HomeMy WebLinkAboutAGENDA REPORT 1998 1118 CC REG ITEM 10FITEM 10 & Et -,
308. a0(a)
CITY OF MOORPARK, CALIFORNIA
City Council Meeting
of—
ACTION:
BY:
CITY OF MOORPARK
CITY COUNCIL AGENDA REPORT
TO: The Honorable City Council
FROM: Donald P. Reynolds Jr., Administrative Services Manager
DATE: November 10, 1998, (CC Meeting of 11- 18 -98)
SUBJECT: Consider Setting a Hearing Date of December 2, 1998, for Revisions to
the City's Land Use Development Fees
Summary
On January 21, 1991, the Council directed staff to return each year to consider revisions to
the Land Use Development Fee Schedule to become effective in January of each year.
Government Code 66016 requires a sixty day waiting period prior to implementing any
revisions to the fee schedule. This matter is now being requested for a scheduled hearing
on December 16, 1998, to become effective February 16, 1999. Per the analysis provided in
Attachment "A ", staff is requesting an increase to the Community Development fee rate of $2
per hour (from $86 to $88), an increase to the Code Enforcement rate from $65 to $82 per
hour and an Administrative Services rate increase from $81 to $90 per hour.
Background
Between 1984 and 1989, the City's cost per hour for Planning Fees was established at $45
In 1989, the fee was increased to $69 per hour, and subsequent revisions over the past six
years have resulted in the current rate of $86 per hour.
In 1991, the City adopted a methodology provided by a consultant which helped to validate
the City's calculations of cost, consistent with the procedures used by the federal
government and other public entities. This methodology has been followed by the City, and
includes four cost areas: Direct Costs; Indirect Costs; General Overhead; and, Use
Allowance. Budget figures are applied to the methodology to arrive at these costs. A
comparison is also made to the prior year expenses, to allow for prior year adjustments if
necessary. In the past, no prior year adjustments have been needed, as the cost of the
department typically exceeds the revenue from the fees. Changes which evolve from the
cost analysis shown here, are then incorporated in the actual Fee Schedule by applying the
0 0035 ?
percentage differences between the old fee rate and new fee rate.
The types of fees and deposit amounts are also evaluated each year, and are presented at
the time of the public hearing. Several new permit types and deposit types have either been
added, adjusted or changed based upon the evaluation. These evaluations are the result of
a time tracking system, which provides the data needed to check current deposit amounts
against the actual time spent on various permits.
Discussion
Last year the Community Development rate was not changed, but after adding the Planning
Technician position, the costs did increase 2.33 percent resulting in a fee increase from $86
to $88 per hour (Attachment "A "). The City's approved budget created several new
divisions, including the creation of Division 604 to account for specific planning costs.
Division 600 is shown to support all divisions, and other costs are spread to Code
Enforcement (603), Building and Safety (601) and Engineering (602). These costs include
positions (such as the Director and Planning Manager) which were previously credited 100%
to the cost of land use development processing. Now there are actual cost centers for
specific expenses, which reduces the number assumptions made and thus helps to improve
the application of the fee methodology. As a result of spreading such costs, the impact of
the newly created Technician position was actually reduced in the Planning Division, thus
keeping the fee increase to 2.33 percent.
The costs spread from Community Development did increase the cost to other divisions
including Code Enforcement. This fee now includes portions of several positions that
previously were not accounted for in the fee analysis. The Direct Cost category increased
90 percent, by including a portion of the Planning Manager and Director of Community
Development. The recommended increase shown in Attachment "C" is from $65 to $82, or
26 %.
Provided in Attachment "B" is the rate proposed for Administrative Services. This cost
decreased from $84 per hour to $81 per hour in 1997, but is recommended to increase to
$90 per hour in 1999. The cost associated with the "Direct Cost" portion of the calculation
used to include a portion of the Human Resources Analyst. In 1997/98 this was the
Personnel Technician who also supported the Deputy City Manager. Now this position is
assigned to the City Clerk's Department, Division 302, and the reduction of the hours is
greater than the reduced cost. As a result of this change, the cost of the fee increased.
Indirect Cost Study
The City has budgeted for an Indirect Cost Study this year. The study applied to these fee
calculations is now eight years old, and the new study will refresh the methods, and may
recommend subsequent adjustments in the spring of 1999. It is hopeful that these new fees
will be in -place concurrent with the 1999/2000 budget in July.
