HomeMy WebLinkAboutAGENDA REPORT 2018 0919 CCSA REG ITEM 10ECITY OF MOORPARK,
CALIFORNIA
City Council Meeting
of 9.19.2018
ACTION Adopted Reso No.
2018-3750
BY M. Benson
E. Consider Resolution Authorizing the City of Moorpark’s Fiscal Year 2018/19
Transportation Development Act Claim. Staff Recommendation: Adopt Resolution
No. 2018-____, authorizing the submittal of City’s Transportation Development
Act Claim.
Item: 10.E.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Shaun Kroes, Program Manager
DATE: 9/19/2018 Regular Meeting
SUBJECT: Consider Resolution Authorizing the City of Moorpark’s Fiscal Year
2018/19 Transportation Development Act Claim
BACKGROUND
Each year the City Council is asked to approve a resolution (Attachment 1) authorizing
the City Manager to submit a claim (Attachment 2) for the City’s Transportation
Development Act (TDA) funds. The City is required to file this claim annually in order to
receive the funds. TDA revenue is generated from a ¼ cent of the 7.25-cent retail sales
tax, and the revenue received must first be spent on transit projects. After meeting any
“unmet transit needs that could be reasonably met using TDA funds,” the remaining
local TDA funds may be used for streets and roads related purposes. If approved, the
City would claim its entire $1,283,811 apportionment. This is $13,194 more than the
currently adopted FY 2018/19 budget of $1,270,617. The reason for the difference is at
the time that the City’s budget was adopted only an estimated apportionment for FY
2018/19 was available. The additional funding will go to streets and roads.
DISCUSSION
TDA funds are apportioned to the ten Ventura County cities and the County using a
formula based on population. The City’s FY 2018/19 TDA apportionment is $1,283,811.
This is 3.3% more than the City’s FY 2017/18 apportionment of $1,242,692.
TDA revenue has traditionally been the primary funding source for the City’s transit
system, including the Fixed Route bus service, Senior Dial-A-Ride and the Americans
with Disabilities Act (ADA) Paratransit Dial-A-Ride, and maintenance of the
Amtrak/Metrolink Train Station. Transit planning efforts by Public Works staff are also
funded with TDA revenue. Major capital costs, such as buses, are often funded with
Item: 10.E.
129
Honorable City Council
9/19/2018 Regular Meeting
Page 2
federal grants. The City also receives federal funding for bus operations, capital
maintenance and paratransit services.
After the City’s transit (8C) related expenses are met, the remainder is available for
streets and roads (8A). Staff proposes that the City’s FY 2018/19 claim include
$680,000 for Local Transit Programs 8C Fund (2414) and $603,811 for Local
Transportation 8A Fund (2412). The claim is $13,194 more than the City’s FY 2018/19
budget. The claim’s differences from the City’s FY 2018/19 budget are shown below:
Local Transit Programs – 8C
FY 18/19
Adopted Revenue
Local Transit Programs – 8C
FY 18/19
Revenue (Proposed)
Difference
$680,000 $680,000 ($0.00)
Streets/Roads – 8A
FY 18/19
Adopted Revenue
Streets/Roads – 8A
FY 18/19
Revenue (Proposed)
Difference
$590,617 $603,811 $13,194
The FY 2018/19 budget includes $229,659 in Traffic Systems Management Fund (2001)
to fund the operation and fueling of the City’s buses. The use of Fund 2001 enables
additional TDA funds to be spent on streets and roads projects and helps the City
achieve farebox ratio requirements. Staff has reviewed the potential impacts that the
proposed revenue allocations will have on Fund 2412 and Fund 2414. Each fund
should remain with sufficient funds to continue its respective budgeted expenses.
FISCAL IMPACT
The City will receive $1,283,811 for FY 2018/19. Streets and Roads, Fund 2412, will
receive $603,811 and Transit, Fund 2414 will receive $680,000.
STAFF RECOMMENDATION
Adopt Resolution No. 2018-____, authorizing the submittal of City’s Transportation
Development Act Claim.
Attachments:
1. Resolution
2. TDA Claim
130
Attachment 1
RESOLUTION NO. 2018-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AUTHORIZING THE FILING OF A
CLAIM FOR FISCAL YEAR 2018/19 TRANSPORTATION
DEVELOPMENT ACT FUNDS
WHEREAS, the Transportation Development Act (TDA), as amended (Public
Utilities Code Section 99200 et seq.), provides for the allocation of funds from the Local
Transportation Fund (LTF) for use by eligible claimants for various transportation
purposes; and
WHEREAS, pursuant to the provisions of the TDA, as amended, and pursuant to
the applicable rules and regulations hereunder (Cal. Code of Regulations Sections 6600
et seq.), a prospective claimant wishing to receive an allocation from the LTF shall file
its claim with the Ventura County Transportation Commission (VCTC); and
WHEREAS, the City has a need for these funds for both transit and street
purposes in FY 2018/19; and
WHEREAS, the City is eligible for an estimated amount of $1,283,811 in TDA
Funds, Article 8 monies for FY 2018/19.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That the City Manager and or his designee is authorized to execute
and file the City’s FY 2018/19 TDA Claim in the amount of $1,283,811, broken down as
follows:
1. $603,811 – Local Transportation Funds
Article 8A (Streets and Roads), and
2. $680,000 – Local Transportation Funds
Article 8C (Transit).
