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Home My WebLink AboutAGENDA REPORT 1999 0818 CC REG ITEM 11M1"1�t�3 ITEM CITY OF MOORPAIM CALIFORMA City ConncH Meeting af�� a CITY OF MOORPARK AcTlox:� iP AGENDA REPORT TO: The Honorable City Council r FROM: Kenneth C. Gilbert, Director of Public Works DATE: August 6, 1999 (Council Meeting 8- 18 -99) SUBJECT: CONSIDER APPROVAL OF THE PLANS AND SPECIFICATIONS FOR THE POINDEXTER AVENUE WIDENING PROJECT AND AUTHORIZATION TO ADVERTISE FOR RECEIPT OF BIDS FOR THE SAID WORK TITQ0TTQQTn7RT A. Project Scope A general description of the scope of the project is attached as Exhibit 1. B. Design The City retained M3 Civil Engineering to prepare the plans and specifications for this project. That design has been completed. C. Right -of -Way As stated in the scope of work (Exhibit 1), it was necessary to acquire an additional ten feet of street right -of -way on the south side of Poindexter Avenue just west of Sierra Avenue, in order to construct the full project. That right -of -way acquisition has been completed. D. Environmental Clearance The project has been found to be Categorically Exempt (see Exhibit 2) . 000464 Poindexter Avenue Widening Project August 6, 1999 Page 2 E. South Side Parkway Landscaping Parkway landscaping exists on the south side of Poindexter Avenue to the west and the east of the area to be widened. The parkway to the west is adjacent to, and maintained by, the Self Storage facility. The parkway to the east (near Sierra Avenue) is maintained by the City, with maintenance costs funded by the AD84 -2 Citywide landscape assessment. The six feet (6' ) high block wall to be constructed as a part of this project in the area of the south side street widening, causes the parkway in this area to appear more like a parkway at the side or rear of a residential property - not like a residential frontage. It is anticipated, therefore, that this parkway will not be planted and maintained by the owner of the adjacent property. It is recommended, therefore, that the irrigation system for the parkway at Poindexter Avenue at Sierra Avenue be extended westerly to the west end of the south -side street widening. The estimated cost to construct irrigation and landscaping in this area is $1,400. If approved, these irrigation and landscape improvements will be constructed by the City's landscape maintenance contractor, with the cost of construction funded by the subject project. The estimated annual cost to maintain this added landscaping is $600. Said costs will be funded by the Citywide landscape assessment. In the near term, it is anticipated that assessment revenues will cover these additional costs. In the long term, as other areas are added (i.e. Spring Road Median), it may become necessary to supplement landscape assessment revenues with funds from other sources, such as the Gas Tax Fund. F. Fiscal Impact 1. Construction Cost Estimate: The estimated cost of construction is summarized as follows: Element Total ($) Construction 404,000 Contingency (10 %) 40,400 Total 444,400 2. Total Project Cost Estimate: The estimated total project costs are summarized as follows: Element Total ($) Construction (& Cont.) 444,400 Design 26,640 Admin & Inspection 48,960 Total 520,000 Pndx ad 0004G5 Poindexter Avenue Widening Project August 6, 1999 Page 3 3. Funding Sources : The subject project is funded as follows: • TDA, Article 3 (SB -821) [Fund 26021: The City has received a State Bicycle / Pedestrian Facilities (SB -821) grant in the amount of $65,000 for this project. • Local Transportation Fund [Fund 26031: The remainder of the project is funded by the Local Transportation Fund. 4. Budget Amendment: The Budget for this project was first adopted in FY 1997/98, prior to the development of the project design. That budget figure was carried over, unchanged, to FY 1998/99 and again to FY 1999/2000. It will be necessary to increase the appropriation and budget amount for the subject project. The estimated amount of the required budget amendment is as follows: LTF SB -821 Project 8018 Fund 2603 Fund 2602 Total Current Budget 175,000 65,000 240,000 Change 280,000 0 280,000 Revised Budget 455,000 65,000 520,000 It is recommended that the Budget amendment be deferred until the opening of bids and award of contract. G. Schedule The bid / award schedule for the subject project is as follows: • 08/23/99: advertise for bids; • 09/28/99: open bids; • 10/06/99: award contract • 10/25/99: Notice to Proceed • 02/01/00: Construction complete H. Plans and Specifications A copy of the plans and specs have been placed in the City Council office for your review. RECOMMENDATIONS Staff recommends that the City Council take the following actions: 1. Approve the plans and specifications and authorize staff to advertise for receipt of bids upon receipt of the authorization to proceed from Caltrans. 