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Home My WebLink AboutAGENDA REPORT 1999 0623 CC ADJ ITEM 09KAGENDA REPORT MOORPARK CITY COUNCIL TO: Honorable City Council 1� 0 ?" � ITEM q. K. CM np MOORPARK, CALIvoRNTA ( it, .Ouncil M. tiny `,tom 2� �ctq of At TION: ACIO¢te 7,�►,�4-A d FROM: John E. Nowak, Assistant City Manager DATE: 21 June 1999 (Meeting of June 23, 1999) SUBJECT: Consider Resolution No. 99- Adopting an Operating and Capital Improvements Budget for the City of Moorpark for the Fiscal Year 1999 -2000. BACKGROUND: On May 5, 1999 the City Manager presented to the City Council his recommended Operating and Capital Improvements Budgets for the Fiscal year 1999 -2000. The Council held a public hearing on the budget during its regular meeting of June 2, 1999, and also held study sessions on the documents on May 12 and June 9. State law requires adoption of a budget prior to June 30, 1999. DISCUSSION: On May 5, 1999 the City Manager presented his proposed Operating and Capital Improvements budgets for the City of Moorpark. The budget totaled $11,654,502 in operating costs and $3,006,116 in capital improvement costs. Subsequent to the presentation of the proposed budgets, certain actions have taken place which result in adjustments to the budget amounts. First, the Park Maintenance District was approved by the property owners in the City generating $447,000 in revenues. This eliminated the deficit presented in the proposed budgets. It also required budgeting of the City's share of the assessment on property owned by the City. Second, a Memorandum of Agreement with the employee's association has been tentatively agreed upon resulting in modifications to the salary and benefit costs. The same adjustments have been made to all other corresponding full and part -time positions. Budget Adoption Meeting of 23 June 1999 Page 02 The Council also reviewed and made recommendations on certain changes in the budget appropriations. (1) Addition of a Senior Deputy Sheriff for the high school ($95,417). It is to be funded for a ten month period provided that grant funds are available to cover the City's costs. The Moorpark Unified School District has also committed to cover 40% of the contract cost. There will also be one -time savings in overtime ($5,460) and vehicle maintenance costs ($10,799) in the public safety contract, and a one -time contribution from the Rotary Club ($10,000). (2) Upgrade the Questys system in the City Clerk's office to allow network access by other employees ($5,000). (3) Lease of a new telephone system for City Hall. This will be funded from the Equipment Replacement Fund ($27,500) and through overhead allocations to the General Fund ($2,345), Redevelopment Agency ($710), Community Development Fund ($300) and Gas Tax Fund ($410). (4) Additional assessment from the Ventura County Council of Governments for a part -time staff person ($1,400). (5) Additions to the Community Development conference and travel costs to allow more commissioners to attend the Planning Institute. ($1,055). (6) Additional cost form Gas Tax Fund to continue State preparation of Street Report ($2,000). The net increase to the proposed operating budget would be $117,408, to a total of $11,771,910. One project is deleted from the Capital Improvements Budget pursuant to Council action on June 16; the State Route 23/118 Landscaping project ($390,000). There are other minor changes in funding for two capital projects