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HomeMy WebLinkAboutAGENDA REPORT 1999 0317 CC REG ITEM 10FMOORPARK CITY COUNCIL AGENDA REPORT rrEm 10e F. M� (,I-FY (?F 100Rf 1RK, CALIFORNIA C:r,y o un61 N1Peting of --1- -ii—q, I i. .�.. ACTRYN— Until d I I) rd L I11 1 BY: TO: Honorable City Council FROM: John E. Nowak, Assistant City Manager 61:r1J DATE: 04 March 1999 (Council Meeting of 03- 17 -99) SUBJECT: Consider an Economic Development Loan from CDBG funds for the Moorpark Playhouse. DISCUSSION: Information on this subject will be provided to the Council under separate cover. RECOMMENDATION: Direct staff as deemed appropriate. 000100 ITEM I 0 . r- TO: MEMORANDUM I TO: Honorable City Council FROM: John E. Nowak, Assistant City Manager DATE: 16 March 1999 RE: Additional information on Moorpark Playhouse Linda Bredemann has provided the following additional information for the City Council's consideration: 1. Letter related to plans to not have any performances until July while a business plan and marketing takes place. 2. Copies of fund raising letters being sent. 3. 501 c (3) ruling from IRS. The issue of a possible loan is on the Council agenda as Item 10F and the mortgage loan is on the Agency agenda as Item 5B. Attachments CC: City Manager CEIVED 45 E. High Street • Moorpark, CA 93021 • (805) 529- 1212�ir�', City of Moorpark y' of Moorpark- Attention: John Nowak Adminis, _ , e Services Department City Council Dear John, I wish to thank you and the Council for all your help in trying to save the Theatre. 1 hope that we can work together to that end. If you are able to give Walk in Time Theatre, Inc. the Grant of $25,000.00 that we had discussed, we plan to use it in the following manner. For any business to be successful you need a business plan. In years past I always set the upcoming season by August of the current year. We do this so that the Tour Companies can put our schedule in their brochures that they send out to Senior and other groups to entice them to book. To do this it involves my reading approx. 30 to 50 scripts to determine which show we want to produce. Then I have to figure a budget for each show, and get tentative acceptance from the Director, Musical Director and Choreographer. This year I will also have to determine which Performers we may want in our Concert Series and then preview their Act to see if it is appropriate for Family viewing. For our Children's Series I will have to work out what days would be beneficial for the children's programming by coordinating with the various schools and Park and Rec. Depts.. Then schedule the different Production Co. We will again be using The Jim Gamble Puppets and adding The Mark Becwith Show and Sean McMasters, Magician. Once everything is scheduled we can design the brochure to send out for printing During this time, Paul Cooper, whom we have hired as a Grant Writer, will be soliciting Grant money from various Foundations to underwrite both the Productions and our operating expenses, and we will contact the Post Office to get our Non -profit Mailing Permit. Once we have the Permit, we will then send out 3 separate mailing announcing "THE GRAND RE- OPENING" and THE 1999 -2000 SEASON SCHEDULE. We are anticipating re- opening on July 9a'.( unless the City wishes to incorporate it into the July 3`d. ?Festivities.) and run through June of 2000. During this time we will need funds for payroll , Insurance, utilities and advertising. If we can get a volunteer base we will also initiate Bingo on a trial basis. Bingo West of Cucamonga has said they will loan us the equipment for 6 weeks provided we purchase the supplies from them. Again, this will need advertising funds and seed money to implement. If you need any more information, feel free to contact me at 529 -1212. I am looking forward to a successful 1999- 2000 Season at The Moorpark Playhouse. T nk You, O Lida Bredemann. C�E(Y Walk in Time Theatre, Inc. WALK IN TIME THEATRE, INC. 45 EAST HIGH ST. MOORPARK, CA 93021 March 12, 1999 Arts for the Community Initiative Corporate Contributions Edison International P.O. Box 800 Rosemead, CA 91770 Dear Program Administrator: (805) 529- 12 12 FAX (805) 529 -1555 RECEIVED City of Moorpark Administrative Services E. Walk In Time Theatre, Inc. was founded in 1998 as the resident theatre company at the new Moorpark Playhouse with the purpose of providing unique, affordable family entertainment to residents of Ventura County. We are a community -based performing arts theatre, education