HomeMy WebLinkAboutAGENDA REPORT 1999 0203 CC REG ITEM 10ETO:
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CITY COUNCIL AGENDA REPORT b�' 2 G�unc�'(rn�mbers
CITY OF MOORPARK
The Honorable City Council
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Mary K. Lindley, Director of Community Services mayor ttunfar
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January 27, 1999 (CC Meeting of February 3, 1998) arf e.r
Consider the Status of Available Library Funds and the
Establishment of a Library Advisory Committee
Over the past two years, the Ventura County Library Agency and
the cities in which County libraries are located, developed a
plan to reorganize the operating structure of the Agency. The
restructuring plan was precipitated by a need to better allocate
limited financial resources, and establish a baseline equity of
operating hours and resources at the branch library level.
The plan that was eventually approved established Library
Service Areas. For the most part, the Service Area boundaries
follow school district boundaries. The purpose of the Service
Areas is to provide cities with greater decision making
authority about hours of operation, resources, and programs
offered at the individual libraries located within their
jurisdictions.
In the past, the jurisdiction in which property tax revenue was
collected had no correlation with where the revenue was spent.
In other words, property tax revenue collected in Moorpark did
not necessarily stay in Moorpark. In fact, a significant amount
of Moorpark property tax was spent on libraries outside of
Moorpark.
With the reorganization of the Ventura County Library Agency
into Library Service Areas, the property tax generated in each
Service Area is expended within that area only. This policy was
formalized at the Library Commission's meeting in October. For
FY 1998/99, the Moorpark Library Service Area is expected to
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generate revenues in the amount of $387,427 and incur
expenditures in the amount of $341,565, leaving an estimated
balance of $45,862.
Under the Library Commission's newly adopted budget policies,
respective Library Service Areas are responsible for deciding
how best to utilize any fund balance generated from property tax
revenue, general fund contributions, grants and other local
funding sources. Therefore, the City Council has the decision
making authority on how the estimated $45,862 will be spent on
the Moorpark Library. Any FY 1998/99 fund balance not spent can
be carried over to future years.
The funds can be spent on almost anything associated with the
library. However, any expenditure above and beyond the baseline
budget; that is, anything the Council elects to undertake with
the remaining fund balance, becomes the financial responsibility
of the City. That is to say, if the City elects to purchase
additional computers or other type of equipment that may require
upkeep or maintenance, any related maintenance costs become the
financial responsibility of the City. Additionally, if the City
elects to expand hours of operation beyond the baseline hours,
it must use any future library fund balances or local funds to
continue providing a higher level of operating hours. The idea
is that the use of library fund balances can not impact the
overall operating budget of the Library Agency nor obligate the
Agency to cover future liabilities.
In addition to the available Library Service Areas fund balance,
the City has a local Library Facilities Fee which is levied on
new residential, commercial, and industrial projects. To date,
the City has received $3,067 in fees and can anticipate
$2,828,000 by build -out, within the existing City limits. The
revenue generated from this fee can be spent on book
collections, audio and visual material, computers, software, and
any items or materials used at the library or available for loan
by library patrons.
To assist the Council in identifying needs for the Moorpark
Library, for which these aforementioned revenues can address, it
is recommended that the Council establish an advisory committee
that would meet on an "as needed" bases (i.e., when funding is
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available). The committee would be staffed by the Director of
Community Services.
RECOMMENDATION
Approve the establishment of a Moorpark Library Advisory
Committee and provide direction on its composition.
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