HomeMy WebLinkAboutAGENDA REPORT 1998 1021 CC REG ITEM 10AITTM 10 • A •
CITY COUNCIL AGENDA REPORT
CITY OF MOORPARK CITY OFMOORPARK, CALIFORNIA
City Council Meeting
of 10 —9- ( ,1 V
TO: The Honorable City Council ed , cvnylruc�rvn f 3r4
: Wbi-f-te t d a{- A vG p
FROM: Mary K. Lindley, Director of Community Services onceyf -uul desi h - &aoet -ed
BY:
DATE: October 15, 1998 (CC Meeting of October 21, 1998)
SUBJECT: Consider Request by Moorpark Girls Softball, the Repayment of General
Fund Loans, and a Budget Amendment to Reflect the Deposit of Recreation
Facilities Fees From the Carlsberg Specific Plan and the Appropriation of
Funds for the Conceptual Design of AVCP Phase H
Backeround
At its meeting on October 7, the City Council considered the request by Moorpark Girls Softball to
relocate its activities to Arroyo Vista Community Park, and to construct a third softball field consistent
with the AVCP Master Plan. The Council requested that additional information be brought forward to
assist with a decision in this matter. In summary, the Council requested information about how soon
Girls Softball may be displaced from some or all of Mountain Meadows School, how much would it cost
to develop and maintain the remaining portion of AVCP, how much AVCP property is left to develop,
and what can the City anticipate receiving in park fees over the next two years. This Agenda Report
serves to provide that information.
Mountain Meadows School
The Moorpark Unified School District has stated that with the construction of Walnut Canyon School, the
space problem at Mountain Meadows School is less critical, and that there are no current plans to displace
the two softball fields for at least the next two years; although the District indicates that its plans could
change at anytime. The District believes that the snack bar /storage space currently used by Girls Softball
would be the first space that the school would need to use.
Development and Maintenance of AVCP Phase II
In September of 1997, the City received four proposals for the conceptual design of AVCP Phase II. The
purpose of the conceptual design was to update the Park's Master Plan. Consultants were asked to
identify uses for the undeveloped portion of the park, as well as potential changes to the developed
portion of the park. The cost of the proposals submitted ranged from $13,000 to $29,000. The low bid
was submitted by Takata Associates, a qualified design and landscape architecture firm. If the Council
elects to proceed with the development of AVCP Phase II, it is advisable to spend the funds necessary to
undertake the Phase II Conceptual Design to ensure that the park is developed in a way that maximizes its
potential uses. Staff contacted Takata Associates, and they have indicated their cost to perform the scope
of work contained in the AVCP Phase II Conceptual Design has increased by $1,777; bringing their total
proposal to $14,777 (see attachment A). At this price, Takata Associates remains the low bidder. The
City has a current topographical survey map of the undeveloped portion of the park, which is needed for
the conceptual design work.
With the adoption of the FY 1998/99 Budget, the City Council allocated $3,000 from the General Fund to
AVCP Phase to Conceptual Design because it was mistakenly believed that the $10,000 had been carried
0010009
Girls Softball Proposal
10/15/98
Page 2
over from the prior year. It is recommended that this allocation lapse, and that the Council allocate funds
from the Community Park Improvement Fund to proceed with the work, as further described in this
report.
There are approximately 17± acres left to be developed at AVCP. This includes the undeveloped area
(approximately 3 acres) west of the tree line which is located just east of the football field. The
preliminary cost estimate to develop Phase II is approximately $600,000 to $800,000. This figure
represents minimal improvements; e.g., grading, surface drainage, soil preparation, and hydroseeding.
Not included in the cost estimate are other amenities such as a restroom, play lot, security lighting,
drinking fountain, pavilion, parking lot or other amenities. Additionally, the estimate does not include
any extraordinary costs that may arise in attempts to maximize the use of the two water wells. It is likely
that efforts will need to be made to design a system that will allow the City to operate both wells at the
same time in order to irrigate the entire park. The cost estimate also does not include any extension of the
domestic water service. Currently the water main ends near the Recreation Center building, the restrooms
near the softball fields are serviced by a two inch line and the football field is serviced by a one inch line,
neither of which would accommodate additional service.
If the City were to develop AVCP Phase II as described above, with turf and no additional amenities, it is
estimated that the contract landscape maintenance costs would be approximately $3,500 per month.
Utility costs would be minimal, since the irrigation water would be supplied by the park's well; there
would be some additional electrical costs to operate the pump and irrigation timers. In total, the City
could anticipate the monthly park maintenance and operations cost for AVCP to increase by
approximately $4,000 per month.
Future Park Developer Fees
Over the next three plus years, it is estimated that the City will receive approximately $1,659,634 in park
improvement fees from commercial/industrial and residential development projects (see attachment B).
