HomeMy WebLinkAboutAGENDA REPORT 1999 0818 CC REG ITEM 11STO:
FROM:
DATE
MOORPARK CITY COUNCIL
AGENDA REPORT
Honorable City Council
d5 . (v
ITEM /V s .
CITY OF MOORPARK, CALIFORNIA
City ouncil Meeting
Of O`a� I1;Wgq
ACTION: QtAP� anlfmd
AIA. Coq - ur;0.
Deborah S. Traffenstedt, City Clerk �j_`
August 11, 1999 (CC Meeting of 8/18/99)
SUBJECT: CONSIDER ADOPTION OF RESOLUTION NO. 99- AMENDING THE
CITY'S CLASSIFICATION PLAN BY REVISING VARIOUS JOB
DESCRIPTIONS AND RESCINDING RESOLUTION NO. 99 -1619
BACKGROUND
Resolution No. 99 -1619 was adopted on June 2, 1999 and established
a revised Classification Plan and Job Descriptions for Non -
Competitive and Competitive Service employees. A draft resolution
is attached that would rescind Resolution No. 99 -1619 and adopt a
revised Classification Plan with revisions to various job
descriptions as discussed below.
DISCUSSION
Staff is proposing minor revisions to the following job
descriptions: Administrative Secretary, City Clerk, Finance/
Accounting Manager, Maintenance Worker II, and Personnel
Technician. The job descriptions that are proposed to be amended
are included with the draft resolution as an attachment to this
report (proposed revisions are shown with the use of legislative
format).
The following revisions to job descriptions are proposed: The
change to the Administrative Secretary description is to allow that
position to act as a lead worker supervisor for other clerical
staff; the City Clerk description revisions reflect additional
human resources and public information responsibilities; the
Finance /Accounting Manager revisions reflect the responsibilities
of the additional position that was added to the Budget this fiscal
year; The Maintenance Worker II revisions are consistent with the
agreed upon language in the Memorandum of Agreement with the
Service Employees International Union AFL -CIO, CLC, Local 998,
approved by Council on July 7, 1999; and the Personnel Technician
revisions include revising the name to Human Resources Assistant
and reflecting the change in supervision from Deputy City Manager
to Personnel Director and Personnel Officer.
00044
Honorable City Council
August 11, 1999
Page 2
Only those job descriptions that are proposed to be revised at this
time are attached (and revisions are shown with legislative
format). The final resolution will include the entire
Classification Plan, including all job descriptions for Non -
Competitive and Competitive Service Employees.
STAFF RECOMMENDATION
Adopt Resolution No. 99- establishing a Revised Classification
Plan and Job Descriptions for Non - Competitive and Competitive
Service Employees and Rescinding Resolution No. 99 -1619 (the final
resolution will include the entire Classification Plan).
Attachment: Draft Classification Plan Resolution
0 004uS
RESOLUTION NO. 99-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, ESTABLISHING A REVISED
CLASSIFICATION PLAN AND JOB DESCRIPTIONS FOR NON-
COMPETITIVE AND COMPETITIVE SERVICE EMPLOYEES AND
RESCINDING RESOLUTION NO. 99 -1619
WHEREAS, the City Council adopted Resolution No. 99 -1619
establishing a revised classification plan and job descriptions for
Non - Competitive and Competitive Service employees; and
WHEREAS, the Council has determined that revisions to the job
descriptions for Administrative Secretary, City Clerk,
Finance /Accounting Manager, Maintenance Worker II, and Personnel
Technician are appropriate.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. All job descriptions attached as Exhibit A to this
resolution are hereby adopted as the City's Classification Plan for
all included employees in both the Non - Competitive and Competitive
Service.
SECTION 2. The City Manager shall have the authority to make
temporary additions or deletions to the Classification Plan in the
interest of efficient and effective administration of the Plan.
Such alterations shall not become an approved part of the Plan
until adoption by City Council resolution.
SECTION 3. Resolution No. 99 -1619 is hereby rescinded.
SECTION 4. The City Clerk shall certify to the adoption of
this resolution and shall cause a certified resolution to be filed
in the book of original Resolutions.
PASSED AND ADOPTED this day of , 1999.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Exhibit A: Classification Plan Job Descriptions
0004�A;
Resolution No. 99-
Page 13
ADMINISTRATIVE SECRETARY
Class specifications are intended
the range of duties performed
Specifications are not intended
within the job.