2
COO -l"'
After adoption of the resolution, the law requires 60 days before the adjustments can be
implemented. In an attempt to expedite this process, staff is working towards a December 2
hearing date. To schedule a hearing this soon and in recognition of the holiday schedules,
staff will transmit the hearing notice to the press November 16, for advertisement November
20.
Recommendation
That the City Council set a date of December 2, 1998, to consider revisions to the current
Land Use Development Fee Schedule.
Attachment A: Community Development Fee Rate Calculations
B. Administrative Services Rate Calculations
C: Code Enforcement Rate Calculations
() ® () k�!ZJ
87,083 87,083
'* Applied 70% of the Admin. Sect and 50% of the Sect. Per Division 604 Budget
* Deductions Professional Services for Contract Planner
(from Div. 604- 9199), OSCAR, Noise Element, and other studies
1TEM1 r(7TAE DI1flS1E7N GOSfS:APPLI 584,878::
Item 21 Deaartment Overhead, (Indirect Costs)- APPLYING DIVISION 600 COSTS
ATTACHMENT A
Item
Costs Deductions Amount
Personnel ---------------------
06 -Nov -98
Maintenance and Operations
120,753 11,350 ' 109,403
Capital
(Deleted -see use allowance)
1998199 LAND USE APPLICATION PROCESSING FEE RATE CALCULATIONS
Item 1) Division 604 Costs- Directly Related
------------------------------------------------------------------
$$ 224,885
* M & O Deductions
DIRECT STAFF COSTS
leaving only the General Overhead Cost Centers
** Personnel Deductions
All postions (or portions thereof) acounted for in the Direct Cost Center
ANNUAL LEAVE
TOTAL
APPLICABLE
APPLICABLE
TITLE
RATE RATE
ADJUSTED
%
COST TOTALS
--------------------------------------
C.D. DIRECTOR
- - - = ==
98632 19.59/0
--- - - - - --
117,954
--- ______
35%
_________ = _____=
41,284
PLANNING MANAGER
84112 17.79%
99,076
85%
84,214
PRINCIPAL PLANNER
79386 17.79%
93,509
100%
93,509
PRINCIPAL PLANNER
76465 19.59%
91,444
100%
91,444
ASSISTANT PLANNER
64502 17.79%
75,977
95%
72,178
PLANNING TECHNICIAN
55319 17.79%
65,160
100%
65,160
TOTALS
458416
543,120
5.15
447,790 447,790
Applicable Hours
10712
DIVISION 604 SUPPORT
City
Applied
Item
Costs
Deductions
Amount
--------------------
Personnel
- - - - -- --- - - - - -- --- - -
- - -- --- -- - - -- --- - -
- - -- --- - - - - --
62,733 **
Maintenance and Operations
187,350
163,000
* 24,350
87,083 87,083
'* Applied 70% of the Admin. Sect and 50% of the Sect. Per Division 604 Budget
* Deductions Professional Services for Contract Planner
(from Div. 604- 9199), OSCAR, Noise Element, and other studies
1TEM1 r(7TAE DI1flS1E7N GOSfS:APPLI 584,878::
Item 21 Deaartment Overhead, (Indirect Costs)- APPLYING DIVISION 600 COSTS
99FEECD.WK4
L0�i�
City BALANCE
Item
Costs Deductions Amount
Personnel ---------------------
- - - - -- - -- 182,819 --- - - - - -- - -- 67,337 ** - - - - - -- - -- 115,482
Maintenance and Operations
120,753 11,350 ' 109,403
Capital
(Deleted -see use allowance)
Fixed Overhead
(Deleted -see use allowance)
------------------------------------------------------------------
$$ 224,885
* M & O Deductions
All services and supplies duplicated in Division 604 have been deducted,
leaving only the General Overhead Cost Centers
** Personnel Deductions
All postions (or portions thereof) acounted for in the Direct Cost Center
(45% of the Director and 25% of the Admin. Sect.) have been deducted
fTElA2 TtlTf LE... Etli .... 22#,885: D
99FEECD.WK4
L0�i�
Item 3) General Overhead
TOTAL GENERAL t3VERI'4EA,D:' * *' , 163; I
'Percent applies: For the CC, CM, City Clerk, CA, and Cable based on the attached agenda report analysis
For AS and Finance based on DIVISION 604 % of full -time staff
For Engineering is based upon an estimate which includes general administration of the Contract Service
Deductions
1) All Personnel (this cost is charged in the Indirect Costs), land appraisal costs, and election expenses