Of the fees received, an estimated $800,000 will be received from the Pacific Communities project, which
does not fall within a Park Improvement Zone. It is recommended that the City Council consider
authorizing the deposit of all of the park fees from the Pacific Communities Project (Track 5053) to the
Community Park Improvement Zone to be used for the future development of Phase II. AVCP is the
closest park to the project, other than Campesina Park, and it is easily accessible by the Pedestrian Bridge.
Of the remaining approximately $859,634 in fees anticipated in the next few years, forty percent (40 1/o)
will be deposited in the Community Park Improvement Zone, the other sixty percent (60 9/6) is designated
to the Zone in which the project is located. The total anticipated new revenue in the Community Park
Improvement Zone, through FY 2000/01, is approximately $1,143,851, which could be used for future
construction of AVCP Phase II. Note that any allocation of funds from Track 5053 should be deferred
until after the Project is actually approved.
As you may recall from the October 7 meeting, the Community Park Improvement Zone has current
assets in the amount of appropriately $69,388 (excluding the loan for the tennis courts [$245,388 less
$176,000]) and outstanding General Fund loans in the amount of $152,190 (excluding the tennis courts).
Since the City anticipates receiving approximately $1,143,851 in new revenue in the Community Park
Improvement Fund by FY 2000/01, it is recommended that the $235,712 in recreation facility fees
collected from the Carlsberg Project be applied towards repaying $162,534 in General Fund loans
($152,190, plus compounded interest in the amount of $10,344). This excludes the $176,000 for AVCP
tennis courts. From the remaining recreation facilities fees ($235,712 less $162,534 = $73,178), it is
recommended that $14,777 be appropriated for the conceptual design of AVCP Phase II; the rest
M: 1ML, indleylADMINIgrlsoftball.agd.doc
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Girls Softball Proposal
10/15/98
Page 3
($58,401) plus existing assets ($69,388) would leave a balance in the Community Park Improvement
Zone of $127,789, which could be applied towards the completion of the eight lighted tennis courts,
currently under design (construction of tennis court amenities is being phased due to budget constraints)
and/or construction of AVCP Phase II.
Discussion
Since the School District does not have immediate, or even definite, plans to eliminate one or both of the
softball fields at Mountains Meadows School used by Girls Softball, the City Council may want to delay
a decision on the construction of a third softball field until the conceptual design of AVCP Phase II has
been completed. This would allow the Council to evaluate options that a landscape architect would
identify in the process of planning for current and future park facility needs.
If the Council were to postpone its decision on the third softball field, Girls Softball could either continue
to schedule all of its games at Mountain Meadows Park and Mountain Meadows School, as they have
done in the past, or they can split their game schedule and utilize the two softball fields at AVCP. While
Girls Softball and the residents who live around Mountain Meadows Park may not find the option of
continuing with the current arrangement for one additional year desirable, it would allow the Council,
Parks and Recreation Commission, and the community greater opportunity to evaluate the long term use
of AVCP.
If, on the other hand, the City Council wishes to proceed with the installation of a third softball field prior
to Girls Softball's 1999 Spring Season (March), it has been determined that the construction of the field
would impact one mini soccer field used by AYSO. City staff spent several hours measuring available
park space and the dimensions of the exiting soccer fields. For the most part, the fields' dimensions are
slightly different; there does not appear to be a standard field size. This is particularly true of the mini
soccer fields. There are at least three potential locations where the displaced mini field could be
relocated without impacting Packer Football (see attachment Q.
On October 14, staff met with representatives of Moorpark Girls Softball, AYSO, and Packer Football at
AVCP to discuss the feasibility of constructing the third softball field in the immediate future. No
agreement was reached among the organizations represented. The group reviewed the potential site
locations for the displaced mini soccer field. It was AYSO's feeling the none of the locations identified
would adequately accommodate a mini field. Additionally, now that it is understood that Girls Softball
will not lose the use of the two softball fields at Mountain Meadows School, AYSO believes that the
benefits of moving Girls Softball to AVCP do not outweigh the impacts of relocating a mini soccer field
or adjusting AYSO's game schedule. For those reasons, AYSO is not in favor of the construction of a
third softball field at AVCP at this time.
Girls Softball, on the other hand, would still like to proceed with the third softball field at AVCP and the
relocation of its activities. Girls Softball indicates that it has commitments from several contractors to
assist with the work now, and they do not know whether or not those contractors will be willing and/or
available a year from now. Additionally, they are impacted by the limited use of Mountain Meadows
School (they can only use the school three weeknights a week), and they would also like to reduce the
impact of their activities on the surrounding neighborhood. If it is decided not to grant their request to
construct the third field at AVCP, Girls Softball would like the Council to consider approval to relocate
their snack bar (currently at Mountain Meadows School) to Mountain Meadows Park, behind the
restrooms. City staff does not recommend granting this request.
