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HomeMy WebLinkAboutAGENDA REPORT 1998 0415 CC REG ITEM 11CITEM 11606 CITY OF MOORPARK CALIFORNIA City Council Meeting of 1993 AGENDA REPORT C Z TY O F MOORPARK ACTION: A p o r 0 V e d TO: The Honorable City Council BY: FROM: Kenneth C. Gilbert, Director of Public Works DATE: April 3, 1998 (Council Meeting 4- 15 -98) SUBJECT: Consider Revisions to Contract for Engineering Services OVERVIEW This presents a request for an increase in the rates to be charged for Engineering Services. DISCUSSION A. Background: In March of 1991 the City entered into an Agreement for City Engineering Services with Charles Abbott Associates. B. Retainer 1. Agreement: Paragraphs A & B of Section I of the Agreement provide for an automatic adjustment (not to exceed 7 %) to the retainer for City Engineer and Traffic Engineering Services, to occur each November 1 based upon the change in the Consumer Price Index. 2. Last Adjustment: The last time the amounts of the Retainers were adjusted was in November of 1995. That adjustment was based upon a prior increase in the CPI for the period ending August 1995. 3. Prior Consideration: In October of 1996 the City received a request from the consultant City Engineer for an adjustment to the retainer amount as well as the rates for engineering services. That request was denied due to the fact that staff and the consultant were in the process of reviewing a number of program costs and alternatives. 4. Reconsideration: The above mentioned review did not produce any recommended changes to the scope or method of the delivery of City Engineering Services. It is appropriate, therefore, for the City Council to consider a more recent request from the City Engineer for an adjustment to both the retainers and the rates for engineering services. engfee98 0 Ce 0 Rates for Engineering Services April 15, 1998 Page 2 5. CPI Increase: There has been a 5.2% increase in the CPI [ "U. S. City Average for All Urban Consumers All Items Indexes "] during the period between August 1995 and August 1997. Using this 5.2% inflation factor, changes to the existing amounts for the Engineering retainers are summarized as follows: Current Revised Amount ($) Service Amount (S) Effective 5 -1 -98 City Engineer 2,432 2,558 Traffic Engineer 383 403 6. No Action Required: As stated above, no action is required by the City Council to implement this change to the amount of the retainers. 7. Effective Date: Absent specific action to disapprove the above described "automatic" increase to the Engineering retainers, the above increase will become effective on May 1, 1998. C. Request for Adjustment to Rates for Services 1. Agreement: The Agreement for Engineering Services also states that the City may consider a request for a Cost - of- Living Adjustment to the hourly rates charged for Engineering Services. Such an adjustment, if made, is normally effective November 1 of each year, based on a request which received by September 15 of that year. 2. Last Adjustment: Like the retainers, the last time the rates for services were adjusted was in November of 1995. That adjustment too was based upon a prior increase in the CPI for the period ending August 1995. 3. Request for Increase: Attached as Exhibit 1 is a request (3- 23 -98) for an increase in the rates for engineering services. As discussed above, although this matter was considered and denied in October of 1996, the conditions have now changed and it is now appropriate to consider the request. 