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Home My WebLink AboutAGENDA REPORT 1999 0818 CC REG ITEM 11LTo: From: Date: CITY OF MOORPARK AGENDA REPORT The Honorable City Council ITEM // • /- • CITY OF MOORPARK, CALIFORNIA City Council Meeting oil i qq ACTION: 1)L2 J 4 02Ca I UM Kenneth C. Gilbert, Director of Public Works August 6, 1999 (Council Meeting 8- 18 -99) M11 Subject: CONSIDER RESOLUTION NO. 99- AMENDING THE FY 1999/2000 BUDGET TO ADD A PROJECT FOR THE CONSTRUCTION OF PAVEMENT REHABILITATION AND RELATED WORK ON LOS ANGELES AVENUE BETWEEN SPRING ROAD AND THE ROUTE 118 FREEWAY OVERVIEW This requests rehabilitation east and west approval of and drainage of the Los improvement project (see map a project to construct pavement improvements on Los Angeles Avenue Angeles Avenue East widening and attached as Exhibit 1). DISCUSSION A. Los Angeles Avenue East Widening Project The City is in the process of developing the final design for a project to widen Los Angeles Avenue from a point east of Spring Road, easterly to Condor Drive (see Exhibit 1). The scope of the project includes the acquisition of additional street right -of -way. It is anticipated that the project design and right -of -way acquisition for this project will be completed in approximately two years. B. Highway Relinquishment Two recently executed Agreements between the City and Caltrans provide for the relinquishment to the City of those portions of Spring Road and Los Angeles Avenue which used to serve as the alignment of Route 118 prior to the construction of the Freeway Connector Project. One pre- requisite of relinquishment is the upgrading of the condition of the roadway to a minimum L_A_rehabl 0004%"J- S Los Angeles Avenue Rehabilitation Project August 6, 1999 Page 2 ten -year life. Caltrans has or will meet that condition in the following manner: • The Spring Road Relinquishment Agreement provides for Caltrans funding of a future City project to construct pavement rehabilitation and related street improvements on this street segment. The estimated cost of that project is $530,000, with Caltrans funding not to exceed $750,000. Payment to the City will be made when the City advertises for receipt of bids for this construction project (discussed below) . • The Los Angeles Avenue relinquishment Agreement has Caltrans paying the City $1,116,000 in -lieu of constructing any improvements. This option was selected because of the expected delay in constructing the Los Angeles Avenue East Widening and Reconstruction Project. Caltrans payment of this sum is expected within two months. C. Spring Road Rehabilitation The FY 1999/2000 Budget includes Project 8021 providing for the construction of pavement rehabilitation and related street improvements on Spring Road between New Los Angeles Avenue and High Street. It is the intent of staff to proceed in the very near future with the design and construction of that project. As stated above, costs for this project will be reimbursed by Caltrans. D. Subject Los Angeles Avenue Rehabilitation Project The subject project consists of two components generally described as follows: • The construction of a storm drain to correct a drainage problem on the south side of the street at the concrete batch plant; and, • The construction of an asphalt overlay east and west of the future Los Angeles Avenue East Widening Project. A more detailed description of the two elements of the subject projects is as follows: 1• Storm Drain: The curb outlet on the south side of the street at the concrete batch plant, is connected to a concrete "V- ditch" which runs easterly to Ventura County Flood Control District (VCFCD) box culvert. In that the "V- ditch" does not function, the street floods. It was mutually agreed by the City and Caltrans, to include in the cost of rehabilitation, the construction of a new storm drain pipe to replace the "V- ditch." It is recommended that the City proceed immediately with the design and construction of this storm drain. 