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Home My WebLink AboutAGENDA REPORT 1999 0203 CC REG ITEM 11CITEM, • C • *r10 }la"r"k, CAI-,1f0kLNLV City Council Meeting of � 'q feet ec CITY COUNCIL AGENDA CITY OF MOORPARK BY TO: The Honorable City Council �(� FROM: Mary K. Lindley, Director of Community Services DATE: January 27, 1999 (CC Meeting of February 3, 1999) SUBJECT: Consider Resolution No. 99- , Amending the FY 1998/99 Budget Transferring Funds From the Senior Center Trust Fund to the Senior Center Operating Budget DISCUSSION The City Council is being asked to adopt the attached Resolution which amends the FY 1998/99 budget by transferring funds from the Senior Center Trust Fund (500) to the Senior Center Division operating budget. The Trust Fund was established to manage funds raised by the Senior Center to be used for Senior Center programs. To date, the Senior Center Trust Fund has a healthy balance of approximately $35,500. That figure includes the approximately $11,000 raised between the start of the 1998/99 fiscal year and the end of December. The proposed budget amendment would transfer funds in the amount of $4,400 for the following purposes: Senior Games: With the adoption of the FY 1998/99 Budget, the City Council approved the expenditure of $3,000 for the Senior Games, which was successfully held in October, 1998. A record was set for the number of single entries (unduplicated participation count) totaling 265, and multiple entries (duplicated count for all events) totaling over 580. Additionally, the number of game events was expanded as a result of the success of past years. To accommodate the increase in participation and events, additional expenditures were required in the amount of $1,620. The Senior Center raised approximately $1,500 specifically for this event and the funds were deposited in the Trust Fund. In order to spend the funds raised, they must be transferred to the operating budget. Senior Center History Book: As you know, a book documenting the History of the Moorpark Senior Center was just recently completed. The authors, Everett Braun and Irene Cameron, (jOO1.34 Senior Center Budget Amendment 01/27/99 Page 2 turned the rights for the book over to the Moorpark Senior Center. The Senior Center Advisory Committee plans to sell copies of the book for $15.00 as a fundraising effort. In order to carry out the effort, they need $820 in start up funds to cover printing costs. All final costs will be reimbursed from the proceeds. Printer Replacement: The Senior Center has an old desk jet printer, a model the City has phased out, that has completely stopped working. The cost to repair the printer exceeds the cost of a new one. Staff proposes transferring $360 from the Trust Fund to purchase a new Laser Jet printer. Fashion Show Fundraiser: The Senior Center is planning a fashion show and luncheon as a Spring fundraising event. This is the first time a fashion show has been attempted, and they have assembled a team of volunteers to plan and implement the event. The planning committee is currently selling ads for the program brochure, and it is anticipated that the funds raised for the ads and the nominal entrance fee will generate revenues in excess of the event's expenditures. In order to proceed with the event planning, staff proposes transferring $1,600 from the Trust Fund to the Senior Center operating budget. In summary, the Council is being asked to approve the transfer of funds from the Senior Center Trust Fund to the Senior Center operating budget for the following purposes: PROGRAM /PURPOSE AMOUNT Senior Games $1,620.00 Senior Center History Book $820.00 Printer Replacement $360.00 Fashion Show $1,600.00 Total $4,400.00 M:\N4Lindley\SENIORS\srtrustfund.agd.doc 000IL35 Senior Center Budget Amendment 01/27/99 Page 3 This proposed budget amendment will have no impact on the General Fund. STAFF RECOMMENDATION (Roll Call Vote) Staff recommends that the City Council adopt Resolution No. 99- amending the FY 1998/99 Budget by transferring $4,400 from the Senior Center Trust Fund (500) to the Senior Center Division operating budget. M:1MI. indley\SENIORSIsrtrustfund. agd. doc ()001.36 Senior Center Budget Amendment 01/27/99 Page 4 RESOLUTION NO. 99- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FY 1998/99 BUDGET TRANSFERRING $4,400 FROM THE SENIOR CENTER TRUST FUND (500) TO THE GENERAL FUND (100)1 SENIOR CENTER DIVISION BUDGET FOR COSTS ASSOCIATED WITH SENIOR CITIZENS PROGRAMS WHEREAS, on June 16, 1998, the City Council adopted the budget for Fiscal Year 1998/99; and WHEREAS, a staff report has been presented to said Council requesting a budget amendment in the amount of $4,400 for the Senior Center Division Budget for cost associated with Senior Center Programs; and WHEREAS, Exhibit "A" hereof describes said budget amendment and its resultant impacts to the budget line item(s); and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment transferring $4,400 from the Senior Center Trust Fund (500) to the General Fund (100), Senior Center Division expenditure budget as more particularly described in Exhibit "A" attached hereto is hereby approved. SECTION 2. The City Clerk shall certify to the adoption to the resolution. PASSED, APPROVED AND ADOPTED this 3rd day of February, 1999. ATTEST: Patrick Hunter, Mayor Deborah S. Traffenstedt, City Clerk M: V,ALindley\SENIORSIsrtrustfund. agd. doc U ®()1.37 Senior Center Budget Amendment 01/27/99 Page 5 Exhibit A Resolution No. 99- SUPPLFMFNTOI APPPnOMIATIMIC Qv iki r ku uAsrm ACCOUNT NUMBER CURRENT APPROPRIATION SUPPLEMENTAL APPROPRIATION/ (REDUCTION) REVISED APPROPRIATION 100.702.0000.103.9199 $5,500.00 $820.00 $6,320.00 100.702.0000.103.9222 $1,700.00 $360.00 $2,060.00 100.702.1016.000.9271 $3,000.00 $1,620.00 $4,620.00 100.702.1060.103.9271 $0 $1,600.00 $1,600.00 TOTALS: $10,200.00 $4,400.00 $14,600.00 Summary of Transfers In /(Out) by Fund ACCOUNT CURRENT SUPPLEMENTAL REVISED NUMBER TRANSFER TRANSFER IN /(OUT) TRANSFER IN /(OUT) IN /(OUT) 500.000.0000.000.2771 $0.00 $- 4,400.00 $- 4,400.00 100.702.0000.000.3992 $8,860.00 $4,400.00 $13,260.00 NET TRANSFERS: $0.00 (Should be $0) M: 1MI.,indleylSENIORSIsrtrustfund .agd.doc 0®01.+'8