and outreach organization. Our mission is to preserve the art of Melodrama and to promote public appreciation for the arts through old fashioned Melodrama, Vaudeville, Broadway Shows, Gilbert and Sullivan Operettas and Celebrity Concerts. We outreach to the youth of our community through our Youth Acting Workshops and our Saturday morning Children's Series of children's presentations. Additionally, we intend to develop a Touring Company of actors to bring performances to smaller communities throughout Southern California. Since 1982 the Moorpark Playhouse, formally The Magnificent Moorpark Melodrama and Vaudeville Co., has been synonymous with high -camp melodrama, vaudeville, variety, music and good old - fashioned family entertainment. Our 306 seat playhouse, built in 1928 as a "talkie" motion picture theater, was the community's social center for decades and its rich historical character creates the ideal setting for our "times past" presentations. Linda Bredemann became owner and Artistic Director in 1986, developing the organization into a unique theatre company dedicated to preserving the art of melodrama. The company served the artistic and entertainment needs of eastern Ventura County for a decade, attracting audiences from the San Fernando Valley, Los Angeles and as far away as Orange and Santa Barbara Counties. Her mailing list numbered 7,000 patrons and performances drew an average 76% of seating capacity. In 1997, after the death of her husband, Linda leased the theater to new tenants who were unable to achieve the decree of success the company had formerly enjoyed. Upon default by the tenants, Linda regained control of the company and founded Walk In Time Theatre, Inc. in 1998, a nonprofit corporation created to manage the new Moorpark Playhouse. Linda has returned With new dedication to restore the company's reputation and bring back the audiences lost during her absence. Our ;oils: To preserve the dying art of Melodrama through affordable and accessible performances of the raucous, good -time, audience - participation presentations area residents have enjoyed since 1982. A NONPROFIT CORPORATION DEDICATED TO THE PROMOTION AND PERFORMANCE OF THEATRE ARTS • To provide an outlet for area playwrights and song writers to display their shows. More than 65% of the melodrama plays we present have been premiered on our stage. • To provide a Showcase for area actors to perform, to hone their craft and to be seen by industry professionals. • To outreach to the youth of our community through our Youth Acting Workshops which teaches acting, singing, choreography, costuming, make -up and set design. And our Saturday morning Children's Series which includes such presentations as The Jim Gamble Puppets, Carnival of Animals and "The Nutcracker." • To introduce a variety of stage presentations through our Playhouse Series of Broadway Shows, Revues and Operettas. • To bring world famous performers in- concert to our stage through our Celebrity Concert Series. • To create a Touring Company to bring melodrama to smaller communities throughout Southern California. Grant funding is crucial to the survival of the Moorpark Playhouse. As a result of the former tenancy, attendance has dropped to only 30% of capacity. The challenge now is to restore the company's reputation to what it enjoyed for more than 16 years. Our current slate consists of two new melodrama presentations, "E.R. with Dastardly Dr. Devereaux!" and "Harry Mason and The Case of the Anxious Alien." Our Playhouse Series presented "47th Street" earlier this year and our Celebrity Series brought The Limeliters to Ventura County with the classic rock group Papa Doo Run Run scheduled for May. And as always, our Youth Acting Workshops and Children's Series presentations are moving forward. We request a grant under your Community -Based Arts Education and Outreach Program of $ 17.800 for operational and program support. This figure represents one twelfth of our annual operations budget of $213,600. The immediate goal is to maintain operations for the time it takes to revitalize the company and restore attendance to the 76% figure we're capable of. In time, we expect to become self - sustaining through increased ticket sales. The City of Moorpark, recognizing the value of the Moorpark Playhouse to the community, has pledged monetary support to help sustain operations. All donors will be recognized in our printed literature and major sponsors will receive special attention via painted