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Home My WebLink AboutAGENDA REPORT 1998 0617 CC REG ITEM 10DITEM 10 • be CITY OF MOORPARK, CALIFORPIIA City Council Meeting Of ' I -I ' 61 - ACTION: Adonfed KeSo.No.gB-1470 Ac., amended CITY COUNCIL AGENDA REPORT By.. TO: The Honorable City Council FROM: John E. Nowak, Assistant City Manager DATE: 15 June 1998 (Council meeting of 06 - 17 - 98) SUBJECT: Resolution No. 98- Adopting Fiscal Year 1998 -1999 Operating and Capital Improvements Budget Discussion: On May 6, 1998, the City Manager presented his recommended Operating and Capital Improvements Budget for Fiscal Year 1998 -99. Subsequent to that date the City Council's Budget and Finance Committee met on four occasions to review the recommended budget, and the City Council met on two occasions to review the budget. The Budget and Finance Committee made a series of recommended changes to the budget to address the loss of $610,000 from the failure of the Parks Maintenance Assessment Tax in November 1997 and the resulting $303,167 shortfall in General Fund revenues identified in the Manger's recommended budget. These proposed changes, which included some made by staff, are summarized in the attachment to this report. (The changes proposed during the Council study session on June 10 are shown as 06/10 actions in the summary.) The principal changes being proposed are as follows: The personnel cost allocations for the Human Resource Analyst and a Maintenance Worker II have been adjusted to reduce General Fund expenditures. 2. Adjustments were made in the Public Safety Division to reflect the move of the Resource Center to the Flory Avenue site, and to correct a double count of revenues and expenditures for the DARE officers. The proposed message board to be funded with grant funds was eliminated and the balance of the grant funds ($26.149) are to be carried over to the next fiscal year. 3. The Redevelopment Agency budget was modified at staffs request to add the bond debt payment and full pass- through payments to the budget, allowing for a clearer picture of the Agency's expenses. FY 1998 -99 Budget Adoption 17 June 1998 Page 02 4. The number of recreation brochures (which includes a Cit y newsletter) to be issued next fiscal year is proposed to be reduced from four to three, with the fall and winter issued being combined. 5. Monte Vista Park is proposed to be closed. Only weed abatement activities will occur at that park. 6. The budget includes a proposal for Virginia Colony Park to be given to the Moorpark Unified School District which would maintain the facility. Two months of maintenance costs are included in the proposed changes to allow time for details on the proposed transfer to be worked out between the City and District. 7. Cost of street light energy is being transferred from the Maintenance District Division in Community Services to the Street Lighting Division in Public Works to more clearly reflect the actual assignment of responsibility. As presented for the Council's consideration and adoption, the General Fund expenditures have been reduced by $167,741 from the amount included in the City Manager's recommended budget. This amount, when combined with the proposed use of the net operating savings from FY 1997 -98, would result in a General Fund balance of slightly