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Home My WebLink AboutAGENDA REPORT 1999 0623 CC ADJ ITEM 09GTO: FROM: DATE: CITY OF MOORPARK AGENDA REPORT The Honorable City Council ITEM • �. CITY OF'.NAORFARK, CALTFORNTA City Cowmcil M"fint, Of—, r1.2 ACTION: is -JU lU 21 . i GG 9 . cw i- V) _..,..r Pu LO C.- f 16c rt '� o t 1 Bv: ' Cam= -, Kenneth C. Gilbert, Director of Public Works June 18, 1999 (Council Meeting 6- 23 -99) I"- )( - SUBJECT: Supplemental Report Pertaining to Certification of the Tabulation of Ballots Received Regarding the Proposed Levy of a Landscape Maintenance Assessments Upon the Properties Within Zone 12 of Assessment District 84 -2 - Carlsberg Specific Plan DISCUSSION Staff is working with the owners of the affected properties to resolve certain concerns with the proposed assessments. It is recommended that this matter be continued. STAFF RECOMMENDATIONS Staff recommends that the Public Hearing on this matter remain open and that the subject matter be continued to July 21, 1999. ITEM q. G • CITY OF MOORPARK AGENDA REPORT TO: The Honorable City Council / `-r FROM: Kenneth C. Gilbert, Director of Public Works 1� � J DATE: June 4, 1999 (Council Meeting 6- 16 -99) SUBJECT: Certification of the Tabulation of Ballots Received Regarding the Proposed Levy of Landscape Maintenance Assessments Upon the Properties Within Zone 12 of Assessment District 84 -2 - Carlsberg Specific Plan DISCUSSION A. Background Two years ago Zone 12 was established in Assessment District 84 -2, encompassing all of the properties within the Carlsberg Specific Plan. In that the median and parkway landscaping along the arterial streets in and adjacent to this project were only recently constructed, the assessment amount for Zone 12 for the past two years has been zero. B. Request The landscaping in this area is now or will soon be completed. The developers of the properties within the Carlsberg Specific Plan have asked that the City assume the responsibility for the maintenance of this landscaping and that the expense for same be funded by the Zone 12 assessment. Crlsbrg ballot 0002'7'7 Ballot for Zone 12 Assessment [Carlsberg] June 4, 1999 Page 2 C. Scope of Improvements to be Maintained The scope of the landscaping to be accepted and maintained by the City, and funded by the Zone 12 Assessment, is generally shown on the map attached as Exhibit 1, and generally described as follows: 1. General Assessment: All of the affected properties will be assessed an amount necessary to fund the following landscape improvements: • the medians on Science Drive; • the parkways (within the R -O -W) on Science Drive south of the Commercial /Industrial Frontage; • the parkways (within the R -O -W) on Tierra Rejada Road; • the parkways (within the R -O -W) on the east side of Spring Road south of the Presbyterian Church; • certain slopes (beyond the R -O -W) on Science Drive south of the Commercial / Industrial frontage; • certain slopes (beyond the R -O -W) on Tierra Rejada Road: and • certain slopes (beyond the R -O -W) on Spring Road south of the Institutional lots. Notes: (1) (2) Maintenance conveyance City; and The slope lots is Assessment of the slope areas will require of a landscape easement to the adjacent to not included (see below). the Institutional in the General 2. Institutional Slope Assessment: In addition to the above General Assessment, the institutional lots will be assessed an additional amount necessary to fund the maintenance of the slope adjacent to those lots. Carlbrg ballot 0002'78 Ballot for Zone 12 Assessment [Carlsberg] June 4, 1999 Page 3 D. Landscape Improvements NOT Maintained by the City Areas not included in the landscaping to be maintained by the Zone 12 assessment include the following: Description • all parkway and slope landscaping along the Science Drive and New Los Angeles Avenue frontage of the commercial / industrial properties • the Entry Statement landscaping at all of the streets intersecting Science Drive, including the entry statements at Science Drive and Tierra Rejada Road • the Spring Road Median • the Tierra Rejada Road Median To Be Maintained By: Property owner • Commercial / Industrial Property: the Property Owner • Residential: the Appropriate HOA City City E. Estimated Annual Maintenance Costs / Spread Formula With input from the developers and their landscape architect, staff developed estimated annual costs for the maintenance of the landscaping identified in Section C above. Staff also developed formulas for spreading these costs to the various properties within the Specific Plan Area. The total assessment amounts identified below are sufficient to fully fund these estimated annual maintenance costs. F. Zone 12 Assessments 1. General Assessment: assessed an amount Section C above. follows: Land Use Residential Commercial / Ind. Institutional Total Carlbrg ballot All of the affected properties will be for the improvements described above in A listing of those assessments is as Per Lot(* Acre) Assessment $272.59 * $817.77 * $4,712.01 Total Assessment $145,563.06 $80,787.51 $31,240.63 $257,591.20 0002'79 Ballot for Zone 12 Assessment [Carlsberg] June 4, 1999 Page 4 2. Institutional Lot Assessment: A breakdown of assessment for the Institutional lots is as follows: Assessment Type General Assessment Slope Assessment Total G. Distribution of Ballots Per Acre Assessment $545.18 $4,166.83 $4,712.01 the Total Assessment $3,614.58 $27,626.05 $31,240.63 On June 2 Ballots were sent to the owners of the affected properties. A copy of the Ballot is attached as Exhibit 2. Each Ballot identified the assessment amounts for each property based upon the assessments cited in Section F -1 above. A list of the affected property owners and assessment amounts is listed as follows: Carlbrg ballot 000280 Number of Lots / Total Owner Lot No. Acres * Assmnt ($) Residential Richmond America T4974 Lot 2 109 $29,712.31 Western Pacific T4973 Lot 3 138 $37,617.42 Lennar Homes T4974 Lot 1 160 $43,614.40 Lennar Homes T4974 Lot 5 127 $34,618.93 Sub -total Z $145,563.06 Institutional Conejo Prop T4974 Lot 3 * 2.79 $13,146.51 Three "D" Ent. T4974 Lot 4 * 3.84 $18,094.12 Sub -Total Inst: $31,240.63 Commercial / Ind. C T Investors x T4973 Lot 1 * 4.97 $4,064.32 Simi -Mpk Prop Y T4973 Lot 1 * 24.49 $20,027.19 Cypress Land T4973 Lot 4 * 57.65 $47,144.44 Simi -Mpk Prop 4 $9,551.56 Sub -Total Com: $80,787.51 Total $257,591.20 Notes: x: AP 512 -0- 260 -105 & 512 -0- 260 -095 Y. AP 521 -0- 260 -015 & 512 -0- 260 -085 Z: 56.5% of Total Carlbrg ballot 000280 Ballot for Zone 12 Assessment [Carlsberg] June 4, 1999 Page 5 H. Future Adiustment of Assessment Amount Each ballot indicates that the City reserves the right to increase the assessment for subsequent years in an amount not to exceed the increase in the Consumer Price Index (CPI). I. Votes The owner of each affected property receives one vote for each dollar assessed to that property. Support of the assessment requires a majority vote from the ballots received. J. Ballot Results The deadline for submittal of the ballots is 5:00 p.m., June 16, 1999, just prior to the regularly scheduled City Council meeting of that date. A supplemental report will be provided to the City Council at the June 16 meeting regarding the tabulation of the ballots received. K. Acceptance and Maintenance of Improvements It is the intent of staff to work with the developers of the landscape improvements over the next few months on the various tasks required to be completed prior to the City accepting and maintaining the subject landscape improvements identified in Section C above. The prerequisites for such action include, but may not be limited to, the following: 1. Inspection and acceptance of the irrigation and landscape improvements as being complete and in conformance with the landscape architectural design plans and specifications and City's specifications for landscape improvements maintained by the City; 2. Identification of all water and electrical services for said improvements, including meter numbers, service numbers, locations and areas served; 3. Compilation and presentation, in a form acceptable to the