HomeMy WebLinkAboutAGENDA REPORT 1998 1202 CC REG ITEM 10DTo:
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Date:
Agenda Report
City of Moorpark
The Honorable City Council
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ITEM I Me
CITY OF MOORPARK, CALIFORNIA
City Council Meeting
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BY •� �' 042C - -- - -
Kenneth C. Gilbert, Director of Public Works
November 19, 1998 (Council Meeting 12 -2 -98)
Subject: Consider Bids for the Widening of Peach Hill Road East
of Spring Road to Provide for the Addition of a
Westbound Left -Turn Lane
EXECUTIVE SIbMRY
On September 2, 1998, the City Council authorized staff to
advertise for receipt of bids for the subject project. This
presents the results of the bid opening held on November 17, 1998,
and recommends the award of a contract for the construction of the
project.
DISCUSSION
A. Background
In August 1997 the City Council authorized the preparation of a
design for the subject project, and authorized staff to work
with the property owner, the Presbyterian Church, to acquire
certain additional street right -of -way needs for this project.
Last September, subsequent to the completion of the design and
the acquisition of the needed right -of -way, the City Council
authorized staff to advertise for receipt of bids.
B. Scope of Work
The subject project calls for the widening of the south side of
Peach Hill Road to provide an additional six feet (6') to the
curb -to -curb width of the street. When completed the cross
section of the street will provide for the following:
• one twelve feet (121) wide eastbound through lane;
• one twelve feet (121) wide westbound through lane;
Peach Hill Widening Consider Bids
December 2, 1998
Page 2
• one twelve feet (121) wide westbound left -turn lane;
• two five feet (51) wide bike lanes (Note: width of Bike Lane
will be reduced from 8' wide to 5' wide), and;
• two six and one -half feet (61-2') sidewalk /parkways.
Note: cross- section: 61-�' j< 5 12 12 12 5 >1 61-�'
C. Environmental Review
The project was reviewed and found to be Categorically Exempt
per CEQA Guidelines Sec 15301 c & 15304.
D. Street Right-of-Way
As mentioned above, an additional six feet (61) of street
right -of -way was acquired from the Presbyterian Church to
accommodate the additional street width required for this
project. In addition, an eight feet (8') wide temporary
construction easement was also acquired from the Church to
allow for the re- grading of the slope.
E. Slope Work
The plans for the subject project call for the regrading of the
slope and the relocation of certain trees. It is also the
intent of staff to retain the services of the City landscape
contractor to restore the irrigation system, and plant ground
cover and shrubs as required by the Right -of -way Acquisition
Agreement between the City and the Presbyterian Church.
F. Bid Results:
Bids for the subject project were received and opened on
November 17, 1998. The apparent low bidder is E & M
Constructors Company, with a bid of $59,176.00. A summary of
the bid results is attached as Exhibit 1. It has been
determined that the apparent low bidder is qualified to perform
the work. Said bidder has confirmed that their bid is valid and
that they are prepared to proceed with the construction of the
project.
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0004 5-
Peach Hill Widening Consider Bids
December 2, 1998
Page 3
G. Fiscal Impact
1• Project Cost Estimate: An estimate of the total final cost
for the subject project is as follows:
Element
FY 97/98 ($)
FY 98/99 ($)
Total ($)
DESIGN
13,000
0
Prior Years
13,000
RIGHT -OF -WAY
0
0
0
CONSTRUCTION
0
59,176
59,176
Contingency (15 %)
0
8,824
8,824
Total Contract
0
68,000
68,.000
Other Work
0
5,000
5,000
TOTAL CONSTR.
0
73,000
73,000
ADMIN / INSP
$0
8,000
8,000
Total
13,000
81,000
94,000
2. Current Budget: The current status of the budget for this
project [400.801.8030.xxx.xxx] is as follows:
3. Funding Via Fees from Carlsberg Specific Plan: When this
project was initially approved, it was approved with the
intent that project costs would ultimately be funded by
fees paid by the developers of the properties within the
Carlsberg Specific Plan. Accordingly, the project was
budgeted as being funded by the Gas Tax Fund, with the
intent to reimburse the Gas Tax Fund subsequent to receipt
of those development fees.
