The URL can be used to link to this page

Home My WebLink AboutAGENDA REPORT 1999 1006 CC REG ITEM 10EAgenda Report City of Moorpark To: The Honorable City Council rMM ® • GJ CITY nr MOnRP 1RK, CAl.1FOR -q,8, pf zt ACT r> r Fr ` om: Kenneth C. Gilbert, Director of Public Works Date: September 30, 1999 (Council Meeting 10 -6 -99) Subject: CONSIDER BIDS FOR THE CONSTRUCTION OF MISCELLANEOUS CURB, GUTTER AND SIDEWALK CONSTRUCTION EXECUTIVE SUMMARY On August 18, 1999, the City Council authorized staff to advertise for receipt of bids for the subject project. This presents the results of the bid opening held on September 29, 1999, and recommends the award of a contract for the construction of the project. DISCUSSION A. Project Scope The location of each concrete repair or construction site is identified on the map attached as Exhibit 1. A general description of the scope of work to be performed at each of those sites is attached as Exhibit 2. B. Bid Results: Bids for the subject project were received and opened on September 29, 1999. The apparent low bidder is Channel Islands Paving, Inc., with a bid of $61,830.75. A summary of the bid results is attached as Exhibit 3. It has been determined that the apparent low bidder is qualified to perform the work. Said bidder has confirmed that their bid is valid and that they are prepared to proceed with the construction of the project. 000409 Miscellaneous Concrete Project September 30, 1999 Page 2 C. Fiscal Impact 1. Construction Cost Estimate: The estimated cost of 14,900 construction is summarized as follows: 53,000 11,700 Element Total ($) 3,400 12,300 Construction Bid Amount 61,831 Contingency (100) 6,183 Total 68,014 2. Total Project Cost Estimate: The estimated total project costs are summarized as follows: Element Total ($) Construction (& Cont.) 68,014 Design 12,066 Admin & Inspection (est.) 10,000 Total 90,080 3. Funding Source Breakdown: A summary of the funding sources for the various elements of the subject contract, is as follows: Fund 1000 Fund 2602 Fund 2605 Fund 2903 Total Code / Street Gen. Fund SB -821 ($) Gas Tax ($) MRA ($) A Dorothy B McFadden C Poppy Glen 100% 100% D Spring Road E Vista del Valle J Sosna Ct. K Collins /Hearon F Tierra Rejada 45% 55% 100% G City Hall 100% 100°% H Public Wks Yard 50% 50% 100% I Poindexter 100% 100% Outlet 4. Recommended Funding Source Amounts: A breakdown of the recommended funding sources is shown on the chart attached as Exhibit 4. A summary of that breakdown is as follows: Funding Source 1000 General Fund 2602 TDA Article 3 2605 Gas Tax Sub -Total City 2903 MRA Total Design Constr. #9601 ($) #9640 ($) 900 5,000 1,700 14,900 9,300 53,000 11,700 74,100 600 3,400 12,300 77,300 Inspection Total #9650 ($) ($) 800 6,700 1,400 18,000 7,700 70,000 500 4,500 Conc_99_awd 0004 �� Miscellaneous Concrete Project September 30, 1999 Page 3 5. TDA Article 3 (SB -821): The total estimated costs to be funded by TDA Article 3 funds shown on Exhibit 4 is approximately $10,000 -- $8,000 less than the amount of the grant [$18,000]. It is recommended, however, that the budget for this funding source remain at the amount [$18,000] of the grant. The net result is that the above total project budget includes that additional $8,000 in grant funds which may or may not be utilized. 