City, all required irrigation controller staging charts and diagrams; 4. Except as noted in Number 6, completion of all irrigation systems modifications necessary to separate water and electrical services supplying City maintained landscaping from landscaping to be maintained by others; Carlbrg ballot Ballot for Zone 12 Assessment [Carlsberg] June 4, 1999 Page 6 5. Compilation and processing of all applications and related paperwork required for the transfer of necessary water and electrical services to the City; 6. Identification of which, if any, water and electrical services supplying City maintained landscaping will not be transferred to the City because separation of City maintained facilities and non -city maintained facilities is impractical; and 7. In the event, utilities for certain of the City maintained landscaping is to be provided by others, determine what, if any, of the costs for those services will be refunded to said utility customer by the City's Zone 12 assessment. It is recommended that the landscape improvements identified in Section C above not be accepted by the City unless and until all of the prerequisites for same (as solely determined by the City Manager and not limited to those items listed above) have been completed to the satisfaction of the City Manager. In the event it is determined that a portion of the total improvements are in a condition suitable for acceptance, partial acceptance may be approved. L. Summary The staff recommendations are based the results of the ballot tabulation proposed assessment. If the results revise the recommendations. STAFF RECOMMENDATIONS on the expectation that will be in support of the are otherwise, staff will Staff recommends that the City Council take the following actions: 1. Certify the tabulation of Ballots received pertaining to the levy of assessments within Zone 12 (Carlsberg Specific Plan area) of Assessment District 84 -2, finding the results of said Ballot to be in favor of said future assessment. 2. Direct staff to include in the final amended Engineer's Report for AD84 -2 for FY 1999/00, the assessment amounts for Zone 12 identified in this report. Carlbrg ballot 000282 Ballot for Zone 12 Assessment [Carlsberg] June 4, 1999 Page 7 3. Authorize the City Manager to accept for maintenance the landscape improvements identified in Section C of this report, upon completion of the requirements for same as discussed in Section K of this report, provided any such acceptance does not occur prior to July 1, 1999, and provided a Zone 12 assessment for FY 1999/00 is levied by the City Council. Carlbrg ballot 000283 1: -- -M c .- -r ' • (� ` III 1,; - - I.IQiRPANK IREEWAr .. i OPEN SP.PCE ;. Ii , 1 I r' •1 COwMERCiAI SfTE COIaMENCUL SITE • J; LOT 1 I LOT { pg -T I: c cj r ti RESDENTIAI. CJI: tiu mv CD- �� ., _ ,'F•. ,y; • RESIDE•nul CU•n.I�NI� �� . 1 � COMMERCIAL SITE ,' C !; LOT 2 / M ARK MIDDLE SCHOOL v •"� UID /r��` /� RESIDENTIAL COMMUNIT7 -OPEN SPACE / / �•'�� •� \ LOT2 LOT! \ NOTE: ALL CORNER ENTRY STATEMENTS ARE EXCLUDED :i I' REi10ENTUL I COAIMUNIT'Y - I OPEN SP rcn SP. E I PARKWAYS I INSIDE R.0 U SCIENCE DRIVE MEDIAN LANDSCAPE EASEMEN (OUTSIDE R.O.W.) D INSTITUTIONAL SLOPE M MOOnPAIIK vRECr.a_. l.1 G E /'� UMLu yv,V E C� CO�IMERCIAI. S.fE / COMrAER,,IA: SII� .LEIr1l y , ! �J �ll LOT, iss •. .� LOTS Q OSt J� 052 ` —` i . .r'f.; yf'%.'.� /• �\�'. �� AES -0Efv nay. :J:dA•�:I�,r 1 _. _ ?. . of ��'a.• .r. /JN ` , ter. x:•11:1' ,, ;,.. .% COMl•r RC�.iI 51-E 1� I Y' ✓'R �� / .i. '� ...:vaLE LOT I � i.• �\ �..� � - •J0-.PA '.IAbLc SC.INi i� e•'r .. �u / .,/ /__�aE�l S: ACE / - '�• -� � � ..I fl''�� F25.C: •. - ... . LOT , L . I� �• 1�:�`�.T ate. �.. � c� In 00 O O O �1r PARKWAYS 1 INSIDE R.O.1 D o0 �� ,(• MEDIANS LANDSCAPE EASEMENT' (OUTSIDE R.O.W.) �dl a n JDD III 1 1 � g E i FF� it Sit ••..M IM inW y✓v.. o� 1 �O I �I cw..n� . nsas �� ''U�j� fjyyzj- yj•Lix • is r � 4 // f .,. � .•... 'mom a._..._.�, f =� Al 3,w]i3S , ,rw_.r.,►w.v �.. 1. w • Y. '„- �ti wY •wr1•w'1 ,,.sw••w.•/M"_> ,•..Y• _Yw>•..w .new -lT .w•.e.. ,��... Y• .._.`.w ^ ..w .vim Q ....«..