4. Revised Funding Source: In order to avoid certain
restrictions pertaining to the use of Gas Tax Funds, it is
recommended that the initial funding source for this
project be changed to the Spring Road / Tierra Rejada Road
AOC Fund {Fund Account No. 211.900]. Again, upon receipt
Pch hill awd
()UQ►415(;
FY 1998/99
Element
Prior Years
Total
Carry-
Current
$
over
Year $
Total $
Project $
Design
$8,514
4,486
$1,000
$5,486
$14,000
Construction
$0
$0
$100,000
$100,000
$100,000
Admin /Insp
$0
$0
$12,000
$12,000
$12,000
Total
8,514
$4,486
113,000
$117,486
$126,000
3. Funding Via Fees from Carlsberg Specific Plan: When this
project was initially approved, it was approved with the
intent that project costs would ultimately be funded by
fees paid by the developers of the properties within the
Carlsberg Specific Plan. Accordingly, the project was
budgeted as being funded by the Gas Tax Fund, with the
intent to reimburse the Gas Tax Fund subsequent to receipt
of those development fees.
4. Revised Funding Source: In order to avoid certain
restrictions pertaining to the use of Gas Tax Funds, it is
recommended that the initial funding source for this
project be changed to the Spring Road / Tierra Rejada Road
AOC Fund {Fund Account No. 211.900]. Again, upon receipt
Pch hill awd
()UQ►415(;
Peach Hill Widening Consider Bids
December 2, 1998
Page 4
of fees paid by the developers of the properties within
the Carlsberg Specific Plan, an amount equal to the
project costs will be reimbursed to Fund 211.900.
5. Budget Amendment: It is recommended that the FY 1998/99
Budget be amended to reflect the bid results, the summary
of estimated project cost set forth above and the
recommended change to the funding source also discussed
above. A Resolution has been prepared making these
changes. A summary of that proposed Resolution is as
follows:
FY 1998/99 Budget / Appropriation
Account Number Current Change Revised
Budget $ Total $
Budget
400.801.8037.802.9102
Design
400.801.8037.804.9903
Construction
400.801.8037.808.9102
Inspection
Total Budget
Appropriations
5,486 (5,486) 0
100,000 (27,000) 73,000
12,000 (4,000) 8,000
117,486 (36,486) 81,000
Fund 240: 117,847 (117,847) 0
Gas Tax Fund
Fund 211.900: 0 81,000 81,000
Spring road / Tierra
Rejada Road AOC Fund
Total FY 98/99 117,847 (36,847) 81,000
Plus Prior Year Exp. 8,514
Total Project
89,514
6. Reimbursement of FY 1997198 Project Costs: Included in the
draft Resolution discussed above, is a recommendation that
the project design costs [$8,514] incurred during FY
1997/98 and charged to the Gas Tax Fund, also be
reimbursed via a Fund transfer from the Spring Road /
Tierra Rejada Road AOC Fund [Fund Account No. 211.900] to
the Gas Tax Fund [Fund 240]. These charges to Fund 211.900
will also be reimbursed from revenues received from the
developer fees mentioned above.
H. Schedule
Construction will not start until the first week of January and
should be completed within two months.
Pch hill awd
(JQ®45,2
Peach Hill Widening Consider Bids
December 2, 1998
Page 5
RECOHMNDATIONS (Roll Call Vote)
Staff recommends that the City Council take the following actions:
1. Adopt Resolution No. 98 - approving an amendment to the
FY 1998/99 Budget for the subject project A) revising the
current year appropriation and budget for the subject project
(Gas Tax Fund [Fund 2401: $117,487 decrease and Spring Road/
Tierra Rejada Road AOC Fund [Fund 211.9001: $81,000 increase)
and B) approving a reimbursement of prior year Gas Tax funded
expenditures [$8,514] from the Spring Road / Tierra Rejada
Road AOC Fund.
2. Award a contract to E & M Constructors Company in the amount of
$59,176.00 for the construction of the subject project.