2) All Personnel (acounted for in the indirect costs), applied the percentage of Division 604 FTE to the Total for the City (59.4
3) Special Legal Services
4) All personnel accounted for in the Indirect Costs leaving 30% of the Asst. CM and 25% of the Sen. Mgmt.. Analyst
5) 60% Recept. and 45% of MWII- acconted for the indirect cost center
6) 9191- Contr. Services, 9155- Plan Check, 9156- Inspect and 5% of the Director of CD
Item 4) Use Allowance- as of 6/30197
REVISED 1998 PROPERTY INSURANCE SCHEDULE
APPLYING JUST CITY HALL AND FACILITIES
Budgeted
Use
Assets
Percentage
Allowance
Buildings and structures'
Item
-----
Div. Numbe
- - - - --
Costs
Improve. other than Buildings
Deduction
Net Costs
% applied' Total Costs
City Council
100
- -- 26,000 ----------
26,974
- - - - -- 0
- - - - -- 26,000 --------------
27 % -
- -- 7,020
City Manager
100
186,007
------- - - -- --
135,022
0
186,007
27%
50,222
City Clerk
300
173,950
1)
148,580
25,370
27%
6,850
Human Resources
301
59,161
2)
40,396
18,765
9%
1,625
Public Information
302
50,750
0
50,750
27%
13,703
City Attorney
400
71,000
3)
15,000
56,000
27%
15,120
Finance /City Treasurer
505
195,138
4)
78,682
116,456
9%
10,083
Administrative Services
500
427,177
5)
58,796
368,381
9%
31,896
City Engineer
602
522,539
6)
487,060
35,479
75%
26,610
TOTAL GENERAL t3VERI'4EA,D:' * *' , 163; I
'Percent applies: For the CC, CM, City Clerk, CA, and Cable based on the attached agenda report analysis
For AS and Finance based on DIVISION 604 % of full -time staff
For Engineering is based upon an estimate which includes general administration of the Contract Service
Deductions
1) All Personnel (this cost is charged in the Indirect Costs), land appraisal costs, and election expenses
2) All Personnel (acounted for in the indirect costs), applied the percentage of Division 604 FTE to the Total for the City (59.4
3) Special Legal Services
4) All personnel accounted for in the Indirect Costs leaving 30% of the Asst. CM and 25% of the Sen. Mgmt.. Analyst
5) 60% Recept. and 45% of MWII- acconted for the indirect cost center
6) 9191- Contr. Services, 9155- Plan Check, 9156- Inspect and 5% of the Director of CD
Item 4) Use Allowance- as of 6/30197
REVISED 1998 PROPERTY INSURANCE SCHEDULE
APPLYING JUST CITY HALL AND FACILITIES
Deprec.
Use
Assets
Percentage
Allowance
Buildings and structures'
1125680
0.02
22,514
Improve. other than Buildings
825000
0.07
57,750
Office Furniture And Equip.
385337
0.07
26,974
Other equipment
396919
0.07
27,784
2,732,936
--- - - - - --
------- - - -- --
135,022
'Just City Hall
Allocation Total FTE at City Hall Facility 37.13
Total Division 604 FTE 6.35
Percent (6.35/37.13) 17%
Use Allowance Attributable to Department
(16% . $235837)
Tf�TAl.USA>;#.At!lE > ....,R9;
SUMMARIES
Item 1, Direct Costs
Item 2, Indirect Costs
Item 3, General Overhead
Item 4, Use Allowance
Adjustment from Prior Year
Total Costs
Divided by Total Hours
(2080.5.15 Positions)
RATE
534,873
224,885
163128
23,091
945,977
10712
88 PER HOUR
99FEECD.WK4 U ®() Li L I
COMMUNITY DEVELOPMENT FEES ATTACHMENT A
PAGE 1 OF 2
06- Nov -98 1998/99 BENEFIT TABLES FOR THE FEE RATE CALCULATION
A) DIRECT COSTS- PERSONNEL - DIVISION 604
B) TOTAL COST CALCULATIONS FOR SUPPORT STAFF
TOTAL
LEAVE
TOTAL
APPLIED
APPLIED
RATE
TOTAL
LEAVE
TOTAL
PERCENT
PERCENT
TITLE
SAL + BEN
RATE
ADJUSTED
FOR DIV 604
OR DIV 604
C.D. DIRECTOR
98632
19.59%
117954
/0
35%
41284
PLANNING MANAGER
84112
17.79%
99076
85%
84214
PRINCIPAL PLANNER
79386
17.79%
93509
100%
93509
PRINCIPAL PLANNER
76465
19.59%
91444
100%
91444
ASSISTANT PLANNER
64502
17.79%
75977
95%
72178
PLANNING TECHNICIAN
55319
17.79%
65160
100%
65160
TOTALS
458416
DEPUTY CITY CLERK I
543120
17.79%
447790
B) TOTAL COST CALCULATIONS FOR SUPPORT STAFF
COST DISTRIBUTIONS APPLICABLE TO DIRECT COST (DIV. 604) INDIRECT COSTS, (DIV 600)
AND GENERAL OVERHEAD
TITLE
DIRECTOR OF COMM. DEV
ADMIN. SEC.