adjusting between LAAOC and Federal STIP funds which do not change the budgeted amounts. The revised Capital Budget for FY 99 -00 is $2,616,116. There are some revenue increases proposed for the budget. These include $447,000 from the park assessment; $38,200 Budget Adoption Meting of 23 June 1999 Page 03 from a federal COPS in Schools grant for the additional officer; $34,200 from the MUSD as its share of the additional officer; and $6,000 from a MMAD insurance refund. The net impact on the General Fund would be an anticipated year -end surplus of $15,675, or 0.25% of the General Fund revenues. The proposed adjustments are identified on the attached chart. A revised Fund Balance sheet is also attached. RECOMMENDATION: Staff recommends that the City Council adopt Resolution No. 99- adopting an Operating and Capital Improvements Budget for the City of Moorpark for the Fiscal Year 1999 -2000. Attached: Resolution Adjustment chart RESOLUTION NO. 99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, ADOPTING THE OPERATING AND CAPITAL IMPROVEMENTS BUDGETS FOR THE CITY OF MOORPARK FOR THE FISCAL YEAR 1999/2000 WHEREAS, on May 5, 1999 the City Manager's Recommended Budget for Fiscal Year 1999 -2000 was submitted to the City Council for its review and consideration; and WHEREAS, the City Council has provided the opportunity for public comment at a public hearing held on June 2, 1999 and conducted detailed review of expenditure proposals; and WHEREAS, as the result of the reviews and analysis, expenditure proposals and revenue projections have been modified as needed. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The Operating and Capital Improvements Budget for Fiscal Year 1999 -2000 (beginning July 1, 1999) for the City of Moorpark containing operating expenditures totaling $11,771,910, and capital improvement expenditures totaling $2,616,116, and corresponding revenues thereto as identified in the Budget document attached hereto and incorporated herein as Exhibit "A" to this resolution, shall be adopted as the City of Moorpark's Operating and Capital Improvements Budget for Fiscal year 1999 -2000. SECTION 2. The City Manager is authorized to approve appropriation transfers within departments and within individual funds as required to provide efficient and economical services, as long as the total department appropriation and fund appropriation authorized by the City Council is not exceeded. SECTION 3. Amendments to the total fund appropriations in the Fiscal Year 1999 -2000 Operating and Capital Improvements Budget shall require Council action by resolution. Resolution No. 99- Page 02 SECTION 4. The City Manager is authorized to make such emergency appropriations as may be necessary to address emergency needs of the City, provided that the appropriation is presented to the City Council at its next regular meeting for ratification. SECTION 5. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original Resolutions. PASSED AND ADOPTED this day of June 1999. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk Exhibit "A" FY 1999 -00 Budget - Adjustments i i Object I Proposed I Revised Code I Description I Budget I Adjustment i Budget Reason CITY MANAGER 9002 Salaries (Full -Time) 1 109,885 1,610 111,495 MOA adjustment 9003 Salaries (Part -Time) 1 35.2551 2,425 37,680 MOA adjustment 9010 Group Insurance 13,2551 240 13,495 Adjust to actual 9011 Worker's Compensation 920 1601 1,080 9013 PERS 10,440 1551 10,595 9014 Medicare 515. 