HomeMy WebLinkAboutAGENDA REPORT 1998 1021 CC REG ITEM 11DI IMF
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CITE' OF ti1OORFARK, CALTFORNL-k
City Council Meeting
of -- 10 .21 -q1 5
ACTION:
A ro%
CITY OF MOORPARK --
CITY COUNCIL AGENDA REPORT BY: --
TO: The Honorable City Council
FROM: John E. Nowak, Assistant City Manager < =�
DATE: 07 October 1998 (Council meeting of 10- 21 -98)
SUBJECT: Receive and File Annual Financial Report for Year
Ending June 30, 1998 for Moorpark Mosquito
Abatement District.
Discussion: In July 1998 the Moorpark Mosquito Abatement
District (MMAD) was dissolved by action of the Local Agency
Formation Commission and the Ventura County Board of
Supervisors. The City of Moorpark became the successor
agency for the District pursuant to State law on July 1,
1998. The firm of Shallenberger & Roberts (the District's
previous auditors), as required by State law, conducted an
annual independent audit of the MMAD financial operations
for the fiscal year 1997 -98.
The audit report was reviewed by the Assistant City Manager
and the Accounting Manager and found to accurately reflect
the known conditions of the MMAD. As successor agency, the
Moorpark City Council is requested to formally receive and
file the "Moorpark Mosquito Abatement District Financial
Statements for the Year Ended June 30, 1998."
Recommendation: That the City Council receive and file the
"Moorpark Mosquito Abatement District Financial Statements
for the Year Ended June 30, 1998" as prepared by the firm
of Shallenberger & Roberts.
Attachment: Financial Report
, ,a ex d"-.""a --k
For the Year Ended June 30, 1998
COUNTY OF VENTURA
rDCRPARK M SQUIT 0 ABATEMENT' DISTRICT
June 30, 1998
James Hartley
William IaPerch
Eloise Brown
DISTRICT KEY PERSONNEL
Mark Westerline
District Manager
Leta Yancy E)cecutive Secretary
I . 1 ^ , 1 r
••;. - • •.• UK& - a is • �•
June 30, 1998
Independent Auditor's Report
Combined Balance sheet
Statement of Revenues, Expenditures,
and Changes in Fund Balance - General Fund
Statement of Revenues and Expenditures -
Budget and Actual
Notes to Financial Statement
Statistical Section
I . 1 n . 1
Page
1
2
3
4
5
8
SHALLENBERGER
& ROBERTS CPA
SHARON M R08F1M CPA
I
Igo- y •-• • • • . ran- ■
• .� • _
61
We have audited the accoapanyi g general purpose financial statements of
Moorpark Mosquito Abatement District as of June 30, 1998 and for the year then
ended, as listed in the Table of Contents. These general purpose financial
statements are the responsibility of Moorpark Mosquito Abatement District
Out responsibility is to express an opinion on these general
purpose financial statements based on our audit.
We conducted our audit in aeeardanee with generally aooepted government
auditing standards and the State Controller's Minimum m m, Audit Requirement for
California Special Districts. Those standards require that we plan and
perform the audit to obtain reasonable assurance about whether the general
purpose financial statements are free of material misstatement. An audit
includes examining, on a test basis, evidence supporting the amounts and
disclosures in the general purpose financial statements. An audit also
includes assessing the accounting principles used and significant estimates
made by management, as well as evaluating the overall general purpose
financial statement presentation. We believe that our audit provides a
reasonable basis for our opinion.
In a= opinion, the general purpose financial statements referred to above
present fairly, in all material respects, the financial position of Moorpark
Mosquito Abatement District, as of June 30, 1998, and the results of its
operations for the year then ended in conformity with generally accepted
accounting principles as well as accounting systems prescribed by the state
Controller's Office and state regulations governing special districts.