6. Adjusted Estimated Total Project Cost / Funding: The revised total estimated project costs are as follows: Estimated Current Revised Fund Budget Adjustment Project Amount ($) ($) Total ($) 1000: Gen. Fund 0 6,700 6,700 2602: SB- 821 18,000 0 18,000 2605: Gas Tax 27,000 43,000 70,000 Total City 45,000 49,700 94,700 2903: MRA (Project 8008) 50,000 (45,500) 4,500 Total 95,000 4,600 99,200 7. Budget Amendment: If adopted, the attached Resolution (Exhibit 5) will revised the City of Moorpark Budget for FY 1999/2000 to fund the City- funded portion of the project in the amounts and from the sources identified in Section C -4 above. As noted in Section C -6 above, it is anticipated that there will be a surplus in the MRA funds [Project 80081 appropriated for this project. When the project is complete, any surplus MRA funds will revert to the MRA Reserve Fund. No MRA Budget amendment is required. A summary of the recommended budget adjustments is as follows: Fund 1000: Gen. Fund 2602: SB- 821 2605: Gas Tax Total City Current Estimated Budget ($) Change ($) 0 6,700 18,000 0 27,000 43,000 Estimated Revised Total ($) 6,700 18,000 70,000 45,000 49,700 94,700 Conc_99_awd 0 004_1 Miscellaneous Concrete Project September 30, 1999 Page 4 D. Schedule Construction should start before the end of October and be completed within one month. RECOMMENDATIONS (Roll Call Vote) Staff recommends that the City Council take the following actions: 1. ROLL CALL VOTE: Adopt Resolution No. 99 - approving an amendment to the FY 1999/2000 Budget for the subject project revising the current year appropriation and budget for the subject project (Fund 2605 - Gas Tax: $39,700 increase; Fund 1000 - General Fund: $10,800 increase). 2. Award a contract to Channel Islands Paving, Inc. in the amount of $61,830.75 for the construction of the subject project. 3. Approve a construction contingency in the amount of $6,183 and authorize the City Manager to approve additional work, if required, for a cost not to exceed said contingency. 4. Authorize the City Manager to sign necessary contract documents. Attachment Exhibit 1: Exhibit 2: Exhibit 3: Exhibit 4: Exhibit 5: s Map Project Description Bid Results Project Funding Detail Resolution D U Conc 99 awd L -' �Q CITY OF MOORPARK 0 0 c cw Kn Exhibit 2: Project Description Page 1 of 2 A general description of the scope of work for the subject project is as follows: A. Dorothy Avenue: Removal and reconstruction of the curb and gutter (northwest side of the street) at the "knuckle" at the intersection of Dorothy Avenue and Millard Street to correct a poor drainage condition at this location. B. McFadden Avenue: Removal and reconstruction of the curb and gutter at the south end of McFadden Avenue to improve drainage. The work will include the construction of a ribbon gutter connecting the gutter on the street to a grate inlet in the alley just west of McFadden Avenue. C. Poppyglen Court: Re- construction of a portion of a driveway apron on the south side of the street near the end of Poppyglen Court. This work is being done to replace temporary asphalt installed when the subsided driveway was recently removed by City crews. D. Spring Road (South of Railroad): Replacement of asphalt sidewalk and driveways with concrete improvements on the west side of Spring Road just south of the railroad. [Note: As a future project, it is the intent of staff to pursue a project