more than $28,000. There is a net increase in the overall budget amount of more than $738,800 primarily as a result of the additions to the Redevelopment Agency budget. A second attachment to this staff report provides a summary comparison between the City Manager's recommended budget and the budget being presented for Council action. It indicates changes made to the totals in each of the Division's budget categories, as well as the total budget figures. Two other possible areas of budget reduction which had been previously identified but not specifically addressed by the Committee or the Council are (1) a reduction in the number of fertilizing that occur at the City parks from six (6) per year to four (4) per year which would save $10,500; and (2) the elimination of the contract landscaping firm's services on rain days which would save $13,000. There are three major points for the Council to remember in its deliberations. (1) The majority of the cuts included in the proposed changes are one -time savings and will not be available for the FY 1999 -2000 budget when an estimated $800,000 deficit is projected. (2) The State legislature has not made a final decision on the Vehicle License fee which represents almost 25% of the City's discretionary General Fund revenues. If these funds FY 1998 -99 Budget Adoption 17 June 1998 Page 03 are eliminated and a guaranteed backfill is not provided, the City will face potential major budget cuts without offsetting revenues. (3) There are no appropriations for the City's equipment replacement fund or other reserves which address long -term needs of the City. The budget document which includes all of the changes proposed by the Council and the Council's Budget and Finance Committee is provided for the City Council's consideration and adoption. Recommendation: (ROLL CALL VOTE) That the City Council adopt Resolution No. 98- establishing the Annual Budget for the Fiscal Year 1998 -1999. Attachments: Budget & Finance Committee Recommended Changes Proposed Budget Summary Comparison Resolution No. 98- with attached Budget BUDGET & FINANCE COMMITTEE RECOMMENDED CHANGES Page 01 Comm Acct Funding . . . . . . Date Code Description Description ... .. .. . Notes Budget _, w Action Revised Source CITY COUNCIL Travel & Mileage 05/20 92091 eliminate mile reimburse 500 (500) 0 GF 05/20 9232 Conference & Meetings to $1,200 per member 7,500 (1,500) 6,000 GF CITY CLERK 05/27 Election Expenses add cost of initiatives 6,000 7,200 13,200 GF _9192 HUMAN RESOURCES 05/30 9208 Education and Training certification programs 3,435 1,500 4,935 GF 05/27 personnel costs HRA allocation 59,191 (18,795) 40,396 G _--adjust PUBLIC INFORMATION 05/20 9199 Other Purchased Services eliminates cial event filming 6,000 (6,000) 0 GF 05/27 9233 Community Promotion reduce brochures to 3 2,800 450 2,350 GF ADMINISTRATIVE SERVICES 05/27 personnel costs adjust M.W.11 cost allocation 229,852 7,348 237,200 GF 06/10 9207 Membership& Dues add So. Calif. Water Comm 8,930 1,000 9,930 GF PUBLIC SAFETY 05/27 9115 Vehicle Maintenance reduce grant funds budgeted 139,774__ (4,149) 135,825 Grant 05/27 9115 Vehicle Maintenance replace grant fund reduction 135,625 4,149 139,774 GF 05/27 9115 Vehicle Maintenance reduce mileage with Center move 139,774 (11,000) 128,774 GF 05/27 9117 Police Services