SECTION 2. The City Clerk is directed to transmit a copy of this resolution to the
Ventura County Transportation Commission.
SECTION 3. The City Clerk shall certify to the adoption of the resolution and
shall cause a certified resolution to be filed in the book of original Resolutions.
131
Resolution No. 2018-____
Page 2
PASSED AND ADOPTED this 19th day of September, 2018.
____________________________________
Janice S. Parvin, Mayor
ATTEST:
____________________________________
Maureen Benson, City Clerk
132
City/Agency of City of Moorpark
Fiscal Year FY 2018/2019
Address:799 Moorpark Avenue
Moorpark, CA 93021
Contact Person:Shaun Kroes
Title:Program Manager
Telephone:805‐517‐6257
email:skroes@moorparkca.gov
Requested Payment :
Article 4 ‐$
Article 8a 603,811.00$
Article 8c 680,000.00$
Total Request 1,283,811.00$
Authorizing Signature:
(CFO or City Manager)
Print Name & Title:Troy Brown, City Manager
Date:9/20/2018
Claimant acknowledges that payment by the County Auditor of an allocation made
by the Ventura County Transportation Commission (VCTC) is subject to such monies
being on hand and available for distribution and to the provision that such monies
are used only in accordance with the terms of the allocation instruction issued by the
VCTC. Claimant also certifies that the information on the claim forms are true and
accurate to the best of their knowledge.
TDA Claim Form
Attachment 2
133
City/Agency of City of Moorpark
Fiscal Year FY 2018/2019
Article 8c
Estimated Operating Estimated Capital Proposed Operating Proposed Capital
FY 2017/2018 FY 2017/2018 FY 2018/2019 FY 2018/2019
Estimated Revenues1 :
Beginning Fund Balance2 37,429$ ‐$ 133,536$ ‐$
FTA 306,751$ 414,200$
Federal (provide detail in notes)
Local Transportation Funds (current year allocation)608,685$ 66,315$ 500,819$ 179,181$
State other than TDA (provide detail in notes)
Fare Revenues 69,021$ 84,400$
Local (provide detail in notes)184,065$ ‐$ 229,659$
Other (provide detail in notes)29,735$ 25,000$
Interest (17)$ 2,000$
Unearned/Deferred Revenues
Total Estimated Revenues and Fund Balances 1,235,670$66,315$ 1,389,614$ 179,181$
Estimated Expenses (exclude depr/amort)1:
Transit Operating to claimant 1,102,134$1,241,604$
Transit Operating assigned to VCTC for Valley Express 3
Transit Capital 66,315$ 179,181$
Other (provide detail in notes)
Total Estimated Expenses 1,102,134$66,315$ 1,241,604$ 179,181$
Surplus/Deficit 133,536$ ‐$ 148,011$ ‐$
Notes and Explanations:
1. If claimant is reporting more than TDA related revenues and expenditures, please separate the line items.
2. If available, please use audited balance from TDA audit of prior Fiscal Year ‐ otherwise estimate. (ie. Beg Bal for FY 15/16 would be Audit from FY 14/15)
3. Upon receipt of claim resolution, these funds for Valley Express will be allocated directly to VCTC.
Revenue and Expense rows can be added as needed.
Moorpark Note 1: "Local" = Developer Fees used to fund transit services (Route Guarantee)
Moorpark Note 2: "Other" = payments from Thousand Oaks for lease of one of Moorpark's City buses.
Prior Fiscal Year Claim Information Current Fiscal Year
If the operating budget has increased in excess of 15% above the preceding year, or there is a substantial increase or decrease in the scope of
operations or capital budget provisions for major new fixed facilities, please provide a statement identifying and substantiating the reason or
need for the change (Section 6632).
If not needed, please initial SpK Otherwise, please provide statement below:
134
City/Agency of City of Moorpark
Fiscal Year FY 2018/2019
Article 4 and 8c
Initial
N/A 180‐Day Certified Fiscal Audit
If VCTC does NOT have a TDA audit performed on behalf of the claimant , the
claimant certifies that it has submitted a satisfactory, independent fiscal audit, with
required certification statement, to VCTC and to the State Controller pursuant to
PUC 99245 & 6664, for the prior year (project year minus two). Claimant assures
that this audit requirement will be completed for the current fiscal year (project
minus one).