M: 1MI. ,indley\ADMIMgrlsoftball.agd.doc (M U4 J.
Girls Softball Proposal
10/15/98
Page 4
Packer Football is agreeable to the construction of the third softball field, and the relocation of Girls
Softball to AVCP, as long as there is no direct impact on the football game or practice fields.
Budget Amendment
In addition to consideration of the request from Girls Softball and the development of AVCP Phase II, the
City Council approved the transfer of the $235,712 from the Carlsberg Project Recreation Facilities Fees
to the Community Park Improvement Zone, and directed staff to prepare a budget amendment (see
attachment D). The funds are currently being held in a temporary park improvement account pending the
City Council's action. The budget amendment also includes the appropriation of $14,777 for AVCP
Phase II Conceptual Design.
Recommendation
Staff recommends that the City Council delay its decision on the construction of a third softball field and:
Adopt Resolution No. 98-____, amending the FY 1998/99 Budget by transferring $235,712
in recreation facilities fees from the Carlsberg Project (212.755) to the Community Park
Improvement Zone (212.720), and appropriating $14,777 from the Community Park
Improvement Zone to the Capital Improvement Budget (400) for the AVCP Phase II
Conceptual Design, authorize the repayment of the outstanding General Fund loans in the
Community Park Improvement Fund (less the $176,000 for AVCP tennis courts) in the
amount of $162,534, including interest; and,
2. Authorize the City Manager to sign an agreement with Takata Associates for the conceptual
design of AVCP Phase II at a cost not to exceed $14,777.
M:\ NMindley\ADNUMgrlsoftball.agddoc
Om'. O U
OCT -13 -98 TUE 12:33
TAKA IA AJJVVrn w
600 Fremont Avenue
South Pasadena, CA 91030
P -1227 ryt10.13.98
ARROYO V1STA CONCEPTUAL MASTER PLAN
CITY OF MOORPARK
WORK TASK
1. Orientation, Schedule & Base Map
2. Site inventory & Analysis
3. Community Workshop #1
4. Park Issues & Opportunities
5. Alternative Concepts
6. Community Workshop #2
7. Conceptual Master Pian and Presentation
ESTIMATED LABOR FEE
DIRECT COSTS
TOTAL ESTIMATED FEE _
OCT 13 '98 13:53
P- 02
A-
Takata
D. Lawrence
Total
$545
$545
$2,S80
$250
$2,830
$ 790
$790-
$4601
$460
i
$2,525
$500
$3,025
$790
$790
$4,120
i
i
$1,250
$5,370
I
$11,810
I
$21000
$13,810
i l
$967
f $14,777
Page 8 -2
12139772664
00(1013
PAGE. 02
I- -
ATTACHMENT `B"
ESTIMATED PARK HAPROVEMENT FEES
COMMERCIAL/INDUSTRIAL PROJECTS
PROJECT
TOTAL PARK FEES
98/99
PARK FEES TO
COMM. ZONE 40%
Marketplace
$ 6,545
$ 2,618
D. Jones
14,325
5,730
Gharabagi
1,012
404
Moorpark prop
1,241
496
Hijaz
928
371
Sunbelt
10,536
4,214
Moorhead
577
230
Felsnthal
5,250
2,100
Felsenthal
5,250
2,100
Felsenthal
4,200
1,680
Spar
4,665
1,866
Spar
4,665
1,192
Viking
10,542
4,216
West America
5,585
2,234
Subtotal
$ 73,637
$ 29,451
PROJECT
TOTAL PARK FEES
99/00
PARK FEES TO
COMM. ZONE 40 %)
West America
18,000
7,200
Bromeley
18,000
7,200
Subtotal
$ 36,000
$14,400
Total
$109,634
$43,851
RESIDENTIAL PROJECTS
PROJECT
PARK FEES
99/00
COMM. ZONE
99/00
PARK FEES
00 /01
COMM. ZONE
00 /01
TOTAL FEE
COMM. ZONE
Pacific Comm
$270,000
$270,000
$530,000
; $530,000
$800,000
Sec. Pacific
250,060----T.
100,000
500,000
200,000
$300,000
TOTAL
$520,000
1 $370,000
$1,030,000
; $730,000
$1,100,000
Total Community Park Improvement Fees through 2000/01 is estimated to be $1,143,851
(Commercial - $43,851 + Residential - $1,100,000)
"Other potential residential and commercial/industrial future projects for FY 2001 /02 include Levy, Morrison, Bollinger,
Hidden Creek, Bugle Boy, AB Properties, West Point, Cabrillo, Peterson, Sanders.