DEFINITION
to present a descriptive list of
by employees in the class.
to reflect all duties performed
To perform a wide variety of responsible and complex
administrative, secretarial and clerical duties for a department
director; to coordinate and participate in office support functions
in support of the department's goals and objectives; and to provide
information and assistance to the public regarding departmental
policies and procedures.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from a department director.
c `J is c� wec3d-'yJ;: ?Y k'L : >, jeL . .5: _C,)Y
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other
important responsibilities and duties may include, but are not
limited to, the following:
Essential Functions:
1. Perform administrative duties in support of assigned
department director; recommend improvements in work flow,
procedures and use of equipment and forms; assist in preparing
comprehensive reports, minutes of meetings and agendas for
meetings; produce spreadsheets; compile annual budget
requests; purchase office supplies.
2. Provide responsible staff assistance and support to assigned
department director.
3. Perform secretarial and clerical support duties including
type, format, edit, revise and proofread a wide variety of
reports, forms, letters, memoranda and statistical charts;
type from rough draft or verbal instruction; take and
transcribe dictation using shorthand or dictation equipment as
required; independently compose correspondence related to
assigned responsibilities; assist in the design and production
of technical information and handouts.
0004
Resolution No. 99-
Page 14
4. Maintain a calendar of activities, meetings and various events
for assigned director; coordinate activities with other City
departments, the public and outside agencies; make necessary
travel arrangements.
5. Screen office and telephone callers; respond to complaints and
requests for information on regulations, procedures, systems
and precedents relating to assigned responsibilities as
required.
6. May assist in a variety of department operations and perform
special projects and assignments as requested including the
organization of specifications for and tracking of bid
packages; issue permits; prepare fliers and announcements;
produce newsletters or fliers; coordinate work assignments and
supervise student workers; perform legislative history
searches.
7. Maintain rec
or ongoing
records for
boards and
permits and
required.
:ords and logs and develop reports concerning new
programs and program effectiveness; maintain
attendance, appointments to City Commissions,
committees, facilities usage, service levels,
related records; prepare statistical reports as
8. Operate and maintain a variety of office equipment including
copiers, dictaphones, facsimile machines and computers; input
and retrieve data and text; organize and maintain disk storage
and filing.
9. Receive, sort and distribute incoming and outgoing
correspondence.
10. May serve as recording secretary to various committees,
commissions and boards; provide support to the Planning
Commission, Parks and Recreation Commission and other
commissions, committees and boards; take and transcribe
minutes and record information.
11. Requisition materials and supplies as required; prepare, file
and record purchase orders.
12. Perform routine accounting functions; receive and process
invoices; may participate in monitoring the department budget;
compile time accounting, prepare employee time sheets and
payroll forms; may collect fees and process cash receipts.
0004u's
Resolution No. 99-
Page 15
Marginal Functions:
1. May serve as receptionist.
2. Serve as emergency response worker as necessary.
3. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operations, services and activities of assigned department.
Cash handling techniques.
Principles and practices of customer service.
Modern office procedures, methods and equipment.
Techniques of business letter writing and basic report
Principles and procedures of record keeping.
Principles and procedures of filing.
English usage, spelling, grammar and punctuation.
Basic mathematical principles.
Ability to:
Perform responsible secretarial work involving
independent judgment and personal initiative.
Coordinate, organize and proofread the work of staff
work assigned.
preparation.
the use of
in the area of
Interpret, explain and enforce Department policies and procedures.
Understand the organization and operation of the City and of
outside agencies as necessary to assume assigned
responsibilities.
Prioritize work and perform multiple functions at once.
Work independently in the absence of supervision.
Operate and use modern office equipment including 10 -key adding
machine, typewriter, fax machine, fax /modem, personal computer
or terminal, printers and copiers.
Type and /or enter data on a computer at a speed necessary for
successful job performance.
Take and transcribe dictation at a speed necessary for successful
job performance.
Independently prepare correspondence and memoranda.
Work cooperatively with other departments, City officials and
outside agencies.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those
contacted in the course of work.
Maintain physical condition appropriate to the performance of
assigned duties and responsibilities.
000439
Resolution No. 99-
Page 16
Maintain mental capacity which allows for effective interaction and
communication with others.
Maintain effective audio /visual discrimination and perception to
the degree necessary for the successful performance of
assigned duties.
Experience and Training Guidelines
Any combination of experience and training that would likely
provide the required knowledge and abilities is qualifying. A
typical way to obtain the knowledge and abilities would be:
Experience:
Three years of increasingly responsible secretarial
experience.
