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Home My WebLink AboutAGENDA REPORT 1999 0317 CC REG ITEM 11DTo: From: Date: City of Moorpark Agenda Report The Honorable City Council The Moorpark Redevelopment Agency ITEM ( )f , Kenneth C. Gilbert, Director of Public Works March 1,1999 (Council Meeting 3- 17 -99) Subject: Notice of Completion for Alley Improvements Phase 2 BACKGROUND Last March the City Council approved the Notice of Completion for a project to construct improvements to Maureen Lane, Bonnie View Street and the downtown alleys. Included in that report was information regarding the need to construct additional improvements along the edges of the alleys reconstructed by that project. That report stated that efforts to negotiate a Change Order to the original contract to add this additional work had failed and that it would be necessary to have this work done under a separate contract. On October 21, 1998, the City Council authorized staff to advertise for receipt of bids for this follow -up project. On November 17, 1998, The City Council awarded a contract for the subject work. DISCUSSION A. Scope of Work The scope of the Phase 2 project consists of the construction of additional improvements at the edges of the newly reconstructed alley pavement. The types of improvements to be constructed are described on the diagram attached as Exhibit 1. In addition to the above described improvements, the project also includes the reconstruction of a portion of the existing driveway located on the west side of the alley just north of Second Street, serving the property at 432 Moorpark Avenue, and the construction of modified alley improvements in the area to improve drainage. At the request of the contractor, constructed in gravel where changed price for gravel and /or asphalt was foot. the areas shown to be to asphalt. The unit bid the same: $1.00 per square 00.11 4 ' -IRNTA Alleys Phase 2: Completion March 1, 1999 Page 2 B. Added Allev: Between First St. & Second St., E/0 Bard St: The project design did not call for any work to be done to portions of the alley running between First Street and Second Street, just west of Bard Street. Although the surrounding alley segments were to receive gravel improvements, the omitted areas did not seem to be suitable for this type of improvement. When the type of improvements to other nearby alley segments changed to asphalt, it became clear that leaving some of the areas out of the contract was not consistent with the intent of the project. Accordingly these areas were added to the scope of work. The cost of this added work is as follows: • Change Order (re- mobilization, etc.): $1,559.50 • Added Quantities: $1,250.00 $2,809.50 C. Chanae Orders There was only one Change order, in the amount of $1,559.50. This Change Order was for a portion of the added work described above. The Change Order was for re- mobilization, added traffic control and removal costs. D. Quantity Adjustment Invariably with Public Works projects the final actual quantity for each of the items required to complete the project will differ somewhat from the engineer's estimate of quantities set forth in the bid documents. This means that the final contract cost will differ somewhat from the bid price, based upon the actual quantity of items constructed. In this contract more quantities were required than the amounts set forth in the engineer's estimate. A summary of the additional quantities is as follows: • Total Cost of additional quantities: $3,709.00 • Cost of Added Quantities for Added Area: $1,250.00 Net Additional Quantities $2,509.00 ��Out os Alleys Phase 2: Completion March 1, 1999 Page 3 A summary of the total project cost is as • Bid Price: . Net Added Quantities: Sub -Total Adjusted Cost • Added Area - Change Order $1,559.50 - Quantities $1,250.00 Total E. Final Inspection and Acceptance follows: $39,431.00 $ 2,509.00 $41,940.00 $ 2,809.50 $44,740.50 The City Engineer has completed a final inspection of the project and has found the work to be acceptable. At this time it would be appropriate for the City Council to accept the project as completed, direct the City Clerk to file a Notice of Completion and authorize release of the retention. F. Fiscal Impact 1. Prior Project Costs: The total cost for the Alley improvements already constructed is $196,000. 2. Estimated Cost of Phase 2 Improvements: • Design $ 3,400.00 • Construction Contract $44,740.50 • Other $ 859.50 • Admin. / Inspection $ 6,000.00 Total $55,000.00 3. Budget Adjustment: This project is funded by the Moorpark Redevelopment Agency. The attached Resolution amends the MRA Budget for FY 1998/99 to provide sufficient funds to proceed with the project. A summary of the actions proposed by that Resolution is as follows: • Current Budget Prior Year Carryover $11,455 FY 98/99 Appropriation $42,545 Total $54,000 • Proposed Increase $ 1,000 • Proposed Amended Budget Amount $55,000 Alleys Phase 2: Completion March 1, 1999 Page 4 RECObMNDATIONS [Roll Call Vote] A. Moorpark Redevelopment Agency (MRA) : Staff recommends that the MRA take the following actions: 1. Adopt Resolution 99 - approving an amendment to the FY 1998/99 Budget by increasing the appropriation and budget for the subject project from $54,000 to $55,000 ($1,000 increase). B. City of Moorpark: Staff recommends that the City Council take the following actions: 1. Accept the work as completed; 2. Instruct the City Clerk to file the Notice of Completion for the project; and, 3. Authorize the release of the retention upon satisfactory clearance of the thirty five (35) day lien period. J l ti. ... ... ... .l SEC OiVD TH I RD =DEE N0 VEL Ls i xxx Nunn, I �:) I. r CDNCAr \�L O - Q j 3 t ST. HWY. 118 )�1 1 i I r CDNCAr \�L O - Q j 3 t ST. HWY. 118 )�1 1 i RESOLUTION NO. 98 - A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK, CALIFORNIA, AUTHORIZING A BUDGET AMENDMENT TO THE FISCAL YEAR 1998/99 ADOPTED BUDGET FOR THE MOORPARK REDEVELOPMENT AGENCY FUND [FUND 4101 WHEREAS, on July 15, 1998, the Moorpark Redevelopment Agency adopted the MRA Budget for Fiscal Year 1998/99; and WHEREAS, a staff report has been presented to the MRA requesting an increase to the amount budgeted for an MRA funded capital improvement project; and WHEREAS, Exhibit "A," attached hereto and made a part hereof, describes said budget amendment and its resultant impacts to the budget line item(s). NOW, THEREFORE, THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That the appropriation and budget amount for the Alleys Phase 2 project is hereby increased from $54,000 to $55,000 ($1,000 increase) as more particularly described in Exhibit "A." SECTION 2. The City Clerk shall certify to the adoption of this Resolution and shall cause a certified Resolution to be filed in the book of original Resolutions. PASSED AND ADOPTED this 17th day of March, 1999. Patrick Hunter, Chairman ATTEST: Deborah S. Traffenstedt, Secretary List of attachments: Exhibit 'A' 0001-61? Resolution No. 99 - Exhibit "A" ADDITIONAL APPROPRIATIONS FOR PROJECT 8001 (Alleys Phase 2) FUND ACCOUNT NUMBER APPROPRIATION TO ACCOUNT NUMBER NUMBER APPROPRIATION REQUEST APPROPRIATION MRA 410.000.0000.000.5100 $1,000 400.801.8001.000.3992 TOTAL TRANSFERS $3,400 $1,000 $3,400 FROM RESERVES: DISTRIBUTION OF APPROPRIATIONS TO EXPENSE ACCOUNT NUMBERS ACCOUNT CURRENT SUBJECT REVISED NUMBER APPROPRIATION APPROPRIATION APPROPRIATION / (REDUCTION) 410.801.8001.802.9102 $3,400 $0 $3,400 Design 410.801.8001.804.9903 $44,600 $1,000 $45,600 Construction 410.801.8001.808.9102 $6,000 $0 $6,000 Inspection TOTALS: $54,000 $1,000 $55,000 000168