HomeMy WebLinkAboutAGENDA REPORT 1999 0519 CC REG ITEM 11DTO:
FROM:
DATE:
AGENDA REPORT
CITY OF MOORPARK
Honorable City Council
Deborah S. Traffenstedt, City Clerk
May 4, 1999 (CC Meeting of 5/19/99)
►y.gG- 1
ITEM 1. D.
SUBJECT: CONSIDER AUTHORIZING MAYOR TO APPROVE MEMBERSHIP FOR THE
CITY OF LAGUNA WOODS IN THE CALIFORNIA JOINT POWERS
INSURANCE AUTHORITY (JPIA)
BACKGROUND
The Executive Committee for the California JPIA recommended the
approval of the City of Laguna Woods for membership at their
regular meeting of April 30, 1999. As a JPIA voting member, the
City of Moorpark's approval has been requested. The attached
letter from the JPIA Assistant Executive Director and the
membership application for the City of Laguna Woods provide further
background information.
STAFF RECOMMENDATION
Authorize the Mayor, as the California JPIA Director for the City
of Moorpark, to approve membership for the City of Laguna Woods.
Attachment: Letter and Membership Application
0004SO
CALIFORNIA
To:
From:
Date:
Subject:
CALIFORNIA JPIA DIRECTOR
C/o City Clerk
Jonathan R. Shull, Assistant Executive Director
April 30, 1999
Approval of Membership for the City of Laguna Woods
The Executive Committee at their regular meeting of April 30, 1999, recommended
the approval of the City of Laguna Woods for membership in the CALIFORNIA JPIA,
subject to the initial general liability primary deposit established at $13,000 and
workers' compensation primary deposit established at $1,200.
Enclosed is a Membership Consent Form for the admission of the City of Laguna
Woods along with the report of Physical Survey.
We are requesting that each City Clerk deliver the enclosed materials to the
CALIFORNIA JPIA Director appointed by their Council, and expedite returning the
form to this office as soon as possible. If the Director is unavailable, the duly
appointed Alternate may execute the Consent.
The CALIFORNIA JPIA Bylaws permit the independent judgment and action of your
Director (or Alternate) on this matter, so that admissions may be accomplished in a
timely manner. If your procedures require Council action on the matter, please
arrange for this item to be given special handling at your next council meeting.
Thank you in advance for your assistance in expediting the return of the consent
form by May 24, 1999. Please feel free to call me if you have any questions at (562)
467 -8717.
Enc.
cca Cm, Acrn, Ccie, -kI F ►1e I
CALIFORNIA JOINT POWERS INSURANCE AUTHORITY 000451
8081 MOODY STREET. LA PALMA, CA 90623 TEL (562) 467 -8700 FAX (562) 860 -4992
CALIFORNIA JPIA
8081 Moodv Street, La Palma, California
CALIFORNIA (800) 229- 2343•Fax (562) 860 -4992
P ' I - A
Voting Member: Moorpark
MEMBERSHIP CONSENT FORM
FOR THE CITY OF LAGUNA WOODS
The application of the City of Laguna Woods for membership
in the CALIFORNIA JOINT POWERS INSURANCE AUTHORITY, having
been duly considered and recommended by the Executive
Committee, is hereby:
( ) Approved
( ) Disapproved
Dated this 30th day of April, 1999.
Director
L
CALIFORNIA JPIA
MEMBERSHIP APPLICATION
0000000
REPORT OF PHYSICAL SURVEY
of
CITY OF LAGUNA WOODS
0000000
GENERAL INFORMATION
A. Date of Survey: April 2, 1999
B. Participants in Survey:
1. For CALIFORNIA JPIA:
2. For City:
C. Description of Applicant:
Jon Shull, Assistant Executive Director
Marek Walaszczyk, Risk Manager
Leslie Keane, City Manager
The City of Laguna Woods lies in the Saddleback Valley of Orange
County southwest of Interstate 5 and the city of Laguna Hills and north
of the Aliso Viejo planned community. The city consists primarily of
the guard -gated private community of Leisure World in which one
member of each household must be at least 55 years of age.