Training:
Equivalent to the completion of the twelfth grade supplemented
by specialized secretarial training.
WORKING CONDITIONS
Environmental Conditions:
Office environment; exposure to computer screens.
Physical Conditions:
Essential functions may require maintaining physical condition
necessary for sitting for prolonged periods of time; light lifting,
carrying, pushing and pulling; reaching; handling; use of fingers;
talking; hearing; near acuity.
0004 ^0
Resolution No. 99-
Page 37
CITY CLERK
Class specifications are intended to present a descriptive list of
the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed
within the job.
DEFINITION
To direct, manage, supervise and coordinate the programs and
activities of the City Clerk me
C � Y ,
iL+ .,
r
r h 3 ti 5 r t c :i r1 -: d l k? `. _i :; Y :`; 7 �.: _
to serve
as election official; to direct the compilation, retention and
maintenance of all documents and records related to the City
Council, commissions and committees; d - - - -to supervise a
comprehensive records management program;_ an,` serve r.;s Pere_
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager.
Exercises direct supervision over technical and clerical staff.
ESSENTIAL FUNCTION STATEMENTS -- Essential responsibilities and
duties may include, but are not limited to, the following:
Essential Functions:
1. Maintain custody of official records and archives of the City
including ordinances, resolutions, contracts, agreements,
deeds, insurance and surety documents, minutes and legal
library; certify copies as required.
2. Provide responsible staff assistance and support to the City
Manager.
3. Act as custodian of the City's seal, vital documents and
records; supervise the management of the City's computerized
records management program and indexing and filing systems;
develop, coordinate and supervise the City -wide inactive
records storage system; ensure compliance with appropriate
guidelines for records retention and disposition.
4. Coordinate and attend all meetings of the Redevelopment Agency
and City Council; coordinate and participate in the
preparation, review, and editing of City Council and
Redevelopment Agency agenda, minutes, and staff reports;
ensure compliance with legal requirements.
00040:1
Resolution No. 99-
Page 38
5. Manage and participate in the development and implementation
of goals, objectives, policies and priorities for the City
Clerk's '`�eeDepartment; recommend and administer policies
and procedures.
6. Monitor and evaluate the efficiency and effectiveness of
service delivery methods and procedures; recommend, within
City policy, appropriate service and staffing levels.
7. Plan, direct, coordinate and review the work plan for the City
Clerk's OffieeDepartment; assign work activities, projects and
programs; review and evaluate work products, methods and
procedures; meet with staff to identify and resolve problems.
8. Select, train, motivate and evaluate the City Clerk's
GffieeDepartment personnel; provide or coordinate staff
training; work with employees to correct deficiencies;
implement discipline and termination procedures.
9. Oversee and participate in the development and administration
of the City Clerk's vffieeDepartment budget; forecast funds
needed for staffing, equipment, materials, and supplies;
monitor and approve expenditures; implement adjustments.
10. Receive and process formal petitions relating to affidavits of
candidacy, campaign contribution and expenditure reports,
financial disclosure statements, initiatives, referendums or
recalls; examine and certify results; receive and process
petitions pertaining to the City.
11. Coordinate and conduct all regular and special municipal
elections; prepare appropriate resolutions and ordinances for
Council adoption; prepare election booklet and all forms
necessary for candidates to run for office; research election
laws; administer all election- related processes, initiatives,
recalls and referendums; register voters.
12. Compose and oversee the preparation of resolutions,
ordinances, commendations, proclamations reports and
correspondence to citizens, legislators and various agencies;
compose administrative and legislative policies for Council
and City Manager approval.
13. Oversee and coordinate the compilation and indexing of the
legislative history as required by law; monitor outstanding
pending actions directed by the City Council; notify
appropriate officials of pending expirations of contracts,
insurance certificates and various forms of surety.
®00492,
Resolution No. 99-
Page 39
14. Oversee legal publishing, posting and mailings; review
documents to ensure compliance with legal requirements;
forward to appropriate office.
15. Provide official notification to the public regarding public
hearings including legal advertising of notices; attest,
publish, index and file ordinances and resolutions.
16. Receive and file claims, subpoenas and summons; prepare and
certify information and /or provide disposition;
17. Administer oaths, affirmations, acknowledgments and
certifications.
18. Coordinate public bid process; open and process bids; ensure
compliance with established guidelines.