SECRETARY
ACCOUNTING MANAGER
ACCOUNT CLERK II
ACCOUNT CLERK II
RECEPTIONIST
ACCT. TECH.II
HUMAN RES. ANALYST
MAINT. WORKER II
DEPUTY CITY CLERK II
CITY CLERK
DEPUTY CITY CLERK I
ASSISTANT CITY MANAGE
SEN. MGMT. ANALYST
99FEETAB.WK4
TOTAL
LEAVE
TOTAL
TITLE
SAL + BEN
RATE
ADJUSTED
C.D. DIRECTOR
98632
19.59%
117954
ADMIN. SEC.
45584
19.59%
54514
SECRETARY
41724
17.79%
49147
ACCOUNTING MANAGER
76424
19.59%
91395
ACCOUNT CLERK II
33574
17.79%
39547
ACCOUNT CLERK II
37551
17.79%
44231
RECEPTIONIST
42139
17.79%
49636
ACCT. TECH.II
59686
17.79%
70304
HUMAN RES. ANALYST
62647
17.79%
73792
MAINT. WORKER II
54738
17.79%
64476
DEPUTY CITY CLERK II
52041
17.79%
61299
CITY CLERK
79076
17.79%
93144
DEPUTY CITY CLERK I
41480
17.79%
48859
ASSISTANT CITY MANAGE
101141
19.59%
120955
SEN. MGMT. ANALYST
69377
17.79%
81719
COST DISTRIBUTIONS APPLICABLE TO DIRECT COST (DIV. 604) INDIRECT COSTS, (DIV 600)
AND GENERAL OVERHEAD
TITLE
DIRECTOR OF COMM. DEV
ADMIN. SEC.
SECRETARY
ACCOUNTING MANAGER
ACCOUNT CLERK II
ACCOUNT CLERK II
RECEPTIONIST
ACCT. TECH.II
HUMAN RES. ANALYST
MAINT. WORKER II
DEPUTY CITY CLERK II
CITY CLERK
DEPUTY CITY CLERK I
ASSISTANT CITY MANAGE
SEN. MGMT. ANALYST
99FEETAB.WK4
APPLIED
APPLIED
APPLIED
APPLIED
APPLIED
TOTAL
PERCENT
COST
PERCENT
COST
-- - - - - --
DIV. 600
--------------
DIV. 600
- - - - --
DIV. 604
--------------------
DIV. 604
--------
117954
--------------
45%
- - - - --
53079
---------------
35%
- - - --
41284
54514
25%
13628
70%
38160
49147
0%
0
50%
24573
91395
30%
27419
36286
0
39547
30%
11864
0
44231
30%
13269
0
49636
30%
14891
0
70304
30%
21091
0
73792
22%
16234
0
64476
20%
12895
0
61299
5%
3065
0
93144
5%
4657
0
48859
5%
2443
0
120955
0%
0
0
81719
0%
0
0
APPLIED
APPLIED
PERCENT
COST
DIV. 505
-----------------
DIV. 505
-----------------
0
0
0
35%
31988
35%
13841
35%
15481
35%
17372
0
0
0
0
0
0
30%
36286
25%
-----------------
-----------------
20430
() ® () """� (,-,2
JANUARY 1998, TO JUNE 1999 APPLICATIONS FOR GENERAL OVERHEAD
The following analysis illustrates the percentage of time
spent by the City Council and other general overhead cost centers on
items related to ALL Council Meetings and the specific departments listed below.
This information applies to the "General Overhead" cost category
applied to the fee rate development study.
Only agenda items "Public Hearings" through "Consent Calendar" were
included.
