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Home My WebLink AboutAGENDA REPORT 1999 0915 CC REG ITEM 11FTo: From: Date: ITEM_�__.... CITY Off"' ooRPARK, CALIFORNIA City nf y Wimlyrib., mcl' ACTTON: r,lUr�4 CITY OF MOORPARK AGENDA REPORT The Honorable City Council Kenneth C. Gilbert, Director of Public Works September 3, 1999 (Council Meeting 9- 15 -99) ICX,- Subject: CONSIDER RESOLUTION NO. 99- AMENDING THE FY 1999/2000 BUDGET TO FUND CERTAIN PRIOR YEAR ENGINEERING COSTS RELATED TO THE CONSTRUCTION OF ARROYO VISTA COMMUNITY PARK [PROJECT 80251 OVERVIEW This requests approval of a Resolution amending the FY 1999/2000 Budget to provide funding for certain prior year surveying and engineering costs required for the preparation of certain easements at Arroyo Vista Community Park. DISCUSSION A. Water Main Easement The construction of Arroyo Vista Community Park required the conveyance to Ventura County Waterworks District No. 1 (VCWWD #1) of an easement for the water main serving the park property. The preparation of the legal description for that easement was delayed due to problems with the legal description for the boundary of the park. It was necessary to prepare a Record of Survey to resolve the park boundary problems. The preparation of that document encountered numerous problems which were only recently resolved. The Record of Survey was only recently recorded. With the recordation of the new Record of Survey for the park boundary, it was possible to proceed with the preparation of the legal description for the water main easement. That draft easement deed has been prepared and forwarded to VCWWD #1 for their review. when approved in draft form, this easement deed will be presented to the City Council for approval and authorization to convey and record. Avcp_easement_99bdgt 000359 AVCP Easements September 3, 1999 Page 2 B. Water Service Lateral Easement [Nursery Tenant] One of the terms pertaining to the acquisition of the easements from the Southern California Edison Company (SCE) for the construction of the Arroyo Vista Community Park Pedestrian Bridge, required the City to grant to SCE an easement for the construction and use of a water service lateral to serve the nursery tenant located north of the park. The preparation of the legal description for that easement was also delayed by the park boundary problems discussed above. With the recordation of the new Record of Survey for the park boundary, it was possible to proceed with the preparation of the legal description for the water service lateral easement. The draft easement deed has been prepared and forwarded to SCE for their review. When approved in draft form, this easement deed will also be presented to the City Council for approval and authorization to convey and record. C. Fiscal Impact 1. Initial Costs: When this project started in 1994, costs were charged to the Community Wide Park Development Fund. In more recent years such costs were charged to the Pedestrian Bridge project. The subject action reallocates costs charged to the Pedestrian Bridge project as indicated below. 2. Bike Path Project: Monies from the Park Development Fund were not encumbered and carried over to fund costs incurred in more recent years. Those costs were charged to the Bike Path project. The funding sources for non - construction costs for that project were the Park Development Fund (then Fund #203.710) and the Traffic System Management Fund (then Fund #201). 