The URL can be used to link to this page

Home My WebLink AboutAGENDA REPORT 1998 0520 CC REG ITEM 10GITEM 10 • ere CITY OF MOORPAIM CALIFORNIA CITY COUNCIL AGENDA REPORT City Council Meeting CITY OF MOORPARK of 5 • 2 o - 11 S ACTION: A p p r o v ecl S+ a �-P r'��oMrv�endatto.� TO: The Honorable City Council FROM: Mary K. Lindley, Director of Community Services }� DATE: May 13, 1998 (CC Meeting of May 20, 1998) SUBJECT: Consider Arroyo Vista Community Park Tennis Court Conceptual Plan Summaa On April 13, 1998, the City secured the services of a landscape architect, Community Works Design Group, to design eight lighted tennis courts at Arroyo Vista Community Park (AVCP). Since that time, City and MUSD representatives have met with the architect to discuss the placement of the courts, potential additional parking, and other desirable amenities. The architect has provided the City with a conceptual layout plan and developed preliminary cost estimates. Staff is requesting Council approval of the conceptual layout and seeking direction on construction phasing. Background On October 1, 1997, the City Council appropriated $176,000 towards the construction of the tennis courts with the understanding that MUSD would contribute an additional $176,000 (total amount of funds committed to the project is $352,000). The Agreement for design services was approved at a cost of $10,000, which leaves approximately $342,000 for construction and project management costs. Additionally on October 1, the Council approved a location for the courts at the southwest end of AVCP, adjacent to Moorpark High School. The conceptual layout plan places the courts in sets of four, divided by the existing mature black walnut tree (Attachment A). The initial cost estimates for the Plan, including all improvements and amenities such as hardscape (concrete walk ways), landscaping, fencing, court lighting, shelters, bleachers, benches, two drinking fountains, and security lights is approximately $471,000. Since the initial costs of fully constructing the tennis court complex, with its various amenities, exceeds the amount of funds currently allocated to the project, the architect developed a proposal for phasing construction. Phase I ($328,066) includes only work that is necessary to initiate play on the courts including: construction of the courts, installation of lights and fences, court striping, and grading and drainage work. Additionally, Phase I would include some minimal preparation C ADOCSIADM1MCOURTDSG.AGD 00bU(;;4 work for items that are to be constructed in Phase II when doing so will save future costs such as plumbing for electrical and water. Phase II ($142,851) includes additional hardscape, landscape and other amenities desirable at a tennis court complex including: drinking fountains, bleachers, concrete walkways, court wind screens, and security lighting. Staff proposes that the City proceed with the completion and finalization of the design of the lighted tennis complex, but only initiate the construction of Phase I. As additional funding becomes available, the City can proceed with Phase II of the project (See phasing plan on Attachment B). Staff proposes that the construction Request for Proposal (RFP) include Phase II's various improvements as a bid alternate. If the bid proposals come in under the original cost estimate, the City Council would have the option of including any or all of those improvements in the initial construction project. It is also possible that other funding sources (non City funds) may be available, such as donations from the Moorpark Tennis Club and the United States Tennis Association, which could be used to complete various desirable amenities (drinking fountain, bleachers, benches, shelters, landscaping etc.). Additionally, there may be some minimal work related to landscaping identified in Phase II which can to performed in -house using the City's park maintenance staff. In addition to the design of the tennis courts, the architect was also directed to evaluate potential parking improvements that would yield additional parking spaces in the improved parking lot at AVCP. The only direction in which the parking can be