DARE double count&supervision cut 2,983,026 (92,432) 2,890,594 GF 05/27 hone move to Flory site 8,250 7,750 16,000 GF 05/27 _MnTelep 9191 Other Contractual Services reduce grant funds budgeted 89,880 (5,000) 84,880 Grant 05/27 9191 Other Contractual Services replace grant fund reduction 84,880 5 000 89,880 GF 05/27 9191 Other Contractual Services add Country Days OT 89,880 5,000 94,880 GF 05/27 9201 Computer Supplies move to Flory site 1,700 1,700 3,400 iGF 105/27 9202 Office Supplies move to Flory site 1,500 1,700 3,200 GF BUDGET & FINANCE COMMITTEE RECOMMENDED CHANGES Page 02 Acct Funding --Comm Date 05/27 Code 9202 Description g Office Supplies Notes ME move to Flory site Budget 1,500 Action 4::i. g g. . . . 1,700 Revised kt . . . . . . . . . . . . . 3,200 Source GF 05/27 9203 Copy Machine move to Flory site 1,500 2,300 3,800 GF 05127 9208 Educationrrrainin,-q Aqd special training 12,500 5,000 17,500 Grant 05/27 9211 Electricity move to Flory site 2,700 (2,700) 0 GF 05/27 9215 Natural Gas move to Flory site 600 (600) 0 GF 05/27 9251 Spec al Department Supplies custodial for Flory site 6,680 2,700 9,380 GF 05/27 Rental of Real Property move to Flory site 14,400 (14,400) 0 GF -.--92-90 05/27 9906 Other Equipment delete message board 22,000 (22,000) 0 Grant FINANCE 05/20 9199 Other Purchased Services adjusts read for indirect cost study 69,000 (7,000) 62,000 GF REDEVELOPMENT 05/27 personnel costs 299,911 88 299,999 MRA 05/20 9199 - ----adiustforHRA&MWII Other Purchased Services adjusts read for indirect cost study 177,000 (2,600) 174,400 MRA 05/30 9190 Pass through Property Taxes adjust to actual annual costs 60,000 60,000 120,000 MRA 06/10 9705 Debt Service Interest - Bond acct for bond debt service 0 560,200 560,200 MRA 106/10 9706 Debt Service Principal - Bond acct for bond debt service 0 240,000 240,000 MRA I COMMUNITY DEVELOPMENT 05/20 9199 Other Purchased Services adjusts ead for indirect cost stud 40,000 4,800 44,800 CD 05/27 personnel adjust for HRA & MW 11 158,090 24,729 182,819 CD COMMUNITY SERVICES 05/30 ersonnel cost reallocate SMA cost to Solid Waste 127,197 (7,230) 119,967 GF SENIOR CENTER 05/20 9222 Small Tools addition 1,100 600 1,700 SR TR BUDGET & FINANCE COMMITTEE RECOMMENDED CHANGES Pa 03 Comm Acct Fundina Date Code Description . ............• COMMUNITY CENTER Notes ............. I . . . . . . . . . . . W *�U Budget gg: "g Action Revised Source 4t 05/27 9199 Other Purchased Services add for gym floor ref64� Fng 7,000 500 7,500_ _ GF 05/27 9208 Education/Training eliminate employee training 400 _A400 0 GF peis6nnel adjust for MW 11 allocation 88,864 (36,911) 51,953 GF -0-5/-2-7 ARROYO VISTA 05/27 9204 Postage reduce brochures to 3 issues 4,930 (1,100) 3,830 GF 05/27 9205 Printing & Binding reduce brochures to 3 issues 10,900 2,500 8,400 GF _05/27 92511 Special Department Supplies reduce art smocks purchased 68,300 (50 ) 68,250 GF PARKS MAINTENANCE 05/27 9101 Repair & Maintenance Service E delete Virginia Col & Monte Vista 16,000 (800) 15,200 GF 06/10 9101 Repair & Maintenance Service c add 2 months for Virginia Colony 15,200 200 15,400 GF 05/27 9134 Insurance & Bonds delete Virginia Col & Monte Vista 26,000 (3,200) 22,800 GF 05/27 9191 Other Contractual Services delete Virginia Col & Monte Vista 249,000 (7,020) 241,980 GF 06/10 9191 Other Contractual Services