3. Expenditure History: A summary of past costs for the subject work is as follows: Description Amount ($) Authorized Amount 4,290.00 FY 1995/96 Park Development # 005.4.580.903 (1,422.75) FY 1996/97 - 1998/99 Park Dev. #212.710.7218.000.9102 (1,425.63) Traf Sys Mgmnt #201.801.8003.000.9102 (1,425.62) Total Expenses to Date (4,274.00) Remaining (future Invoice) 16.00 Avcp_easement_99bdgt 000360 AVCP Easements September 3, 1999 Page 3 4. Recommended Funding: It is recommended that the subject surveying and engineering costs be split 50 -50 between the Park construction project and the Pedestrian Bridge Project. Please note that Pedestrian Bridge costs were funded one -third (1/3) from the Spring Road / Tierra Rejada Road AOC Fund, and two - thirds (2/3) from the Los Angeles Avenue AOC Fund. Accordingly, a summary of the recommended funding sources for these engineering costs is as follows: • 50 %: 2100 - Community Wide Park Development Fund; • 33 %: 2501 - L. A. Ave. AOC Fund; and • 17 %: 2502 - Spring Rd. / Tierra Rejada Rd. AOC Fund. 5. Reimbursement: The reallocation of these engineering costs to the recommended funding sources noted above, will require the appropriation and expenditure of funds from the above mentioned AOC funds. Those costs will in turn result in a reimbursement of funds to the Park Development Fund and the Traffic System Management Fund. 6. Reallocation: The costs and credits resulting from the recommended change in funding sources is summarized as follows: Fund / Account No. Park Project Park Development # 005.4.580.903 #212.710.7218.000.9102 Traffic Sys. Mgmnt #201.801.8003.000.9102 Sub -Total Pedestrian Bridge Project Spring Rd T R Rd AOC #2502.8310.0000.9601 L A Ave AOC #2501.8310.0000.9601 Sub -Total Total 50% 17% 33% Past (Credit) Revised Costs ($) Cost ($) Costs ($) 1,422.75 1,425.63 2,848.38 (703.38) 2,145.00 1,425.62 (1,425.62) 0 4,274.00 (2,129.00) 2,145.00 0 729.00 0 1,416.00 2,145.00 729.00 1,416.00 2,145.00 4,274.00 ** 16.00 4,290.00 ** Future cost 7. Budget Amendment: The attached Resolution creates Project No. 8025 to fund the reimbursement of certain prior year costs for the subject engineering services, as defined above, and to fund certain residual future costs for same. Avcp_easement_99bdgt 0003G, AVCP Easements September 3, 1999 Page 4 RECOMMENDATION Staff recommends that the City Council adopt Resolution No. 99- amending the FY 1999/00 Budget to fund certain prior year engineering costs related to the construction of Arroyo Vista Community Park. Avcp_easement_99bdgt 0 0 0 3 E 01 RESOLUTION NO. 99 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FY 1999/2000 BUDGET TO FUND CERTAIN PRIOR YEAR ENGINEERING COSTS RELATED TO CONSTRUCTION OF ARROYO VISTA COMMUNITY PARK [Project 80251 WHEREAS, on June 23, 1999, the City Council adopted the Budget for Fiscal Year 1999/00; and WHEREAS, a staff report has been presented to the City Council requesting a budget increase in the aggregate amount of $2,145; and WHEREAS, Exhibit "A," attached hereto and made a part hereof, describes said budget amendment and its resultant impacts to the budget line item(s). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That a Budget amendment in the aggregate increase of $2,145, as more particularly described in Exhibit "A," is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this day of Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk Attachment" Exhibit 'A': Appropriation and Budget Detail 1999. 000303 Resolution No. 99 - EXHIBIT A Budget Revision for Project 8025: Arroyo Vista Community Park Engineering Costs A. Fund Allocation: Fund No. Fund Name Amount 2501 Los Angeles Avenue AOC $1,416 2502 Spring Rd. Tierra Rejada Rd. AOC $729 $0 Total $2,145 B. Budget Appropriation: BUDGET NUMBER BUDGETED REVISION NEW BUDGET 2501.8310.8025.9601 $0 $1,416 $1,416 2502.8310.8025.9601 $0 $729 $729 xxxx.8310.8025.9601 Management Fund Less Reimbursement: Total Fund 2100:.Community Wide xxxx.8310.8025.9601 $2,145 C. Reimbursement of Prior year Costs: ACCOUNT NUMBER AMOUNT ($) CREDIT REIMBURSEMENT TO: Total Budget Appropriate 2,145.00 xxxx.8310.8025.9601 Less Reimbursement: (1,425.62) Fund 2001: Traffic System xxxx.8310.8025.9601 Management Fund Less Reimbursement: (703.38) Fund 2100:.Community Wide xxxx.8310.8025.9601 Park Development Fund Total Remaining Budget 16.00 Amount Approved to Form: ;�h 000%3G4