Our audit was conducted for the purpose of farming an opinion an the general
purpose financial statements taken as a whole. The statistical data listed in
the table of contents is presented for purposes of additional analysis and is
not a required part of the general purpose financial statements of Moorpark
Mosquito Abatement District. Such information has not been subjected to the
auditing procedures applied in the audit of the general purpose financial
statements, aryl, accordingly, we express no opinion on it.
The accxmpanying financial statements have been prepared assuming that the
District will continue as a going concern. As discussed in Note 6 to the
financial statements, the District's Board of Trustees, the Local Agency
Formation Commission and the Ventura County Board of Supervisors have voted to
dissolve the District. The District's assets and liabilities will be
I . 1 (1, , 1 l
inoorporated into the City of Moompark, the designated suooesscr agency.
Management's plans regarding these matters are also described in Note 6. The
financial statements do not include any adjustments that might result from the
cutcaae of the dissolution.
ti r 0 0 y is -,etDo M :1 Do -j
Ventura, Calif=ia
September 24, 1998
CURRENT ASSET'S
Cash in Treasury
Petty cash
Interest receivable
COUNTY y M.
C I: / Ise :A M SHEET
—For the Year RXIed June 30, 1998
TmAr S
GENERAL OMCRANDUM ONLY)
GENERAL FI}0E:D June 30, June 30
— FUM LE'I'S 1998 1997
$1,589,012 $ -
200 -
21,800 -
$1,589,012 $1,454,075
200 200
21,800 19,941
PROPERTY, PLANT & EQUIRMT
Building - 53,452 53,452 53,452
Equipnent - 53,345 _ 53,345 53,345
TOTAL ASSET'S 1,611,012 106 797 1,7179809 1 581 013
LIABILITIES AND FUND BALANCES
LIABILITIES
Accounts Payable
Due to City of Moorpark
Accrued salaries
Accrued vacation
Payroll taxes payable
$ 3,856 $ - $ 3,856 $ 3,769
18,581 - 18,581 -
- 6,910
- 4,336
2,646 - 2,646 529
TOTAL LIABILITIES
25,083
- _ 25,083
15.544
EQUI'T'Y
Fund balance available
Rind balance designated
1,285,929
- 1,285,929
1,158,672
Investment in fixed assets
300,000
- 300,000
300,000
-
_106,797 106,797
106,797
TOTAL EQUITY
1,585,929
106,797 _1,692,726
1,565,469
TOML LIABILITIES AND EQUITY
$1,611,012
$106,797 11,717,809
1,581,013
See accompanying accountant's report.
The notes to the financial statements are an integral part of this statement.
CwM
4Rf-jM OF 1'
GENERAL FUND
For - Year Ended 1 - 30,
9MCRANDUM
ONLY)
June 30,
June 30,
1998
1997
REVENUES
Property tax - current secured
$ 147,487
$ 141,400
Prey tax - current w-Asecured
5,060
4,436
Property tax - prior secured
-
-
Property tax - current supplemental
2,449
1,266
Property tax - Prior unsecured
185
209
Property tax - prior supplemental
260
250
Penalties, costs, delinquent taxes
140
126
Interest earnings
85,453
76,394
Hcmeowners property tax relief
2,812
2,767
In -lieu taxes - other
-
270
Moorpark Redevelopment Incremental Tax
23,873
14,003
Miscellaneous other revenue
-
428
Transfer to City of Moorpark
4.336
'DOTAL REVENUES
272,055
241.549
EXPENDITURES
Salaries
86,612
83,932
OASDI contribution
14,453
6,344
GroW insurance
12,157
6,003
Tele0ione
735
730
Insurance
10,940
12,517
Workman's Camp Insurance
7,206
5,483
Repairs and maintenance
498
1,992
Membership and dues
1,231
1,091
Printing /binding
25
2,108
Office supplies and expertise
1,248
2,792
Boardmember fees
1,700
3,300
Professional services
2,750
5,004
Ground lease
990
1,080
Minor equipment
183
55
Clothing & personal supplies
147
426
Special district expense - 01
1,037
4,384
Special district expense - 02
227
375
Private vehicle mileage
381
238
Conferences and seminars
85
160
Gas, diesel fuel
1,176
1,766
Utilities
1,017
969
Fixed asset purchases
2.179
TOTAL EXPENDITURES
144.798
142,928
EXCESS OF REVENUES OVER EXPENDITURES
127,257
98,621
FUND BALANCE - BEGINNING OF YEAR
1.458.672
1.360,051
FUND BALANCE - END OF YEAR
11,585,92 9
1,458,672
See acoanpanying accountant's report.