add 2 months for Virginia Colony 241,980 600 242,580 GF 05/27 9199 Other Purchased Services delete Virginia Col & Monte Vista 24,400 (1,000) 23,800 GF 05/27 9211 Electricity delete Virginia Col & Monte Vista 18,400 (450) 17,950 GF 05/27 9213 Water delete Virginia Col & Monte Vista 106,900 (8,700) 98,200 GF 06/10 9213 Water add 2 months for Virginia Colony 98,200 1,250 _ 99,450 GF 05/27 9218 Sho & O eratin Supplies delete )Argknia Col & Monte Vista 6,000 (200) 5,800 GF 105/27 9221 Equipment Rental------- delete Virginia Col & Monte Vista 7,000 (500) 6,500 GF F0-5/27 9251 Special Department Supplies delete Virginia Col & Monte Vista 8,100 ------A4qoA 7,700 GF 06/10 9251 Special Department Supplies add 2 months for Virginia Colony 7,700 200 _ 7,900 GF SOLID WASTE 05/20 9199 Other Purchased Services _AdLust spread for indirect cost study 3,150 1,200 4,350 AB939 05130 personnel costs reallocate SMA cost to Solid Waste 88,478 9,112 97,590 AB939 05/30 9212 MAINTENANCE DISTRICT Street Light Energy transfer cost to Public Works Dept 211,367 _(211,36 0 AD84-2 BUDGET & FINANCE COMMITTEE RECOMMENDED CHANGES Page 04 Comm Acct Funding Date !OEM Code Description W _R PUBLIC WORKS Notes Budget g:....,.x.:, Action ." .. Revised ........... Source 05/20 05/30 9199 9904 Other Purchased Services Vehicles adjusts read for indirect cost study provide for compact size vehicle 0 12,000 3,600 4,000 3,600 16,000 GT REPLAC 06/03 9905 Office Equipment add flat files J 0 2,550 2,550 GT 06/03 9906 Other Equipment add storage trailer 0 2,500 2,500 GT STREET MAINTENANCE 05127 personnel _adjust for HRA&MWII 350,140 16,979 367,119 GT CROSSING GUARD 05130 9202 Office supplies reduce cost for keyboard hofder 160 100 TRAF NPDES 05/30 9199 Other Purchased Services change drain cleaning to as tax 5,000 (5,000) 0 1 GF 05/30 9199 Other Purchased Services -change drain cleaning to as tax 0 5,000 5,000 �G_ STREET LIGHTING 05/30 9212 Street Light Energy Transfer cost from Comm Services 0 211,367 211,367 AD84-2 REVENUES 05/27 3510 Special Police double count MUSD contribution 111,500 (23,000) 88,500 GF 05/30 3206 Parking Citations extra due to increased enforcement 90,000 10,000 100,000 GF B&F COMMITTEE RECOMMENDED CHANGES - SUMMARY FUNDING TOTAL MAY 20 MAY 27 MAY 30 JUNE 03 JUNE 10 SOURCE" mo, x.x WX General Fund TO DATE f <rx < :>.,. mm, K.: (15,000) (135,261)1 (20,730) ...................... :x:.:: ..... ------ - 3,250 _A$167,741) Law Grants ($26,149) 0 (26,149) 0 Redevelopment >< $8571688 (2,600) 88 60,000 800,200 Comm Development < $29,629 4,800 24,729 0 Senior Trust $600 600 0 0 AB939 $10,312 1,200 0 9,112 Gas Tax $30,629 31600 16,979 5,000 5,050 Replacement Fund $4,000 0 0 4,000 Traffic Safet Fund ($60) 0 0 (60) NET TOTALS: -, - $738,808 ($7,400) ($119,614.) $57,322 $5,050 $803,450 PROPOSED BUDGET Pa a 01 SUMMARY COMPARISON _ City Mana ees Council Adopted DEPART_ MENT /DIVISION Si!" t'ffi`" !;fij" {k ?k { {:: ,fSSt': - {•,s '3 �: s:i3$jj # ?j ?ii:!$ ..,.v ?kk ?kkk$ #t:: <t 2'tt# ;k #•:: ;, yk;�.. <. ::i:t i k :�i• #3 �iit$ ffi <; s., `k`? k ?k•� #. ?ik� .2 �k•'.if #� #Y'$# Recommended ..#,2+i2k' #}#E 22tiii+'t # ?f ;.. #� +! � 2k # � � ?# :s::•:>.> „ - +: #i� Revisions $iifiif' i"t 'i's 3 ::.:: #.;52 :.{ ., 3.5i, #i k $.35' iks #ft # # }j'2 #i+ f kk$y? 2 � $ 'A #{ #�?s.i. Bud et iii': i +it;•:ta .. 3., ?..