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Home My WebLink AboutMIN 2018 0905 CC SA REG MINUTES OF THE CITY COUNCIL AND SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK Moorpark, California September 5, 2018 A Regular Meeting of the City Council of the City of Moorpark and the Successor Agency was held on September 5, 2018, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. All items listed are heard and acted upon by the City Council unless otherwise noted. 1. CALL TO ORDER: Mayor Parvin called the meeting to order at 6:34 p.m. 2. PLEDGE OF ALLEGIANCE: Captain Reilly, led the Pledge of Allegiance. 3. ROLL CALL: Present: Councilmembers Mikos, Pollock, Simons, Van Dam, and Mayor Parvin. Staff Present: Troy Brown, City Manager; Nicholas Ghirelli, Assistant City Attorney; Deborah Traffenstedt, Assistant City Manager; Ron Ahlers, Finance Director; David Bobardt, Community Development Director; Jeremy Laurentowski, Parks and Recreation Director; Sean Corrigan, City Engineer/Public Works Department; Jessica Sandifer, Community Services Manager; Captain John Reilly, Sheriffs Department; and Blanca Garza, Deputy City Clerk. 4. PROCLAMATIONS AND COMMENDATIONS: None. 5. PUBLIC COMMENT: None. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: CONSENSUS: It was the unanimous consensus of the Council to pull Item 10.J. from the Consent Calendar for individual consideration upon the request of Councilmember Simons. Minutes of the City Council/Successor Agency Moorpark, California Page 2 September 5, 2018 CONSENSUS: It was the unanimous consensus of the Council to pull Item 10.L. from the Consent Calendar for individual consideration upon the request of Councilmember Mikos. CONSENSUS: It was the unanimous consensus of the Council to adjourn the meeting in memory of Former Ventura County Supervisor Judy Mikels upon the request of Mayor Parvin. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Mayor Parvin announced there will be an Arroyo cleanup Saturday, September 15 at Villa Campesina Park from 9 a.m. to 12 p.m. in honor of Coastal Cleanup Day. Volunteers are asked to bring gloves and wear sturdy shoes. Mayor Parvin announced the City's final Electronic Waste and Paper Shredding event will take place Saturday, September 15, from 9 a.m. to 2 p.m. at the Moorpark Public Services Facility, at 627 Fitch Avenue. Mayor Parvin announced Moorpark residents are invited to the Simi Valley landfill on Sunday, September 16, to drop off trash and large unwanted items for free from 10 a.m. to 4 p.m. Mayor Parvin announced registration is open for fall recreation classes and programs taking place at the Arroyo Vista Recreation Center. Mayor Parvin announced the Arroyo Vista Recreation Center will host a skate night on Saturday, September 22 from 6 p.m. to 9 p.m. on the multi-use court. Mayor Parvin reported she participated in the Clean Power Alliance Board Meeting; attended the Active Adult Volunteer Recognition Luncheon, along with Councilmember Pollock; had an Ad-Hoc Committee on the Library Site, along with Councilmember Simons; participated in Face off with Cancer on August 25- 26; led the Pledge of Allegiance at Moorpark College Raider Football game; attended the Chamber Mixer on September 4 at Lynda Rummelhoff's State Farm Insurance company, along with Councilmembers Simons and Van Dam; and attended a Government Relations Chamber meeting. Councilmember Van Dam announced the Moorpark Education Foundation's Food Truck Meet Up is taking place on September 16 at Moorpark High School. Councilmember Simons announced the Moorpark Boys & Girls Club Annual Golf Tournament will take place on September 17 at the Moorpark Country Club. Minutes of the City Council/Successor Agency Moorpark, California Page 3 September 5, 2018 8. PUBLIC HEARINGS: None. 9. PRESENTATION/ACTION/DISCUSSION: A. Consider Request for Proposal for Turnkey Streetlight