to construct concrete sidewalks on both sides of Spring Road across the railroad crossing.] E. Vista Del Valle: Reconstruction of the curb and gutter on the west side of Vista Del Valle from a point just north of Vista Lavana Drive northerly to a point just north of Bonita Heights Street (approximately 3301), to correct drainage problems in this area. F. Tierra Rejada Road: Construction of a new curb, gutter and sidewalk on the south side of Tierra Rejada Road from Spring Road westerly to join with an existing sidewalk approximately five hundred feet (5001) to the west. This work is partially funded by an TDA Article 3 (SB -821) grant. G. City Hall: Construction of a handicap ramp at the walkway leading to the City Council Conference Room. This work is being done to improve handicap accessibility. H. Public Works Yard: Re- construction of the concrete driveway and parking area in front of the Public Works Maintenance Yard. This work will include concrete surface along the south side of the building to improve the drainage and maintenance of this barricade and sign storage area. ®00.11'1 Exhibit 2: Project Description Page 2 of 2 I. Poindexter Outlet: The construction of a secondary outlet at the Catch basin on the south side of Poindexter Avenue just east of the rail spur crossing. The purpose of this work is to prevent flooding in the street when the "private" drain serving this catch basin does not function properly. The City possesses a flowage easement to allow water from the street to be conveyed to the adjacent industrial property. J. Driveway Apron on Sosna Court: Re- construction of the subsided driveway apron at 15286 Sosna Court. K. Curb at the Southwest Corner of Collins Drive and Hearon Drive: Reconstruct the curb (curb only - spandrel to remain) at the southwest corner of the intersection. ®004'1 City of Moorpark Exhibit 3 Bid Results Miscellaneous Concrete Project Page 1 of 3 Vendor 1 Vendor 2 Bid Opening Date: Name: Engineer's Estimate Channel Islands Paving CNM Paving 29- Sep -99 Address: 355 N Lantana St #685 2510 -G Las Posas Rd #449 Cit, State: Camarillo, CA 93010 Camarillo, CA 93010 Tel. No.: (805) 388 -0112 (805) 389.1475 Contact Person: Jerome Contreras Matt Ludlow Item Description -Qty Units Unit Cost Total Bid Unit Cost Total Bid Unit Cost Total Bid 1 LS 1,012 LF 500.00 2.00 500.00 2,024.00 1,000.00 0.50 1,000.00 506.00 4,100.00 1.50 4,100.00 1,518.00 1 Trafflc Control 2 Saw Cutting 3 Remove A/C 81 Base 51 CY 25.00 1,275.00 20.00 1,020.00 38.50 1,963.50 4 Earthwork 1 LS 250.00 250.00 1,500.00 1,500.00 1,390.00 1,390.00 5 Adj Meter Box 4 EA 100.00 400.00 200.00 800.00 210.00 840.00 6 A/C Pavement 60 Ton 34.00 2,040.00 80.00 4,800.00 118.00 7,080.00 7 Base 16 CY 15.00 240.00 75.00 1,200.00 36.00 576.00 8 Curb 8t Gutter 1,070 LF 12.00 12,840.00 13.00 13,910.00 14.50 15,515.00 9 Curb Only 62 LF 8.00 496.00 20.00 1,240.00 16.00 992.00 10 Sidewalk 3,326 SF 4.00 13,304.00 2.25 7,483.50 2.80 9,312.80 11 Drive Approach 1,496 SF 6.00 8,976.00 5.25 7,854.00 3.45 5,161.20 12 3" Curb Drain 3 EA 50.00 150.00 80.00 240.00 210.00 630.00 13 Alley Gutter 171 SF 5.00 855.00 6.75 1,154.25 14.00 2,394.00 14 Parkwau Drain 38 LF 70.00 2,660.00 75.00 2,850.00 125.00 4,750.00 15 4" PCC Slab 400 SF 4.00 1,600.00 3.00 1,200.00 2.80 1,120.00 16 6" PCC Slab 1,140 SF 6.00 6,840.00 3.50 3,990.00 3.45 3,933.00 