M :\MLindleylADNHMgrlsofiball.agd, doc
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:•.:'�: [ -• � SLOPE �
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® KEY
Existing Soccer Fields
✓ ���� Proposed Fields
Displaced Field
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fY OF MOORPARK '° •� •°
ANDSCAPE MASTER PLAN
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ATTACHMENT "D"
PARK R PROVENlENT FUND (212) BY ZONE
As of September 1998
TOTAL
ZONE A C CFTC T T A n TT TTTT: 0 Cr r,.,, -, ., . T
(1) Downtown
$333,361
$ (205)
$333,566
(3) Campus
260,666
0
260,666
(4) Peach Hill
28,304
0
28,304
(5) Mt. M.
28,281
34,370
(6,089)
(6) Glenwood
56,164
0
56,164
Community
245,388*
638,190
(392,802)
Total
$952,164
$672,355
$279,809
* includes $176,000cated for the AVCP Tennis Courts.
CONRAUNITY ZONE LOAN STATUS
Excluding Interest
COMMUNITY ZONE
IMPROVEMENT T nAM QrV TD rr7 T n A XT A L ALIT TLTn
Roller Hockey
Zone 3
$ 85,000
Restrooms/Ball field
Zone 1
225,000
Subtotal
Inter -Zone
$310,000
Improvements
G.F.
111,190
AVRC Remodel
G.F.
31,000
Phase II Survey
G.F.
3,000
Access Road Fence
G.F.
7,000
Subtotal**
G.F.
$152,190
Total
Inter -Zone &
GF
$462,190
** Excludes $176,000 — AVCP tennis courts
All of the figures included on these charts exclude interest.
M:1MI,INDLEY\ADMIN\GRLSFTPR. COM 006016
RESOLUTION NUMBER 98-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK,
AMENDING THE FY 1998/99 BUDGET, BY TRANSFERRING $235,712 FROM THE
GENERAL PARK IMPROVEMENT ACCOUNT (212.755), TO THE COMMUNITY
PARK IMPROVEMENT ZONE (212.720), AND APPROPRIATING $11,777 FROM
THE COMMUNITY PARK IMPROVEMENT ZONE (212.720) FOR THE AVCP
PHASE II CONCEPTUAL DESIGN (400.720).
WHEREAS, on June 17, 1998, the City Council adopted the Budget for Fiscal
Year 1998/99; and
WHEREAS, on October 7, 1998, staff presented the Council with a report which
requests the transfer of $235,712 from the General Park Improvement (212.755) to the
Community Park Improvement Zone (212.720); and
WHEREAS, on October 21, 1998, staff presented the Council with a report which
requests the appropriation of $14,777 from the Community Park Improvement Zone
(212.720), to the Capital Improvement Budget (400.720) for AVCP Phase II Conceptual
Design; and
WHEREAS, Exhibits "A" and "B" hereof describe said budget amendment and
its resultant impacts to the budget line items.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES RESOLVE AS FOLLOWS:
A budget amendment as more particularly described in Exhibits "A" and `B"
attached hereto is hereby approved; and,
PASSED, APPROVED AND ADOPTED this 21" day of October, 1998.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
0 0001
Resolution No. 98-
Exhibit "A"
SUMMARY OF TRANSFER IN /(OUT) BY FUND
ACCOUNT
CURRENT
SUPPLEMENTAL
REVISED
NUMBER
TRANSFER
TRANSFER
TRANSFER
IN/(OUT)
IN/(OUT)
IN/(OUT)
212.755.0000.000.9801
$0.00
$(235,712.00)
$(235,712.00)
212.720.0000.000.3992
$0.00
$235,712.00
$235,712.00
NET TRANSFERS
$0.00
$0.00
(should be $0)
G®GU18
Resolution No. 98-
Exhibit `B"
SUPPLEMENTAL APPROPRIATIONS BY ACCOUNT NUMBER
ACCOUNT
CURRENT
SUPPLEMENTAL
REVISED
NUMBER
APPROPRIATION
APPROPRIATION /
APPROPRIATION
W /(OUT)
(REDUCTION)
IN /(OUT)
400.720.1027.802.9102
$0.00
$14,777.00
$14,777.00
TOTALS:
$0.00
$14,777.00
$14,777.00
SUMMARY OF TRANSER IN /(OUT) BY FUND
ACCOUNT
CURRENT
SUPPLEMENTAL
REVISED
NUMBER
TRANSER
TRANSFER
TRANSER
W /(OUT)
IN /(OUT)
IN /(OUT)
212.720.0000.000.9801
$0.00
$(14,777.00)
$(14,777.00)
400.720.1021.000.3992
$0.00
$14,777.00
$1 4,777.00
NET TRANSFERS:
$0.00
(should be $0)
000015