SpK Responsibility of Timely and Reviewed Fiscal Audits:
Claimant staff will make every effort to provide information to the auditors in a
timely manner so that the audits can be completed before the 180 day
requirement. Audits are will be reviewed by claimaint/agency staff and are the
responsibility of the agency.
SpK 90‐Day Annual Report:
Claimant certifies that it has submitted a State Controller's report in conformance
with the uniform system of accounts and reports, VCTC and to the State Controller,
pursuant to PUC 99243 , 99245 & 6637, for the prior year (project year minus two).
Claimant assures that this report will be completed for the current fiscal year
(project minus one).
SpK Revenue Ratios:
Claimant is responsible for preparing the revenue ratio calculation(s) and certifies
that it intends to maintain for the project year a ratio of fare revenues to operating
costs of at least (a) 20 percent if the claimant is serving an urbanized area, (b) 10
percent if the claimant is serving a non‐urbanized area, or (c) as determined by
VCTC pursuant to CCR 6633.2(c) and PUC 99268.5(c). If the required ratio is not
met, the "non‐compliance with required revenue ratios" outlined in the TDA
regulations will be implemented.
SpK Revenue Ratios for Exclusive Services to Seniors and Disabled:
Claimant filing a claim pursuant to PUC 99268.5(c)certifies that, for the purpose of
that claim, it provides services using vehicles for the exclusive use of elderly and
handicapped persons.
SpK 50‐Percent Allocation Limitation:
TDA Claim Assurances Form
Claimant Assurances: (Initial Below)
135
City/Agency of City of Moorpark
Fiscal Year FY 2018/2019
Article 4 and 8c
Initial
TDA Claim Assurances Form
Claimant Assurances: (Initial Below)
The expenditures received by an operator, city or county may in no year exceed 50
percent of the amount required to meet operating, maintenance, and capital and
debt service requirements of the system after deduction therefrom of approved
federal grants estimated to be received pursuant to PUC 99268 & 99405 and
Section 6633.1
SpK Retirement System:
Claimant filing a claim pursuant to PUC 99260 certifies that (a) the current cost of
its retirement system is fully funded with respect to the officers and employees of
its public transportation system; or (b) the operator is implementing a plan
approved by VCTC which will fully fund the retirement system for such officers and
employees within 40 years; or (c) the operator has a private pension plan which sets
aside and invests, on a current basis, funds sufficient to provide for the payment of
future pension benefits and which is fully compliant with the requirements stated in
PUC 99272 & 99273.
SpK Use of Federal Funds:
Claimant certifies that it is making full use of federal funds available under the FTA
Act in accordance with CCR Section 6754(a)(3) or 6634.
SpK Staffing:
Claimant certifies that it is in compliance with PUC Section 99264 that it does not
routinely staff, with two or more persons, a vehicle for public transportation
purposes designed to be operated by one person.
SpK Reduced Fares:
Claimant certifies that if it offers reduced fares to seniors,the same reduced rate is
offered to disabled persons and disabled veterans (PUC 99155). Claimant further
assures that it will honor the federal Medicare identification card or a card issued
pursuant to Section 22511.55 of the Vehicle Code as sufficient identification to
receive reduced fares.
SpK Interest Accrual:
Claimant will accurately account for TDA revenues and expenses and accrue interest
accordingly. Interest will be spent on allowable expenses.
SpK CHP Certification:
Claimant certifies that, it has on file a California Highway Patrol Certification having
been conducted in the last 13 months indicating their compliance with Section
1808.1 of the Vehicle Code.
136
City/Agency of City of Moorpark
Fiscal Year FY 2018/2019
Article 4 and 8c
Initial
TDA Claim Assurances Form
Claimant Assurances: (Initial Below)
SpK Accessible Vehicles:
Claimant certifies that it is in compliance with PUC 99155.5 regarding dial‐a‐ride and
paratransit services being accessible to handicapped persons, and that the service
be provided to persons without regard to vehicle ownership and place of residence.
SpK Part‐Time Employees
Claimant certifies that in accordance with PUC Section 99243 it is not precluded
from employing part‐time drivers or contracting with common carriers of persons
operating under a franchise or license. Claimant further certifies that no person
who was a full‐time employee on June 28, 1979, shall have his or her employment
terminated or his or her regular hours of employment, excluding overtime, reduced
as a result of it employing part‐time drivers or contracting with such common
carriers.
N/A Operator's Qualifying Criteria
Claimant certifies that it meets and will maintain the efficiency standards pursuant
to PUC Section 99314.6 when claiming State Transit Assistance funds for transit
operations.