+.... -... �... Y. raw. n .....�... O tmm w.w�w.sw...,T w•.w,r wr+«w, wnw w.rT O anon tnvie C-p M • i %' /r / /�� /.PsY.v�� Bw.= �= .�.5 /L/.00 / /BSG.9 / /dSr /.,�:�'I/ ,/I ✓I /� :w•• %/ •Y / / %d ✓/ a �- iii:_ �!•I �� i t �C� ' /„�/ TJ\/ / �.cswt'..o`�v:.o.t�w�.i o.s T•TiG(�.� MAD /�Y�tI • «o.�: iii o,.w�'.i °.. rme...to.. Chi 0 0 0 �R� DO i I O I♦ .� ,�i:. ' .s %/ i it ,i �i��;�A •i `moo, • ' L � ' , � "�+' �v:�;OAAt .. aO� t 4 C3 mN 3 J V �. U CC v �f Odd � r III 7 U •DOY MQ12 '�yOS az t cc NEW LOS ANGELES AVBAE i OPNEI R(V1t1W1t rill", ♦d t t S P 0 7 1 Y f f a° 1 /i i; Y f BERG RANCH IUA(/CTY 1973 A 4974 • WOOPPARK CA 1 'pt G x t• � \/ a .o ` v C� •b 04 1 i C r� :111 .o ��SBEP`eRU'�.aK V 1 .z V 000290 o 1.•' C A l0 e�d� .Fq `fl DDD D DDJ� a �m . m Lai �!c L 1rf fr } B ff� it !if i �..rN rn �iK ns ,31cu vcv: 4-13 -1 i t r� `, _- . .. - - -- — - .. - - - - - _. _.._ .rte _.__e�� -:vod -. ..,,.. -. -�.._ _. _ _ . �_._ �..�.....- ...,._ _ . �- -• ""�- -�� ,E� _ c� �f (1� do CARLS13EFIG RANCH TENTATNE TRACTS • 970 y[9).•&AOORPAr• CA C I T•WIpA� A OE NE PAI•MWM >Atl M S.w• SJ. lb • SA.w.AwA C. So.Y P� to is , _• 1 [ L i� 6000292 co P,ANTWO PLAN TSPAWU POAC9 w r } Ocnu • -w Pen9awt b � V DAT[ • Y t 11L e CWC.10 CARLS13EFIG RANCH TENTATNE TRACTS • 970 y[9).•&AOORPAr• CA C I T•WIpA� A OE NE PAI•MWM >Atl M S.w• SJ. lb • SA.w.AwA C. So.Y P� to is , _• 1 [ L i� 6000292 co P,ANTWO PLAN TSPAWU POAC9 w r } Ocnu • -w Pen9awt V DAT[ • Y t 11L e CWC.10 CARLS13EFIG RANCH TENTATNE TRACTS • 970 y[9).•&AOORPAr• CA C I T•WIpA� A OE NE PAI•MWM >Atl M S.w• SJ. lb • SA.w.AwA C. So.Y P� to is , _• 1 [ L i� 6000292 co • WM1ICUM 4 �IW/.r Is PC (DiST iTLC710 KJy\L LOTS) n Jz= f.nD Jf+� I,6 t• f !! j 2 a , w tll m, i aa< s Q v z ad` os� LP B a u C fi 2 CITY OF MOORPARK OFFICIAL BALLOT SPECIAL BENEFIT ASSESSMENT This is your official ballot to cast your vote on a Special Benefit Assessment to your property tax. The ballot must be completed, signed and received by June 16, 1999, at 5:00 p.m. This ballot must be returned to the City sealed in the enclosed stamped envelop, either by mail or in person, to the City Clerk at the Moorpark City Hall, 799 Moorpark Avenue, Moorpark, California, 93021. All of the envelops received pertaining to this ballot will be opened at 5:30 p.m. on June 16, 1999. This ballot pertains to the assessment for [AP Nos. ]. The total number of single family residential lots to be constructed upon this lot is The total annual assessment for the above described property for FY 1999/00 is calculated by multiplying the total number of residential lots by the per lot assessment amount, as follows: Total Number of Lots Annual Assessment per Lot Total Annual Assessment The property owner understands that in future years the assessment amount may be increased to cover maintenance cost increases due to inflation, provided said increase does not exceed the increases to the Consumer Price Index (CPI) for all Urban Consumers for the Los Angeles Metropolitan area. The property owner further understands that should this provision allowing for future increases to the assessment amount be held to be invalid or unconstitutional by any court of competent jurisdiction, such decision shall not affect the validity of the above stated assessment. ❑ Yes, I approve being assessed the amount set forth above for the purpose of funding City costs related to the maintenance of median, parkway and/or slope landscape improvements located on or adjacent to Spring Road, Tierra Rejada Road and Science Drive within or adjacent to Tracts 4973 and 4974, as described in the finally approved Engineers Report for AD84 -2 for FY 1999/2000. ❑ No, I do not approve of being assessed the amount set forth above for the purpose of funding City costs related to the maintenance of median, parkway and/or slope landscape improvements located on or adjacent to Spring Road, Tierra Rejada Road and Science Drive within or adjacent to Tracts 4973 and 4974, as described in the finally approved Engineers Report for AD84 -2 for FY 1999/2000. Property Owner: Owner Property Description [ #] 000294