17 Remove Curb 81 Gutter 1,171 LF 5.00 5,855.00 5.00 5,855.00 4.00 4,684.00 18 Remove Sidealk, Drive 3,167 SF 2.50 7,917.50 1.00 3,167.00 1.18 3,737.06 Approach 8t Concrete Slab 19 Access Ramp 128 SF 9.00 1,152.00 10.00 1,280.00 9.00 1,152.00 20 Saw Cut Concrete (Collins) 39 LF 2.50 97.50 10.00 390.00 3.00 117.00 21 Curb / Gutter Collins 39 LF 9.00 351.00 10.00 390.00 15.00 585.00 22 Release i LS 1.00 1.00 1.00 1.00 1.00 1.00 Total 69,824.00 61,830.75 71,55136 s.b 0®04 City of Moorpark Exhibit 3 Bid Results Page 2 of 3 Miscellaneous Concrete Project Vendor 3 Vendor 4 Vendor 5 Bid Opening Date: Name: T A Staben Medez Concrete Berry General 29- Sep -99 Address: 5560 -B Tech Clr 1210 E. Santa Paula St P O Box 7178 Clt, State: Moorpark, CA 93021 Santa Paula, CA 93060 Oxhard, CA 93031 Tel. No.: (805) 523.7995 (805) 525 -8043 (805) 485 -9826 Contact Person: Tom Staben Manuel Mendez Rob Stainsberry Item Description Qty Units Unit Cost Total Bid Unit Cost Total Bid Unit Cost Total Bid 1 LS 2,500.00 2,500.00 3,130.00 3,130.00 2,200.00 2,200.00 1 Traffic Control 2 Saw Cutting 1,012 LF 0.90 910.80 0.98 991.76 2.75 2,783.00 3 Remove A/C 8> Base 51 CY 100.00 5,100.00 87.45 4,459.95 31.70 1,616.70 4 Earthwork 1 LS 2,500.00 2,500.00 2,880.00 2,880.00 9,200.00 9,200.00 5 Adj Meter Box 4 EA 100.00 400.00 150.00 600.00 58.00 232.00 6 A/C Pavement 60 Ton 80.00 4,800.00 151.21 9,072.60 110.00 6,600.00 7 Base 16 CY 67.50 1,080.00 105.13 1,682.08 160.00 2,560.00 8 Curb 8t Gutter 1,070 LF 19.00 20,330.00 18.00 19,260.00 20.00 21,400.00 9 Curb Only 62 LF 17.00 1,054.00 16.00 992.00 13.00 806.00 10 Sidewalk 3,326 SF 4.00 13,304.00 4.00 13,304.00 2.80 9,312.80 11 Drive Approach 1,496 SF 6.00 8,976.00 6.50 9,724.00 4.00 5,984.00 12 3" Curb Drain 3 EA 100.00 300.00 143.33 429.99 12.60 37.80 13 Alley Gutter 171 SF 4.00 684.00 9.33 1,595.43 6.40 1,094.40 14 Parkwau Drain 38 LF 90.00 3,420.00 80.53 3,060.14 180.00 6,840.00 15 4" PCC Slab 400 SF 4.00 1,600.00 5.85 2,340.00 2.35 940.00 16 6 "PCC Slab 1,140 SF 5.00 5,700.00 6.29 7,170.60 3.50 3,990.00 17 Remove Curb at Gutter 1,171 LF 5.50 6,440.50 6.60 7,728.60 6.75 7,904.25 18 Remove Sidealk, Drive 3,167 SF 1.50 4,750.50 1.40 4,433.80 4.70 14,884.90 Approach ax Concrete Slab 19 Access Ramp 128 SF 9.00 1,152.00 20.00 2,560.00 14.00 1,792.00 20 Saw Cut Concrete (Collins) 39 LF 4.90 191.10 5.26 205.14 2.90 113.10 21 Curb / Gutter Collins 39 LF 40.00 1,560.00 22.00 858.00 20.00 780.00 22 Release I LS 1.00 1.00 1.00 1.00 1.00 1.00 Total 86,753.90 96,479.09 101,071.95 0004.l.Ii"s City of Moorpark Exhibit 3 Bid Results Miscellaneous Concrete Project Page 2 of 3 Vendor 6 Vendor 7 Bid Opening Date: Name: E&M Constructors A82R Construction 29- Sep -99 Address: 14581 Tyler St 11655 Sheffield Way Cit, State: Sylmar, CA 91342 Northridge, CA 91326 Tel. No.: (818) 362 -9811 (818) 366 -5626 Contact Person: Elfred Padilla Artin Thomas Item Description Qty Units Unit Cost Total Bid Unit Cost Total Bid Unit Cost Total Bid 1 LS 9,000.00 9,000.00 5,000.00 5,000.00 1 Traffic Control 2 Saw Cutting 1,012 LF 3.00 3,036.00 1.00 1,012.00 3 Remove A/C 8t Base 51 CY 1.50 76.50 40.00 2,040.00 4 Earthwork 1 LS 10,000.00 10,000.00 6,000.00 6,000.00 5 Atli Meter Box 4 EA 100.00 400.00 100.00 400.00 6 A/C Pavement 60 Ton 125.00 7,500.00 80.00 4,800.00 7 Base 16 CY 150.00 2,400.00 50.00 800.00 8 Curb 8t Gutter 1,070 