501 565 9017 Part-Time Retirement Cost Total Revisions:; 1,0901 25 $4,665 1,115 CITY CLERK 9002 Salaries (Full -Time) 1 105,1751 1.3301 106,505 MOA adjustment; Dept Clerk vacancy 9004 Overtime 0 1,345 1,345 MOA adjustment 9010 ;Group Insurance 13,570 -745 12,825 Adjust to actual 9011 Worker's Compensation 720 135; 855 9012 Unemployment Insurance 560 551 615 9013 PERS 8,235; 3101 8,545 9014 Medicare 1 1,5301 140, 1,670 9016 1 Bilingual Pay 1 2951 1451 440 9503 Com uter Equipment 1 5,5751 5,200; 10,775 Upgrade Questry Total Revisions: 1 $7,915 Human Resources 9010 GrouR Insurance 5,500 -3,0051 2,495 Adjust to actual 9011 Worker's Compensation 190 451 235 9014 Medicare 320 100 420 Total Revisions: ($2,860)' Administrative Services 9002 1 Salaries (Full -Time) 165,400 -9,315 156,085 MOA adjustment; change to mgmt analyst position 9010 'Group Insurance 22,245 -5,390 16,855 2,605 13,535 Adjust to actual 9011 Worker's Compensation 2,215 3901 9013 PERS 14,260 -7251 9014 1 Medicare 2,640 -130 2,510 9016 1 Bilingual Pay 4401 2251 665 MOA adjustment 9221 1 Membership and Dues 8,825, 1.4001 10,225 V -COG extra assessment 9272 Park Assessment District Payment 1 01 3,370 3,370 9498 1 Overhead Allocation - Utilities 7,788 2,345 10,133 New telephones stem lease 9504 Other Equipment 0 27,5001 27,500 New telephones stem purchase (Equip Replace Fund) Total Revisions: $19,670 Finance 9002 Salaries Full -Time) 115,680 1,335 117,015 MOA adjustment 9010 Group Insurance 1 10,980 -8051 10,175 Adjust to actual 9011 Worker's Compensation 1 7151 2101 925 9012 Unemployment Insurance 3751 501 425 9013 JPERS 9,2201 175 9,395 9014 Medicare 1.7051 401 1,745 9016 Bilingual Pay 1501 70 220 Total Revisions:; $1,075 FY 1999 -00 Budget - Adjustments Object I Proposed Revised Code Description Public Safety Contract Budget Adjustment I Budget Reason 9177 Police Services 1 2,957,5411 95,417 3,052,958 10 mos Sr. Deputy Sheriff 9118 Police Services - Overtime 82,390; -5,460 76,930 Covered by new position 9254 1Vehicle Maintenance 168,275 - 10,799 157,476 Adjusted costs Total Revisions: $79,158 Emergency Management 9002 'Salaries (Full -Time) 17,320 2551 17,575 MOA adjustment 9010 Group Insurance 790 -601 730 Adjust to actual 9013 PERS 1,360 1101 1,470 $305 Total Revisions: Non - Departmental 9411 Telephone Maintenance 1 4,0001 3.7651 7,765 New telephone equipment 498 Overhead Allocation - Utilities - 23,600, - 3,7651 - 27,365 Total Revisions: $0 9002 9010 Community Development Salaries (Full -Time) Group Insurance 160,1201 1 18,175 5,860 -9201 165,980 17,255 Reallocate Director's cost from Engineering; MOA 9011 Workers Compensation 1,590 2701 1,860 9012 1 Unemployment Insurance 590 651 655 9013 PERS 1 12,4801 8201 13,300 9016 Bilingual Pay 4601 230 690 9223 Conference and Meetings 2,745 455, 3,200 Commissioners to Planning Institute 9225 Travel Costs 3,550 6001 4,150 9498 Overhead Allocation - Utilities 4,248; 300, 4,548 New telephone equipment Total Revisions: $7,680 I � Building and Safety 9002 Salaries Full -Time) 4,600 160 4,760 MOA adjustment 9010 Group Insurance 390' -115- 275 9013 PERS 360 15 375 Total Revisions: $60 Code Enforcement 9002 Salaries (Full -Time) 94,7751 1,395 96,170 MOA adjustment 9010 IGroup Insurance 11,395 6,2951 17,690. Adjust toacutal 9011 Worker's Compensation 1,810 75 1,885 9013 PERS 7,4201 1801 7,600 9016 1 Bilingual Pay 440 2151 655 MOA adjustment Total Revisions: $8,160 Object FY 1999 -00 Budget - Adjustments I Proposed I Revised Code I Description Budget Adjustment _ Budget Reason Planning 9002 Salaries (Full -Time ) 347,220 6,385. 