The notes to the financial statements are an integral
part of this
statement.
CO QM OF I'
MOORPARK NDSQUrID ABATEMENT DISMCr
For - Year Ended June 30, 1998
Property tax - current secured
$ 147,487
Property tax - current unsecured
5,060
Property tax - prior secured
-
Property tax - current supplemental
2,449
Property tax - prior unsecured
185
Property tax - prior supplemental
260
Penalties, costs, delinquent taxes
140
Interest earnings
85,453
Homeowners property tax relief
2,812
In -lieu taxes - other
-
Moorpark Redevelopment Incremental Tax
23,873
Miscellaneous other revenue
-
Transfer to City of Moorpark
4,336
EXPENDITURES
Salaries
Extra help
OASDI contribution
Group insurance
Miscellaneous clothing and supplies
Telephone
Fire, earthquake and liability insurance
Workman's Comp Insurance
Repairs and maintenance
Membership and dues
Printing /binding
Office supplies and expense
Boardmember fees
Professional services
Attorney services
Ground lease
Minor equipment
Special district expense - 01
Special district expense - 02
Private vehicle mileage
Conferences and seminars
Gas, diesel fuel
Utilities
Fixed assets
Contingency
120.10" W4111 '
272,055
86,612
14,453
12,157
147
735
10,940
7,206
498
1,231
25
1,248
1,700
2,750
990
183
1,037
227
381
85
1,176
1,017
144,798
127 257
FAVORABLE
BUDGET (UNFAVORABLE)
$ 135,000
4,000
1,000
1,000
200
50
40,000
15,000
196,250
86,000
2,000
6,700
8,500
460
1,000
13,000
6,500
4,850
1,000
600
1,100
3,000
3,300
5,100
1,100
300
3,000
1,000
400
1,200
1,800
1,200
4,700
15,000
172,810
23,440
$ 12,487
1,060
(1,000)
1,449
185
60
90,
45,453
2,812
8,873
4,336
75,805
(612)
2,000
(7,753)
(3,657)
313
265
2,060
(706)
4,352
(231)
575
(148)
1,300
550
5,100
110
117
1,963
773
19
1,115
624
183
4,700
15,000
28,012
103 817
See acccapanying accountant's report.
The notes to the financial statements are an integral part of this statement.
COWN OF a r
June 30, 1998
NME 1 - SCMRY OF SIGNMC M AL�O0@ -- nG Pc L icim
Orcanization of the District
The District is comprised of an area of twenty -one square miles. It
was formed on October 25, 1960, under the provisions of the State of
California, Health and Safety Code, Section 2200 et seq.
The District is governed by a board of five trustees each serving a
two -year term. Four trustees are appointed by the County Board of
Supervisors and one trustee is appointed by the Moorpark City
Council.
The trustees may receive actual necessary expenses incurred on
district business, or in lieu of expenses, a sum not to exceed
$50.00 per month per member for such expenses.
The District may borrow money not to exceed fifteen cents per one
hundred dollars of assessed valuation, the loan to be repaid in the
current or following year. The maxim tax rate is $.15 per $100.00
of assessed valuation; however, the Board of Supervisors may
increase this rate to maximum of $.40 if necessary.