Acquisition, Retrofit, and Maintenance Services and Waiver of Bidder Pre-Qualification. Staff Recommendation: 1) Approve Request for Proposal for Turnkey Streetlight Vendor Services; and 2) Waive bidder pre-qualification requirement. Ms. Sandifer gave the staff report and responded to City Council questions. There were no speakers. MOTION: Mayor Parvin moved and Councilmember Pollock seconded a motion to: 1) Approve Request for Proposal for Turnkey Streetlight Vendor Services; and 2) Waive bidder pre-qualification requirement. The motion carried by unanimous voice vote. 10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) MOTION: Councilmember Van Dam moved and Councilmember Pollock seconded a motion to approve the Consent Calendar with the exception of Items 10.J, and 10.L, which were pulled for individual consideration. The motion carried by unanimous roll call vote. A. Consider Warrant Register for Fiscal Year 2018/19 — September 5, 2018. Staff Recommendation: Approve the warrant register. B. Consider Minutes of Special Joint City Council/Arts Commission Meeting of April 11, 2018. Staff Recommendation: Approve the minutes. C. Consider Minutes of Special Joint City Council/Parks and Recreation Commission Meeting of April 11, 2018. Staff Recommendation: Approve the minutes. D. Consider Minutes of Regular City Council/Successor Agency Meeting of August 15, 2018. Staff Recommendation: Approve the minutes. E. Consider Rejection of Claim from: Marie Stead. Staff Recommendation: Reject the claim and direct staff to send a standard rejection letter to the claimant. Minutes of the City Council/Successor Agency Moorpark, California Page 4 September 5, 2018 F. Consider Annual Consumer Price Index (CPI) Adjustment for Rates in the City Attorney Contract with Richards, Watson & Gershon. Staff Recommendation: Approve a 3.97% CPI adjustment for rates in the City Attorney Contract with Richards, Watson & Gershon, effective as of September 1, 2018. G. Consider Resolution Amending Fiscal Year 2018/2019 Budget to Increase Appropriations for Fiscal Year 2017/2018 Purchase Order Carry Over. Staff Recommendation: Adopt Resolution No. 2018-3738. ROLL CALL VOTE REQUIRED H. Consider Resolution Amending Fiscal Year 2018/2019 Budget to Appropriate $128,189 for the Cost of Living Adjustment for City Staff. Staff Recommendation: Adopt Resolution No. 2018-3739. ROLL CALL VOTE I. Consider Establishing Investment Accounts and Safekeeping Agency Agreement with Wells Fargo Securities, LLC (WFS). Staff Recommendation: Authorize the City Manager to establish investment accounts with WFS and execute an agreement with Wells Fargo Bank for safekeeping services, subject to final language approval by the City Manager and City Attorney. K. Consider Resolution Exonerating Private Grading, Erosion and Sediment Control Bond from RCI Builders, Inc, Freeway Corporate Center Phase II, Patriot Drive. Staff Recommendation: 1) Adopt Resolution No. 2018- 3740 exonerating Grading, Erosion and Sediment Control Surety Bond Number 34BCSHL1259; and 2) Authorize the City Clerk to exonerate the Surety Bond as shown in the agenda report and draft resolution. M. Consider Resolution Exonerating Grading and Improvements Surety Bonds for Tract 5425 Parcel X, Shea Homes LP. Staff Recommendation: 1) Adopt Resolution No. 2018-3741 exonerating the Grading and Improvements Performance and Payment Bond Numbers 0197071 and 0197070; and 2) Authorize the City Clerk to exonerate the Bonds as shown in the agenda report and draft resolution. N. Consider Award of Agreement to Complus Data Innovations, Inc. for Parking Citation Processing Services. Staff Recommendation: Approve the Agreement for Parking Citation Processing Services; and authorize the City Manager to sign the Agreement, in an amount not to exceed $90,000, subject to final language approval of the City Manager and City Attorney. O. Consider Approval