353,605 MOA adjustment; correction of time allocation 9010 Group Insurance 38,345 -5151 37,830 9011 Worker's Compensation 2,310 260 2,570 11160 9012 Unemployment Insurance 1,070 90 9013 PERS 27,410 645 28,055 4,825 9014 Medicare 5,080 -255 9016 Bilingual Pay 1 295 -110 185 I Total Revisions:; $6,500 I Community Services 9002 Salaries Full -Time) 69,365 - 11,155 58,210 Reallocation of staff time; MOA adjustment 9010 Group Insurance 7,055 -130 6,925 9011 Worker's Compensation 1 370 60 430 9013 PERS 5,430 -835 4,595 9014 Medicare 1,010 -4801 530 Total Revisions: ($12,540 Public Transit 9002 Salaries (Full -Time ) 34,025 - 5,3001 28,725 Allocation correction; MOA adjustment 9010 1 Group Insurance 3,390 -4451 2,945 9011 i Worker's Compensation 325 -1301 195 9013 PERS 2,670 -4201 2,250 9014 Medicare i 4951 -751 420 Total Revisions: ($6,370) Vector Control 9002 !Salaries (Full -Time ) 7351 410j 84,145 MOA adjustment 9010 1 Group Insurance 14,925 -1.6951 13,230 Adjust to actual 9011 1 Worker's Compensation 6,450. 200, 6,650 9013 PERS 6,555 30 6,585 9020 Uniform Allowance 1.7001 100 1,800 Total Revisions: ($955), Solid Waste 9002 Salaries (Full -Time ) 1 76,505 - 2,955. 73,550 Allocation correction 9010 ;Group Insurance 6,465 -4201 6,045 9011 1 Worker's Compensation 5501 501 600 9013 PERS 5,990 -195 5,795 9014 Medicare 1,270 -451 1,225 Total Revisions: 1 3,565) 9002 9010 Senior Citizens Salaries (Full -Time) 1Group Insurance 1 43,7101 4,350 2101 -2051 43,920 4,145 MOA adjustment Adjust to actual 9011 Worker's Compensation 4451 101 455 9013 1 PERS i 3,4201 20i 3,440 Total Revisions: $35 I FY 1999 -00 Budget -Adjustments Object Proposed I Revised Code Description I Budget I Adjustment Budget Reason Facilities 9002 Salaries Full -Time 25,5301 2801 25,810 9010 Group Insurance 4,830 -4751 4,355 Adjust to actual 9011 Worker's Compensation i 2,260, 4201 2,680 9012 Unemployment Insurance 4651 100 565 9013 PERS 1 2,4451 20, 2,465 9016 Bilingual Pay 105 50 155 Total Revisions: $395 Recreation 9002 1 Salaries (Full -Time ) 135,525 1,255 136,780 MOA adjustment 9010 !Group Insurance 15,200 990 16,190 Adjust to actual 9011 Worker's Compensation 3,650 150 3,800 9012 1 Unemployment Insurance 3,600 751 3,675 9013 PERS 10,610 2,0151 12,625 Correction 9014 Medicare 3,6401 975, 4,615 Total Revisions: 1 $5,460 1 Park Maintenance 9002 Salaries (Full -Time ) 1 124,510 - 3,100• 121,410 Correction to allocation; MOA adjustment 9010 Group Insurance 19,545' -1,3951 18,150 Adjust to actual 9011 Workees Compensation 7,155 625 7,780 9012 Unemployment Insurance 1 8201 110 930 9013 PERS 10,055 -8351 9,220 9014 1 Medicare 2,025 1401 2,165 9016 'Bilingual Pay 335 1651 500 9020 Uniform Allowance 4,000: 1501 4,150 Total Revisions: ($4,140), Lighting & Landscaping 9002 i Salaries (Full -Time ) 17,360 180! 