Number of
Percent
Percent CD Percent
Percent
Agenda Date Items
C.D.- 604
Gen. Policy C.E.O.
Adm. Sery
01/07/98
11
9.09%
9.09%
0.00%
18.18%
01/21/98
23
13.04%
4.35%
0.00%
34.78%
02/04/98
16
25.00%
6.25%
0.00%
25.00%
02/05/98
1
100.00%
0.00%
0.00%
0.00%
02/11/98
1
0.00%
0.00%
0.00%
0.00%
02/18/98
18
27.78%
11.11%
0.00%
22.22%
03/04/98
13
23.08%
7.69%
0.00%
23.08%
03/11/98
1
100.00%
0.00%
0.00%
0.00%
03/18/98
16
12.50%
12.50%
0.00%
31.25%
03/25/98
1
100.00%
0.00%
0.00%
0.00%
04/01/98
9
11.11%
11.11%
0.00%
11.11%
04/15/98
17
5.88%
5.88%
0.00%
23.53%
05/06/98
17
11.76%
17.65%
0.00%
29.41%
05/20/98
25
20.00%
8.00%
0.00%
24.00%
05/27/98
1
0.00%
0.00%
0.00 %
100.00%
06/03/98
18
11.11%
11.11%
11.11%
38.89%
06/17/98
22
22.73%
0.00%
9.09%
22.73%
06/24/98
4
0.00%
0.00%
0.00%
25.00%
18 meetings
214
16.82%
9%
11
26.89%
5.31%
1.12%
22.83%
99FEETAB.WK4
( oo3U3
ATTACHMENT
B
BALANCE
Item
06- Nov -98
Amount
------------------------------
Personnel"
- - - - -- --- - - - - -- ----- - - - - -- --- - - - - -- --- - -
Refer to benefit tables
1998/99 LAND USE APPLICATION PROCESSING FEE RATE CALCULATIONS
Item 1) Division 500 Costs- Directly
Related
174,997
Capital
DIRECT STAFF COSTS
26,000
Fixed Overhead
TOTAL
City Manager
ANNUAL APPLICABLE
ADJUSTED
TITLE
---------------------
RATE
= =-
%
COST TOTALS
- - - - -- --- - - - -
ASST CITY MANAGER
-- ------------
120,955
- -= --- - -
30.00%
- - -- --- - - - - --
36,286
ADMIN SRVCS MGR
95,147
75.00%
71,361
ADMIN SR MGMT ANALYST
81,720
75.00%
61,290
ADMIN SECRETARY
55,321
60.00%
33,193
ADMIN INTERN (PT 1,000 hrs)
---------------------
12,122
100.00%
12,122
TOTALS
--- - - - - -- -----
353,143
- - - - -- --- - -
- - -- --- - - - - -- --- - - - - --
214,251 214451;;
Applicable Hours
-
2.88
5990.4
Item 2) Department Overhead. (Indirect Costs)- APPLYING DIVISION 500 COSTS
...................
234 7931: 234,793
M & O Deductions Professional Services and Comm. Promotion
" Personnel Deductions All postions (or portions thereof) acounted for in the Direct Cost Center
are not charged to indirect costs
Item 3) General Overhe
City
BALANCE
Item
Costs Deductions
Amount
------------------------------
Personnel"
- - - - -- --- - - - - -- ----- - - - - -- --- - - - - -- --- - -
Refer to benefit tables
- - -- ---------
59,796
Maintenance and Operations
189,997 15,000 '
174,997
Capital
(Deleted -see use allowance)
26,000
Fixed Overhead
(Deleted -see use allowance)
City Manager
...................
234 7931: 234,793
M & O Deductions Professional Services and Comm. Promotion
" Personnel Deductions All postions (or portions thereof) acounted for in the Direct Cost Center
are not charged to indirect costs
Item 3) General Overhe
1) All Personnel (this cost is charged in the Indirect Costs), land appraisal costs, and election expenses
2) All Personnel (acounted for in the indirect costs), applied the percentage of Division 500 FTE to the Total for the City (59.48)
3) All personnel accounted for in the Direct Costs leaving (Asst. CM and the Sen. Mgmt.. Analyst)
Item 4) Use Allowance- as of 6/30/97
REVISED 1998 PROPERTY INSURANCE SCHEDULE
APPLYING JUST CITY HALL AND FACILITIES
Budgeted
Use
Assets
Percentage
Item
Div. Numbe Costs
Deduction
Net Costs
% applied' Total Costs TOTALS
City Council
100 26,000
0
26,000
23%
5,936
City Manager
100 186,007
0
186,007
23%
42,465
City Clerk
300 173,950
1) 148,580
25,370
23%
5,792
Human Resources
301 59,161
2) 40,396
18,765
8%
1,557
Public Information
302 50,750
0
50,750
23%
11,586
Finance/CityTreasurer
-
505 195,138
3) 56,716
138,422
8%
11,489
- - - -- - -- --------------
-- --
-
Item 1, Direct Costs
'Percent applies:
For the CC, CM, City Clerk, and Pub.
