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HomeMy WebLinkAboutAGENDA REPORT 1998 0603 CC REG ITEM 11E ITEM 11 •E • CITY OF MOORPARK,CALIFORNIA CITYCiryCouncilMeedng OF MOORPARK of to ' 3 q4� CITY COUNCIL AGENDA REPORrioN: Adopted RZeso . N o . 9 S — I'-1 (o 4 TO: The Honorable City Council 017.714_ sY: p C}t-e-- FROM: Donald P. Reynolds Jr., Administrative Services Manager- DATE: May 26, 1998 SUBJECT: Consider a Budget Amendment in Anticipation of Receiving Disaster Relief Funds from the El Nino Storms As reported to the Council March 18, 1998, the City has been working to recover its costs for emergency work related to the El Nino Storms. Last week, the inspections were concluded, and staff has received verbal approval from the Governor's Office of Emergency Services that our work will be reimbursed at $33,684, out of the $36,503 in damages incurred. Attachment A is a spread sheet showing the eligible costs to be reimbursed. The City applied for assistance in three categories and anticipates receiving reimbursement in two: debris clean-up ($22,914) and permanent work to restore damaged facilities ($9,392). The third category of emergency response work did not qualify when the cost of repairs to a pot hole on High Street were deemed ineligible, ($1,896), due to the poor condition of the street before the flooding occurred. The $201 of eligible costs remaining relate to staff overtime at the EOC and responding on weekends did not meet the $1,000 threshold. Combined, the City will not be reimbursed for $2,097 of its original claim. The debris clean-up accounts for the majority of the claim. This work occurred at the Spring Road Bridge, the Arbor Hill Debris Basin and (Old) Los Angeles Avenue. There is still work to be done ($9,000) at the Arbor Hill Debris Basin. The two permanent restoration jobs are at the Arbor Hill Debris Basin and at Country Trail Park. The access road to the Debris Basin was essentially destroyed when the basin was originally cleaned in February, and FEMA and OES will help to rebuild it ($4,950). The Country Trail Park lost some of the surface used for handicap access ("Fibar') in the tot-lot, ($5,068). The Fibar is being considered to be replaced with rubber mats as a permanent repair to the flooding problem in a separate report on this 000222 ¶ agenda. The State and FEMA will only pay to restore the area to the original status, but this amount can be credited against the higher cost for the mats if approved by Council. As noted in Attachment A, the total cost for eligible projects incurred by the City is $34,460, plus the $2,097 of ineligible costs referenced above. The costs associated with the $2,097 are related to repairs to High Street, and will be absorbed by current appropriations within the Gas Tax fund. Of the $34,460, 75 percent is paid by FEMA, and the State pays for 75 percent of the remaining 25 percent, (or 18.75 percent of the total). This leaves 6.25 percent, (or $2,154), to be paid by the City which could be absorbed in current appropriations. A proposed Bill has been written to help cities pay for the 6.25 percent, but it has not yet been signed. Recommendation: That the City Council adopt Resolution Number 98- , in anticipation of receiving $33,684 from the State and Federal disaster relief funds. Attachment A) Spread Sheet B) Resolution 98- 000%30 Z , 01 r) DI § § \ tn. co co § wir co" _ w wp § 2 El Z � 4- 4- 0N CD CD co 2 ¢ § ( \ 0 IILDe os0 § § ƒ 00 0 !ƒ CO CO W DO ~ \ CO f \ U) co 'IS D ` \ \ . � � _ ( , ` \ CO ® mix ¥ Wu � I In. a - W ISM 0 LL � W k : a ® 0 § cc ) D • m ( ! 2 2 ] % _ E RI ° 2 fl f k 1 ƒ JC ! £a 0 a 0 CD # \ { 0 I t U) f a W W � o u 2ac 0 W =I— = ; w ' = § � ! CO 3 ! { \ \ Q � C > ! \ \ 2 © ® | : 0 a/ _ ` 0 0 | k a � w . ! ID _a - o $ $ ) W CO § ti } t ) ^ CO C4 § / ) - ° ) § � K CO / - < .0 CO CO n n § U_ : 0 k @ § U. 000231 RESOLUTION NUMBER 98 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK RECOGNIZING THE ANTICIPATED RECEIPT OF STATE AND FEDERAL FUNDS (TO BE ACCOUNTED FOR IN "OTHER STATE GRANTS" FUND 246) AND BUDGETING EXPENDITURES OF THESE FUNDS AS A RESULT OF DAMAGES INCURRED FROM THE "EL NINO" FLOODING OF 1998 WHEREAS, on February 9, 1998, the federal government declared 35 counties in the State of California major disaster areas, including Ventura County, referred to as"El Nino 98 Floods" FEMA-1203-DR; and WHEREAS, The City is located within Ventura County's Operational Area and is therefore eligible to receive consideration for assistance from the Federal Emergency Management Agency("FEMA") and the State of California Office of Emergency Services (State OES); WHEREAS, between February 1 and February 28, 1998, the City of Moorpark incurred approximately $34,460 in damages as a result of flooding; and WHEREAS, on March 5, 1998, the City filed a Notice of Interest in Applying for Federal Disaster Assistance, ("NOI"), and on April 6, Filed Attachment"B" to the NOI describing in summary the damages incurred during the El Nino Storms; and WHEREAS, between April 22 and May 22, the State and Federal representatives inspected the City's damages and have substantially agreed to reimburse the City for portion of said expenses totaling $33,684: NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES RESOLVE AS FOLLOWS: SECTION 1. State revenues anticipated to be received in the amount of$7,839, and Federal Revenues anticipated to be received in the amount of$25,845 for a total of$33,684, will be credited to "Other State Grants" Fund 246 as shown in Exhibit "A"; and SECTION 2. In recognition of the receipt of said monies, the City shall budget expenses as shown in Exhibit "A" for the purpose of tracking the cost of debris clean-up and the restoration of two City facilities; the Arbor Hill Debris Basin and Country Trail Park Play Ground Surface. PASSED, APPROVED AND ADOPTED this 3rd day of June, 1998. Patrick Hunter Mayor ATTEST: Deborah Traffenstedt City Clerk Oo®%iz t Resolution 98 - Exhibit"A" RECOGNITION OF REVENUES FUND CURRENT ADDITIONAL ADJUSTED NUMBER BALANCE REVENUES BALANCE Other State Grants $0 $33,684 $33,684 Fund 246 FUND CURRENT ADDITIONAL ADJUSTED NUMBER BALANCE REVENUES BALANCE 246.204.8074.000.3419 $0 $1,378 $1,378 246.725.8072.000.3419 $0 $4,641 $4,641 246.800.8073.000.3419 $0 $4,751 $4,751 246.801.8061.000.3419 $0 $22,914 $22,914 TOTALS: $0 $33,684 $33,684 EXPENDITURE APPROPRIATION LINE ITEM CURRENT INCREASE/ ADJUSTED APPROPRIATION DECREASE APPROPRIATION 246.204.8074.000.9193 $0 $1,378 $1,378 246.725.8072.000.9193 $0 $4,641 $4,641 246.800.8073.000.9193 $0 $4,751 $4,751 246.801.8061.000.9193 $0 $22,914 $22,914 TOTALS: $0 $33,684 $33,684 0VVisa33