Approximately 18,000 residents live within the gated community with
another 2,000 residents in single family and multi- family residences in
other parts of the city.
The City of Laguna Woods was incorporated on March 24, 1999, as a
general law city using the Council - Manager form of government. The
Council is made up of five members elected at -large to four -year, over-
-1-
000453
lapping terms. The Mayor is selected annually by and among the
Council Members.
The city's current permanent population is approximately 20,000.
The city's operating budget for the remaining three months of its first
year of incorporation is $265,000. The 1999 -2000 budget is
approximately $1,700,000. The city currently has only one employee
with an additional employee scheduled for hire in 1999 -2000. Almost
all services are provided under contract with the County of Orange or
private contractors. Police Services are provided by the Orange County
Sheriff's Department, and Fire Services are provided by the Orange
County Fire Authority. The city has no public open space used for
recreational purposes.
Laguna Woods's General Fund's five largest revenue sources are
expected to be: Vehicle License Fees, Sales Tax, Gas Tax, Property Tax,
and Franchise Fees.
During the survey, city staff displayed knowledge and concern about
risk management issues. This attitude was reflected in the physical
plant of the city which generally appeared to be well maintained and in
good working order.
IL CURRENT INSURANCE PROGRAM
The city currently has a short -term policy for general liability coverage placed
through the Robert F. Driver Company with a $10,000,000 occurrence limit.
The city currently self- insures for workers' compensation losses.
The city currently owns no property and has no property coverage.
III. EXPERIENCE AND LOSS DATA
The city has had no general liability losses since its incorporation.
The city has had no workers' compensation losses since its incorporation.
-2-
000454
IV. APPLICATION FEE AND DEPOSIT COMPUTATIONS
A. Application Fee:
The City of Laguna Woods will be paying an application fee of $1,500 as
soon as its transitional funding is received from the state.
B. General Liability Deposit:
The initial primary deposit covering the period July 1, 1999 through
June 30, 2000 was established at $13,000. The deposit was established
based upon a comparison with other members of the Authority with
similar underwriting criteria.
C. Workers' Compensation Deposit:
The initial deposit for the July 1, 1999 through June 30, 2000 coverage
period was established at $1,200 at the $10,000 retention level. The
deposit was established based upon the anticipated claims activity of
the city and its anticipated payroll.
V. PHYSICAL INSPECTION AND COMMENTS
A. CIVIC CENTER COMPLEX
The city is currently operating out of the Leisure World
Administration Building. It is anticipated that office space will be
leased in the near future to serve as the city hall.
B. CORPORATION YARD
The city contracts for all public services and does not have a corporate
yard.
C. PARKS AND PLAYGROUNDS
The city owns no public open space designed for recreational purposes.
-3-
000455
D. STREETS AND SIDEWALKS
Streets appeared to be well maintained as well as having adequate
signs, pavement marking, and warning notices where appropriate.
During the course of the survey, no indications of roadway
undermining caused by surface drainage or dangerous conditions were
noted.
The sidewalks, footpaths, curbs and gutters on the streets observed
during the survey had no noticeable uplift or other dangerous
conditions. Seam and crack sealing and pothole repair are performed
by contractors. Major repair, maintenance or modifications are
contracted.
E. INFRASTRUCTURE WITHIN THE GATED COMMUNITY
The streets, sidewalks, parks, clubhouses, and other infrastructure
within the gated community are maintained by the homeowners
association and are not the responsibility of the city.
VI. WATER AND OTHER UTILITIES
Water service is provided to the community by the El Toro Water District.
Sanitary sewer service is provided by the El Toro Water District.
Electrical power is provided by Southern California Edison Company.
Natural gas is provided by Southern California Gas Company.
VII. FIRE DEPARTMENT
Fire protection and medical -aid services are provided by the Orange County
Fire Authority.
VIII. POLICE DEPARTMENT
Law enforcement services are provided under contract by the County of
Orange.
Page -4
000456
IX. SUMMARY AND EVALUATION
The city leadership understands and is committed to the concept of risk
management and is aware that hazardous conditions need to be evaluated
and addressed to reduce the city's exposure to risk /loss.
