HomeMy WebLinkAboutAGENDA REPORT 1998 0506 CC REG ITEM 11DCITY OF MOORPAIM CALIFORNU
City Council Meeting
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AGENDA REPORT ACnoN: -'Act pT teal
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TO: The Honorable City Council BY;
FROM: Kenneth C. Gilbert, Director of Public Works VI
DATE: April 23, 1998 (Council Meeting 5 -6 -98)
SUBJECT: Consider Resolution No. 98- Approving the Program
Supplement No. M002 to City / State Agreement No. 07 -5436
Related to the Reconstruction of the Spring Road Bridge
Background
On January 7, 1998, the City Council authorized staff to advertise
for receipt of bids for the reconstruction of the Spring Road
bridge. The bid opening date is set for May 14, 1998. It is
anticipated that the bid results will be presented to the City
Council on May 20, 1998.
Discussion
A. HBRR Funding
This project is partially funded by a federal HBRR grant for the
"theoretical" widening of the bridge. Caltrans has allowed
these grant monies to be applied to the City's bridge
replacement project. The amount of the grant is based upon an
estimated bridge widening cost of $506,000. The federal share
of that estimated cost is $404,800.
B. FNM -76
The City has received from Caltrans the FNM -76 form authorizing
the City to proceed with the project.
C. Program Supplement
On April 23, 1998, the City received Program Supplement
Agreement No. M002 to City / State Agreement No. 07 -5436,
pertaining to these grant funds.
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Spring Road Bridge Replacement
Program Supplement Agreement
May 6, 1998
Page 2
D. Resolution
Caltrans requires that the city Council adopt a resolution
authorizing execution of this Supplement Agreement.
RECOMMENDATION
Staff recommends that the City Council adopt the attached
Resolution approving the subject Supplemental Agreement and
authorizing the Mayor to execute said document on behalf of the
City Council.
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PROGRAM aallPPLEMNT NO. M002
to
ADMINISTERING AGENCY -STATE AGREEMENT
FOR FEDERAL -AID PROJECTS NO. 07 -5436
Date: April 14, 1998
Location: 07- VEN- 0 -MRPK
Project Number: BHLS- 5436(003)
E.A. Number : 07- 931004
This Program Supplement is hereby incorporated into the Agency -State Agreement for Federal Aid which was entered into
between the Agency and the State on 03/01/96 and is subject to all the terms and conditions thereof. This Program Supplement
is adopted in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. ,
approved by the Agency on (See copy attached).
The Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with
the covenants or remarks setforth on the following pages.
PROJECT TERMINI:
Spring Road at Arroyo Las Posas, Br # 52C -0122
TYPE OF WORK: Bridge Replacement LENGTH: 0.3 (MILES)
PROJECT CLASSIFICATION OR PHASE(S) OF WORK
[ J Preliminary Engineering
[ ] Construction Engineering
[ ] Right -Of -Way
[X] Construction
Estimated Cost
Federal Funds
Matching Funds
$1,970,000.00
Q10 $404,800.00
LOCAL
$1,565,200.00
$0.00
OTHER
$0.00
CITY OF MOORPARK
STATE OF CALIFORNIA
Department of Transportation
By By
Chief, Office of Local Programs
Date Project Implementation
Attest
Date
Title
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officf / Date $404,800.00
Chapter Statutes Item Year Program BC Fund Source AMOUNT
282 1997 2660 - 101 -890 9 8 20 0.010.300 C 224060 892 -F 404,800.00
Program Supplement 07- 5436 -M002- ISTEA P� gf .?
0
07 -V EN- 0 -MRPk 04/14/1998
BHLS - 5436(003)
SPECIAL COVENANTS OR REMARKS
1. All maintenance, involving the physical condition and the
operation of the improvements, referred to in Article III
MAINTENANCE of the aforementioned Master Agreement will be the
responsibility of the Local Agency and shall be performed at
regular intervals or as required for efficient operation of the
completed improvements.
2. The Local Agency will advertise, award and administer this
project in accordance with the current Local Program Procedures
or the new Local Programs Manual, when issued.
3. The Local Agency will furnish a qualified Resident Engineer for
the contract.
4. The Local Agency will reimburse the State for their share of
costs for work requested to be performed by the State. .
5. The Local Agency agrees the payment of Federal funds will be
limited to the amounts approved by the Federal Highway
Administration in the Federal -Aid Project Agreement (PR -2) /Detail
Estimate, or its modification (PR -2A) or the FNM -76, and accepts
any increases in Local Agency Funds as shown on the Finance or
Bid Letter or its modification as prepared by the Office of Local
Programs Project Implementation.
6. The City has elected to replace this bridge instead of
rehabilitating it. Federal participation costs are limited to
the funding amount initially approved for eligible rehabilitation
work on November 22, 1993. This total eligible amount is
$506,000 and the maximum Federal reimbursement is $404,800.
7. Whenever the local agency uses a consultant on a cost plus basis,
the local agency is required to submit a post audit report
covering the allowability of cost payments for each individual
consultant or sub- contractor incurring over $25,000 on the
project. The audit report must state the applicable cost
principles utilized by the auditor in determining allowable costs
as referenced in CFR 49, part 18, Subpart C - 22, Allowable
Costs.
Program Supplement 07- 5436 -M002- ISTEA Page 2 of 2
RESOLUTION NO. 98 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MOORPARK, CALIFORNIA, APPROVING A
SUPPLEMENTAL AGREEMENT BETWEEN THE CITY OF
MOORPARK AND THE STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION PERTAINING TO THE
SPRING ROAD BRIDGE REPLACEMENT PROJECT
[BHLS- 5436(003); EA NO. 07- 931004]
WHEREAS, the City has applied for and has received approval of
an HBRR grant, for partial funding of a project for the
reconstruction of the Spring Road Bridge; and,
WHEREAS, it is necessary and appropriate to document the receipt
of said grant funding through the execution of a Supplemental
Agreement to City / State Agreement pertaining to Federal -Aid
Projects.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK,
CALIFORNIA, DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. That Program Supplement No. M002 to Agreement No.
07 - 5436 is hereby approved.
SECTION 2. That the Mayor of the City of Moorpark is hereby
authorized to execute said Program Supplement on behalf of the
City.
PASSED AND ADOPTED this 6th day of May, 1998.
Patrick Hunter, Mayor
City of Moorpark, California
ATTESTED:
Deborah Traffenstedt, City Clerk