#� ##'• # ? ?kkkkkkin ?# CITY COUNCIL Personnel 18,000 18,000 Operations/Maintenance 10,000. 2,000 8,000 Capital Outlays 0 0 TOTALS: $28,000 ($2,000) $26,000 CITY MANAGER Personnel 175,557 175,557 Operations/Maintenance 10,450 10 450 Capital Outlays 0 0 TOTALS: $186,007 $0 $186,007 CITY CLERK Personnel 132,780 132,780 Operations/Maintenance 30,850 7,200 38,050 Capital Outlays 3,120 3,120 TOTALS: $166,750 $7,200 _ $173,950 HUMAN RESOURCES Personnel 59,191 18,795 40,396 Operations/Maintenance 17,265 1,500 18,765 Capital Outlays 0 0 TOTALS: $76,456 $17,295 $59,161 PUBLIC INFORMATION Personnel 0 0 Operations/Maintenance 53,800 6,450 47,350 Capital Outlays 3,400 ' 3,400 TOTALS: $57,200 ($6,450) $50,750 CITY ATTORNEY Personnel 0 0 Operations/Maintenance 71,000 71,000 Capital Outlays 0 0 TOTALS: $71,000 $0 ! $71,000 ADMINISTRATIVE SERVICES Personnel 229,852 7,348 237,200 O erations /Maintenance 188,977 1,000 ! 189,977 ! Capital Outlays 0 0 TOTALS: $418,829 $8,3481 $427,177 I PUBLIC SAFETY Personnel 0 0 Operations/Maintenance 3,289,160 94,982 3,194,178 Capital Outlays 26,500 (22,000)_ 4,500 TOTALS: $3,315,660 $116,982 $3,198,678 PROPOSED BUDGET Pa a 02 SUMMARY COMPARISON _ City Mana ees Council DEPARTMENT/DIVISION 22ti'2ti,y, fx„ ,2y,��'iF t �, •: r;r %f�::'Fy.` 2 # #2` #i , •. #.',FFyJtt k`?'3 }}J• „2,.:.r.:;;: x22# ` <2`2F22:, ;S. JF:F:•;. ,ts;s2 #2k 2� J #2 2 {:J < #yf •i.> .:...... ..,i.F. -Adopted Recommended Revisions :�::... Budget 3 : �,� „ t f 32 �. 23 "t,,,t•, k� {:`• #'fk, ,� 2`'' < #'xfy:, kF ' t :?S2k2k {:#'` „- :f5�'SF'tFk' Fx,3.. ;u;' #`< J k {Fk2kkkkkkk { #< ;;F't.k#Q 3�.xF. {r ,. i; #:. # {{t3 }3s #;? kE? x FINANCE Personnel 122,788 122 788 Operations/Maintenance 79,350 ,000 72,350 Capital Outlays 0 0 TOTALS: $202,138 ($7,000)_ $195,138 EMERGENCY SERVICES Personnel 21,091 21,091 Operations/Maintenance 17,725 17,725 Capital Outlays 0 0 TOTALS: $38,816 $0 $38,816 REDEVELOPMENT AGENCY Personnel 299,911 88 299,999 Operations/Maintenance 1,819 282 857,600 2,676,882 Capital Outlays 0 0 TOTALS: $2,119,193 $857,688 $2,976,881 CDBG Personnel 16,948 16,9 8 Operations/Maintenance 21,197 21,197 Capital Outlays 0 0 TOTALS:' $38,145 $0 $38,145 HOUSING - MRA Personnel 40,676 40,676 Operations/Maintenance 306,890 306,890 Capital Outlays 650 650 TOTALS: $348,216 $0 $348,216 HOUSING - CITY Personnel 10,169 10,169 Operations/Maintenance 33,100 33,100 Capital Outlays 0 0 TOTALS: $43,269 $0 $43,269 COMMUNITY DEVELOPMENT Personnel 158,090 24,729 182,819 Operations/Maintenance 115,953 4,800 120,753 Capital Outlays 0 0 TOTALS: $274,043 $29,529 $303 572 BUILDING & SAFETY Personnel 5,011 5,011 Operations/Maintenance 225,104 225,104 Capital Outlays 0 _ 0 TOTALS:1 $230,115 _ $0 1 $230,115 PROPOSED BUDGET SUMMARY COMPARISON Pa a 03 City Manager's Council Adopted DEPARTMENT /DIVISION E:` „ 2!5!:;jjv} }itfYv i$i$ . f •} 5 f;}. f. `} f �� "t: af}f: ••. fY i:v 7 `,f: ff j ff } j £ E}rt}.i tv. ££} f♦ . y i: �fvyk'ji. ' f,}$+ $ ` . ;. vk:N,2a f, f }<!y f}{is� f ,{ : } ?