It is the CALIFORNIA JPIA staff's conclusion that the anticipated loss experience,
physical inspection, and interest expressed qualify the City of Laguna Woods
for consideration for membership in the CALIFORNIA JPIA.
We also find that membership will benefit the city by providing reliable and
economical coverage, and it will be advantageous to the CALIFORNIA JPIA by
expanding its ability to spread pooled losses and costs.
X. RECOMMENDATION
It is recommended that the City of Laguna Woods' application for
membership in the CALIFORNIA JOINT POWERS INSURANCE AUTHORITY be approved
with an initial General Liability Program primary deposit of $13,000 and an
initial Workers' Compensation Program deposit of $1,200 for participation in
the $10,000 retention pool.
Page -5-
3 -23 -1999 1 : 51 A14 FP.OH
CALIFORNIA JOINT POWERS INSURANCE AUTHORITY
8081 Moody Street, La Palma, California 90623
(562) 467 -8700 • FAX (562) 860 -4992
CALIFORNIA City of Laguna Woods
1 - P l A
APPLICATION FOR MEMBERSHIP
am
INSTRUCTIONS: Please complete the following underwriting information. You may attach
additional sheets, if necessary, to amplify your answers. The application should be signed by the City
Manager. Please type your answers.
Date of Application: _13 L 19
Date of Incorporation: 3
CITY OF: L_r, -,k na- (,ancJ5, COUNTY OF: �canr e_
ADDRESS: P. � • �dX2 2-2 a LQq vi n ` , Ac' `A (12- L} k u
TELEPHONE: X19 " _ �cf 7 ' �1 t FACSIMILE;
CITY MANAGER: 51. �_ f'� . C��'Q 18 P
FINANCE OFFICER:
RISK MANAGER
1. POPULATION: 000
2. AREA:
3. BUDGET INFORMATION:
FY 1999 -2000
FY. 1998-99
FY 1997 -98
FY 1996 -97
FY 1995 -96
FY 1994 -95
FY 1993 -94
FY 1992 -93
FY 1991 -92
TOTAL*
OPERATING
BUDGET
TOTAL*
CAPITAL
BUDGET
TOTAL*
PAYROLL
SWORN
POLICE
PAYROLL
W Ovo
L/5- v
Z-65 000
* Include Redevelopment Agency and /or other covered Agencies.
nfl nA r_ L)
3 -23 -1999 1:51AM FROM
4. EMPLOYEE CENSUS: (no. of full -time employees)
Clerical Office
(8810)
.� Municipal Non - Manual
(9410)
All Other Municipal
(9420)
Fire Fighters
(7706)
Police Officers
(7720)
Bus Operators
(7382)
Pilots
(7425)
Other (Designate Class)
( )
TOTAL FULL -TIME EMPLOYEES
P. 2
QQP c2N,� ,:.. ctS -Q 9
z , � -c19 ; 3 '�(' - 2x 0
5. CURRENT INSURANCE PROGRAM: (Or last insured year)
In addition, please submit the face sheets of all current policies.
A. GENERAL LIABILITY COVERAGE: (Claims Made or Occurrence, Please specify)
1. Primary Coverage:
Carrier:
Policy Period:
Occurrence Limit; -
Premium: $
Deductible/ Retention: $
Claims Administrator:
EXCESS LIABILITY COVERAGE:
$ Excess of $
Carrier:
Policy Period:
Premium: $
Exoess of $
Carrier:
Policy Period:
Premium: $
$
Excess Of$
Carrier:
Policy Period:
Prernitun: $
I00045y
3 -23 -1999 1:52AI4- FROM
C
WORKERS COMPENSATION COVERAGE:
I. Primary Coverage:
Carrier:
Policy Period:
Premium:
Employers Liability Limit:
Deductible/ Retention:
Claims Administrator:
2. Excess Workers Compensation Coverage:
$ Excess of
Carrier: —
Policy Period:
Premium:
PROPERTY INSURANCE:
1. Coverage: (replacemen ost or other, please specify)
insured values:
Buildings:
Contents:
Vehicles:
Other:
Total Values
$
$
r:
Period:
Lin: $
P. 3
0004bO
3 -23 -1999 1 :52AI4 FPU4 P. a
6. LOSS EXPERIENCE- (past five completed yearn -
�
In addition, please submit a current loss run with summary information. See "Claims History"
form.