Basis of Aocountira
The accenting and financial reporting treatment applied to a fund
is determined by its measurement focus. All vemi funds are
accounted for using a current financial resources measurement focus.
With this measurement focus, only current assets and current
liabilities generally are included on the balance sheet. Operating
statements of these funds present increases (i.e., revenues and
other financing sources) and decreases (i.e., expenditures and other
financing uses) in net current assets.
Tine modified accrual basis of accounting is used by all governmental
fund types. Under the modified accrual basis of accenting,
revenues are recognized when susceptible to accrual (i.e., when they
became both measurable and available). "Measurable" means the
amount of the transaction can be determined and "available" means
collectible within the current period or soon enough thereafter to
be used to pay liabilities of the current period. A one -year
availability period is used for revenue recognition for all other
g fund revenues. Expenditures are recorded when the
related fund liability is incurred.
The General Fund is the general operating fund of the District.
Revenues are derived primarily from property taxes.
- 5 -
CO UM OF a i'
MOMA1W MOSQ= ABATEMERr DISIRICT
J.
TO 1• M.. - y. I I S
June 30, 1998
Cash In Treasury
The County of Ventura receives, distributes, and accounts for the
district's cash balance in an unclassified account.
0. . - - -
Delinquent taxes are considered as income in the year in which
collections are made. Taxes receivable include only current year
taxes collected by the County of Ventura prior to June 30.
The Board annually adopts a formal budget. Monthly financial data
on microfiche compares the budget to actual revenue and
expenditures.
Risk ManacLegnent
The District is exposed to various risks of loss related to torts,
theft, damage to, or destruction of assets, and errors or omissions.
Management has transferred these risks through the purchase of
commercial insurance. The insurance coverage is consistent with the
prior year which was sufficient to cover all Down claims.
.:. }.
Fixed assets are recorded at historical cost.
A summary of changes follows:
Balance July 1, 1997
Additions
Deletions
Balance June 30, 1998
1;_1611001 , 36 11;V13
53,452 53,345
$53,452 $53,345
Expenditures for repairs and maintenance are charged to expense.
Costs of properties retired or otherwise disposed of have been
eliminated from the accounts, and gains or losses on disposition are
included in operations.
COUNTY OF VENTURA ••-•. R • • • ABATEMERr DISTRICT
• r: TO FnQHCIAL SVCEKMT
June 30, 998
I, •IY' � K� CSC Y�� ;i11�i� :�, .� «�
At the Hoard meeting of August 7, 1990, the Board approved $300,000
of the Fund Balance to be designated for contracting for emergency
abatement.
During the current fiscal year, the District transferred its
employees' accrued vacation balance to the City of Moorpark. As
part of the dissolution process, the District's full time employees
became employees of the City of Moorpark. The District pays the
City for the services of these employees.
N= 5 - LEASE
The District entered into a lease agreement with the Ventura County
Waterworks District No. 1 for the land on which the District's
facilities are located. The lease commenced on July 1, 1995, for a
term of three years. The lease amount is $90 per month.
on August 5, 1997, the Board of Trustees voted to recommend
dissolution of the District. On July 17, 1998, the Local Agency
Formation Commission (IAFOO) approved the proposal to dissolve the
District and appointed the County of Ventura as the conducting
authority. On July 14, 1998, the Board of Supervisors of the County
of Ventura approved the dissolution of the District designating the
City of Moorpark as the successor agency. Therefore all assets and
liabilities of the District will be transferred to the City of
Moorpark. The financial statements do not include any adjustments
that might result from the outcome of the dissolution.
�r�
1991 -92
1,719,387,898
65,974,798
1992 -93
11813,914,098
69,444,369
1993 -94
11816,331,503
66,066,832
1994 -95
1,878,757,136
61,419,641
1995 -96
1,928,942,616
68,682,774
1996 -97
1,983,900,997
74,306,717
1997-98
2,049,538,456
79,324,909
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