3. Approve a construction contingency in the amount of $8,824 and
authorize the City Manager to approve additional work, if
required, for a cost not to exceed said contingency; and,
4. Authorize the City Manager to sign necessary contract
documents.
Pch hill awd
00041 Z-hS
City of Moorpark
Exhibit 1
Bid Results: Peach Hill Widening
Page 1 of 3
[File # bid pch hill]
Bidder » »>
Vendor 1
17 -Nov -98
Name:
Engineers Estimate
E & M Constructors
Address:
14581 Tyler Street
Cit, State:
Symar, Ca 91342
Tel. No.:
818 - 362 -9811
Contact Person:
Est Qty Units
Alfred Padilla
Item Description
Unit Cost
Total Bid
Unit Cost
Total Bid
1 Remove Curb/Gutter/Sidewalk
260 LF
5.00
1,300.00
10.00
2,600.00
2 Remove Curb Ramp
1 EA
250.00
250.00
350.00
350.00
3 Remove Catch Basin, etc
1 EA
750.00
750.00
1,500.00
1,500,00
4 Remove Striping, etc
1 LS
1,000.00
1,000.00
675.00
675.00
5 Remove/relocate tree
2.00 EA
150.00
300.00
250.00
500.00
6 Saw cut /remove pvmnt
260 LF
3.50
910.00
9.00
2,340.00
7 A/C Construction
1,560 SF
1.00
1,560.00
3.00
4,680.00
8 Construct AB
1,560 C
0.50
780.00
2.50
3,900.00
9 Construct 6" C & G
260 LF
10
2,600.00
15.00
3,900.00
10 Construct Sidewalk
1,690 SF
3.50
5,915.00
2.00
3,380.00
11 Construct Curb Ramp
1 EA
400.00
400.00
750.00
750.00
12 Constr 18" RCP
9 LF
36.00
324.00
100.00
900.00
13 Constr Conc Collar
1 EA
450.00
450.00
250.00
250.00
14 Constr 21' C B, etc
1 EA
5,000.00
5,000.00
5,000.00
5,000.00
15 Relocate Fire Hydrant
1 EA
2,200.00
2,200.00
3,000.00
3,000.00
16 Relocate Signal Box, etc
1 LS
18,000.00
18,000.00
12,000.00
12,000.00
17 Striping
1 LS
2,500.00
2,500.00
950.00
950.00
18 Earthwork
1 LS
1,000.00
1,000.00
9,000.00
9,000.00
19 Survey
1 LS
1,500.00
1,500.00
2,000.00
2,000.00
20 Traffic Control
1 LS
500.00
500.00
1,500.00
1,500.00
21 Release
1 LS
1.00
1.00
1.00
1.00
Total
47,240.00
69,176.00
() 004.33
City of Moorpark
Exhibit 1
Bid Results: Peach Hill Widening
Page 2 of 3
[File # bid pch hill]
Bidder » »>
Vendor 2
Vendor 3
17 -Nov -98
Name:
Padilla & Sons
Berry General
Eng
Address:
15141 Cobalt Street
P O Box 7178
Cit, State:
Sylmar, CA 91342
Oxnard, Ca 93031
Tel, No.:
1-818. 367- 1409
805 - 485 -9826
Contact Person:
David Padilla
Dan Berry
Item Description
Est Qty Units
Unit Cost
Total Bid
Unit Cost
Total Bid
1 Remove Curb/Gutter /Sidewalk
260 LF
10.00
2,600.00
7.70
2,002.00
2 Remove Curb Ramp
1 EA
500.00
500.00
72.00
72.00
3 Remove Catch Basin, etc
1 EA
3,000.00
3,000.00
2,360.00
2,360.00
4 Remove Striping, etc
1 LS
1,000.00
1,000.00
910.00
910.00
5 Remove /relocate tree
2.00 EA
230.00
460.00
535.00
1,070.00
6 Saw cut /remove pvmnt
260 LF
10.00
2,600.00
2.80
728.00
7 A/C Construction
1,560 SF
2.85
4,446.00
1.65
2,574.00
8 Construct AB
1,560 C
2.00
3,120.00
1.10
1,716.00
9 Construct 6" C & G
260 LF
14.75
3,835.00
15.50
4,030.00
10 Construct Sidewalk
1,690 SF
2.10
3,549.00
2.70
4,563.00
11 Construct Curb Ramp
1 EA
650.00
650.00
420.00
420.00
12 Constr 18" RCP
9 LF
235.00
2,115.00
80.00
720.00
13 Constr Conc Collar
1 EA
850.00
850.00
805.00
805.00
14 Constr 21' C B, etc
1 EA
6,500.00
6,500.00
10,175.00
10,175.00
15 Relocate Fire Hydrant
