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Home My WebLink AboutAGENDA REPORT 1998 0506 CC SPC ITEM 04A ITEM • A • CITY COUNCIL AGENDA REPORT TO: The Honorable City Council FROM: John E. Nowak, Assistant City Manager c= 0,71, DATE: 01 May 1998 (Special Council meeting of 05-06-98) SUBJECT: Approve Resolution No. 98- Amending the FY 1998-99 Budget for Funding of Police Resource Center Tenant Improvements. Discussion: At a special meeting on April 1, 1998 the City Council appropriated $20,000 from the Police Facilities Fund to pay for tenant improvements for the relocation of the Police Resource Center. Requests for Bid were mailed to five (5) companies and no bids were received. Staff then entered into direct contact with two (2) contractors requesting bids. One firm submitted an initial bid of $33,446. The scope of the improvements was revised. Attachment No. 1 shows the proposed floor plan as initially presented in the Request for Bid. It included three (3) fully inclosed office areas and two (2) rooms with eight foot (8') walls. The finger print area also had a separate sink. The location of the print room and break room required saw cutting the floor from that location to the water and sewer lines. Attachment No. 2 shows the revised floor plan. Two offices and the storage room were retained as fully enclosed and the break/conference room was left with eight foot (8') walls. It was also relocated adjacent to the existing water and sewer lines to reduce installation costs. The sink at the finger print area was eliminated. Also, three areas were switched from carpet to vinyl floor covering to reduce costs; individual office light switches were eliminated and interior office wall outlets were reduced. The one contractor submitted a revised construction quote of $25,000. The principal costs for the project, according to the contractor are the ADA improvements in the restroom, upgrading the electrical circuitry and the relocation and additional sprinkler heads that are needed due to the enclosed offices. The quote from the second contractor had not been received at the time this report was prepared. Recommendation: (Roll Call Vote) That the City Council adopt Resolution No. 98- appropriating an additional $5,000 from the Police Facilities Fund for tenant improvements for the Police Resource Center. Attachments: Resolution 98- Initial floor plan (#1) Revised floor plan (#2) RESOLUTION NUMBER 98 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK AMENDING THE FY 97/98 BUDGET FOR THE FUNDING OF TENANT IMPROVEMENTS FROM THE POLICE FACILITIES FUND (FUND 402) IN THE AMOUNT OF $5,000 WHEREAS, on June 18, 1997, the City Council adopted the Budget for Fiscal Year 1997/1998; and, WHEREAS, on April 1, 1998, the City Council appropriated an initial $20,000 from the Police Facilities Fund (Fund 402) to fund the estimated costs of tenant improvements for the relocation of the Police Resource Center; and, WHEREAS, based upon a quotation received after the formal bidding process resulted in no responses, the costs to complete said tenant improvements is now estimated to be $25,000; and, WHEREAS, Exhibit "A" hereof describes said budget amendment and its resultant impacts to the budget line item(s). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES RESOLVE AS FOLLOWS: A budget amendment for the Police Facilities Fund (Fund 402) in the amount of $5,000, as more particularly described in Exhibit "A" attached hereto, is hereby approved. PASSED, APPROVED AND ADOPTED this 6th day of May, 1998. Patrick Hunter Mayor ATTEST: Deborah Traffenstedt City Clerk Resolution 98- Exhibit"A" SUPPLEMENTAL APPROPRIATIONS BY ACCOUNT NUMBER ACCOUNT CURRENT SUPPLEMENTAL REVISED NUMBER APPROPRIATION APPROPRIATION/ APPROPRIATION REDUCTION 402.501.5126.000.9903 $20,000.00 $5,000.00 $25,000.00 TOTALS: 1 1 $5,000.00 EFFECTS OF PROPOSED SUPPLEMENTAL APPROPRIATIONS TO FUND BALANCES FUND CURRENT SUPPLEMENTAL REVISED PROJECTED FY 97/98 APPROPRIATION PROJECTED FY 97/98 YEAR END BALANCE YEAR END BALANCE 402 (Police Facilities) $460,374.00 $5,000.00 $455,374.00 TOTALS: $5,000.00 MOOFxPA,iF-'I(- ?CL-zc.L-- -�C-SOU2CL Cep t�z do�bl� s-�-w►Ktcss s�-«� t2..t� ` l 14,d SCnk Jl CAOtnr-'tS up 4dn 36" Aug C�2"xt�t'7 30" c,C)UM `- y 0" ceunk ec- � _ — 1 6.0� Liz„ CabZ — 5 0' ccwntr-- Q w/cavy, t "oo) to,o tz.,�' y H n x r� z H z ° zrcas l � Z,3 c� ' V iny� �door curd- wa``s Q • �` o cA1 offer areas c w-pe� w`a.\� \\ ` • a`� o�he�- l.Ja�ls �u�t �ne1�W�- • a1\ �`� s w• rnc , n sw� has ac1c1 Pwjs QA Mown a�\ akl ac- rocsv ,-.. -\v hanrt c� s a� U-ao l &^A- eoy i>-\N hn elA..Nv-%C ys" } 261n _ ---- 8'4— - 8'4 —10'4 -- 8'2 7 Cleanout- C • n 36"ADA counter 30"counter Soft Interview Deputies'Office Existing Restroom (12"x 24") Office ront Counter Lobby v fV C-4 40"counter N m h Countertop with cabinets below Electric Pan oO ADA heig t m Break/Conference Storage Room BO Print Room 0 I below Cabinets Room �i <-- 42"counter abo e& i i 10' -21'6--- - 14'9 14'6— — Moorpark Police Resource Center y H 23 West Los Angeles Avenue, Moorpark, California 93021 x (805)494-8258 z Half wall H Floor to ceiling wall z O O 8'wall All dimensions are approximate. Lighting,sprinklers,and HVAC per code.