HomeMy WebLinkAboutAGENDA REPORT 1998 0520 CC REG ITEM 10C5R 3. / 9
ITEM Coo
CITY OF MOORPARK, CALIFORNIA
CITY OF MOORPARK City Council Meeting
CITY COUNCIL AGENDA REPORT 51 2.0. 9S
ACTION: A-b n r o V e d
S- re commend Qi-�'o_
TO: The Honorable City Council Cyl'
BY: - .yam
FROM: Donald P. Reynolds Jr., Administrative Services Manager
DATE: May 14, 1998
SUBJECT: Re- Consider Co- Sponsorship of Fourth of July High Street Event
At the May 6, 1998, City Council meeting, the Council directed staff to continue to work
with the applicant Mr. Scott Green and assist where possible to coordinate an event for
the 4' of July on High Street. The Council agreed to reduce fees consistent with other
similar applications, and also consistent with other operations agreed to deny the
request to co- sponsor the event.
The issue of co- sponsorship continues to be pursued by the applicant. One of the
primary reasons the Council denied sponsorship is because of the liability exposure to
the City combined with a general feeling that several coordinating details needed to be
finalized. One concern was the coordination of the ten and five kilometer runs which
has been improved. Another concern is the use of City public outreach tools, which the
applicant has also attempted to address. These issues are described in the attached
faxes received the week of May 10.
One final issue relates to security for the event. The cost provided in the last report for
police services did not include police acting as security, and the applicant has not yet
been able to secure volunteers. The police department requires one person at each
road block for the duration of the event (four persons, at six hours each, or 24 total
hours). Options include a continuing search for volunteers, paying for private security,
working with the Sheriff Explorers, or paying for additional deputies. The availability of
the Explorers is unknown at this time and may be difficult to schedule at this late date.
The cost for providing deputies to do this will cost between $960 and $1,032,
depending on the rank, and applying the contract cost.
Staff has made some preliminary contacts with the City's insurance carrier regarding
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possible additional coverage for the event. Based on these informal conversations
using the descriptions available May 6, this coverage may be possible. This is
because the "carnival" aspect of the event will be conducted by a company which will
insure each ride it provides, naming the City and the applicant as an additional
insured. If the City co- sponsors the event, the insurance premium for one day is
estimated to be $300, and if not, the applicant can receive the same coverage from the
City's insurance provider for $350. This is less than the $750 premium referenced in
the applicant's attached letter, and it is not clear of this cost is for the day, or for a
twelve month policy.
Recommendation
That the City Council uphold its decision of May 6 and deny the invitation to co- sponsor
the Fourth of July event, take what ever action is deemed appropriate to assist with
marketing the event, and offer to assist in obtaining insurance if the applicant so
desires.
Attachment- Revised Additional Event Description
PA
OMWO
— - � i 1:1.zdtj I V—); ID ari r KUM SC:U I I LiRttN /ASSOC. 818 598 2735
SCOTT GREEN & ASSOCIATES
A LAW CORPORATION
19935 Ventura Blvd., Second Floor
Woodland Hills, CA 913642639
Scott Thomas Green
Robin F. G ®nchel
Arthur J. Lettenmaier
May 12, 1998
Mr. Don Reynolds
CITY OF MOORPARK
799 Moorpark Ave.
Moorpark, CA 93021
Re: Inaugural High Street 4th of July Celebration and Block Party
Dear Don:
P. 2
Telephone: (8 18) 598.2730
Facsimile: (818) 598.2735
I spoke to Lori McGee -Say at Conejo Insurance Agency about obtaining insurance for the High
Street )Event with the same coverage the City receives for the Country Days Event Lori informed me
that the estimated cost for $1,000,000.00 in liability, which is the
County Days, is $750,00. Lori is sending me an appli amount of coverage provided for
cation in today's mail.