Inf. based on the attached agenda report analysis
234,793
For Human Resources and Finance based on DIVISION 500 % of full-time staff
78,826
Deductions
Item 4, Use Allowance
10,473
Adjustment from Prior Year
1) All Personnel (this cost is charged in the Indirect Costs), land appraisal costs, and election expenses
2) All Personnel (acounted for in the indirect costs), applied the percentage of Division 500 FTE to the Total for the City (59.48)
3) All personnel accounted for in the Direct Costs leaving (Asst. CM and the Sen. Mgmt.. Analyst)
Item 4) Use Allowance- as of 6/30/97
REVISED 1998 PROPERTY INSURANCE SCHEDULE
APPLYING JUST CITY HALL AND FACILITIES
Deprec.
Use
Assets
Percentage
Allowance
--------------------------
Buildings and structures`
- - - - -- --- - - - - -- ----- - - -
1125680
- -- --- - - - - --
0.02
--- - - - - --
22,514
Improve. other than Buildings
825000
0.07
57,750
Office Furniture And Equip.
385337
0.07
26,974
Other equipment
----------------- --- ------- --- -- ---- ------ - - -
396919
- -- -------- -- - - - - -- - ----- ---- - - ---- -------- -- -- --------
0.07
----- --- --
27,784
2,732,936
-- - - --
----------------
135,022
`Just City Hall
Allocation
Total FTE at City Hall Facility
Total Division 500 FTE
Percent (2.88/37.13)
Use Allowance Attributable to Department
SUMMARIES
Item 1, Direct Costs
214,251
Item 2, Indirect Costs
234,793
Item 3, General Overhead
78,826
Item 4, Use Allowance
10,473
Adjustment from Prior Year
-------------------------------- -- ------ ----------
Total Costs
------ - - ---- ------ --- -- - --- ----------------------------
538,343
Divided by Total Hours
(2080.2.88 Positions)
5990.4
RATE 90 PER HOUR
99FEEAS. W K4
37.13
2.88
8%
10,473
1:13j473
000'.L,,64
BENEFIT TABLES FOR ADMINISTRATIVE SERVICES
DETAILED COSTS
TOTALS HOURLY
MONTHLY ANNUAL GROUP WORKERS COST SALARY & BENEFITS RATE
POSITION RATE RATE INS COMP UNEMP PERS MEDICARE BENEFITS ONLY W /BENEFITS
M.W. II - ADMIN.
2,999.12
35,989.49
10,725.36
2,844.60
252.00
4,404.75
521.85
54,738.05
18,748.56
26.32
ADMIN SR MGMT ANALYST
4,833.57
58,002.89
2,787.97
394.53
252.00
7,098.97
841.04
69,377.41
11,374.52
33.35
ADMIN SECRETARY
2,889.43
34,673.15
7,058.31
235.84
252.00
4,243.65
502.76
46,965.71
12,292.56
22.58
RECEPTIONIST
2,569.22
30,830.63
6,626.67
209.71
252.00
3,773.36
447.04
42,139.41
11,308.78
20.26
ASST CITY MANAGER
7,117.64
85,411.63
3,204.58
580.96
252.00
10,453.53
1,238.47
101,141.17
15,729.54
48.63
ADMIN SRVCS MGR
5,560.28
66,723.34
2,998.46
453.85
252.00
8,166.27
967.49
79,561.41
12,838.07
38.25
APPLIED LEAVE RATE
SALARY & LEAVE TOTAL
POSITION BENEFITS RATE
M.W. II - ADMIN.