17,540 MOA adjustment 9010 Group Insurance 2,640 -285' 2,355 Adjust to actual 9011 Worker's Compensation 1,385; 1051 1,490 9012 Unemployment insurance 120 25 145 9013 PERS 1,4401 1,450 9016 'Bilingual Pay 25 101 35 Total Revisions: 845 i I Public Works 9002 9010 1 Salaries (Full -Time) Group Insurance 37,045 5,6301 -2,6801 - 1,050: 34,365 4,580 Correction on allocation Adjust to actual 9011 Worker's Compensation 1,820 130 1,950 9012 1 Unemployment Insurance 210 -60 150 9013 PERS 2,910 -1651 2,745 9016 !Bilingual Pay 2101 105 315 Total Revisions:. ($3,720) FY 1999 -00 Budget - Adjustments Object Proposed I Revised Code Description I Budget I Adjustment I Budget Reason .Crossing Guards 9002 Salaries Full -Time) 9,980 -1601 9,820 9010 Group Insurance 2,135 -3001 1,835 Adjust to actual 9011 Worker's Compensation 1 985 -1251 860 9012 9013 Unemployment Insurance IPERS 1,130 790 301 -20i 1,160 770 Total Revisions:; $575): Street Maintenance 9002 Salaries (Full -Time) 280,950; 6,575 287,525 New supervisor position 9003 9010 9011 Salaries (Part-Time) Group Insurance 1 Worker's Compensation 1 22,9701 39,175 1 10,625 3351 -4,6051 - 1,230' 23,305 34,570 9,395 Adjust to acutal 9012 Unemployment Insurance 1 1,4101 251 1,435 9013 IPERS 1 23,5001 6751 24,175 9014 1 Medicare 4,420 1 135 4,555 9016 1 Bilingual Pay 1 2901 140 430 9017 1 Part-time Retirement Contribution 1,725 251 1,750 9020 ,Uniform Allowance 0 1,9001 1,900 9103 Special Professiona Services 10,000 J 2,000 12,000 Street Report preparation 9498 ' Overhead Allocation - Utilities 2,596' 4101 3,006 New telephone equipment Total Revisions: $6,385 . NPDES 9002 Salaries (Full -Time) 2,165 -150' 9010 Group Insurance 300 -110 190 9013 IPERS i 170 -10. 160 9014 Medicare 35! -201 15 Total Revisions: $290 I Parking Regulation 9002 Salaries Full -Time 34,650 2,0251 36,675 Addition of Supervisor 9010 1 Group Insurance 5,3301 6,020 Adjust to actual 9011 1 Worker's Compensation 500 �5 435 9012 Unemployment Insurance 1401 30 170 9013 1PERS 2,715 2001 2,915 9014 Medicare 5101 301 540 Total Revisions: $2,910 I ' FY 1999 -00 Budget -Adjustments Object Proposed Revised Code Description I Budget I Adjustment Budget Reason Street Lighting 9002 1 Salaries (Full -Time) 7,525 1,8801 9,405 MOA adjustment 9010 Group Insurance 1,3101 -60, 1,250 9011 Worker's Compensation 1 4451 151 460 9013 PERS 590 1501 740 9016 Bilingual Pay 501 20 70 i Total Revisions: $2,005 TOTAL OPERATING: • $117,408 Capital Improvements Budget Rte 23/118 Landscaping 390,000 - 390,000 0 Council action to delete Total Revision: 1 ($390,000)' I ' REVENUE ADJUSTMENTS General Fund 3510 Special Police Depart Services 111,8801 34,200 146,080 MUSD funds for high school officer 3450 Cops in Schools Grant 0 38,200 38,200 Cops in Schools Grant 3509 1 Miscellaneous 25,000, 6,0001 31,000 MMAD insurance refund Park Maintenance Assessment Funds 0 447,0001 447,000 TOTAL: 1 $525,400 City of Moorpark BUDGET SUMMARY BY FUND FY's 1998/99 and 1999/2000 Beginning - Estimated Estimated Fund --- _r..- _Fstmated Activity FY 1998/99--- --- - -.. __. Fund ---- - - - - -- Estimated Activity FY 1999/00 ------- - - - - -- Fund FUND Balance TRANS. TRANS. Balance TRANS. TRANS. Balance Fund No. DESCRIPTION 07/01/98 REVENUE EXPEND. IN OUT 07/01/99 REVENUE EXPEND. IN OUT 06/29/00 No. 100 GENERAL FUND- (unrestricted SPECIAL REVENUE FUNDS 200 Traffic Safety 201 Traffic System Management 202 Citywide Traffic Mitigation 203 Local Transportation - (Streets) 8A 205 Crossing Guards 210 Assessment District 211 Areas of Contribution 212 Park Improvement 220 Community Development 221 Affordable Housing 240 Gas Tax 241 State Transit Assistance 242 TDA Article 3 244 ISTEA 245 CDBG Entitlement 246 Other Grants 250 Endowment Fund 3,000 Total Special Revenue CAPITAL PROJECTS FUNDS 400 Capital Projects Fund 401 City Hall Improvement 402 Police Facilities 403 Equipment Replacement Total Capital Projects Funds ENTERPRISE FUNDS 500 AB939 Activity 501 Local Transportation - Art. 