advertising on our stage curtain. All grant funds will be overseen by the Board of Directors and Linda Bredemann, who developed the Playhouse and ran it successfully for so many years, remains as Artistic and Executive Director. We invite you and your family to attend a performance and enjoy the truly unique experience of Melodrama and Vaudeville entertainment. Please contact the box office for complimentary tickets. I am confident you will agree that our organization meets every requirement of your funding criteria. Contact Linda Bredemann for more information. Attachments are enclosed for your consideration. Sincerely, Charlene Farwell Board Member and CFO WALK IN TIME THEATRE INC. -15 EAST HIGH ST, MOORPARK. CA 93021 (805) 529 -1212 FAX (805) 529 -1555 March 12, 1999 Arms en Amgen Foundation Mailstop 10 -I -B 1840 DeHavilland Drive Thousand Oaks, CA 91320 -1789 Dear Program Administrator: Walk In Time Theatre, Inc. was founded in 1998 as the resident theatre company at the new Moorpark Playhouse with the purpose of providing unique, affordable family entertainment to residents of Ventura County. We are a community -based performing arts theatre, education and outreach organization. Our mission is to preserve the art of Melodrama and to promote public appreciation for the arts through old fashioned Melodrama, Vaudeville, Broadway Shows, Gilbert and Sullivan Operettas and Celebrity Concerts. We outreach to the youth of our community through our Youth Acting Workshops and our Saturday morning Children's Series of children's presentations. Additionally, we intend to develop a Touring Company of actors to bring performances to smaller communities throughout Southern California. Since 1982 the Moorpark Playhouse, formally The Magnificent Moorpark Melodrama and Vaudeville Co., has been synonymous with high -camp melodrama, vaudeville, variety, music and good old - fashioned family entertainment. Our 306 seat playhouse, built in 1928 as a "talkie" motion picture theater, was the community's social center for decades and its rich historical character creates the ideal setting for our "times past" presentations. Linda Bredemann became owner and Artistic Director in 1986, developing the organization into a unique theatre company dedicated to preserving the art of melodrama. The company served the artistic and entertainment needs of eastern Ventura County for a decade, attracting audiences from the San Fernando Valley, Los Angeles and as far away as Orange and Santa Barbara Counties. Her mailing list numbered 7,000 patrons and performances drew an average 76% of seating capacity. In 1997, after the death of her husband, Linda leased the theater to new tenants who were unable to achieve the degree of success the company had formerly enjoyed. Upon default by the tenants, Linda regained control of the company and founded Walk In Time Theatre, Inc. in 1998, a nonprofit corporation created to manage the new Moorpark Playhouse. Linda has returned with new dedication to restore the company's reputation and bring back the audiences lost during her absence. Our foals: • To preserve the dying art of Melodrama through affordable and accessible performances of the raucous, good -time, audience - participation presentations area residents have enjoyed since 1982. A NONPROFIT CORPORATION DEDICATED TO THE PROMOTION AND PERFORMANCE OF THEATRE ARTS INTERNAL REVENUE SERVICE DISTRICT DIRECTOR P. O. BOX 2508 CINCINNATI, OH 45201 Date: MAR 0 5 1999 WALK IN TIME THEATRE INC C/O LINDA BREDEMANN 45 E HIGH ST MOORPARK, CA 93021 RECEIVED City of Moorpark Administrative Services Department Dear Applicant: DEPARTMENT OF THE TREASURY Employer Identification Number: 77- 0492126 DLN: 17053286030018 Contact Person: PATRICE WHANG ID# 95083 Contact Telephone Number: - (415) 522 -6053 Accounting Period Ending: December 31 Foundation Status Classification: 509 (a) (2) Advance Ruling Period Begins: August 13, 1998 Advance Ruling Period Ends: December 31, 2002 Addendum Applies: No Based on information you supplied, and assuming your operations will be as stated in your application for recognition of exemption, we have determined you are exempt from federal income tax under section 501(a) of the Internal Revenue Code as an organization described in section 501(c)(3). Because you are a newly created organization, we are not now making a final determination of your foundation status under section 509(a) of the Code. However, we have determined that you can reasonably expect to be a publicly