54,738
17.79%
64,476
ADMIN SR MGMT ANALYST
69,377
17.79%
81,720
ADMIN SECRETARY
46,966
17.79%
55,321
RECEPTIONIST
42,139
17.79%
49,636
ASST CITY MANAGER
101,141
19.59%
120,955
ADMIN SRVCS MGR
79,561
19.59%
95,147
ADMIN. SERVICES DIVISION
TOTAL APPLIED DIVISION
POSITION COST PERCENTAGE COST
ASST CITY MANAGER
120,955
30.00%
36,286
ADMIN SR MGMT ANALYST
81,720
75.00%
61,290
ADMIN SECRETARY
55,3211
60.00%
33192.6
ADMIN SRVCS MGR
95,147
75.00%
71,361
ADMIN. INTERN
12,122
100.00%
12,122
214,251
t1�
FOR INDIRECT COSTS
ADMIN. SERVICES DIVISION
TOTAL
APPLIED
DIVISION
POSITION COST
PERCENTAGE
COST
M.W. II - ADMIN. 64,476
45.00%
29,014
RECEPTIONIST 49,636
60.00%
29,782
58,796
GENERAL OVERHEAD
FINANCE DIVISION DEDUCTIONS
ADMIN SR MGMT ANALYST 81,720 25.00% 20,430
ASST CITY MANAGER 120,955 30.00% 36.286
ATTACHMENT C CODE ENFORCEMENT
O6- Nov -98
1998199 LAND USE APPLICATION PROCESSING FEE RATE CALCULATIONS
Item 1) Division 603 Costs- Directly Related
DIRECT STAFF COSTS
72,092
Applied 50% of the Secretary and 50% of the Clerk Typist
APPLICABLE
COST TOTALS
81,895 81,895
72,092 72,092
1TNIi TTih,t]IVIi SXS;/4Aphti 16398a� 1{3,982;
Item 21 Department Overhead, (Indirect Casts)- APPLYING DIVISION 600 COSTS
TOTAL
TITLE
COST
C.E. OFFICER II-----------------------------
- - - - -- -69998
C.E. INTERN
11897
TOTALS ------
- - - - -- --- - - - - -- - -- -81895
Applicable Hours
3060 1.47
DIVISION 603 SUPPORT
City
Applied
Item
Costs Deductions
Amount
------------------
Personnel
- - - - -- --- - - - - -- --- - - - - -- --- - - - - -- --- - -
- - -- --- - - - - -- --- - - - - --
43,142 "
Maintenance and Operations
28,950 0
28,950
72,092
Applied 50% of the Secretary and 50% of the Clerk Typist
APPLICABLE
COST TOTALS
81,895 81,895
72,092 72,092
1TNIi TTih,t]IVIi SXS;/4Aphti 16398a� 1{3,982;
Item 21 Department Overhead, (Indirect Casts)- APPLYING DIVISION 600 COSTS
99FEECD.WK4
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City BALANCE
Item
Costs Deductions Amount
Personnel
33,004
Maintenance and Operations
120,753 56,150 ' 19,381
Capital
(Deleted -see use allowance)
Fixed Overhead
(Deleted -see use allowance)
' M & O Deductions
Div. 603 equals 30% of the Dept. staff, applied to
just the General Overhead Cot Centers
" Personnel Deductions
Refer to the Benefot Tables
item 3) General Overhead
Budgeted
Item
Div. Numbe Costs Deduction Net Costs % applied' Total Costs TOTALS
-------------------
City Council
- - - - -- --- - - - - -- --- - - - - -- --- - - - - -- --- - - - - -- --- - - - - -- --- - - - - -- --- - - - - -- ---
100 26,000 0 26,000 1%
- - - - --
291
City Manager
100 186,007 0 186,007 1%
2,083
City Clerk
300 173,950 1) 148,580 25,370 1%
284
Human Resources
301 59,161 2) 40,396 18,765 6%
1,056
Public Information
302 50,750 0 50,750 1%
568
Finance /City Treasurer
505 195,138 3) 78,682 116,456 6%
6,556
Administrative Services
500 427,177 4) 58,796 368,381 6%
20,740
-- - -- -- -- - - - - - - - - - -- -
T8TA46Nf;iE:At#CS15 !::: =
- --
3i.5>31,80>
'Percent applies:
For the CC, CM, City Clerk, CA, and Cable based on the attached agenda report analysis
For AS and Finance based on DIVISION 603 % of full -time staff
For Engineering is based upon an estimate which includes general administration of the Contract Service
Deductions
1) All Personnel (this cost is charged in the Indirect Costs), land appraisal costs, and election expenses
2) All Personnel (acounted for in the indirect costs), applied the percentage of Division 604 FTE to the Total for the City (59.48)
3) All personnel accounted for in the Indirect Costs leaving 30% of the Asst. CM and 25% of the Sen. Mgmt.. Analyst
4) 60% Recept. and 45% of MWII- accounted for the indirect cost center
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Item 4) Use Allowance- as of 6130/97
REVISED 1998 PROPERTY INSURANCE SCHEDULE
APPLYING JUST CITY HALL AND FACILITIES
Deprec.