1 EA
2,500.00
2,500.00
2,675.00
2,675.00
16 Relocate Signal Box, etc
1 LS
38, 000.00
38,000.00
34,275.00
34,275.00
17 Striping
1 LS
1,200.00
1,200.00
1,020.00
1,020.00
18 Earthwork
1 LS
6,550.00
6,550.00
10,300.00
10,300.00
19 Survey
1 LS
1,000.00
1,000.00
1,605.00
1,605.00
20 Traffic Control
1 LS
1,500.00
1,500.00
5,665.00
5,665.00
21 Release
1 LS
1.00
1.00
1.00
1.00
0.00
0.00
0.00
Total
85,976.00
87,686.00
C OV-dc)
City of Moorpark
Exhibit 1
Bid Results: Peach Hill Widening
[File # bid pch hill]
Page 3 of 3
Bidder » »>
Vendor 4
17- Nov-98
Name:
CNM Paving
Address:
2510 -G Las Posas
Rd (#449)
Cit, State:
Camarillo, CA
93010
Tel. No.:
1-805- 389 -1475
Contact Person:
Matt Ludlow
Item Description
Est Qty Units
Unit Cost
Total Bid
Unit Cost
Total Bid
1 Remove Curb/Gutter /Sidewalk
260 LF
10.75
2,795.00
2 Remove Curb Ramp
1 EA
500.00
500.00
3 Remove Catch Basin, etc
1 EA
2,100.00
2,100.00
4 Remove Striping, etc
1 LS
1,500.00
1,500.00
5 Removelrelocate tree
2.00 EA
750.00
1,500.00
6 Saw cut /remove pvmnt
260 LF
2.00
520.00
7 A/C Construction
1,560 SF
2.60
4,056.00
8 Construct AS
1,560 C
1.75
2,730.00
9 Construct 6" C & G
260 LF
14.00
3,640.00
10 Construct Sidewalk
1,690 SF
2.85
4,816.50
11 Construct Curb Ramp
1 EA
450.00
450.00
12 Constr 18" RCP
9 LF
200.00
1,800.00
13 Constr Conc Collar
1 EA
350.00
350.00
14 Constr 21' C B, etc
1 EA
6,950.00
6,950.00
15 Relocate Fire Hydrant
1 EA
3,250.00
3,250.00
16 Relocate Signal Box, etc
1 LS
37,500.00
37,500.00
17 Striping
1 LS
1,600.00
1,600.00
18 Earthwork
1 LS
9,000.00
9,000.00
19 Survey
1 LS
2,500.00
2,500.00
20 Traffic Control
1 LS
3,300.00
3,300.00
21 Release
1 LS
1.00
1.00
Total
90,868.60
000 -kbJ.
RESOLUTION NO. 98 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, APPROVING A BUDGET AMENDMENT
TO THE FISCAL YEAR 1998/99 ADOPTED BUDGET TO
ADJUST THE FUNDING FOR THE PEACH HILL WIDENING
PROJECT [FUND 211.900 AND FUND 240]
WHEREAS, on July 17, 1998, the City Council adopted the Budget for
Fiscal Year 1998/99; and,
WHEREAS, a staff report has been presented to the City Council
requesting a change to the funding source for the subject project from
the Gas tax Fund [Fund 240] to the Spring Road / Tierra Rejada Road AOC
Fund [Fund 211.9001; and,
WHEREAS, said staff report also requests approval of an adjustment
to the approved Budget amount for the Peach Hill Widening Project for FY
1998/99 for a net decrease of $36,847; and,
WHEREAS, Exhibit "A," attached hereto and made a part hereof,
describes said changes to the funding source and budget amount, as well
as the resultant impacts to the budget line item(s); and,
WHEREAS, said staff report also requests a reimbursement of FY
1997/98 project design costs from the aforesaid Fund 211.900 to Fund
240, in the amount of $8,514; and,
WHEREAS, Exhibit "B," attached hereto and made a part hereof,
describes said reimbursement.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY
RESOLVE AS FOLLOWS:
SECTION 1. That an adjustment to the FY 1998/99 Budget, for an
aggregate decrease of $36,847 as more particularly described in Exhibit
"A," is hereby approved.