4. Revised Rates: Using the 5.2% increase in the CPI discussed above, the adjusted rates for services are set forth in the request attached as Exhibit 1. engf ee98 00tub(i Rates for Engineering Services April 15, 1998 Page 3 7. Effective Date: The proposed effective date for this change to the rates for engineering services is May 1, 1998. RECOMMENDATION Staff recommends that the City Council approve a 5.2% increase in the rates for Engineering Services to be made effective May 1, 1998. engfee98 CAAAA; March 23, 1998 CHARLES ABBOTT ASSOCIATES, INC. Steven Kueny, City Manager City of Moorpark 799 Moorpark Ave. Moorpark CA, 93021 Dear Steve, _4 . � 9A, ���AA As outlined by provisions in our contract for Engineering Services to the City of Moorpark dated March 1, 1991, we will be moderately increasing our retainer fees and fee rates to keep pace with current consumer trends. The proposed increase will be 5.2% as dictated by our current agreement and the Consumer Price Index for the period August 1995 through August 1997 and will take effect May 1, 1998. The increase covers a two year period because the City did not allow an adjustment for 1997. Attached is an itemization of the contract categories showing the related fees and hourly rates which will be changing. We look forward to being of service to the community of Moorpark in the coming year and I would be happy to answer any questions you might have concerning these increases. co: Engineering fees cc: Nelson Miller Ken Gilbert Charles Abbott Shellie Forrest () () U U %`N MANAGEMENT AND ENGINEERING PROFESSIONALS 371 Van Ness Way • Suite 200 • Torrance, CA 90501 • (310) 212 -5778 • FAX (310) 212 -0993 • EMAIL INFO @ caa- ONLINE.COM Offices in Apple Valley, Bellflower, Camarillo, Diamond Bar, Hidden Hills, Laguna Niguel, Mission Viejo, Moorpark, Palos Verdes Estates, Rancho Palos Verdes, Riverside, Twentynine Palms, Yucca Valley and Yucaipa printed on recycled paper CHARLES ABBOTT ASSOCIATES, INC. II Itemization of Contract Duties & Related Cost Increases II Service Item Fee/Hourly Rate Fee/Hourly Rate I. A. General Services $2,432 per month $2,558 per month Retainer I.B. Traffic Engineering $383 per month $403 per month Retainer I.C. Plan and Map Checking See Exhibit B for Hourly See Exhibit B for Proposed Rates (attached) Hourly Rates (attached) I.D. Land Development See Exhibit B for Hourly See Exhibit B for Proposed Review Rates (attached) Hourly Rates (attached) I.E. Encroachment Permits See Exhibit B for Hourly See Exhibit B for Proposed Rates (attached) Hourly Rates (attached) I.F. Land Development See Exhibit B for Hourly See Exhibit B for Proposed Inspection Rates (attached) Hourly Rates (attached) I.G. C.I.P. Projects/Misc. See Exhibit B for Hourly See Exhibit B for Proposed Projects Rates (attached) Hourly Rates (attached) I.H. Services by Others See Exhibit B for Hourly See Exhibit B for Proposed Rates (attached) Hourly Rates (attached) I.I. The proposed increase of hourly rates for services provided for in paragraphs C, D, E, F, G and H of the CAA/City Agreement for City Engineering services are shown in the attached Exhibit B. 2 () GibU" CHARLES ABBOTT ASSOCIATES, INC. EXHIBIT "B" Hourly Rates Personnel Services Exisiting Rate CPI Multiplier Aug 95 - Aug 97 Proposed New Rate Principal $123 0.052 $129 Project Supervisor (1) $98 0.052 $103 Project Manager $86 0.052 $90 Senior Engineer (2) $93 0.052 $98 Traffic Engineer $81 0.052 $85 Civil Engineer $81 0.052 $85 Associate Civil Engineer $71 0.052 $75 Assistant Civil Engineer $58 0.052 $61 Designer $68 0.052 $72 Senior Draftsman $47 0.052 $49 Draftsman $37 0.052 $39 Engineering Tech. $39 0.052 $41 Construction Administrator $93 0.052 $98 Construction Inspector $59 0.052 $62 Building Official $81 0.052 $85 Senior Building Inspector $65 0.052 $68 Building Inspector $56 0.052 $59 Permit Technican $49 0.052 $52 2- Person Survey Crew $153 0.052 $161 3- Person Survey Crew $192 0.052 $202 Secretarial/Word Processing $34 0.052 $36 (1) Don Winslow (2) Dirk Lovett, Assistant City Engineer Effective 5/1/98 3 00t 1-34 HELP CUT THE FEDERAL DEFICIT: If you no longer need this mailer; cross out your mailing address, write return to sender on front, and deposit in the mail. ****************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** CONSUMER PRICE INDEXES PACIFIC CITIES AND U. S. CITY AVERAGE 160.8+ 152.9- 7.9 152.9= -051 756+ MONTHLY DATA U. S. City Average ............. (1967 - 100).. .. .. Lou Angeles- Anaheim - Riverside.. (1967 -100). •:.... San Francisco-Oakland-San Jose. (1967 - 100) ................ ALL ITEMS INDEXES (1982 -84 -100 unless otherwise noted) AUGUST 1996 INDEXES AUG. JUL 1995 199 152.9 157.0 458.0 470.4 154.4 157.6 456.3 465.5 151.5 155.5 465.8 479.3 ALL URBAN CONSUMERS PERCENT C CHANGE Year 1 1 Month e ending e ending West ...... • • ......... 153.7 157.9 158.0 2.9 2.8 0.1 (Dec. 1977- 100)........ 248.4 255.3 255.4 - - - West - A .• X • ........ 154.1 158.0 158.1 2.6 2.6 0.1 (Dec.1977- 100)........ 251.3 257.7 257.8 - - - West - C •• • • ........ 157.0 162.4 162.6 3.6 3.6 0.1 (Dec.1977- 100)........ 243.5 252.0 252.2 - - - URBAN WAGE EARNERS AND CLERICAL WORKERS PERCENT CHANGE Year 1 Month INDEXES ending ending AUG. JULY AUG. JULY AUG. AUG. 1995 1996 1996 1996 1996 1996 150.2 154.3 154.5 2.9 2.9 0.1 447.4 459.7 460.2 - - - 149.2 152.3 151.9 2.0 1.8 -0.3 440.8 450.1 449.0 - - - 149.3 153.4 153.0 2.7 2.5 -0.3 454.6 467.0 465.9 - - - 150.7 154.9 154.9 2.9 2.8 0.0 242.4 249.2 249.2 - - - 149.6 153.4 153.4 2.6 2.5 0.0 242.2 248.4 248.3 - - - 153.9 159.3 159.5 3.6 3.6 0.1 237.4 245.6 246.0 - - - Size classes: A - 1,250,000 and over, B - Not available for West, C - 50,000 to 330,000, D'- Not available for West. Release date September 13, 1996. For more information call (415) 975 -4350. CPI 24 hour hotline numbers for the pacific cities are as follows: Anchorage (907) 271 -2770 Los Angeles Honolulu (808) 541 -2808 Portland (310) 235 -6884 San Diego (619) 557 -6538 Seattle (206) 553 -0645 (503) 231 -2045 San Francisco (415) 975 -4406 URBAN WAGE EARNERS AND CLERICAL WORKERS PERCENT CHANGE Year 1 Month INDEXES ending ending AUG. JULY AUG. JULY AUG. AUG. 1995 1996 1996 1996 1996 1996 150.2 154.3 154.5 2.9 2.9 0.1 447.4 459.7 460.2 - - - 149.2 152.3 151.9 2.0 1.8 -0.3 440.8 450.1 449.0 - - - 149.3 153.4 153.0 2.7 2.5 -0.3 454.6 467.0 465.9 - - - 150.7 154.9 154.9 2.9 2.8 0.0 242.4 249.2 249.2 - - - 149.6 153.4 153.4 2.6 2.5 0.0 242.2 248.4 248.3 - - - 153.9 159.3 159.5 3.6 3.6 0.1 237.4 245.6 246.0 - - - Size classes: A - 1,250,000 and over, B - Not available for West, C - 50,000 to 330,000, D'- Not available for West. Release date September 13, 1996. For more information call (415) 975 -4350. CPI 24 hour hotline numbers for the pacific cities are as follows: Anchorage (907) 271 -2770 Los Angeles Honolulu (808) 541 -2808 Portland (310) 235 -6884 San Diego (619) 557 -6538 Seattle (206) 553 -0645 (503) 231 -2045 San Francisco (415) 975 -4406 Size classes: A - 1,250,000 and over, B - Not available for West, C - 50,000 to 330,000, D'- Not available for West. Release date September 13, 1996. For more information call (415) 975 -4350. CPI 24 hour hotline numbers for the pacific