Use
Assets
Percentage
Allowance
Buildings and structures*
1125680
0.02
22,514
Improve. other than Buildings
825000
0.07
57,750
Office Furniture And Equip.
385337
0.07
26,974
Other equipment
396919
0.07
27,784
2,732,936
135,022
*Just City Hall
Allocation Total FTE at City Hall Facility 37.13
Total Division 603 FTE 3.35
Percent 9.02%
Use Allowance Attributable to Department
TUTAL USE #LLOWAN 15
12,182
SUMMARIES
Item 1, Direct Costs
Item 2, Indirect Costs
Item 3, General Overhead
Item 4, Use Allowance
Adjustment from Prior Year
Total Costs
Divided by Total Hours
(2080 *1.48 Positions)
RATE
153,987
52,385
31580
12,182
250,134
K
82 PER HOUR
99FEECD.WK4 Uou"v� y
ATTACHMENT C
CODE ENEFORCEMENT BENEFIT TABLES
MONTHLY ANNUAL GROUP WORKERS
POSITION RATE RATE INS COMP UNEMP
TOTALS HOURLY
COST SALARY & BENEFITS RATE
PERS MEDICARE BENEFITS ONLY W /BENEFITS
COMM DEV SECRETARY
2507.681
30092
7055.34
204.6839
252
3682.981
436.3365
41,724
11631.34
20.06
45,584
C.D. ADMIN. SEC.
2944.257
35331
5436.22
240.3185
252
4324.172
0
45,584
10252.71
21.92
11,475
PLANNING MGR
5582.871
66994
7239.313
455.6896
252
8199.451
971.4195
84,112
17117.87
40.44
CLERKITYPIST
ASSISTANT PLANNER
4082.707
48992
8217.314
333.242
252
5996.19
710.391
64,502
15509.14
31.01
C.D. DIRECTOR
6623.214
79479
7480.744
540.6053
252
9727.382
1152.439
98,632
19153.17
47.42
C.E. OFFICER II
3839.155
46070
2802.543
1439.881
252
5638.49
668.0129
56,871
10800.93
27.34
CLERK/TYPIST
1504.837
18058
10624.94
122.829
252
2210.124
261.8416
31,530
13471.73
15.16
27084.72 325016.65 48856.41 3337.25 1764.00 39778.79 4200.44 422953.55 97936.89
TOTAL LEAVE TOTAL
TOTAL PERCENT APPLICABLE
COST APPLICABLE COST
COMM DEV SECRETARY
SAUBEN
RATE
24,573
COST
COMM DEV SECRETARY
41,724
17.79%
7,423
49,146
C.D. ADMIN. SEC.
45,584
19.59%
8,930
54,514
PLANNING MGR
84,112
17.79%
14,964
99,076
ASSISTANT PLANNER
64,502
17.79%
11,475
75,976
C.D. DIRECTOR
98,632
17.79%
17,547
116,178
C.E. OFFICER II
56,871
17.79%
10,117
66,988
CLERKITYPIST
31,530
17.79%
5,609
37,139
TOTAL PERCENT APPLICABLE
COST APPLICABLE COST
COMM DEV SECRETARY
49,146
50%
24,573
C.D. ADMIN. SEC.
54,514
5%
2,726
PLANNING MGR
99,076
15%
14,861
ASSISTANT PLANNER
75,976
5%
3,799
C.D. DIRECTOR
116,178
10%
11,618
C.E. OFFICER II
66,988
100%
66,988
CLERK/TYPIST
37,139
50%
18,569
CEO INTERN
11,897
100%
11,897
applicable use percentages Div. Staff 3.35 City Staff
Dept. Staff 11.06 30.29%
C`
59.48
5.63%
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TOTAL
PERCENT
APPLICABLE
COST
APPLICABLE
COST
C.D. ADMIN. SEC.
54513.67
0.05
2725.683
PLANNING MGR
99075.91
0.15
14861.39
ASSISTANT PLANNER
75976.45
0.05
3798.823
C.D. DIRECTOR
116178.3
0.1
11617.83
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