2. Direct staff to make provisions for the future westerly extension of the parkway landscaping on Poindexter Avenue at Sierra Avenue. Pndx ad 0004 CC Exhibit 1: Project Description Page 1 A general description of the scope of work for the subject project is as follows: • Acquisition of additional street right -of -way on the south side of the street just west of Sierra Avenue; • Construction of street widening on the south side of the street west of Sierra Avenue, to include new curb, gutter and sidewalk; Construction of a six feet high block wall on the south side of the street in the area of the south side street widening; • Construction of additional pavement width on the north side of Poindexter Avenue from a point east of Sierra Avenue, westerly to Gabbert Road (new curb -to -curb dimension will be forty -four feet [44' ]) ; • Construction of a new curb, gutter and sidewalk on the north side of Poindexter Avenue from Sierra Avenue westerly; Relocation of the utility poles on the north side of the street; • Re- construction of a portion of the existing sidewalk, curb and gutter on the north side of the street east of Sierra Avenue to allow sufficient pavement width to provide a new westbound left turn lane at Sierra Avenue; • Construction of improvements at the northeast corner of Poindexter Avenue and Gabbert Road to include easterly extension of the existing pipe culvert under Gabbert Road; • The re- construction of certain driveway aprons near the intersection of Gabbert Road and Poindexter Avenue to render them more handicap accessible; The re- striping of Poindexter Avenue to provide Bike Lanes in both directions and a center painted median with left turn lanes and /or pockets as required; • The re- striping of Gabbert Road to provide a Bike Lane in each direction [Note: When the project is completed, the Bike Lanes on Tierra Rejada Road will extend all the way to Chaparral Middle School]; The re- striping of the northbound and southbound lanes at the intersection of Gabbert Road and Tierra Rejada Road to accommodate the new Bike Lanes north of the intersection and to improve the alignment of the traffic lanes; • The installation of a "cat- track" from the north side of the intersection to the south side of the intersection, to better differentiate the left -turn lanes from the through lanes; and, • The replacement of the traffic detector loops for northbound and southbound traffic at the Gabbert / Tierra Rejada intersection. 000447 Pndx_ad Notice of Exemption From: City of Moorpark 799 Moorpark Avenue Moorpark, California 93021 To: County Clerk County of Ventura 800 South Victoria Ventura, California 93003 Project Title: Poindexter Avenue Widening for Pedestrian and Bicycle Safety Improvements Project Location: The proposed project will result in safety improvements along Poindexter Avenue between Sierra Avenue and Gabbert Road. Additional pavement width will be required on the north side of Poindexter Avenue to accommodate the proposed improvements. Adequate right -of -way under City ownership is available to implement the project. Project Location - City: Moorpark Project Location - County: Ventura Description of Project: The proposed project involves the improvement of the Poindexter Avenue corridor to provide enhanced safety for pedestrians and bicyclists. The improvements will involve minor widening, restriping, installation of sidewalks and the provision of bicycle lanes. Limited and minor regrading will occur to improve drainage in certain portions of the project boundary along Poindexter Avenue. Name of Person or Agency Carrying Out Project: Public Works Department/City Engineer, City of Moorpark Exempt Status: (Check one) [ ] Ministerial (Sec. 21080(b)(1); 15268); [ ] Declared Emergency (Sec. 21080(b)(3); 15269(a)); [ ] Emergency Project (Sec. 21080(b)(4); 15269(a)(c); [ I Categorical Exemption. State type and section number: 15301 (c) and 15304 [ ] Statutory Exemption. State code number: Reasons why project is exempt: This project involves only minor improvements within existing street right -of -way. The undertaking is designed to enhance street and intersection safety and operations. The entire area where the construction is planned has previously been disturbed as a result of street construction and other development. No cultural, biological or natural resources are present within the construction boundary. Lead Agency Contact Person: Ken Gilbert Area Code /Telephone Extension:(805) 529 -6864 extension 255 a Signature: Date: Steven Craig, Contract Environtnental Analyst for the City of Moorpark 00046S