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Home My WebLink AboutAGENDA REPORT 1999 0519 CC REG ITEM 10FTO: FROM: AGENDA REPORT CITY OF MOORPARK The Honorable City Council ITEM 10. F _ CITY OF MOORPARK, CALIFORNIA City Council Meeting of 5 -o q--1 ACTION: 2a)VPCI 6t44 Ye�'r, ryun , n I A ti on BY:_ Kenneth C. Gilbert, Director of Public Works DATE: May 13, 1999 (Council Meeting 5- 19 -99) SUBJECT: Consider Establishing Public Works Supervisor / Inspector Position OVERVIEW One of the two Maintenance Worker II positions in Public Works is currently unfilled. This report requests authorization to leave that vacant position unfilled and to proceed with recruitment efforts necessary to fill the new position of Public Works Supervisor / Inspector. DISCUSSION A. Classification Plan / Salary Resolution The Classification Plan adopted in 1996 included a Class Description for the position of Public Works Supervisor / Inspector. A copy of that Class Description is attached as Exhibit 1. Although the subject position is not currently included in the FY 1998/99 Budget, it does appear in the adopted Salary Resolution. Based upon a salary survey performed shortly after the completion of the Classification Study, the salary range identified for the subject position is Range 60 [$46,669 -- $56,862 annually]. B. Fiscal Impact The proposed change will result in an increase in total personnel costs for Public Works. The increase in departmental salaries (less benefits) is generally described as follows: Pw_supv1 00036I Public Works Supervisor May 13, 1999 Page 2 1. Salary Cost Increase: a. Salary increase due to deleted and added position: Step P W Su vsr ($) Maint Wrk II ($)I Increase($) % Inc A 46,668 29,1921 17,476 60% I 56,862 35,568.1 21,293 60% b. Total Departmental Salaries Increase: 2. Funding Sources: In spite of the above described increase in total departmental salaries, it is anticipated that the net costs to the Gas Tax Fund (the primary funding source for Public Works personnel costs) will remain the same or possibly go down. This is due to the fact that, as discussed below, the hours of the Public Works Senior Management Analyst will be re- directed to Capital Improvement projects which are funded by sources other than the Gas Tax Fund. As a part of the FY 1999/00 Budget it is the intent of staff to present a manpower allocation chart showing the anticipated impact to all funding sources resulting from this change. 3. Current Year Fiscal Impact: If the requesting staffing changes are approved on May 19, it is not anticipated that the position would be filled prior to July 1. Therefore, no added costs are anticipated this fiscal year. In fact, due to current vacant positions in Public Works, it is anticipated that salary savings in Public Works will exceed $22,000. C. Proposed Changes 1. Public Works Supervisor: If added, the Public Works Supervisor will assume responsibility for supervising all Public Works field maintenance activities, as well as supervising the Crossing Guard Supervisor. Other duties and responsibilities will include a) management of fleet maintenance efforts, administration of the maintenance contracts for traffic signals, street sweeping and street striping, b) and administrative and budget support efforts. New responsibilities to be assumed by this position will include, minor construction contract administration and inspection services for certain public works projects. 2• Senior Management Analyst: Upon the re- assignment of field supervision responsibilities to the Public Works Supervisor, the efforts of the Senior Management Analyst will be re- directed to provide more support to the Department Director PW_SUPV1 000362 Current Total Departmental Salaries ($) Proposed Revised Departmental Salaries ($) Increase ($) % Inc 260,377 29,192 17,476 7°s 2. Funding Sources: In spite of the above described increase in total departmental salaries, it is anticipated that the net costs to the Gas Tax Fund (the primary funding source for Public Works personnel costs) will remain the same or possibly go down. This is due to the fact that, as discussed below, the hours of the Public Works Senior Management Analyst will be re- directed to Capital Improvement projects which are funded by sources other than the Gas Tax Fund. As a part of the FY 1999/00 Budget it is the intent of staff to present a manpower allocation chart showing the anticipated impact to all funding sources resulting from this change. 3. Current Year Fiscal Impact: If the requesting staffing changes are approved on May 19, it is not anticipated that the position would be filled prior to July 1. Therefore, no added costs are anticipated this fiscal year. In fact, due to current vacant positions in Public Works, it is anticipated that salary savings in Public Works will exceed $22,000. C. Proposed Changes 1. Public Works Supervisor: If added, the Public Works Supervisor will assume responsibility for supervising all Public Works field maintenance activities, as well as supervising the Crossing Guard Supervisor. Other duties and responsibilities will include a) management of fleet maintenance efforts, administration of the maintenance contracts for traffic signals, street sweeping and street striping, b) and administrative and budget support efforts. New responsibilities to be assumed by this position will include, minor construction contract administration and inspection services for certain public works projects. 