19. Serve as liaison for the City Clerk's GffieeDepartment with
other City departments, divisions and outside agencies;
negotiate and resolve sensitive and controversial issues.
20. Provide responsible staff assistance to the City Manager;
provide staff support to boards, commissions and committees;
prepare and present staff reports and other necessary
correspondence.
21. Oversee and assist with a wide variety of personnel
administration duties involving _recruitment benefit_
—.. - J
�;dml..2 s. - - -�; ti ���, 1_n kei- s' corir,�r:satl..;,r,
dmi --iit t .ion,
coordination of employee events, training and employee
development programs, providing information and assistance to
City employees regarding City personnel rules, and providing
administrative support to the City Manager /Personnel Director.
2-1-22. Serve as emergency response worker as necessary.
X23. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operational characteristics, services and activities of the City
Clerk's GfieeDepartment.
Management methods and techniques to analyze programs, policies and
operational needs.
Principles and practices of program development and administration.
Principles and practices of municipal budget preparation and
administration.
000403
Resolution No. 99-
Page 40
Principles of supervision, training and performance evaluation.
Parliamentary procedure and Roberts Rules of Order.
Principles and practices of records management including records
retention laws, micrographic and scanning operations.
Modern office procedures and methods and equipment.
Computer system operations, networking and management.
Business English, spelling and Mathematics.
Purchasing procedures and practices.
Principles and methods of record keeping and report writing.
Pertinent Federal, State, and local laws, codes and regulations
including the selection eCode, pPolitical -rReform aA_ct, and
the Ralph E _Brown Act, PERS, ADA, FMLA, California Family
Rights Act, Pregnancy Disability Act, FLSA, and COBRA.
Legal aspects of human resources management including unfair labor
practices, discrimination and illegal harassment and other
matters related to employment law.
- -- ....... ............ --
Principles and practices of employee_ recruitment,_ selection, and
management.
General personnel policies and procedures applicable to the Citv.
Ability to:
Manage, direct and coordinate the work of lower level staff.
Select, supervise, train and evaluate staff.
Oversee and direct the operations, services and activities of a
City Clerk's 9ffieeDepartment.
Develop and administer an efficient records management system.
Comply with all posting and publication guidelines.
Conduct all regular and special municipal elections.
Develop and administer, program goals, objectives and procedures.
Prepare and administer large and complex budgets.
Prepare clear and concise administrative and financial reports.
Research, develop and prepare ordinances, resolutions, contracts,
and technical reports and associated summary data for
presentation to City Council and others.
Respond tactfully, clearly, concisely, and appropriately to
inquiries from the public, press or other agencies on
sensitive issues in area of responsibility.
Operate and use modern office equipment including typewriter, fax
machine or fax /modem, personal computer or terminal, printers
and copiers.
Type and /or enter data on a computer at a speed necessary for
successful job performance.
Analyze problems, identify alternative solutions, project
consequences of proposed actions and implement recommendations
in support of goals.
Research, analyze, and evaluate new service delivery methods and
techniques.
000404
Resolution No. 99-
Page 41
Interpret and apply Federal, State and local policies, laws and
regulations.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those
contacted in the course of work.
Maintain physical duties appropriate to successful performance of
assigned duties and responsibilities.
Maintain effective audio /visual discrimination and perception to
the degree necessary for the successful performance of
assigned duties.
Maintain mental capacity which allows the capability of making
sound decisions and demonstrating intellectual capabilities.
Maintain confidentiality of information.
Experience and Training Guidelines
Any combination of experience and training that would likely
provide the required knowledge and abilities is qualifying. A
typical way to obtain the knowledge and abilities would be:
Experience:
Five years of increasingly responsible managerial,
supervisory, or administrative experience in the fields of
records management, office management, or a related field,
including a minimum of two years in a City Clerk's
Gffie2Department.
Training:
Equivalent to a Bachelors degree from an accredited college or
university with major course work in public administration,
business administration, or a related field, supplemented by
specialized training or upper division college level course
work in personnel or human resources.
License or Certificate
Possession of, or ability to obtain, an appropriate, valid
Certified Municipal Clerk certificate highly desirable.
WORKING CONDITIONS
Environmental Conditions:
Office and field environment; exposure to computer screens;
exposure to outside atmospheric conditions.