SECTION 2. That a reimbursement of prior year Gas Tax Fund [Fund
240] expenditures from the Spring Road / Tierra Rejada Road AOC Fund
[Fund 211.900], in the amount of $8,514 as more particularly described
in Exhibit "B," is hereby approved.
PASSED AND ADOPTED this 2nd day of December, 1998.
Patrick Hunter, Mayor
ATTESTED:
Deborah S. Traffenstedt,
City Clerk
0001-116Z
Resolution No. 98 -
Exhibit "A"
ADJUSTED APPROPRIATIONS FOR
PROJECT 8030 (Peach Hill Road Widening)
FUND
ACCOUNT NUMBER
APPROPRIATION
TO ACCOUNT NUMBER
ACTUAL
APPROPRIATION
REQUEST
BUDGET
Spring Road / Tierra
211.900.0000.000.5100
$81,000.00
400.801.8030.000.3992
Rejada Road AOC Fund
IN / (OUT)
$(5,486)
Spring Road /
Reserve
$(117,847.00)
$117, 847.00
$0
Gas Tax Fund Reserve
240.000.0000.000.5100
$(117,847.00)
400.801.8001.000.3992
TOTAL TRANSFERS
ad AOC Fund
$(36,847.00)
FROM RESERVES:
$12,000
s Tax
F
240 801.8030.000.9801
SUMMARY OF TRANSFERS IN / (OUT) BY FUND
FUND
ACCOUNT NUMBER
CURRENT
REQUESTED
ACTUAL
APPROPRIATION
(All To Be Applied to
BUDGET
CHANGED
EXPENDITURES
/ (REDUCTION)
#400.801.8030.xxx.xxxx)
IN / (OUT)
IN / (OUT)
$(5,486)
Spring Road /
211.900.8030.000.9801
$(117,847.00)
$117, 847.00
$0
Tierra Rejada
$100,000
$(27,000)
$73,000
Construction
ad AOC Fund
400.801.8030.808.9102
$12,000
s Tax
F
240 801.8030.000.9801
$0
$(81,000.00)
$(81,000.00)
Total
$(117,847.00)
$36,847.00
$(81,000.00)
DISTRIBUTION OF APPROPRIATIONS TO EXPENSE ACCOUNT NUMBERS
ACCOUNT
CURRENT
SUBJECT
REVISED
NUMBER
APPROPRIATION
APPROPRIATION
APPROPRIATION
1400.801.8030.802.9102
/ (REDUCTION)
$5,486
$(5,486)
$0
Design
400.801.8030.804.9903
$100,000
$(27,000)
$73,000
Construction
400.801.8030.808.9102
$12,000
$(4,000)
$8,000
TOTALS:
$117,486
$(36,486)
$81,000
(0WA0:3
Resolution No. 98 -
Exhibit "B"
ADDITIONAL APPROPRIATION FOR A FUND TRANSFER
FOR THE REIMBURSEMENT OF PRIOR YEAR EXPENDITURES
FOR PROJECT 8030 (Peach Hill Widening)
FROM TO
ACCOUNT NUMM
AMOUNT
FUND
(OUT) / IN
From:
211.900.0000.000.5100
$ (8,514)
Fund 211.900: Spring Road /
Tierra Rejada Road AOC Fund
Reserve
TO:
240.000.0000.000.5100
$8,514
Fund 240: Gas Tax Fund Reserve
TOTAL:
$0
(dam