HomeMy WebLinkAboutAGENDA REPORT 1998 0520 CC REG ITEM 11El l q. 7123
ITEM I I • E •
CPPY OF MOORPAW CALIFORNIA
CITY COUNCIL AGENDA REPORT City Council Meeting
CITY OF MOORPARK of 5; 2-.0 9 S
ACTION: Ad2flrovecl
TO: The Honorable City Council , 6
BY:
FROM: Mary K. Lindley, Director of Community Services[)L
DATE: May 12, 1998 (For CC Meeting of May 20, 1998)
SUBJECT: Consider Amendment to the City's Landscape Maintenance Agreement
Background
The City has an Agreement with Sunridge Landscape and Maintenance Services for the landscape
maintenance of City parks, parkways, and medians. The Agreement was effective July 1, 1996
and will expire on June 30, 1999.
Three new areas have since been added to the City's landscape responsibilities: 1) the parking lot
north of the pedestrian bridge; 2) the slope behind the homes on Shadyridge Drive and the south
western most slope at Country Trail Park, previously owned and maintained by the Mountain
Meadows Master Association; and 3) the landscaped parkway at Pecan Avenue and Alyssas
Court (Tract No. 4174). Consistent with the method employed by the City to maintain its other
landscaped areas, Sunridge has been asked to assume the maintenance of the landscaping in these
added areas.
To that end, staff is requesting the City Council's approval to amended the landscape Agreement
to include the new areas. The proposed Amendment includes adding the three areas to Exhibit C,
Areas to be Maintained, and Exhibit D, Compensation (see Attachment A). At a previous
meeting, the City Council approved a budget amendment which appropriated the funds needed to
cover the contract costs for the additional work.
In addition to the three previously mentioned areas, staff has also included the landscaped median
on Mountain Trail Street at Tierra Rejada Road. While the City has not yet assumed
responsibility for the median, staff proposes reflecting the future work in the proposed
Amendment so that the City does not have to revisit this matter at a later date. Sunridge will be
notified that it is not to undertake landscape maintenance of the median prior to written
authorization from the City.
Lastly, staff is requesting that the City Council authorize the City Manager to sign future
amendments to the Landscape Maintenance Agreement involving the assumption of new
C AIDOCSILANDSCPIAGRAMEND. AGD
WC-3.313
Landscape Maintenance Agreement
May 12, 1998
Page 2
landscape areas. This task is typically an administrative function of maintaining a current and
updated agreement.
Recommendation
Staff recommends that the City Council approve the Amendment to the City's Landscape
Maintenance Agreement and authorize the City Manager to sign the Amendment and future
amendments to this Agreement that add additional areas for maintenance.
C ADOC STANDSCPIAGRAMEND. AGD
AMENDMENT NO. 1
TO AGREEMENT FOR MAINTENANCE OF
THE CITY OF MOORPARK LANDSCAPED
PARKS AND STREETSCAPES
THIS AMENDMENT TO AGREEMENT, made and entered into this day of
1998 by and between the City of Moorpark, a municipal corporation located
in the County of Ventura, State of California, hereinafter referred to as "City" and Sunridge
Landscape and Maintenance Services, hereinafter referred to as "Contractor ".
WITNESSETH
Whereas, on July 1, 1996 the City and Contractor entered into an Agreement for
Maintenance of the City of Moorpark Landscaped Parks and Streetscapes, hereto referred to as
Agreement, pertaining to certain landscape maintenance and restroom maintenance services
required by the City for the maintenance of City parks, medians, and parkways; and,
Whereas, the City requires additional locations to be maintained consistent with the Scope
of Work in the July 1, 1996 Agreement; and,
Whereas, the City and Contractor have discussed and agreed to the additional locations as
described herein, and now wish to document said agreement by jointly approving this Amendment
No. 1 to the July 1, 1996 Agreement amending Exhibit C, Areas to be Maintained, and Exhibit D,
Compensation.
NOW, THEREFORE, in consideration of the mutual convents, benefits and premises
herein stated, the parties hereto agree to amend the aforesaid Agreement as follows:
I. Areas to be Maintained
Exhibit C, Scope of Work, of Agreement is hereby amended as described in Exhibit `A' of
said Amendment No. 1.
II. Compensation
Exhibit D, Compensation, of Agreement is hereby amended as described in Exhibit `B' of
said Amendment No. 1.
A:\.SUNRID.AMD
01i ('1 .31:
III. Remaining Provisions
All other provisions of the aforesaid Agreement shall remain in full force and effect.
CITY OF MOORPARK: CONTRACTOR:
SUNRIDGE LANDSCAPE &
MAINTENANCE SERVICES
Patrick Hunter, Mayor Craig Loft
Date
ATTS:
Deborah Traffenstedt, City Clerk
MSUNRID.AMD
Date
00(313
Exhibit A
Exhibit C
AMENDMENT No. 1
AREAS TO BE MAINTAINED
The following areas are to be included, in addition to the areas identified in the July 1, 1996
Agreement.
Under `B. PARKS" revise 8 to read:
Arroyo Vista Community Park shall be amended to read as follows:
"Approximately thirty -seven (37) acre park site (ultimate size - 69 acres) located
............. ...............................
............. ...............................
northeast of Moorpark High School at 4550 Tierra Rejada Road? i lu€ n
.............................................................................................. ...............................
.................................................................................................... ...............................
I d r 'pit; ` r Via# � 'aa.fh rf ihe. d k b e.
1 .::.: p......�....... : ::.I....:::. :.. ....... P .......................1
Under "C. CITYWIDE PARKWAYS AND MEDIANS" add:
Under "D. ZONES OF BENEFIT" revise 10. d) to read:
The strip of landscaping located south of the VCFCD channel, west of Mountain
............................ ...............................
Trail Street, behind the houses fronting Shadyridge Drive n d e ope
Under "D. ZONES OF BENEFIT" add:
done 1 ("I`r a 4170 dscap d l g*s fit": Pip by sae < 4lys
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Exhibit B
Exhibit D
AMENDMENT NO. 1
COMPENSATION
Contractor agree to the following monthly compensation for the additional areas identified on the
amended Scope of Work - Exhibit C:
Cost per
Description Account Number Month ($)
Under `B. PARKS ", revise 8 to read:
Arroyo Vista Community 210.710.0000.721.9191 5,960.00
Park - Ped Bridge $55 /mo.
Revise "Parks Sub - total" to read:
Parks Sub -total 20,750.00
Add number 24 under "C. CITYWIDE PARKWAYS AND MEDIANS" to read:
Country Trail Median 210.711.0000.770.9191
20.00
Revise "Citywide L/S Sub - total" to read:
Citywide L/S Sub -total
3,407.00
Under "D. ZONES OF BENEFIT ", revise 10. d) to read:
Shadyridge Strip 210.711.0000.780.9191
565.00
VCFCD slope - $90
Revise "Zone Sub - total" to read:
Zone Sub -total
7,411.00
Under "D. ZONES OF BENEFIT ", add 11 to read:
Zone 11: Pecan Ave/ 210.711.0000.781.9191
30.00
Alyssas Ct.
Revise "All Zones Sub - total" to read:
All Zones Sub -total
12,147.00
Revise "Total Contract" to read:
Total Contract
37,879.00
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