000405
Resolution No. 99-
Page 42
Physical Conditions:
Essential functions may require maintaining physical condition
necessary for sitting for prolonged periods of time, standing or
walking; travel to various locations; light lifting, carrying,
pushing and pulling; reaching; handling; use of fingers; talking;
hearing; near acuity.
000450
Resolution No. 99-
Page 76
FINANCE /ACCOUNTING MANAGER
Class specifications are intended
the range of duties performed
Specifications are not intended
within the job.
DEFINITION
to present a descriptive list of
by employees in the class.
to reflect all duties performed
To supervise, assign and review the work of staff responsible for
one or more assigned items of finance functions including
accounting p . _ayy bles_ and receivables billing, bond issuance,
investments, cash management, payroll, budgeting and tax compliance
activities; to produce various financial reports; conduct special
financial studies; and to monitor related computer operations.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Assistant City Manager.
Exercises direct supervision over technical and clerical staff.
ESSENTIAL FUNCTION STATEMENTS: Essential duties may include, but
are not limited to, the following:
Essential Functions:
1. Monitor and respond to mainframe computer system operations;
provide technical assistance and training to City staff in
matters related to financial accounting and budget
administration.
2. Provide responsible staff assistance and support to the
Assistant City Manager.
3. Develop and maintain chart of accounts.
4. Monitor and balance various accounts; verify availability of
funds; classify _expenditures and revenues; research and
analyze transactions to resolve problems.
5. Review financial_ registers, journals, and related
documents prepared by others; recommend and implement changes
in accounting, financial and auditing systems and procedures;
prepare, audit and supervise the distribution of a-14 financial
reports.
00040'al
Resolution No. 99-
Page 77
6. Plan, prioritize, assign, supervise and review the work of
staff responsible for financial services including accounts
payable, receivable, cash management, billing, tax compliance
and reporting; supervise and occasionally perform the
prepa rat i onpTrefha-r-e and posting of journal entries to record
revenues, transfers, payments, and correct expenditures.
7. Recommend and assist in the preparation and implementation of
division goals and objectives; implement approved policies and
procedures;
8. Establish schedules and methods for providing assigned
financial services; identify resource needs; review needs with
appropriate management staff; allocate resources accordingly.
9. Participate in the maintenance of general ledger and
accounting control records; reconcile various bank accounts to
the general ledger including travel, bond and coupon,
deposits, and investments.
10. Prepare the annual financial report including production of
lead sheets, verification of account and fund balances,
comparison of previous and current year revenues and
expenditures, preparation and input of statements for internal
and external use.
11. Coordinate audit procedures with external auditors; respond to
requests for information and provide needed assistance.
12. Participate in the selection of finance staff; provide or
coordinate staff training; work with employees to correct
deficiencies; implement discipline procedures.
13. Participate in the preparation and administration of assigned
budget; complete line item budget analysis as assigned; submit
budget recommendations; monitor expenditures.
14. Prepare analytical and statistical reports on operations and
activities; prepare monthly financial statements for assigned
City Departments.
15. Review vendor reports and issue 1099's to appropriate vendors;
transmit magnetic media returns of 1099's to the state and
federal government; prepare all Federal or State required
financial reports including the annual State Controller's
Report, Statement of Indebtedness, Arbitrage Report, mandated
Cost Reimbursement report and Unclaimed Property Report.
0004IDS
Resolution No. 99-
Page 78
16. Assist other departments in preparation and maintenance of
financial records.
17___ Conduct and prepare reports on financial and revenue studies
as directed.
18_ Supervise payroll functions and payment of approved benefits,
including W -2 forms.
1b9. Serve as emergency response worker as necessary.
4-20. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operations, services and activities of governmental finance and
accounting program.
Generally accepted finance and accounting principles and
procedures.
Principles of supervision, training and performance evaluation.
Principles and practices of mathematics and statistics.
Principles and practices of budgeting.
Principles and practices of contract administration.
Governmental accounting principles and practices.
Financial research and report preparation methods and techniques.
Automated financial management systems.
Modern office procedures, methods and equipment.
Purchasing practices and procedures.
Pertinent Federal, State, and local laws, codes and regulations.
Ability to:
Supervise, organize, and review the work of lower level staff.
Select, supervise, train and evaluate staff.
Conduct financial research and analysis.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those
contacted in the course of work.
Effectively manage contracts and evaluate the work of contractors.
Research, develop and prepare ordinances, resolutions, contracts,
and technical reports and associated summary data for
presentation to City Council and others.