supported organization described in section 509(a)(2). Accordingly, during an advance ruling period you will be treated as a publicly supported organization, and not as a private foundation. This advance ruling period begins and ends on the dates shown above. Within 90 days after the end of your advance ruling period, you must send us the information needed to determine whether you have met the require- ments of the applicable support test during the advance ruling period. If you establish that you have been a publicly supported organization, we will classi- fy you as a section 509(a)(1) or 509(a)(2) organization as long as you continue to meet the requirements of the applicable support test. If you do not meet the public support requirements during the advance ruling period, we will classify you as a private foundation for future periods. Also, if we classify you as a private foundation, we will treat you as a private foundation from your beginning date for purposes of section 507(d) and 4940. Grantors and contributors may rely on our determination that you are not a private foundation until 90 days after the end of your advance ruling period. If you send us the required information within the 90 days, grantors and contributors may continue to rely on the advance determination until we make a final determination of your foundation status. If we publish a notice in the Internal Revenue Bulletin stating that we Letter 1045 (DO /CG) -2- WALK IN TIME THEATRE INC will no longer treat you as a publicly supported organization, grantors and contributors may not rely on this determination after the date we publish the notice. In addition, if you lose your status as a publicly supported organi- zation, and a grantor or contributor was responsible for, or was aware of, the act or failure to act, that resulted in your loss of such status, that person may not rely on this determination from the date of the act or failure to act. Also, if a grantor or contributor learned that we had given notice that you would be removed from classification as a publicly supported organization, then that person may not rely on this determination as of the date he or she acquired such knowledge. If you change your sources of support, your purposes, character, or method of operation, please let us know so we can consider the effect of the change on your exempt status and foundation status. If you amend your organizational document or bylaws, please send us a copy of the amended document or bylaws. Also, let us know all changes in your name or address. As of January 1, 1984, you are liable for social security taxes under the Federal Insurance Contributions Act on amounts of $100 or more you pay to each of your employees during a calendar year. You are not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA) . Organizations that are not private foundations are not subject to the pri- vate foundation excise taxes under Chapter 42 of the Internal Revenue Code. However, you are not automatically exempt from other federal excise taxes. If you have any questions about excise, employment, or other federal taxes, please let us know. Donors may deduct contributions to you as provided in section 170 of the Internal Revenue Code. Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. Donors may deduct contributions to you only to the extent that their contributions are gifts, with no consideration received. Ticket purchases and similar payments in conjunction with fundraising events may not necessarily qualify as deductible contributions, depending on the circumstances. Revenue Ruling 67 -246, published in Cumulative Bulletin 1967 -2, on page 104, gives guidelines regarding when taxpayers may deduct payments for admission to, or other participation in, fundraising activities for charity. Contributions to you are deductible by donors beginning August 13, 1998. You are not required to file Form 990, Return of Organization Exempt From Income Tax, if your gross receipts each year are normally $25,000 or less. If you receive a Form 990 package in the mail, simply attach the label provided, check the box in the heading to indicate that your annual gross receipts are normally $25,000 or less, and sign the return. Because you will be treated as a public charity for return filing purposes during your entire advance ruling period, you should file Form 990 for each year in your advance ruling period Letter 1045 (DO /CG) -3- WALK IN TIME THEATRE INC that you exceed the $25,000 filing