�i y?3, ,; 111-1 IM11 Recommended ;;t , t Revisions "vvY >2k01.1 }jj i BudS :ge":F$i3v t i S5 j i .5 $ ENGINEERING Personnel 5,011 5,011 Operations/Maintenance 517,528 517,528 Capital Outlays 0 0 TOTALS: $522,539 $0 $522,539 CODE ENFORCEMENT Personnel 133,940 133,9 0 Operations/Maintenance 28,950 28,950 Capital Outlays 2,200 2,200 TOTALS: $165,090 $0 $165 090 PLANNING Personnel 431,789 431,789 Operations/Maintenance 187,350 187,350 Capital Outlays 2,200 2,200 TOTALS: $621,339 $0 $621,339 COMMUNITY SERVICES Personnel 127,197 230 119,967 Operations/Maintenance 50,342 50,342 Capital Outlays 0 0 TOTALS: $177,539 ($7,230)- $170,309 SENIOR CITIZENS Personnel 75,237 75,237 Operations/Maintenance 30,410 600 31,010 Capital outlays 0 0 TOTALS: $105,647 $600 $106,247 COMMUNITY CENTER Personnel 88,864 (W,91 1 51,9 3 O erations /Maintenance 111,440 100 111,540 Capital Outlays 800 800 TOTALS: $201,104 $36,811 $164,293 I ARROYO VISTA Personnel 281,520 281,520 Operations/Maintenance 231,595 3,650 227,945 Capital Outlays 14,900 14,900 TOTALS: $528,015 $3,650 $524,365 PARKS MAINTENANCE Personnel 136,618 136,618 Operations /Maintenance 477,000 20,020 456,980 _ Capital Outlays 0 0 TOTALS: $613,618 _ x$20,020 $593,598 PROPOSED BUDGET Page 04 SUMMARY COMPARISON CRY Mana ees Council Adopted DEPARTMENT /DIVISION .,k;,` , #`iir,>,,k2'r3 ,#zc .t 2 ;. k ,, k; rr #` # , ?; k y, , #ki 2# . .3kc rk 22, 312 {2'l ki Sk < #< #, ? #.'`yr , tk #2 „ , #2; >'s3 #:� # >;2y'k +k tk3 , ANIMAL REGULATIONS Recommended ;k,. <'3,.r, €€ y y . #y : k:dkk #; #kk,{, k2�>:yy c c,` #-' .c.. 5 ?; Revisions ` <, ,• #: # #Y # #'i #'i #'i #` #' r i3 , 3 >2.5i�3 2 krir,iic. i r i �'•, Bud et < # +i'i #::. c,c,5:;.# « "' #' ,j. �: iiii k, ?kr: #5 3.2; 3r m Personnel 0 0 Operations/Maintenance 69,200 69,200 Capital Outlays 0 0 TOTALS: $69,200 $0 $69,200 SOLID WASTE Personnel 88,478 9,112 97,590 Operations/Maintenance 58,925 1,200 60,125 Capital Outlays 0 0 TOTALS: $147,403 $10,312 $157,715 PUBLIC TRANSIT Personnel 33,229 33,229 Operations/Maintenance 172 300 172,300 Capital Outlays 0 0 TOTALS: $205,529 $0 $205,529 ASSESSMENT DISTRICT Personnel 25,128 25,128 Operations/Maintenance 631,173 (211,367) 419,806 Capital Outlays 0 0 TOTALS: $656,301 $211,36 $444,934 PUBLIC WORKS Personnel 39,424 39 424 Operations/Maintenance 2,150 3,600 5,750 Capital Outlays 12,000 9,050 21,050 TOTALS: $53,574 $12,650 $66,224 STREET MAINTENANCE Personnel 350,140 16,979 367,119 Operations/Maintenance 292,292 292,292 Capital Outlays 23,900 23,900 TOTALS: $666,332 $16,979 $683,311 CROSSING GUARDS Personnel 45,897 45,897 Operations/Maintenance 3,815 60 3,755 Capital Outlays 2,050 2,050 TOTALS: $51 ,762 $60 $51,702 NPDES Personnel 2,990 2,990 Operations/Maintenance 11,750 11,750 Capital Outla s 0 _ 0 ___ TOTALS: _ $14,740 $0 $14,740 r� _ PROPOSED BUDGET Pa a 05 SUMMARY COMPARISON Citv Mana ees Council Adopted DEPARTMENUDIVISION t' +'< +t;< #kkkk` # ? = } }5k=2•. , tt. #2ki ` k `2 3t =,}: +::: � }2 Sjr f5r Recommended }E}:#},t,t#t k 2k25. #, 5 . ?k# .> . }3, }j, ;y . Revisions Bud et +t t + } f,:�5 } } }j < {+ 2 tkt :tff, i5�kr # ?i 2 VECTOR CONTROL Personnel 115,481 115,481 O erations /Maintenance 23,220 23,220 Capital Outlays 0 0 TOTALS: $138,701 $0 $138,701 PARKING ENFORCEMENT Personnel 43,649 43,649 Operations/Maintenance 3,370 3,370 Capital Outlays 500 500 TOTALS: $47,519 $0 $47,519 STREET LIGHTING Personnel 11,118 11,118 Operations/Maintenance Capital Outlays 13,750 0 211,3 225,117 0 TOTALS: $24,868 $211,367 $236,235 SUBTOTAL: $12,624,657 $725,808 $13,350,465 CAPITAL IMPROVEMENTS Capital Improvements 5,710,408 5,710,408 TOTAL: $5,710,408 $0 $5,710,408 TOTAL BUDGET: 18,335,065 725,808 19,060 873