Respond tactfully, clearly, concisely, and appropriately to
inquiries from the public, press or other agencies on
sensitive issues in area of responsibility.
Prepare a variety of financial statements, reports and analyses.
0 004 "9
Resolution No. 99-
Page 79
Operate and use modern office equipment including 10 -key adding
machine, typewriter, fax machine or fax /modem, personal
computer or terminal, printers and copiers.
Utilize computer equipment and software to produce complex reports,
informational items, tracking systems and related documents.
Apply Federal, State and local laws and regulations pertaining to
accounting and auditing activities.
Conduct sound audits of financial records.
Maintain physical condition appropriate to the performance of
assigned duties and responsibilities.
Maintain mental capacity which allows the capability of making
sound decisions and demonstrating intellectual capabilities.
Maintain effective audio /visual discrimination and perception to
the degree necessary for the successful performance of
assigned duties.
Experience and Training Guidelines
Any combination of experience and training that would likely
provide the required knowledge and abilities is qualifying. A
typical way to obtain the knowledge and abilities would be:
Experience
Four years of increasingly responsible municipal finance and
accounting experience including one year of supervisory or
lead responsibility__in a government agency.
Training:
Equivalent to a Bachelors degree from an accredited college or
university with major course work in accounting, finance, or
a related field.
WORKING CONDITIONS
Environmental Conditions:
Office environment; exposure to computer screens.
Physical Conditions:
Essential functions may require maintaining physical condition
necessary for sitting for prolonged periods of time; light lifting,
carrying, pushing and pulling; reaching; handling; use of fingers;
talking; hearing; near acuity.
0005c0
Resolution No. 99-
Page 85
I PERSONNEL TECHNIC! HUMAN RESOURCES ASSISTANT
Class specifications are intended to present a descriptive list of
the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed
within the job.
DEFINITION
To perform a wide variety of personnel administration duties
involving recruitment, benefit administration, and workers'
compensation administration; to coordinate employee events; to
provide information and assistance to City employees regarding City
personnel policies and procedures; and to provide administrative,,
seeretarial, and clerical support to the
Personnel Director and Personnel Officer.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Deputy Gity D4anager Personnel Director
and Personnel Officer.
Mav act as lead - worker supervisor for clerical staff.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other
important responsibilities and duties may include, but are not
limited to, the following:
Essential Functions:
1. Plan and coordinate recruitment activities; including the
preparation of job announcements and help wanted
advertisements, dispatch to proper locations, answer phone
inquiries; arrange testing and interviewing; notify applicants
of acceptance or rejection.
2. Provide responsible staff assistance and support to the Deputy
City Mana�fer- Personnel Director and Personnel Officer.
3. Conduct employee orientation; prepare and process personnel
documents related to hiring; answer employee questions
regarding policies and procedures.
4. Process employee separations including resignations and
dismissals; process employee evaluations and personnel action
forms; maintain personnel records and files.
5. Prepare and process all mandatory forms in all workers,
compensation injuries; coordinate insurance renewal briefings
and process all changes.
000501
Resolution No. 99-
Page 86
6. Coordinate employee safety training, computer training and
development programs; obtain speakers and notify employees;
maintain attendance log and files for injury prevention
program, CALOSHA and other Federal and State mandated
personnel programs.
7. Assist with employee health, dental, vision and long -term
disability benefit plans administration; assist employees with
claims, benefit related questions, concerns, City personnel
rules and regulations.
8. Maintain a calendar of activities, meetings and various events
for assigned director; coordinate activities with other City
departments, the public and outside agencies; make necessary
travel arrangements.
9. Provide see � ':::.:: -.' and— clerical support duties including
type, format, edit, revise and proofread a wide variety of
reports, forms, letters, memoranda and statistical charts;
type from rough draft or verbal instruction; independently
compose correspondence related to assigned responsibilities.
10. Serve as secretary to safety and EMT committees and
commissions; take and transcribe minutes and record
information.
11. Requisition materials and supplies as required; prepare, file
and record purchase orders.
t..F ✓: A,ti , .. rn� res"'. --rces rel:�+.,.V,,
Marginal Functions:
1. Assist in a variety of department operations; perform special
projects and assignments as requested.
2. Serve as emergency response worker as necessary.
3. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Legal aspects of human resources management including unfair labor
practices, discrimination and harassment
Principles and practices of employee recruitment, selection, and
management.
000501
Resolution No. 99-
Page 87
General personnel policies and procedures applicable to the City.
