HomeMy WebLinkAboutAGENDA REPORT 1998 0520 CC REG ITEM 11M//4, &l5
ITEM I I • M •
CITY OF MOORPAIM CALIFORNIA
AGENDA REPORT City Council Meeting
CITY OF MOORPARK of, rj • 2 0 - 9
ACTION: _T r n v d
TO: The Honorable City Council
FROM: Nelson Miller, Director of Community Developments -v
DATE: May 13,1998 (For the City Council Meeting of May 20,1998)
SUBJECT: Consider Authorization for Amendment to the Professional Services Agreement
with RRM Design Group for Revisions to the Downtown Specific Plan.
DISCUSSION
The City entered into a professional services agreement with RRM Design Group for preparation
of the Downtown Specific Plan and related environmental documents on May 26, 1995. There had
been discussions regarding an advisory committee, however that was not included in the scope of
work in that contract. The agreement also provided for attendance at two Planning Commission and
two City Council meetings by the consultant. During the preparation and review of the Downtown
Specific Plan, a Downtown Citizens Advisory Committee was formed, to which the consultant did
provide some assistance and the consultant has attended several extra meetings of Planning
Commission and City Council. The consultant has absorbed these additional tasks and meetings
within the existing agreement, however, revisions to the Specific Plan to address the modifications
which have been recommended will require substantial revisions to the Specific Plan. Attached is
a brief outline of the additional work to modify the Specific Plan and environmental documents,
with an estimate of $6,800 from the consultant.
At the time of approval of the original agreement, it was indicated that the costs of preparation and
processing of the Specific Plan would be paid by the Moorpark Redevelopment Agency. To date
this has been paid from the Community Development Fund (Fund 220). This agreement has been
included in the Community Development Department, Planning Division budget under Professional
Services, with an indication that it would be transferred to the Moorpark Redevelopment Agency.
A total of $107,000 has been included in the 1998/99 Budget in the Moorpark Redevelopment
Agency for the estimated costs of preparation and processing of the Downtown Specific Plan. This
estimate includes the additional estimated work to amend the Specific Plan. This is based upon the
recommendations and direction received to date.
RECOMMENDATION
Authorize the City Manager to sign an addendum to the Professional Services Agreement with RRM
Design Group for preparation of revisions to the Downtown Specific Plan and related environmental
documents in an amount not to exceed $7,000.
C:\ OFFICE \WP WIN\WPDOCS \CCRPTS\DNTNSP #7.RPT
05/12/98 10:44
May 12, 1998
Via Fax 529 -8270
'0541 9149
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Mr. Ncison Miller
Director of Community Development
City of Moorpark
799 Moorpark Avenue
Moorpark, CA 93021
Dear Nelson:
In anticipation of the upcoming City Council hearing to review the Downtown Specific plan, we have
discussed the need to modify the final plan to reflect preferred charges from both the Planning
Commission and City Council. To date, we have modified the plan multiple times to respond to direction
from the downtown steering committee, staff, Planning Commission, and City Council: In doing so, we
have met and actually exceeded the obligations of our original City contract. We are now facing what we
anticipate to be the final round of text, graphic and map edits to the plan. Generally, plan modifications
involve the following:
• Update to text and crap land use and zoning
• Addition of land use, zoning, and design guidelines to reflect new/revised zotung categories
• General policy modifications to add / delete portions of the plan per direction received
• General cleanup amendments
• Response to comment and changes to the AM
Given the complexity of the plan, we estimate these plan changes to cost $6,800,00. If need be, we can
provide you a detailed breakdown of staff hours projected to complete the required changes.
Nelson, please lmow that we are sensitive to the reality that the City has limited funds to complete and
implement this imps ntant City effort. We have to date, however, donated a good deal of staff time to the
City outside of our original contract to keep the plan moving (steering committee involvement, secondary
planning area, additional meetings outside the contract, etc.). At this stage, our staff is quite busy, and
thus, we naturally need to cover our labor costs. I have discussed the time schedule with our key staff
members, and we arc available and committed to complete the work within the City's time frame.
If you have any questions, please give me a call. Look forward to talking with you soon.
Sincerely,
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