Based upon Lori estimated cost, I do not anticipate any problem in obtain
for the Event and naming the City as an additional insured. please add this information to your coverage
report.
know. Thank you for your time and support If you have any questions or comments, please let me
Very truly yours,
SCOTT GREEN & ASSOCIATES
Scott Green
P.S. Please let me know if the question of City Cosponsorship will be on the Council's May 20 agenda,
P:1ADM14IC \LE2TERSIAROS1298.107c ��
MAY 12 198 11:50
818 59A a7Zcz __
May 08 98 12:13p
May 6, 1998
Scott Green
805 - 530 -0384
HIGH STREET EVENTS
805-5,30-1586
FAX: 805-530 -0384
VIA FAX ONLY (905),52M270
Patrick Hunter, Mayor
CITY OF MOORpARK
799 Moorpark Ave.
Moorpark, CA 93021
p • 2�
Re: Inaugural High Street 4th of July Celebration and Block party
Dear Mayor Hunter..
Thank you for placing the issue of City cosponsorship of the High Council's May 6 agenda I am writing to request that You gh Street Event on the
back on the agenda so that I can respond to the questions raised bytheCo ncil regarding
cosponsorship
transportation for the running and walking events, the High 8az�ng
change for the applicant. gh street barricades, and the name
In response to the Council's suggestion,
to Moorpark College to stage the I am m the process of submitting an application
Preliminarily, Dave �4walking event entirely in and around the campus.
"sham dunk.,, Mr tea' the Director of Auxiliary Services, indicated that approval should be a
Leyba indicated that the College has successfully hosted two
and, assuming that I complete an application and can Provide the r similaz events,
optimistic that our request would be approved. Thep required u�surance, he was very
so I will have an answer in time for the Council's meetinro n process should take about a week
g on May 20.
Because the College doesn't have a route which will Basil
eliminating that portion of the event. The Y accommodate a I OK run, I am
There is the possibility however, that the route fo� g� t � be limited to a 5K run/walk.
exotic animals at the College; this should also be finalized b will go through or nearby the
Y May 20.
Having the running portion of the Event at the College should have
need for City police services because the Event will take lace on side minimal impact on the
College, and the Campus police will be on du d p walks in and around the
the College is enclosed for your information and review. thee of the Event. A copy of a map of
00003%
.i UU 30 •C- lYp bcatt vreen HU5- 530 -0384
I am in the process of forming of a non -profit corporation under the name "High Street
Events, ANon -Profit Corporation." Please change the name on my application to reflect this
change. The formation of the corporation will be completed by May 20.
H+Eh&Mt Barn 9d
As I mentioned during the Council's last session, I would like the ILgh Street barricade to
be moved in from Moorpark Avenue to Walnut at 2:00 to accommodate the patro
Melodrama's 3 :00 p.m. show. The Melodrama talent show will be over by 12:00 and the ns of the
e
rides and barbeque planned across the street from the Melodrama will end no later than a pony
believe these were the Events which prompted Captain Lewis to request that High Street 3 I
blocked offat Moorpark Avenue.
Regarding the concerns raised by staff about changing
4th of July Event, I assume that the City will be char • the City's marques to advertise the
fireworks and that the additional time necessary ig rtsquees to advertise the July 3
minimal sary to promote the High Street Event would be
I am sending a copy of this letter to Don Reynolds
indicated herein be incorporated into m application orthand em�ug that the changes
for City cosponsorship, y pp pow' use Pmt and my request
I look forward to seeing you again on May 20. In the meantime, please consider my
request to sit in the dunk tank. I've heard a lot of in good humor of course,
interest expressed, all
to taking a shot at the Mayor. If you agree to sit, as it were, for this event, we may be able to
raise enough money from the dunk tank to cover the expenses of the entire Event.
Very truly yours,
Scott Green
cc: Members of the City Council
City Manager, Steve Kueny
Don Reynolds
Dave Leyba, Director ofAuxiliary Services
p.3
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MAY 08 '98 12:26 RRS S '3R R-;tPA onr-c ra-j
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IL 7075 Campus Road
Moorpark, CA 93021 -1695
(805) 3787400
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