Operations, services and activities of assigned department.
Modern office procedures, methods and equipment.
Business letter writing and basic report preparation techniques.
Principles and procedures of record keeping.
English usage, spelling, grammar and punctuation.
Basic mathematical and statistical principles.
Pertinent Federal, State and local laws, codes and regulations.
Ability to:
Coordinate, organize and review the work of staff in the area of
work assigned.
Interpret and explain Department policies and procedures.
Perform responsible -.- -ef t- -k - - k ---- ::4c.r} ca :._.. 1.:..`...
............... ............................... ..........
.�;-ie:s involving the use of independent judgment and personal
initiative.
Understand the organization and operation of the City and of
outside agencies as necessary to assume assigned
responsibilities.
Independently prepare correspondence —:T _, .rrTc: =dam.
x.��� - .- _ � � �. •.� ���
Prioritize work and perform multiple functions at once.
Type and /or enter data into a computer at a speed necessary for
successful job performance.
Work independently in the absence of supervision.
Work cooperatively with other departments, City officials and
outside agencies.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those
contacted in the course of work.
Maintain physical condition appropriate to performance of assigned
duties and responsibilities.
Maintain mental capacity which allows for effective interaction and
communication with others.
Maintain effective audio /visual discrimination and perception to
the degree necessary for the successful performance of
assigned duties.
nc
i IIia F mi—i y <1 - -s tA --, `� e(t_tancy ') Ec �i -1t- --�- lU, E r.
Experience and Training Guidelines
Any combination of experience and training that would likely
provide the required knowledge and abilities is qualifying. A
typical way to obtain the knowledge and abilities would be:
000503
Resolution No. 99-
Page 88
Experience:
Equivalent to _ T-three years of increasingly responsible
administrative secretarial experience.
Training:
Equivalent to the completion of the twelfth grade supplemented
by specialized seeretarial training and college level course
work in personnel or human resources.
WORKING CONDITIONS
Environmental Conditions:
Office environment; exposure to computer screens.
Physical Conditions:
Essential functions may require maintaining physical condition
necessary for sitting for prolonged periods of time; light lifting,
carrying, pushing and pulling; reaching; handling; use of fingers;
talking; hearing; near acuity.
000504
Resolution No. 99-
Page 92
MAINTENANCE WORKER I
MAINTENANCE WORKER II
Class specifications are intended to present a descriptive list of
the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed
within the job.
DEFINITION
Under general direction of the Entomologist, performs inspections
and control operations for mosquitoes, flies and other vectors, and
does related work and supportive services as required.
DISTINGUISHING CHARACTERISTICS
Maintenance Worker I - -This is the entry level class in the
Maintenance Worker series. This class is distinguished from the
Maintenance Worker II by the performance of the more routine tasks
and duties assigned to positions within the series. Since this
class is typically used as a training class, employees may have
only limited or no directly related work experience.
Maintenance Worker II - -This is the full journey level class within
the Maintenance Worker series. Employees within this class are
distinguished from the Maintenance Worker I by the performance of
the full range of duties as assigned include the most difficult
maintenance tasks. Employees at this level receive only occasional
instruction or assistance as new or unusual situations arise, and
are fully aware of the operating procedures and policies of the
work unit. Positions in this class are flexibly staffed and are
normally filled by advancement from the I level, or when filled
from the outside, have prior experience.
SUPERVISION RECEIVED AND EXERCISED
Maintenance Worker I
Receives immediate supervision from supervisory, management or
higher level maintenance staff.
Maintenance Worker II
Receives general supervision from supervisory, management or higher
level maintenance staff.
000505
Resolution No. 99-
Page 93
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other
important responsibilities and duties may include, but are not
limited to, the following:
Essential Functions:
1. Maintain streets, streetscapes, parks, City buildings or other
City facilities.
2. Provide responsible staff assistance and support to assigned
supervisory or maintenance staff.
3. Maintain roadways by removing sand, gravel and debris; clean
and maintain storm drains, pipes and catch basins.
4. Operate various maintenance equipment and trucks; clean and
maintain equipment.
S. Install and maintain irrigation systems; install, repair, and
maintain water meters; read water meters in parks and other
landscaped areas.
6. Conduct playground inspections; backfill sand as needed;
install new play ground equipment; inspect and make report of
playground equipment condition.
7. Maintain ball fields; disk and roll; install new ball field
equipment; perform weed abatement.
