HomeMy WebLinkAboutAGENDA REPORT 1999 0505 CC REG ITEM 10ETO:
FROM:
DATE:
SUBJECT:
BACKGROUND
CITY OF MOORPARK
CITY COUNCIL AGENDA REPORT
The Honorable City Council
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CITE' OF MOORPARK, CALIFORNIA
City Council imeefing
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BY: e
Mary K. Lindley, Director of Community Services /TQ
April 29, 1999 (CC Meeting of May 5)
Consider Moorpark Library Material Expenditures
On March 17, the City Council appointed a Moorpark Library
Advisory Committee comprised of Mayor Hunter and Councilmember
Evans, the Moorpark Librarian (Sandi Banks) , a representative
from the Moorpark Friends of the Library, and three public at-
large members. The Advisory Committee. is tasked with making a
recommendation to the City Council on how best to spend funds
that may be available from time to time from any unallocated
fund balance attributed to the Moorpark Library Service Area and
the City's own Library Facilities Fee.
For FY 1998/99, the Moorpark Library Service Area is expected to
generate revenues in the amount of $387,427 and incur
expenditures in the amount of $341,565, leaving an estimated
balance of $45,862. The City Council has the responsibility of
deciding how best to spend the funds for the benefit of the
Moorpark Library and forwarding its decision to the - Library
Services Agency.
The funds can be spent on almost anything associated with the
library. However, any expenditure that leads to future and on-
going costs, above and beyond the baseline budget, becomes the
financial responsibility of the City. That is to say, if the
City elects to purchase items that require upkeep or
maintenance, any related maintenance costs become the financial
responsibility of the City. Additionally, if the City elects to
expand hours of operation beyond the baseline hours, it must use
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Library Material Expenditure
Page 2
any future library fund balances or local funds to continue
providing a higher level of operating hours. The idea is that
the use of library fund balances cannot impact the overall
operating budget of the Library Agency nor obligate the Agency
to cover future liabilities.
The City's Library Advisory Committee met for the first time on
April 14 and was provided with information regarding the
Moorpark Library's material needs. Based on the information
provided by Ms. Banks, the Library's top material
are: .adult nonfiction; priorities
general reference, children's nonfiction;
videos; books in Spanish for children and adults; compact discs
(both music and computer); books -on -tape; and expanding the
lease book plan program used by the Library. The lease book
plan is a program libraries participate in that allows them to
purchase a specific quantity of a current book; e.
best seller, and return some or all of the books for. credit current
demand decreases.
The Committee concurred with the Librarian's recommendation,
which is better identified on Attachment A to this report. The
Committee members believe that the Librarian should be provided
with the discretion to select the specific book titles within
the spending categories outlined. The Committee also recognized
that the needs of the Moorpark Library far exceed the current
available funding, and that the items proposed to be purchased
under the aforementioned categories will only make a small dent
in addressing existing material deficiencies. Any portion of
the fund balance unspent in the current fiscal year will be
carried over and available in FY 1999/00.
Since all of the proposed purchases will not be completed prior
to the end of the fiscal year, expenditures can be scaled back
in the unlikely event County revenue projections are less than
anticipated or operational expenditure more than expected. Any
fund balance remaining will be carried over and available to the
City in FY 1999/00,
Based on the preliminary draft FY 1999/00 County Library Budget,
the City of Moorpark may have approximately in new
balance, in additional to any FY 1998/99 unspent ,
spent�f balance fund
mentioned above. In addition to the available Library Service
Area fund balance, the City has a local Library Facilities Fee
M: \MLindley \LIBRARY \libraryexpend 9899 ccagd.doc
01,00543
Library Material Expenditure
Page 3
which is levied on new residential, commercial, and industrial
projects. To date, the City has received approximately $8,000
in fees. The revenue generated from this fee can be spent on
book collections, audio and visual material, computers,
software, and any items or materials used at the library or
available for loan by library patrons. As the available funds
in that account grow, the Advisory Committee will also have an
opportunity to recommend expending these funds as well.
RECONMNDATION (Roll Call Vote)
The Moorpark Library Advisory Committee recommends that the City
Council approve the expenditure of unallocated fund balance
($45, 862) attributed to the Moorpark Library, as identified on
Attachment A and direct staff to work with the Library Service
Agency to facilitate the Council's action.
M: \MLindley \LIBRARY \libraryexpend 9899 ccagd.doc
Attachment A