been and will be the City's contact
person regarding these efforts, it is recommended that these expenses be charged to the to
Department 800: Public Works Administration.
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Watershed Master Plan
March 18, 1998
Page 4
RECOMMENDATION (Roll Call Vote)
Staff recommends that City Council take the following actions:
Approve City funding, in the amount of $2,500, for the City's share of consultant costs
related to the development of the Calleguas Creek Management Plan.
2. Direct staff to forward a check in said amount to the lead agency for this project -- the
Calleguas Municipal Water District -- to be placed into a special account [Account # 70111
established for this project.
3. Adopt the Resolution No. 98 -_ appropriating funds in said amount from the General
Fund and amending the FY 1997/98 Budget for Department 800 -- Public Works
Administration, to show said expenditure.
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RESOLUTION NO. 98 - xxxx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MOORPARK, CALIFORNIA, AMENDING THE FISCAL
YEAR 1997/98 BUDGET TO PROVIDE FUNDING FOR
THE DEVELOPMENT OF THE CALLEGUAS CREEK
WATERSHED MANAGEMENT PLAN [FUND 1001
WHEREAS, on June 18, 1997, the City Council adopted the Budget for Fiscal Year
1997/98; and,
WHEREAS, a staff report has been presented to the City Council requesting an amendment
to the budget to fund certain additional unforseen costs; and,
WHEREAS, Exhibit "A," attached hereto and made a part hereof, describes said budget
amendment and its resultant impacts to the budget line item(s).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK,
CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That a Budget amendment for an aggregate increased amount of $2,500,
as more particularly described in Exhibit "A," is hereby approved.
PASSED AND ADOPTED this 18th day of March, 1998.
Patrick Hunter, Mayor
ATTESTED:
Debbie Traffenstedt, City Clerk
000106—
Resolution No. 98 - xxxx
Exhibit "A"
SUPPLEMENTAL APPROPRIATIONS BY ACCOUNT NUMBER
00 0 e
DEPARTMENT/
ACCOUNT
CURRENT
SUPPLEMENTAL
REVISED
LINE ITEM
NUMBER
APPROPRIATION
APPROPRIATION/
APPROPRIATION
(REDUCTION)
Public Works
100.800.0000.000.9191
$0
$2,500
$2,500
Professional
Services
TOTALS:
$0
$2,500
1 $2,500
00 0 e