0004E�9 L_A_rehabl Los Angeles Avenue Rehabilitation Project August 6, 1999 Page 3 2. Asphalt Overlay: Pavement east and west of the future Los Angeles Avenue East Widening Project is in very poor condition. It is recommended that the City not wait to rehabilitate this pavement with the future widening project. It is recommended that this rehab work be done as a part of the Spring Road rehabilitation project. Rehab costs for each of these street segments will be segregated for cost accounting purposes [Projects 8021 and 80241. The project may also include work other than pavement rehabilitation required in order to address other deficiencies identified in the pre - relinquishment needs survey. 3. Project Cost Estimate: It is recommended that the City proceed immediately with the preparation of designs for the Storm Drain project and the A/C Overlay project. It is recommended that those design costs plus the storm drain construction and inspection costs (Phase 1) be funded at this time. The total estimated cost is as follows: Element Storm A/C Drain ($) Overlay ($) Total ($) Phase 1: Design 8,000 12,000 20,000 Construction 70,000 70,000 Inspection 10,000 10,000 Sub -Total 88,000 12,000 100,000 Phase 2 Construction Est. 200,000 200,000 Inspection 18,000 18,000 Sub -Total 218,000 218,000 Total 88,000 230,000 318,000 4. Funding: As discussed above, within two months it is anticipated that Caltrans will pay the City the $1,116,000 required by the Los Angeles Avenue Relinquishment Agreement. Those funds will be deposited into the Los Angeles Avenue AOC Fund. It is recommended that the subject project be funded by a portion of these monies. 5. Budget Amendment: The attached Resolution amends the Budget to fund the subject project. The funds requested at this time are sufficient to fund the Storm Drain project, plus the design for the A/C Overlay project. RECOMMENDATION (Roll Call Vote) Staff recommends that the City Council take the following actions: 1. Adopt Resolution No. 99- amending the FY 1999/00 Budget to fund the subject project. 2. Direct staff to proceed with the design for both Phase 1 and Phase 2 improvements, as described in this report. Attachments: 0004; L A_rehabl ' I • Cr 2 CY) j_ J • o • Y 30NIad ' .•N ` • a � • • N • c+l • • • • • 1 • • • • • Cn Legend s d O NL.A. East Project ■M M IL.A. Rehabilitation Project mmkm Storm Drain oo04GI Cr ■ z ..o. ....•• •' < A I • '• 0 0 M N a •• ti v o • ■ -. ■ RESOLUTION NO. 99 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FY 1999/2000 BUDGET BY ADDING PROJECT 8024 TO PROVIDE FOR THE CONSTRUCTION OF PAVEMENT REHABILITATION AND RELATED IMPROVEMENTS ON LOS ANGELES AVENUE BETWEEN SPRING ROAD AND THE ROUTE 118 FREEWAY [REF. LOS ANGELES AVENUE AOC FUND] WHEREAS, on June 23, 1999, the City Council adopted the Budget for Fiscal Year 1999/00; and WHEREAS, a staff report has been presented to the City Council requesting a budget increase in the aggregate amount of $100,000; and WHEREAS, Exhibit "A," attached hereto and made a part hereof, describes said budget amendment and its resultant impacts to the budget line item(s). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That a Budget amendment is hereby approved to allocate $100,000 from the Los Angeles Avenue AOC Reserve Fund and appropriate said amount for the Los Angeles Avenue Rehabilitation Project, as more particularly described in Exhibit "A" attached hereto and made a part hereof. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 18th day of August, 1999. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk Attachments: Exhibit 'A': Appropriation and Budget Detail 0004G:�, Resolution No. 99- EXHIBIT A Budget Revision A. Fund Allocation: Fund No. Fund Name Amount 2501 Los Angeles Avenue AOC $100,000 B. Budget Appropriation: Los Anaeles Aupmia _..-- BUDGET NUMBER ---- ---- - --...- BUDGETED REVISION NEW BUDGET 2501.8310.8024.9601: $0 $20,000 $20,000 Design 2501.8310.8024.9640: $0 $70,000 $70,000 Construction 2501.8310.8024.9650: $0 $10,000 $10,000 Inspection Total $0 $100,000 $100,000 Approved to Form:' 0004;3