expanded is to the south. In order to gain a sufficient number of new spaces to make the effort worthwhile; i.e., providing 20 or more additional spaces, would require grading into the slope between the Park and Moorpark High School. The architect estimates that a retaining wall of approximately 15 to 20 feet would be needed to construct a parking lot expansion. Additionally, expanding the existing improved parking lot to the south would impact the placement of at least one of the sets of courts (courts 5 and 6 on Attachment A) which would need to be relocated. Relocating a set of courts would eliminate the symmetrical layout of the complex and expand the complex further west into the park. Construction of the retaining wall alone would make the project cost prohibitive. Staff recommends that the City not pursue expanding the improved parking lot in either Phase I or Phase II of the project. The next step in the process is for the City Council to approve the layout of the tennis courts and the construction phasing plan. With this accomplished, the architect will develop construction plans and specifications and further refine the construction cost estimates. Staff will then prepare a bid document for distribution. Recommendation Staff recommends that the City Council approve the conceptual layout for the eight lighted tennis courts as presented on Attachment A, approve the phasing plan, and direct staff to proceed with design plans and specifications. Attachments C:\DOCS\ADMMCOLJRTDSG.AGD OOCYO63 PD t J�r h 4Rouo MAf AMA Ull -d y war_ �� n cap Attachment B ARROYO VISTA COMMUNITY PARK TENNIS COURT COMPLEX PRELIMINARY COST ESTIMATE - PHASE I Tennis Tennis Court w/Lights 8 Each $32,500 Unit Total Description Qty Unit Cost Cost Large Areas - Adjust /Cap Allow $1,000 Mobilization Tie - Ins /Extend For D.F. Allow $2,500 $2,500 Demolition and Clearing Service/Main Switch Board Clear and Grub 84,000 S.F. $0.05 $4,200 Grading and Drainage $2,000 Grading 1,500 C.Y. $3.25 $4,875 Catch Basin 1 Each $1,000 $1,000 6" Drainline - P.V.C. 400 L.F. $8 $3,200 Tennis Tennis Court w/Lights 8 Each $32,500 $260,000 Irrigation/Water Automatic Irrigation System Large Areas - Adjust /Cap Allow $1,000 $1,000 Tie - Ins /Extend For D.F. Allow $500 $500 Lighting/Electrical Service/Main Switch Board 1 Allow $6,000 $6,000 Security Light Conduits 4 Each $500 $2,000 SUBTOTAL: $285,275 15.00% General Contractor Overhead and Profit: $42,791 ----------------------------------------------------------------------------------------------- GRAND TOTAL: $328,066 000065 Attachment B ARROYO VISTA COMMUNITY PARK TENNIS COURT COMPLEX PRELIMINARY COST ESTIMATE - PHASE II Unit Total Description Qty Unit Cost Cost Mobilization Demolition and Clearing Clear and Grub Site Features Trash Receptacle Tree Wells Tree Grates - 4 ft. Drinking Fountain Picnic Shelter - 24 ft. Picnic Table - steel w /vinyl coat Bleachers - 3 rows Bench Hardscape Concrete Paving - 4" Seat Wall - 18" SFB Landscaping Soil Prep/Fine Grading 90 Day Maintenance Period Trees - 24" box Shrubs - 5 gal. Shrubs - 1 gal. Turf Hydroseed Irrigation/Water Automatic Irrigation System Large Areas - Adjust /Cap Small Areas Lighting/Electrical Security Walkway /Lights Service/Main Switch Board Allow $2,500 $2,500 5,000 S.F. $0.50 $2,500 4 Each $2,000 $8,000 1 Allow $6,000 $6,000 SUBTOTAL: $124,218 15.00% General Contractor Overhead and Profit: $18,633 ----------------------------------------------------------------------------------------------- GRAND TOTAL: $142,851 006066 Allow $2,500 $2,500 10,760 S.F. $0.05 $538 4 Each $400 $1,600 7 Each $150 $1,050 3 Each $450 $1,350 2 Each $2,500 $5,000 2 Each $16,000 $32,000 8 Each $850 $6,800 4 Each $2,500 $10,000 16 Each $400 $6,400 10,760 S.F. $2 $21,520 120 L.F. $38 $4,560 25,000 S.F. $0.18 $4,500 25,000 S.F. $0.06 $1,500 9 Each $250 $2,250 100 Each $14 $1,400 200 Each $5 $1,000 25,000 S.F. $0.05 $1,250 Allow $2,500 $2,500 5,000 S.F. $0.50 $2,500 4 Each $2,000 $8,000 1 Allow $6,000 $6,000 SUBTOTAL: $124,218 15.00% General Contractor Overhead and Profit: $18,633 ----------------------------------------------------------------------------------------------- GRAND TOTAL: $142,851 006066