HomeMy WebLinkAboutAGENDA REPORT 1999 0818 CC REG ITEM 11PTEEM ) /, P.
CITY OF MOORPARK, CALIFORNIA.
City Council Meeting
MOORPARK CITY COUNCIL of Q?j/ J ';;� L2 9
AGENDA REPORT ACTION:,,ftQ12jZ
TO: The Honorable City Council
FROM: Mary K. Lindley, Director of CommunitO =-- ---
Prepared by S. Shellabarger, Recreation Superintendent
DATE: August 12, 1999 (CC Meeting of August 18)
SUBJECT: Consider Request From Kiwanis of Moorpark to Waive Park
Rental Fees for Softball Tournament
EXECUTIVE SUMMARY
The City Council is being asked to consider a request from the
Kiwanis of Moorpark to waive park rental fees for a Softball
Tournament it plans to host on the weekend of November 13 and 14.
The fee waiver request includes use of six softball fields at
various times throughout the weekend, with no more than four fields
being used concurrently, four sets of softball bases, and equipment
used to prepare the fields. Additionally, the Kiwanis Club is also
requesting permission to operate temporary concession stands during
the tournament. Approval of the request would be consistent with
previous actions taken by the City Council for past softball
tournaments sponsored by Kiwanis for the purpose of raising funds
for community programs.
DISCUSSION
As they did last year, the Moorpark Kiwanis Club is planning a
Girls Softball Tournament in conjunction with the American Softball
Association. Kiwanis has requested use of the fields at Mountain
Meadows, Peach Hill, and Arroyo Vista Community Park (Sunday only)
between the hours of approximately 7 a.m. and 10 p.m. It is
anticipated that games will be completed by 7:00 pm. Additional
sites are being coordinated through the Moorpark Unified School
District. Staff concurs with the dates and times requested by
Kiwanis with the exception of Mountain Meadows Park. Consistent
with the use of the park by Girls Softball, staff purposed that the
start time for this park be set for 9:00 a.m.
This Softball Tournament serves as a major fundraising event for
the Kiwanis Club. The proceeds raised from the event go to support
a variety of City and community projects throughout the year,
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including the City sponsored Easter Egg Hunt, Halloween Festival,
and senior citizen program, in addition to high school
scholarships, Catch a Star Christmas program, and Teacher of the
Year, to name a few.
As has been the case in the past, the Kiwanis Club plans to perform
all field preparations using the City's equipment. It will also
purchase or reimburse the City for expendable items such as chalk.
In years past, no City staff time has been required to assist with
this event. If however, it turns out that the City does incur
staff or other costs, such as lights at either AVCP or Peach Hill
Park, Kiwanis will reimburse the City for said costs.
RECOMMENDATION
Staff recommends that the City Council approve
Kiwanis of Moorpark to waive park rental fees
Girls Softball Tournament, provided that they
incurred by the City, and grant permission
concession stands.
M:%Cindley\RECREAT\KIWANFEE_ doc
the request from the
associated with their
pay any direct costs
to operate temporary
0004 i .�.
Moorpark Kiwanis Tournament
Softball Field Availability
Field
Friday,
Saturday,
Sunday,
November 12
November 13
November 14
Arroyo Vista
Kiwanis Rental
Not Available:
Kiwanis Rental
Community Park
5 - lOpm
AYSO lam - 5pm
lam - lOpm*
Field 1
Kiwanis Rental
5 - 10 pm
Arroyo Vista
Not Available:
Not Available:
Kiwanis Rental
Community Park
No Lights for
AYSO 7am - 5pm
lam - 5pm (No
Fields 2/3
evening games
Lights for
evening games)
Peach Hill Park
Not Available:
Kiwanis Rental
Kiwanis Rental
City Leagues
lam - 10 pm
lam - lOpm
Mountain
Not Available:
Kiwanis Rental
Kiwanis Rental
Meadows (Both
No Lights for
9am - 5pm (No
9am - 5pm (No
Fields)
evening games
Lights for
Lights for
evening games)
evening games)
Recommended Use for Kiwanis:
Friday November 12 AVCP Field 1: 5 -10 pm
Saturday, November 13 AVCP Field 1: 5 -10 pm
PHP: 7 am -10 pm
MMP: 9 am -5 pm
Sunday, November 14 AVCP Field 1: 7 am -10 pm
AVCP Fields 2/3: 7am -5pm
PHP: 7 am -10 pm
MMP: 9 am -5 pm
*Moorpark Girls Softball Season has ended by November 12.
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