cities are as follows: Anchorage (907) 271 -2770 Los Angeles Honolulu (808) 541 -2808 Portland (310) 235 -6884 San Diego (619) 557 -6538 Seattle (206) 553 -0645 (503) 231 -2045 San Francisco (415) 975 -4406 This card is available on the World Wide Web on the day of publication at: http: / /www.blo.ro9home.htm Click on Regional News Releases then CPI Pacific Cities Card. This card is available on our fax on demand service. To obtain a copy, call 415 - 975 -4567. When asked for a document number, enter 9100 or 9108 MONTHLY DATA %,V1'43U1V11.1( JrHIL;h llNVENES PACIFIC CITIES AND U. S. CITY AVERAGE ALL ITEMS INDEXES (1982-84-100 unless otherwise noted) AUGUST 1997 INDEXES AUG. JULY 1996 1997 U. S. City Average ............. 157.3 160.5 (1967100) ................ 471.1 480.7 Los Angeles- Anahaim- Riverside.. 157.3 159.5 (1967100). ......... 464.9 471.1 San Francisco- Oakland -San Jose. 155.6 160.6 (1967 - 100) ................ 478.4 - 493.7 ALL URBAN CONSUMERS West .......... • ....... PERCENT CHANGE 161.1 Year 1 Month 1977- 100) ........ ending ending AUG. JULY AUG. AUG. 1997 1997 1997 1997 (Dec. 1977 - 100) ........ 160.8 2.2 2.2 0.2 481.6 - - 159.7 1.2 1.5 0.1 471.9 - - - 161.2 3.0 3.6 0.4 495.5 - - - West .......... • ....... 158.0 161.1 161.5 2.0 2.2 0.2 (Dec. 1977- 100) ........ 255.4 260.5 261.1 - - - West - A ..................... 158.1 161.3 161.7 2.1 2.3 0.2 (Dec. 1977 - 100) ........ 257.8 263.0 263.6 - - - West - C . ...... • ............. 162.,6' 166.1 166.8 2.3 2.6 0.4 (Dec. 1977 -100) ........ 252.2 257.7 258.7 - - - URBAN WAGE EARNERS AND CLERICAL WORKERS PERCENT CHANGE Year 1 Month Size classes: A - 1,250,000 and over, 8 - Not available for West, C - 50,000 to 330,000, D - Not available for West. Release date September 16, 1997. For more information call (415) 975 -4350. CPI 24 hour hotline numbers for the pacific cities are as follows: Anchorage (907) 271 -2770 Los Angeles (310) 235 -6884 San Diego (619) 557 -6538 Seattle (206) 553 -0645 Honolulu (808) 541 -2808 Portland (503) 231 -2045 San Francisco (415) 975 -4406 Indexes for San Francisco - Oakland -San Jose will cease being published on monthly basis, and the Seattle - Tacoma indexes will no longer be published exclusively semi - annually after December 1997. Beginning with January 1998 data, both of these urban areas will be published bi- hly on even months only (Feb, April, June, etc.). INDEXES ending ending AUG. JULY AUG. JULY AUG. AUG. 1996 1997 1997 1997 1997 1997 154.5 157.5 157.8 2.1 2.1 0.2 460.2 469.0 470.0 - - - 151.9 153.8 154.0 1.0 1.4 0.1 449.0 454.4 455.2 - - - 153.0 157.5 ,158.1 2.7 3.3 0.4 465.9 479.6 481.4 - - - 154.9 157.6 158.0 1.7 2.0 0.3 249.2 253.6 254.2 - - - 153.4 156.2 156.5 1.8 2.0 0.2 248.3 252.8 253.4 - - - 159.5 162.9 163.5 2.3 2.5 0.4 246.0 251.2 252.2 - - - Size classes: A - 1,250,000 and over, 8 - Not available for West, C - 50,000 to 330,000, D - Not available for West. Release date September 16, 1997. For more information call (415) 975 -4350. CPI 24 hour hotline numbers for the pacific cities are as follows: Anchorage (907) 271 -2770 Los Angeles (310) 235 -6884 San Diego (619) 557 -6538 Seattle (206) 553 -0645 Honolulu (808) 541 -2808 Portland (503) 231 -2045 San Francisco (415) 975 -4406 Indexes for San Francisco - Oakland -San Jose will cease being published on monthly basis, and the Seattle - Tacoma indexes will no longer be published exclusively semi - annually after December 1997. Beginning with January 1998 data, both of these urban areas will be published bi- hly on even months only (Feb, April, June, etc.).