8C (Transit) Total Enterprise Funds Consolidated Totals 5,986,900 6,034,442 6,180,945 53,310 108,200 76,179 1,058,310 63,500 85,331 1,077, 751 121,600 90,731 1,990,884 598,479 1,053,355 114,386 5,900 8,362 151,629 665,180 639,468 8,914,570 421,700 5,195,800 894,174 76,125 750,950 265,597 1,308,865 1,304,137 597,942 30,024 51,970 1,501,168 616,425 707,145 62,906 3,000 30,000 93,511 38,500 65,000 211 1,189,299 1,189,299 90,000 128,172 128,172 59,530 59,000 118,530 - - - -- 4,463,124 575,996 --- -- - - -- 16,835,668 --- ----- - - - - -- 9,897,093 ------ --- - -- - -- --- ----- --- - - -- 11,318,367 401,502 417,643 22,000 592,193 98,000 277,079 21,000 1,286,915 542,502 5,840,397 6,313,763 6,011,638 286,450 5,856,072 100 85,331 93,400 88,000 90,731 200 1,121,810 56,000 165,000 1,177,810 201 1,199,351 60,000 18,000 40,990 1,259,351 202 1,536,008 665,000 350,000 1,851,008 203 111,924 6,100 6,630 111,394 205 177,341 1,408,048 1,696,921 286,450 174,918 210 4,140,470 557,700 163,900 4,534,270 211 219,349 1,214,670 90,000 1,344,019 212 270,325 2,881,057 2,585,426 565,956 220 575,996 31,000 93,440 513,556 221 1,410,448 624,000 709,400 1,325,048 240 35,906 3,000 38,906 241 67,011 3,200 18,000 52,211 242 1,375,000 1,375,000 244 416,562 416,562 245 124,257 124,257 P46 4,463,124 89,057 4,552,181 250 15,414,394 9,608,051 7,717,536 286,450 17,591,359 401,502 142,539 50,000 50,000 286,756 400 16,900 422,743 22,000 444,743 401 60,000 630,193 165,000 795,193 402 20,600 --------------- --------- - - - --- - 277,479 ----- --- - - - - -- -- ------- 18,000 40,990 254,489 403 499,002 -- - - -- 1,330,415 --- -- --- ---- - -- -------- - - - --- ---- ----- - - - - -- ---- 255,000 90,990 --- -- - -- - -- --------------- 1,494,425 421,126 185,800 142,539 286,756 •- - --- -- -- 286,756 - -- ----- ---- --- - -- 421,126 472,556 --------------- 429,295 24.530.609 16.946.593 18.427.609 464,387 183,435 169,345 198,320 ---- ---- - - - --- ------ --- 198,320 - - - - -- ----- ---- - - ---- 464,387 381,755 --------------- 367,665 23.049.593 16.558.569 14.187.829 478,477 500 501 478,477 286.450 286.450 25.420.333 Redevelopment Agency of the City of Moorpark BUDGET SUMMARY BY FUND FY's 1998/99 and 1999!2000 Beginning Estimated Estimated Fund -- --------- F_cHmated Activity FY 1998/99-------- - - - - -- Fund --- - - - - -- Estimated Activity FY 1999/00 --------- - - - - -- Fund FUND Balance TRANS. TRANS. Balance TRANS. TRANS. Balance FUND No. FUND DESCRIPTION 07/0V98 REVENUE EXPEND. IN OUT 07/01/99 REVENUE EXPEND. IN OUT 06/29/00 No. 232 Low and Moderate Inc. Housing 1,180,629 281,976 339,629 Total Special Revenue DEBT SERVICE ------ -- ----- 1,180,629 ---- ---- - - - - -- 281,976 ------- - - -- -- 339,629 310 Debt Service 845,721 768,047 800,199 Total Debt Service 845,721 768,047 800,199 CAPITAL PROJECTS FUNDS 410 Capital Projects 8,263,348 2,262,346 3,911,402 Total Capital Projects ----- -------- 8,263,348 - -- ------ -- - - -- 2,262,346 --------------- 3,911,402 1,122,976 285,000 281,745 1,126,231 232 ------- - - - - -- 1,122,976 -------- - - - - -- --------- 285,000 - - - --- ------ -- -- - - - -- ---- 281,745 ---- - - - - -- ------- - - - - -- 1,126,231 813,569 776,903 777,000 813,472 310 813,569 776,903 777,000 813,472 6,614,292 2,276,517 3,702,305 ------- - - - - -- ------- -- - - - - -- --- ------- --- 6,614,292 2,276,517 3,702,305 5,188,504 410 5,188,504 Total Redevelopment 10289 .698 3.312.369 5.051230 8.550.837 3.338.420 4,761,050 7,128.207