threshold even if your sources of support do not satisfy the public support test specified in the heading of this letter. If a return is required, it must be filed by the 15th day of the fifth month after the end of your annual accounting period. A penalty of $20 a day is charged when a return is filed late, unless there is reasonable cause for the delay. However, the maximum penalty charged cannot exceed $10,000 or 5 percent of your gross receipts for the year, whichever is less. For organizations with gross receipts exceeding $1,000,000 in any year, the penalty is $100 per day per return, unless there is reasonable cause for the delay. The maximum penalty for an organization with gross receipts exceeding $1,000,000 shall not exceed $50,000. This penalty may also be charged if a return is not complete. So, please be sure your return is complete before you file it. You are not required to file federal income tax returns unless you are subject to the tax on unrelated business income under section 511 of the Code. If you are subject to this tax, you must file an income tax return on Form 990 -T, Exempt Organization Business Income Tax Return. In this letter we are not determining whether any of your present or proposed activities are unre- lated trade or business as defined in section 513 of the Code. You are required to make your annual return available for public inspection for three years after the return is due. You are also required to make available a copy of your exemption application, any supporting documents, and this exemption letter. Failure to make these documents available for public inspection may subject you to a penalty of $20 per day for each day there is a failure to comply (up to a maximum of $10,000 in the case of an annual return). You need an employer identification number even if you have no employees. If an employer identification number was not entered on your application, we will assign a number to you and advise you of it. Please use that number on all returns you file and in all correspondence with the Internal Revenue Service. In accordance with section 508(a) of the Code, the effective date of this determination letter is August 13, 1998. If we said in the heading of this letter that an addendum applies, the addendum enclosed is an integral part of this letter. Because this letter could help us resolve any questions about your exempt status and foundation status, you should keep it in your permanent records. Letter 1045 (DO /CG) -4- WALK IN TIME THEATRE INC If you have any questions, please contact the person whose name and telephone number are shown in the heading of this letter. S' cerely yours, District Director Enclosure (s) Form 872 -C Letter 1045 (DO /CG) i t i Fenn 872 -C Consent Fixing Period of Limitation Upon Assessment of Tax Under Section 4940 of the c11er(sed %90) Internal Revenue Code - Depertment of the Treasury Internal Revenue Service (See instructions on reverse side.) OMIT NO. 1545.0056 To be used with Form 1023. Submit In duplicate. Under section 6501(c)(4) of the Internal Revenue Code, and as part of a request filed with Form 1023 that the organization named below be treated as a publicly supported organization under section 170(b)(1)(A)(vi) or section 509(a)(2) during an advance ruling period, i (Exact legal name of organization as shown in organinngdocument) District Director of ,// Internal Revenue, or `t rG - I�fi �� D jffPW K (?A' q3 U� % and the Assistant Commissioner •----- ------------- - - - -- - - - -- - - - -� f = -I -- M -� ...................................... (Employee Plans and (Number, street, city or town, state, and ZIP code) Exempt Organizations) i Consent and agree that the period for assessing tax (imposed under section 4940 of the Code) for any of the 5 tax years in the advance ruling period will extend 8 years, 4 months, and 15 days beyond the end of the first tax year. However, if a notice of deficiency in tax for any of these years is sent to the organization before the period expires, the time for making an assessment will be further extended by the number of days the assessment is prohibited, plus 60 days. Ending date of first tax year /'�'3 /—�Y -------------------- --------- (Month, day, and year) Name of organization (as shown in organizing document) Officer or trustee T Signature ► For IRS us 3i } District Dlre6tor or authority to s ;tant Commissioner ( Empfoyee Plans and Exempt Organizations) By ' X^� --- For Paperwork Reduction Act Notice, see page 1 of the