A. GENERAL LIABILITY INCURRED LOSSES:
Year Number of Losses Amount of Losses
B. WORKERS COMPENSATION INCURRED LOSSES:
Year Number of Losses Amount of Losses
C. INSURED PROPERTY INCURRED LOSSES:
Year Number of Losses Amount of Losses
3 -23 -1999 1 : 52At4 FRO14
7. GENERAL EXPOSURES:
A. Waterfront Property:
B. Cemeteries:
C. Housing:
D. Libraries and /or Museums:
E. Parks and Playgrounds:
F. Stadiums and /or Grandstands:
G. Swimming Pools:
H. Golf Courses:
I. Police Horses:
J. Police Canines:
K. Auditoriums and /or Exhibition Halls:
L. Community Centers:
M. Buildings Leased to Others:
N, Land Leased to Others-
A-0 Buildings and /or Land Leased by Organization:
P. Hospitals:
Q. Airports:
R. Fixed -Wing Aircraft:
S. Helicopters:
T. Permits:
Construction:
Demolition:
Environmental /Hazards:
Other:
*& w \ \1 ke 1- ecc.s. 1,y� S vFi
VEHICLE EXPOSURES:
Number
8.
Number
Area
W
L
C.
General Vehicles:
Passenger:
Pickups/ Vans:
Construction/ Heavy Equiprr
Other:
Emergency Vehicles:
Police:
rassenger:
Motorcycles:
Pickups/Vans:
Fire:
Passenger:
Pickups / Vans:
Apparatus:
Public Transit Vehicles:
Passenger:
Mini Buses /Vans:
Buses:
P. 5
000462
3 -23 -1999 1 : 52AH FP.014
9. ROADWAY AND TRAFFIC EXPOSURES:
P. 6
A. City Streets: (miles) ldv.e A^-AICS.
B, County Roads: (miles)
C. State Highway: (miles)
D. Traffic Signals: (number)
E. Parking Lots: (number)
F. Parking Meters: (number)
G. Sidewalks: (miles)
10. POLICE SERVICES EXPOSURES.
A. Number of Sworn Officers:
Full -time:
Part -time:
B . Number of Reserves:
Level I.
Level II:
C. Number of Police Stations:
D. Number of Jail Facilities:
Number of Cells:
F. Is there a Policy and Procedures Manual?
F. Is there a written Pursuit Policy?
G. Is there a written Policy on the use of Fire /es?
H. Is there a written Policy on the use of Can
11. FIRE SERVICES EXPOSURES:
A. Number of Sworn Fire Personnel:
Full -time:
Part -time:
Volunteers.
Paramedics:
B . Number of Fire Stations:
12. UTILITY SERVICES EXPOSURES:
A. Water Department:
Please submit an inundation map showing location and describe each
1. Number of Employees:
�. Average Capacity /day:
Domestic:
Industrial:
3. Source of supply:
4. Dams:
Number.
Capacity:
Type:
(\6J-
000463
T`.
3 -23 -1999 1:S3AH FP.OM
5. Reservoirs:
P. 7
Number.
Capacity:
Type:
6. Storage tanks:
Number.
Capacity;
Type:
7. Source of water supply:
B. Sanitary Sewer Service:
Number of employees:
Average capacity /day:
Level of treatment:
Effluent discharged to:
C. Service Suppliers:
Electrical Power:
Natural Gas:
Telephone.
Cable Television:
Water: (if private)
Solid Waste Disposal:
13. Please include material information not requested on this form.
ACKNOWLEDGEMENT (to be completed by City Manager):
All of the above information, including attachments, has been fully disclosed. The CJPIA may
rely on these answers, including attachments, when considering this application for membership.
NAME:
DATE:
SIGNATURE:
00046,4