SpK Passed‐through TDA Funds Retain TDA Requirements:
Claimaint certifies that any TDA funds received from another agency will remain
classified as TDA even when passed‐through from another agency. These funds will
be classified as TDA in the financal records and reported accordingly. These funds
will retain TDA requirements.
The undersigned herby certifies that the above statements are true and correct.
Authorizing Signature:
Print Name and Title:Troy Brown, City Manager
Date:9/20/2018
137
City/Agency of City of Moorpark
Fiscal Year FY 2018/2019
Article 8a
Prior Fiscal Year Claim
Information Current Fiscal Year
Estimated Needs Estimated Needs
FY 2017/2018 FY 2018/2019
Estimated Revenues1 :
Beginning Fund Balance 2 886,951.00$ 811,218.00$
FTA
Federal (provide detail in notes)
Local Transportation Funds (current year allocation)567,692.00$ 603,811.00$
State other than TDA (provide detail in notes)
Local (provide detail in notes)
Other (provide detail in notes)17,151.00$ 37,000.00$
Interest 367.00$ 10,000.00$
Unearned/Deferred Revenues
Total Estimated Revenues and Fund Balances 1,472,161.00$ 1,462,029.00$
Estimated Expenses (exclude depr/amort)1:
Local Streets and Roads (Article 8a)660,943.00$ 1,319,930.00$
Bicycles and Pedestrians (Article 8a ‐ excludes Article 3)
Other (provide detail in notes)
Total Estimated Expenses 660,943.00$ 1,319,930.00$
Surplus/Deficit 811,218.00$ 142,099.00$
Notes and Explanations:
1. If claimant is reporting more than TDA related revenues and expenditures, please separate the line items.
Revenue and Expense rows can be added as needed.
Moorpark Note 1: "Revenue Other" is street sweeping reimbursement funding.
TDA Claim Financial Reporting Form
2. If available, please use audited balance from TDA audit of prior Fiscal Year ‐ otherwise estimate. (ie. Beg Bal for
FY 15/16 would be Audit from FY 14/15)
138
City/Agency of City of Moorpark
Fiscal Year FY 2018/2019
Article 8a
Initial
N/A 180‐Day Certified Fiscal Audit
If VCTC does NOT have a TDA audit performed on behalf of the claimant , the
claimant certifies that it has submitted a satisfactory, independent fiscal audit, with
required certification statement, to VCTC and to the State Controller pursuant to
PUC 99245 & 6664, for the prior year (project year minus two). Claimant assures
that this audit requirement will be completed for the current fiscal year (project
minus one).
SpK Responsibility of Timely and Reviewed Fiscal Audits:
Claimant staff will make every effort to provide information to the auditors in a
timely manner so that the audits can be completed before the 180 day
requirement. Audits are will be reviewed by claimaint/agency staff and are the
responsibility of the agency.
SpK 90‐Day Annual Report:
Claimant certifies that it has submitted a State Controller's report in conformance
with the uniform system of accounts and reports, VCTC and to the State Controller,
pursuant to PUC 99245 & 99406, for the prior year (project year minus two).
Claimant assures that this report will be completed for the current fiscal year
(project minus one).
SpK Unmet Transit Needs:
Claimant certifies that all reasonable transit needs are satisfied and is eligible to
receive Article 8(a) local streets and roads.
SpK Interest Accrual:
Claimant will accurately account for TDA revenues and expenses and accrue interest
accordingly. Interest will be spent on allowable expenses.
SpK Passed‐through TDA Funds Retain TDA Requirements:
Claimaint certifies that any TDA funds received from another agency will remain
classified as TDA even when passed‐through from another agency. These funds will
be classified as TDA in the financal records and reported accordingly. These funds
will retain TDA requirements.
Claimant Assurances: (Initial Below)
TDA Claim Assurances Form
139
City/Agency of City of Moorpark
Fiscal Year FY 2018/2019
Article 8a
Claimant Assurances: (Initial Below)
TDA Claim Assurances Form
SpK Retirement System:
Claimant filing a claim pursuant to PUC 99260 certifies that (a) the current cost of
its retirement system is fully funded with respect to the officers and employees of
its public transportation system; or (b) the operator is implementing a plan
approved by VCTC which will fully fund the retirement system for such officers and
employees within 40 years; or (c) the operator has a private pension plan which sets
aside and invests, on a current basis, funds sufficient to provide for the payment of
future pension benefits and which is fully compliant with the requirements stated in
PUC 99272 & 99273.
The undersigned herby certifies that the above statement is true and correct.
Authorizing Signature:
Print Name and Title:Troy Brown, City Manager
Date:9/20/2018
140