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Home My WebLink AboutAGENDA REPORT 1998 0902 CC REG ITEM 11E53 V-, 3 � ITEM 11 •FO• CITY COUNCIL AGENDA REPORT CITY OF MOORP -ERR, CALIFORNIA City Council Nxe{ ng TO: The Honorable City Council of q � g ,--- ACTION: b b Y V e of FROM: Donald P. Reynolds Jr., Administrative Services Ma �- DATE: August 21, 1998 BY: SUBJECT: Consider the Final Appropriation of the Local law Enforcement Block Grant Monies ( "LLEBG") for Fiscal Year 1998 /99, (Estimated to be $15,649) Summary The federal government requires that a "Citizen's Advisory Committee" consider the use of LLEBG funds, and then allow the Council to consider this Committee's input in a public meeting before receiving the funds. The Advisory Committee met on July 23, 1998, and concurs with the Council budget action for the use of these funds as described in the budget. Discussion The original federal legislation provided for a three -year grant program, and this is the third and perhaps final year that the City will receive moneys from the Local Law Enforcement Block Grant. These moneys are to be used for direct support to the officers in the field. Examples include the City's efforts over the past two years to enhance equipment and complete computer upgrades, and to pay for staff costs to increase the presence of police in the City during peak crime periods, (the 1997 /98 grant was applied to additional over -time costs). In the past two years, the City has received $14,865, and $14,991, and this year expects to receive $15,346. The spreadsheet in Attachment "A" shows the use of this and other police grants for fiscal year 1998/99. The availability of the LLEBG funds coincides with the federal government's fiscal year beginning October 1. Grant award announcements are typically received in May, quickly incorporated into the City's budget and then after- the -fact, have to be considered by a Citizens' Advisory Committee. The federal government requires that this Advisory Committee have representatives from various community interests including law enforcement, schools, prosecutor or district attorney's office, and local service organizations. Another requirement includes a ten - percent funding match from each local government, which has been a simple obligation for Moorpark to meet. Unlike other federal police grants, there is no requirement to maintain programs or staffing originally funded by LLEBG, (but the City is paying to maintain grant - funded equipment). The spreadsheet in Attachment "A" shows all of the uses for grant moneys by the Public Safety Division in 1998/99. For the LLEBG program, there is a carry -over in the amount of $7,303, from 1997/98, of which $5,000 is to be used to continue the special overtime detail from last year, leaving a reserve of $2,303 for use in 1999/2000. The 1998/99 monies are divided between training, computers and vehicle maintenance. The vehicles to be maintained are those bought with other grant moneys in 1997/98. Recommendation That the City Council consider the input from the Local Law Enforcement Block Grant Advisory Committee as presented in this report, and concur with these recommendations for the use of LLEBG funds in fiscal year 1998/99. Attachments A) Public Safety Grant Use for 1998/99 B) Minutes for the Advisory Committee Meeting July 23, 1998 2 �� ... PUBLIC SAFETY GRANT STATUS AND APPROPRIATIONS REVENUES GRANT TYPE 1997/98 1998/99 0 99500 CARRY- GRANT COMBINED 0 OVER - - - - -- --- - - - - -- ------- AWARDS - - - - -- --- - - TOTAL - - -- --- - - - - -- --------------------------------------------------- --------------------------------------------------------- SLESF --- - - - - -- ------- 9721 - - - - -- --- - - 67200 - - -- --- - - - - -- 76921 LLEBG 7303 15649 22952 TOTAL CARRIED OVER TO 1998/99 17024 82849 99873 NOTE 1 CITY COUNCIL ALLOCATION OF GRANT MONEYS Continued Funding for the Administrative Assistant Allocation for Overtime Training for the Transfer of new Deputies to Moorpark Training (General Purposes) Message Board for Public Works Computers Vehicle Maintenance for Grant Purchased Vehicles in 1997/98 Off -Set Vehicle Maintenance Costs TOTAL ALLOCATIONS TOTAL REVENUES AVAILABLE BALANCE TO BE HELD IN RESERVE City Manager City Council Recommended Authorized Note 5 52851 52851 10000 5000 0 3000 0 2000 22000 0 4500 4500 2000 6000 8149 0 99500 73351 i 99500 99500 0 26149 1997/98 1998/99 1998/97 1998/99 LLEBG LLEBG SLESF SLESF TOTALS .f„ SURPLUS ANTICIPATED''. SURPLUS GRANT .� 9721 — 43130^ 52851 50w: 3000'' 3000 2000' 2000 4500', 4500 6000' 6000 5000', 15500', 9721 43130', 73351 7303'' 15649' 9721 672001 99873 2303', 149! 0'', 24070; 26522 NOTE 2 NOTE 3 NOTE 4 NOTES 1 Unaudited Figures 2 Reserved for Special Enforcement Over time in 1999/00 C 3 Subject to actual costs- will most likely increase by year -end C 4 Intentionally Reserved by the Council for 1999/00- as some of these revenue sources will not be available in future years ►.i 5 A new position funded for 9 months in 1997/98, and is funded for 12 months in 1998/99 %�- f/ LOCAL LAW ENFORCEMENT LOCK GRANT ADVISORY COMMITTEE AGENDA/MINUTES FOR JULY 23, 1998 I. Introductions /Attendance Captain Mike Lewis, Moorpark Police Department; John Oberg, City resident and representative from the County Probation Office ( "court system "); Dee Talley, Moorpark Kiwanis Club and City resident; Jim Grunert, District Attorney's Office ( "Prosecutor's Office "); Larry Brown, Business Office, Moorpark Unified School District, and; Don Reynolds, Administrative Services Manager, City of Moorpark, ( "staff'). H. Budget Overview Mr /. Reynolds discussed the City's budget process for fiscal year 1998/99. An overview of the City's General Fund was provided, with emphasis on the use of the General Fund. Looking at the General Fund of approximately five million dollars, it was pointed out that the police expenses equal 3.2 million of this amount. M. Police Budget Captain Mike Lewis gave an overview of the police budget. He then described the City's four year history with grants and how they have been used. IV. Use of Grant Monies Currently Appropriated Captain Lewis and Mr. Reynolds described the current police budget. V. Current Council Appropriation for LLEBG Monies A spread sheet illustrating all of the City's grant funds being used this year for police services was distributed. The Council's consideration for the use of these particular funds was identified. VI. Advisory Committee Recommendations After Hearing that most of the equipment needed had been purchased by grant monies over the past few years, the Committee was satisfied that these monies were being targeted for the best use. The Committee agreed to use the bulk of funds for vehicles and equipment, and the balance for training to support crime prevention efforts. VII. Future Business Mr. Reynolds described the rest of the process, and anticipated the Committee's input to be shared in a public meeting before the Council's September 2, 1998, meeting. 006187