of Plans and Specifications and Authorization to Bid for the Championship Drive Landscape Renovation Project (Landscape Minutes of the City Council/Successor Agency Moorpark, California Page 5 September 5, 2018 Maintenance District 15). Staff Recommendation: 1) Approve the plans and specifications for the landscape renovation project in Landscape Maintenance District 15; and 2) Authorize staff to advertise for bids for the project. P. Consider Resolution Amending Fiscal Year 2018/19 Budget for Increased Landscape Maintenance Costs for Parks, City-wide Landscape Maintenance Districts, Landscape Maintenance Districts 1-11, 14, 16, 18, 21, 22 and Miscellaneous City Properties. Staff Recommendation: Adopt Resolution No. 2018-3742 amending the Fiscal Year 2018/19 Budget to fully fund landscape maintenance services as outlined in the staff report. ROLL CALL VOTE Q. Consider Amendment to Agreement with Linda L. Toth dba Home Sweet Home Property Management for Property Management Services at City- owned properties and Resolution Amending the Fiscal Year 2018/19 Budget by Appropriating $7,000 from the Citywide Traffic Mitigation Fund for Property Management Services. Staff Recommendation: 1) Approve Amendment No. 1 with Linda L. Toth dba Home Sweet Home Property Management; and authorize the City Manager to sign the Amendment, subject to final language approval of the City Manager; and 2) Adopt Resolution No. 2018-3743 amending the Fiscal Year 2018/19 Budget to fund increased property management fees. ROLL CALL VOTE R. Consider Co-Sponsoring the Moorpark Chamber of Commerce's Country Days Parade and Street Fair. Staff Recommendation: 1) Agree to co- sponsor the October 6, 2018 Country Days Event; 2) Authorize the City Manager to execute a Cooperative Services Agreement to cosponsor the event, subject to final language approval by the City Manager and City Attorney; 3) Waive fees for use of City properties and for City issued permits; and 4) Provide police services and certain City services for the Country Days event, as described in the Agreement, at no cost to the Chamber of Commerce. S. Consider Co-sponsoring the Rotary Club of Moorpark Noontime's 2018 Moorpark Mammoth Run Event. Staff Recommendation: 1) Agree to co- sponsor the October 7, 2018 Mammoth Run Event; 2) Authorize the City Manager to execute a Cooperative Services Agreement to cosponsor the event, subject to final language approval by the City Manager and City Attorney; and 3) Waive fees for use of City properties and for City issued permits. T. Consider Resolution Accepting the Community Center Glue Lam Beam Replacement and Reinforcement Contract as Complete and Authorization to Record the Notice of Completion and Release of Bonds in Accordance with the Contract. Staff Recommendation: 1) Adopt Resolution No. Minutes of the City Council/Successor Agency Moorpark, California Page 6 September 5, 2018 2018-3744; and 2) Authorize release of the Performance Bond and Payment Bond (Numbers 024053544) as outlined in the agenda report. The following items were pulled for individual consideration. J. Consider Resolution Exonerating Private Grading and Improvements Bond for Condor Plaza LP, 5898 Condor Drive. Staff Recommendation: 1) Adopt Resolution No. 2018-3745 exonerating Private Grading and Improvements Surety Bond Number K08922470; and 2) Authorize the City Clerk to exonerate the Grading and Improvements Bond as shown in the agenda report and draft resolution. Councilmember Simons recused himself from Item 10.J. to avoid any perception of a conflict of interest due to his business relationship. MOTION: Mayor Parvin moved and Councilmember Pollock seconded a motion to 1) Adopt Resolution No. 2018-3745 exonerating Private Grading and Improvements Surety Bond Number K08922470; and 2) Authorize the City Clerk to exonerate the Grading and Improvements Bond as shown in the agenda report and