r)A 1023 Invi'uctlons. Date Date 011'�; MOORPARK 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 MEMORANDUM To: John Nowak, Assistant City Manager From: Ray Young, Building & Safety Date: March 17, 1999 Re: Moorpark Theater Inspection, 45 High St. Moorpark Following is a general status report of the subject building, as requested. The building at 45 High St. is an un- reinforced masonry building. A permit was issued for seismic retrofit & re -roof on September 10, 1992. All work was completed and the permit was finaled on March 8, 1993. The building department conducted a visual inspection of the building on March 16, 1999. There were several electrical code violations and a few minor plumbing code violations observed. The roof appears to be in good condition, as well as the roof mounted equipment. I also observed some cracking of the masonry walls of the building, and there appears to be a separation of the stair landing from the exterior wall. Because of the visual cracks, and because the seismic retrofit was completed 'prior to the 1994 Northridge earthquake, it may be advisable to have an inspection performed by a licensed structural engineer to determine the structural integrity of the building. Cc: Chron C L : "CC. C" r., . �C- PATRICK HIINi CHRISTOPHER EVANS CLINT D. HARPER DEBBIE RODGERS JOHN E. WOZNIAK Mayor Mayor Pro Tem Councilmember Councilmember Councilmember INTEROFFICE MEMORANDUM TO: Honorable Agency Board of Directors FROM: John E. Nowak, Assistant Executive Directors_ i"_ _ DATE: 17 March 1999 RE: Bond Analysis Attached is an analysis showing what the net present value of the Agency's bonds would have been if the bonds were refinanced in 1979 with the $2 million additional revenues. It shows the effect of inflation on the value of the dollars spent for debt retirement. J This is the same format as the chart included in your agenda packages for the proposed refinancing and new funds. Attached Cc: Executive Director _.... .. u i • uKISAN FUTURES $516,679 $534,620 ($17,941) MOORPARK AEDEVELORMEWAGENCY 1.00000000 EXHIBIT B $780,609 $756,490 $24,119 ( Example, as PRESENT VALUE ANALYSIS 1981 $781,959 H issued in $21,904 $17,211 1.27265270 1979) $782,109 (ACTUAL $24,229 $17,240 (ACTUAL DOLLARS) $781,014 $760,320 DOLLARS) (PROPOSED) (ACTUAL (NET PRESENT 1984 1993 T.A. BONDS 1999 REFUND. DOLLARS) VALUE DOLLARS) PRESENT DATE EXISTING DEBT T.A. BONDS SAVINGS i SAVINGS 1 VALUE (October 1,) SERVICE (+ $2mm NEW $$) (EXPENSE) (EXPENSE) FACTOR - 1979 - $516,679 $534,620 ($17,941) ($17,941) 1.00000000 1980 $780,609 $756,490 $24,119 $21,539 1.11980000 1981 $781,959 $760,055 $21,904 $17,211 1.27265270 1982 $782,109 $757,880 $24,229 $17,240 1.40539038 1983 $781,014 $760,320 $20,694 $13,162 1.57221021 1984 $783,629 $757,180 $26,449 $15,065 1.75332883 1985 $779,616 $758,630 $20,986 $10,954 1.91586241 1986 $779,556 $759,465 $20,091 $9,757 2.05916892 1987 $777,956 $759,665 $18,291 $8,151 2.24408229 1988 $780,156 $759,210 $20,946 $8,564 2.44582529 1989 $!$0,350 $758,080 $22,270 $8,432 2.64100215 1990 $779,013 $756,255 $22,758 $7,960 2.85888482 1991 $781,144 $758,715 $22,429 $7,305 3.07044230 1992 $781,438 $758,865 $22,573 $6,846 3.29734799 1993 $779,894 $758,272 $21,622 $6,166 3.50672958 1994 $781,513 $756,938 $24,575 $6,496 3.78305988 1995 $780,988 $759,860 $21,128 $5,271 4.00815194 1996 $783,319 $756,793 $26,526 $6,206 4.27429323 1997 $788,200 $757,983 $30,217 $6,674 4.52733139 1998 $785,325 $758,183 $27,142 $5,705 4.75777255 1999 $0 $757,393 ($757,393) ($151,049) 5.01423473 2000 $0 $760,173 ($760,173) ($143.849) 5.28452119 2001 $0 $756,69Q- ($756,690) ($135,866) 5.56937714 2002 $0 $757,198 ($757,198) ($129,004) 5.86958791 2003 $0 $756,443 ($756,443) ($122,283) 6.18598119 2004 $0 $759,425 ($759,425) ($116,486) 6.51942928 2005 $0 $760,893 ($760,893) (3110,742) 6.87085150 2006 $0 $760,845 ($760,845) ($1105,071) 7.24121672 2007 $0 $759,283 ($759,283) ($99,493) 7.63154605 2008 $0 $761,205 ($761,205) ($94,643) 8.04291563 2009 40 $'jaa6_0 7($ 56.360) (8.9231) 8.47645960 $15,364,467 $23,289,367 ($7,924,900) ($1,126,934) • pgsumptions: 1. Above schedule based on comparison of 1993 Bonds and proposed 1999 Bonds, as if issued in the year 1979. 2. Present value discount factors are based on historical long term treasury rates through 1998, with subsequent years based on estimated AIC (all inclusive cost) of 1999 Bonds of 5.39 %. Cost to Agency for net new proceeds of $2,000,000, expressed in net present value dollars, as if issued in the year 1979.