8. Maintain City facilities; repair drinking fountains; paint and
repair restrooms as needed; repaint all surfaces as needed;
remove graffiti; check park telephone operation; inspect
security lighting, operate and maintain HVAC systems.
9. Construct forms, pour and finish cement on curbs, gutters,
sidewalks, streets, alleys and other related areas.
10. Perform flood control; install storm drain pipes; dig ditches
and backfill trenches and holes.
11. Break and repair concrete and asphalt surfaces; excavate and
replace concrete, and asphalt surfaces; perform hot patching
and sealing on surfaces; shovel and rake asphalt.
12. Set up and take down traffic warning devices and barricades
for traffic control.
13. Maintain traffic signs; replace stop, parking, and street
signs; perform street stenciling.
000506
Resolution No. 99-
Page 94
14. Sand blast graffiti from City facilities and structures.
15. May perform custodial duties including cleaning restrooms and
offices; maintain and clean floors; dust office machines;
close buildings.
16. Plant trees; install new planters.
Marginal Functions:
1. Respond to public inquires in a courteous manner.
2. Serve as emergency response worker as necessary.
3. Perform related duties and responsibilities as required.
QUALIFICATIONS
Maintenance Worker I
Knowledge of:
Equipment and tools used in the area of work assigned.
Occupational hazards and standard safety practices.
Ability to:
Learn methods and techniques of general construction, maintenance
and repair related to the area of work assigned.
Learn to perform a variety of skilled and semi - skilled maintenance,
construction and repair work in the area of work assigned.
Learn to operate a variety of vehicular and stationary mechanical
equipment in a safe and effective manner.
Perform a variety of manual tasks for extended periods of time and
in unfavorable weather conditions.
Perform heavy manual labor.
Understand and follow oral and written instructions.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those
contacted in the course of work.
Maintain physical condition appropriate to the performance of
assigned duties and responsibilities.
Maintain mental capacity which allows for effective interaction and
communication with others.
Maintain effective audio /visual discrimination and perception to
the degree necessary for the successful performance of
assigned duties.
00050"7
Resolution No. 99-
Page 95
Experience and Training Guidelines
Any combination of experience and training that would likely
provide the required knowledge and abilities is qualifying. A
typical way to obtain the knowledge and abilities would be:
Experience•
One year of experience performing maintenance work is
desirable.
Training:
Equivalent to completion of twelfth grade.
License or Certificate
Possession of, or ability to obtain, an appropriate, valid driver's
license.
Maintenance Worker II
In addition to the qualifications for Maintenance Worker I:
Knowledge of:
Methods and techniques of general construction, maintenance and
repair related to the area of work assigned.
Ability to:
Perform a variety of skilled and semi - skilled maintenance,
construction and repair work in the area of work assigned.
Operate a variety of vehicular and stationary mechanical equipment
in a safe and effective manner.
Experience and Training Guidelines
Any combination of experience and training that would likely
provide the required knowledge and abilities is qualifying. A
typical way to obtain the knowledge and abilities would be:
Experience:
Two years of experience performing maintenance work.
Training:
Equivalent to completion of twelfth grade.
000505
Resolution No. 99-
Page 96
License or Certificate
Possession of, or ability to obtain, an appropriate, valid driver's
license.
Within twelve (12) months of employment, the employee shall obtain
and thereafter continuously maintain one or more of the following
- - -- ...... - -. _.. ................... _...................................................... ------ ._.- ..._...._ ...... p . --
licenses or certificates, based on department and specific
assignments, as determined by the City Manager: Limited Backflow
Prevention Device Tester (Ventura County Environmental Health
Department); p Qualified_ Playground Inspector - Insp.ec.tor --------- (National Playground
Safety Institute); and Class B California Driver's License (State
of California).
WORKING CONDITIONS
Environmental Conditions:
Field environment; exposure to outside atmospheric conditions;
exposure to noise, dust, grease, smoke, fumes, gases or other
atmospheric conditions that may affect the respiratory system, eyes
or skin; work around moving mechanical parts of equipment, tools or
machinery; work in high, exposed places.
Physical Conditions:
Essential functions may require maintaining physical condition
necessary for sitting, standing or walking for prolonged periods of
time; travel to various locations; operating motorized vehicles;
medium to heavy lifting, carrying, pushing and pulling; climbing;
balancing; stooping; kneeling; crouching; crawling; reaching;
handling; use of fingers; talking; hearing; near and far acuity;
depth perception.
000509