2• Senior Management Analyst: Upon the re- assignment of field supervision responsibilities to the Public Works Supervisor, the efforts of the Senior Management Analyst will be re- directed to provide more support to the Department Director PW_SUPV1 000362 Public Works Supervisor May 13, 1999 Page 3 in the administration of the City's projects. This is expected to improve and to reduce consultant costs related it is anticipated that this change will Senior Management Analyst's time to administration and implementation of program requirements. capital improvement project delivery time to same. In addition, allow for more of the be directed to the a number of NPDES 3. Re- Allocation of Duties: As discussed above, if approved, the new position of Public Works Supervisor / Inspector will assume a number of duties and responsibilities now assigned to others. In addition, this new position will take on new tasks now beyond the capability of existing staff. A summary of the reallocation of existing, as well as the addition of new responsibilities, is generally summarized as follows: Task Anal st Sr MW Other PW S ry Field Supervision A B Field Supervision Support A B Graffiti Abatement Admin. A B Street Encroachment Permits A B Street Encroachment Abatement A B Supervise Crossing Grd Sprv. A B Supervise P W Intern A B Budget A Budget Support A B Fleet Maintenance A B Fleet Maintenance Support A B Striping Contract Admin. A B Sweeping Contract Admin. A B Tree Trimming Problems A B Sidewalk Repair Program A B Minor Contract Admin. C B Public Works Inventories A B NPDES Program A B D Project Inspections C B Department Admin. Support A B Parking Citation Appeals A B CIP Support B C Key: A = Currently assigned to this position B = To be re- assigned to this position A/B = No Change C = Not Currently assigned to staff (done by contract) D = Additional NPDES efforts not currently assigned but will be assigned to the Senior Management Analyst. D. Evaluation of Field Maintenance Staffing Level The subject proposed change will eliminate one field maintenance position. However, the net reduction in field maintenance man hours is expected to be reduced by only 0.8 man years due to the fact that less of the Senior Maintenance Worker's time will be spent on administrative tasks. It is anticipated that this reduction to staffing in public works field maintenance can be Pw_supv1 000363 Public Works Supervisor May 13, 1999 Page 4 accommodated in the short term. However, to partially off -set this reduction it is the intent of staff to request an increase in the number of Laborer hours for next fiscal year and to lengthen the number of months these seasonal employees are employed. Subsequent to the filling of the Public Works Supervisor position, it is the intent of staff to review public works maintenance programs, assignments and methods, and to evaluate the need, if any, of increasing the number of Maintenance Workers II positions from one to two. Should it be determined that such an increase should be considered, a report on the matter will be provided to the City Council. Should the City Council approve this additional position, the total additional cost would range from $29,192 at Step A, to $35,568 at Step I. E. Operational Improvements The proposed change will enable the City to provide for more direct supervision of field maintenance personnel, activities and programs. It will also improve the efficiency of Public Works operations by having the responsibilities for field supervision and maintenance contract administration assigned to a position with a lesser pay rate than the Senior Management Analyst. The net result will be that these two positions -- Public Works Supervisor / Inspector and Senior Management Analyst -- will be assigned to duties and responsibilities more directly relevant to the compensation rate for these positions. This change will also allow the department to devote more resources to implementing the City,s Capital Improvement Program. RECOMMENDATIONS It is recommended that the City Council direct staff to do the following: 1. Leave the currently vacant position of Maintenance Worker II unfilled. 2. Proceed with recruitment efforts necessary to fill the position of Public Works Supervisor / Inspector. 3. Direct staff to present the Budget for Public Works for FY 1999/00 with the addition of the position of Public Works Supervisor / Inspector and with a reduction in the number of Maintenance Worker II positions from two (2) to one (1). Pw_supvl 000364