HomeMy WebLinkAboutAGENDA REPORT 2018 0905 CCSA REG ITEM 10TCITY OF MOORPARK,
CALIFORNIA
City Council Meeting
of 09.05.2018
ACTION Approved staff
recommendation. Adopted
Reso No. 2018-3744
BY M. Benson
T. Consider Resolution Accepting the Community Center Glue Lam Beam
Replacement and Reinforcement Contract as Complete and Authorization
to Record the Notice of Completion and Release of Bonds in Accordance
with the Contract. Staff Recommendation: 1) Adopt Resolution No.
2018-____; and 2) Authorize release of the Performance Bond and
Payment Bond (Numbers 024053544) as outlined in the agenda report.
Item: 10.T.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Jeremy Laurentowski, Parks and Recreation Director
BY: Jessica Sandifer, Community Services Manager
DATE: 9/5/2018 Regular Meeting
SUBJECT: Consider Resolution Accepting the Community Center Glue Lam
Beam Replacement and Reinforcement Contract as Complete and
Authorization to Record the Notice of Completion and Release of
Bonds in Accordance with the Contract
BACKGROUND & DISCUSSION
In November 2016, a glue laminated beam in the Apricot Room failed. With the help of a
structural engineer, the beam was temporarily shored to allow staff to put together a
project to replace the failed beam. Due to the fact that other beams in the Community
Center had failed previously, staff felt it was prudent to have the final original beam,
located over the stage, evaluated to ensure there would not be another failure in the
future. The structural engineer confirmed this final beam should be reinforced. Staff had
plans prepared for replacement of the failed beam and reinforcement of the remaining
original beam.
On May 16, 2018, the City Council awarded the Community Center Glue Laminated
Beam Replacement and Reinforcement Project to Dekan Construction Corporation for
$254,220, plus a 15% project contingency of $38,133 for a total cost of $292,353. The
project included replacement of the failed beam, reinforcement of the remaining original
beam, and painting of the Community Center and some rooms in the Active Adult
Center. There were a total of two change orders totaling $38,115. The Change Orders
and their individual costs are itemized below:
Description Cost
Change Order #1
Additional unforeseen roofing modifications
due to the secondary roof not being on the
plans and modifications needed to the roof to
accommodate the larger glue lam beam $ 22,940.00
Change Order #2 City requested change to add 12” rigid vinyl
rub rail above the 4” cover base $ 15,175.00
Item: 10.T.
460
City Council
9/5/2018 Regular Meeting
Page 2
Staff is recommending that the City Council authorize the recordation of the Notice of
Completion.
With the City Council’s authorization to record the Notice of Completion, the City Clerk’s
office will be authorized to release the project bonds as follows:
• Payment Bond No. 024053544 shall be null and void one (1) year after the
recordation of the Notice of Completion.
• Performance Bond No. 024053544 shall be null and void one (1) year after
the recordation of the Notice of Completion.
FISCAL IMPACT
The final contract cost is $292,335, as broken down below:
Initial Contract Cost 254,220.00$
Change Orders 1-2 38,115.00$
TOTAL PROJECT COST 292,335.00$
The project was funded by the General Fund (Fund 1000). However, the City is
expecting to receive $153,000 in reimbursements from California Joint Powers
Insurance Agency for the portion of the work relating to the failed glue laminated beam.
This reimbursement not only recovers the costs from the contractor but also staff time
associated with fixing the beam and other consultant costs related to the temporary
shoring.
STAFF RECOMMENDATION
1. Adopt Resolution No. 2018-_____
2. Authorize release of the Performance Bond and Payment Bond (Numbers
024053544) as outlined in the agenda report.
Attachment : Resolution No. 2018-_______
461
RESOLUTION NO. 2018-_____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, ACCEPTING THE
COMMUNITY CENTER GLUE LAM BEAM REPAIR AND
REPLACEMENT PROJECT (P&R-2018-1) AS COMPLETE
AND AUTHORIZING THE CITY CLERK TO FILE THE
NOTICE OF COMPLETION WITH THE VENTURA
COUNTY RECORDER
WHEREAS, on May 16, 2018, the City Council awarded an Agreement to Dekan
Construction Corporation for the Community Center Glue Lam Beam Replacement and
Reinforcement Project (P&R-2018-1) (“Project”); and
WHEREAS, the Project consisted of replacement of a failed glue laminated beam
and reinforcement of another glue laminated beam in the Community Center located at
799 Moorpark Avenue, Moorpark, CA; and
WHEREAS, Dekan Construction Corporation has completed the work in
accordance with the terms and conditions of the contract documents for the Project; and
WHEREAS, if no liens or claims have been filed within thirty-five (35) days of
filing the Notice of Completion, the retained payment funds and any remaining amounts
due will be released to Dekan Construction Corporation.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The Project is accepted as complete.
SECTION2. The City Clerk is authorized to file the Notice of Completion for the
Project with the Ventura County Recorder as shown in Exhibit A.
SECTION 3. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 5th day of September, 2018.
__________________________________
Janice S. Parvin, Mayor
ATTEST:
___________________________________
Maureen Benson, City Clerk
Attachment: Exhibit A
462
EXHIBIT A
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:
CITY OF MOORPARK
799 Moorpark Avenue
Moorpark, California 93021
Attn: City Clerk
NO FEE REQUIRED PURSUANT TO:
Government Code Sections 6103 and 27383
Space above this line for Recorder's use
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 9204 must be filed on or within 15 days after the date of completion of a work of
improvement. Civil Code Section 9200 provides that completion of a work of improvement occurs at the earliest of
(a) acceptance of the work of improvement by the public entity or (b) cessation of labor on the work of improvement for a
continuous period of 60 days.
Notice is hereby given that:
The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property
hereinafter described:
The full name of the owner is: City of Moorpark
The full address of the owner is: 799 Moorpark Avenue, Moorpark, California 93021
The nature of the interest or estate of the owner is: owner in fee
The owner retained a contractor to perform a work of improvement as follows:
Glue Laminated Beam Replacement and Reinforcement Project
The name and address of the contractor, if any, for such work of improvement was:
Dekan Construction Corporation
The date of the contract was: June 19, 2018
The name and address of the surety, if any, was:
The Ohio Casualty Insurance Company
The name and address of the construction lender, if any, for such work of improvement was:
None
The property on which the work of improvement was constructed is in the City of Moorpark, County of Ventura,
State of California, and is described as follows: Moorpark City Hall
The street address of said property is: 799 Moorpark Avenue
Date labor ceased on the work of improvement: August 17, 2018
The work of improvement was completed on: August 17, 2018
Dated: Signed:
Troy Brown, City Manager, City of Moorpark, 799 Moorpark Ave., Moorpark, California
VERIFICATION
I, the undersigned, say: I am the City Manager of the City of Moorpark. I am authorized to make this
verification for and on behalf of the City of Moorpark and I make this verification for that reason. I have read this
Notice of Completion and the matters stated in this Notice of Completion are true of my own knowledge. I
declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Executed on , 2018, at Moorpark, California.
Signed:__________________________________________________________________________________
Troy Brown, City Manager, City of Moorpark, 799 Moorpark Avenue, Moorpark, California 93021
463