draft resolution. The motion carried by voice vote 4-0, Councilmember Simons absent. L. Consider Resolution Exonerating Tract 5147 Bonds that Have Been Replaced for Approved Tentative Tract 5906, A-B Properties' Proposed Industrial Park. Staff Recommendation 1) Adopt Resolution No. 2018- 3746 approving exoneration of Tract 5147 Bond Numbers 104849878, 104849879, 104906729, 104906730, 104906731, and 104906732; and replacement with Approved Tentative Tract 5906 Bond Numbers 4418694, 4418695, 4418696, 4418697, 4418698, and 4418699; and 2) Authorize the City Clerk to exonerate the Bonds as shown in the agenda report and draft resolution. Councilmember Mikos requested a mailbox item, at some point in time, to get an updated status on this project. MOTION: Councilmember Mikos moved and Councilmember Van Dam seconded a motion to 1) Adopt Resolution No. 2018-3746 approving exoneration of Tract 5147 Bond Numbers 104849878, 104849879, 104906729, 104906730, 104906731, and 104906732; and replacement with Approved Tentative Tract 5906 Bond Numbers 4418694, 4418695, 4418696, 4418697, 4418698, and 4418699; and 2) Authorize the City Clerk to exonerate the Bonds as shown in the agenda report and draft resolution. The motion carried by unanimous voice vote. Minutes of the City Council/Successor Agency Moorpark, California Page 7 September 5, 2018 11. ORDINANCES: (ROLL CALL VOTE REQUIRED) A. Consider Adopting Ordinance No. 463 Approving Zoning Ordinance Amendment No. 2018-02, an Amendment to Chapters 17.08 (Definitions), 17.20 (Uses by Zone), 17.24 (Development Requirements), 17.28 (Standards for Specific Uses), and 17.44 (Application Review Procedures) of Title 17 (Zoning) of the Moorpark Municipal Code to Address Accessory Dwelling Units, Marijuana-Related Uses, Standards for Residential Roof Replacements Adjacent to Arterial Roads, Allowed Uses on Land Developed with Overhead Electrical Utilities, Outdoor Storage in an Industrial Park Zone, and Permit Approval Expiration, Time Extensions and Discontinuance of Use and Determining that this Action is Exempt from the California Environmental Quality Act. Staff Recommendation: Waive full reading, declare Ordinance No. 463 read for the second time, and adopted as read. ROLL CALL VOTE REQUIRED Mr. Ghirelli read the title of Ordinance No. 463. MOTION: Mayor Parvin moved and Councilmember Van Dam seconded a motion to waive full reading, declare Ordinance No. 463 read for the second time, and adopted as read. The motion carried by unanimous roll call vote. 12. CLOSED SESSION: Mr. Brown requested the City Council go into closed session for discussion of Item 12.A. for one case, and Items 12.B. and 12.C. on the agenda. MOTION: Councilmember Mikos moved and Mayor Parvin seconded a motion to adjourn to closed session for a discussion of one case under Item 12.A. and Items 12.B. and 12.C. on the agenda. The motion carried by unanimous voice vote. The time was 7:02 p.m. Present in closed session were Councilmembers Mikos, Pollock, Simons, Van Dam, and Mayor Parvin; Troy Brown, City Manager; Nicholas Ghirelli, Assistant City Attorney; Deborah Traffenstedt, Assistant City Manager; and David Bobardt, Community Development Director. Mr. Bobardt left the meeting at 7:14 p.m. Mr. Ghirelli and Ms. Traffenstedt left the meeting at 7:54 p.m. The Council reconvened into open session at 8:20 p.m. Mr. Brown stated one case under Item 12.A. and Items 12.B. and 12.C. were discussed and there was no action to report. Minutes of the City Council/Successor Agency Moorpark, California Page 8 September 5, 2018 13. ADJOURNMENT: Mayor Parvin adjourned the meeting at 8:20 p.m. in memory of Former Ventura County Supervisor Judy Mikels. Artf_i..4,4) 7)44,14774.1..2 (Jae S. Parvin, Mayor ATTEST: , 7 .,,. ...„..,,, .....642, (-7,...................„. s......„............ 0 7 1411.1411,9 Maureen Benson, City Clerk VIllik C' "4 4 411 rt fix .1'