LF 25.00 26,750.00 30.00 32,100.00 9 Curb Only 62 LF 20.00 1,240.00 25.00 1,550.00 10 Sidewalk 3,326 SF 3.00 9,978.00 5.00 16,630.00 11 Drive Approach 1,496 SF 5.00 7,480.00 6.00 8,976.00 12 3" Curb Drain 3 EA 100.00 300.00 400.00 1,200.00 13 Alley Gutter 171 SF 8.00 1,368.00 25.00 4,275.00 14 Parkwau Drain 38 LF 120.00 4,560.00 100.00 3,800.00 15 4" PCC Slab 400 SF 3.00 1,200.00 5.00 2,000.00 16 6" PCC Slab 1,140 SF 5.00 5,700.00 6.00 6,840.00 17 Remove Curb at Gutter 1,171 LF 4.00 4,684.00 5.00 5,855.00 18 Remove Sidealk, Drive 3,167 SF 3.00 9,501.00 2.00 6,334.00 Approach 8t Concrete Slab 19 Access Ramp 128 SF 8.00 1,024.00 15.00 1,920.00 20 Saw Cut Concrete (Collins) 39 LF 10.00 390.00 4.00 156.00 21 Curb / Gutter Collins 39 LF 20.00 780.00 30.00 1,170.00 22 Release I LS 1.00 1.00 1.00 1.00 Total 107,368.50 112,859.00 0.00 000413 City of Moorpark Exhibit 4 Bid Results Miscellaneous Concrete Project Bid Opening Date: Current Change New Budget Remarks Budget Fund Actual Estimate Based on Bids Received 1000 General Fund Design 1000.8310.8001.9601 0 866 866 Construction 1000.8310.8001.9640 0 4,881 4,881 Inspection 1000.8310.8001.9650 0 718 718 Sub -Total 0 6,465 6,465 2602 TDA Article 3 Grant Amount Adl to: Design 2602.8310.8001.9601 0 1,343 1,343 2,200 1,700 Construction 2602.8310.8001.9640 18,000 (10,431) 7,569 14,800 14,900 Inspection 2602.8310.8001.9650 0 1,113 1,113 1,000 1,400 Sub -Total 18,000 (7,975) 10,025 18,000 18,000 2605 Gas Tax Design 2605.8310.8001.9601 0 9,271 9,271 Construction 2605.8310.8001.9640 27,000 25,261 52,261 Inspection 2605.8310.8001.9650 0 7,684 7,684 Sub -Total 27,000 42,216 69,216 City Total 45,000 40,706 85,706 2903 MRA Design 2903.8310.8008.9601 0 586 586 Construction 2903.8310.8008.9640 50,000 (46,697) 3,303 Inspection 2903.8310.8008.9650 0 486 486 Sub -Total 50,000 (45,626) 4,374 Project Total 95,000 (4,920) 90,080 Adjusted to Requested Amount 1000 General Fund Design 1000.8310.8001.9601 0 900 900 Construction 1000.8310.8001.9640 0 5,000 5,000 Inspection 1000.8310.8001.9650 0 800 800 Sub -Total 0 6,700 6,700 2602 TDA Article 3 Design 2602.8310.8001.9601 0 1,700 1,700 Construction 2602.8310.8001.9640 18,000 (3,100) 14,900 Inspection 2602.8310.8001.9650 0 1,400 1400 Sub -Total I $�6� - 00 2605 Gas Tax Design 2605.8310.8001.9601 0 9,300 9,300 Construction 2605.8310.8001.9640 27,000 26,000 53,000 Inspection 2605.8310.8001.9650 0 7,700 7,700 Sub -Total 27,000 43,000 70,000 Sub -total City 45,000 49,700 94,700 2903 MRA Design 1000.8310.8008.9601 0 600 600 Construction 1000.8310.8008.9640 50,000 (46,600) 3,400 Inspection 1000.8310.8008.9650 0 S00 500 Sub -Total 50,000 (45,500) 4,500 Total 95,000 4,200 99,200 Summary 0 12,500 12,500 Design xxxx.8310.800x.9601 Construction xxxx.8310.800x.9640 95,000 (18,700) 76,300 Inspection xxxx.8310.800x.9650 0 10,400 10,400 Total�� Summary: City Only 0 11,900 11,900 Design xxxx.8310.800x.9601 Construction xxxx.8310.800x.9640 45,000 27,900 72,900 Inspection xxxx.8310.800x.9650 0 9,900 9,900 Total6bb- 000419 \� ` \,I,. RESOLUTION NO. 99 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FY 1999/2000 BUDGET BY REVISING THE FUNDING SOURCES AND AMOUNTS FOR PROJECT 8001 - CONCRETE CONSTRUCTION AND REPAIRS [ FUND 2605: GAS TAX; FUND 2602: TDA ARTICLE 3; FUND 1000: GENERAL FUND] WHEREAS, on June 23, 1999, the City Council adopted the Budget for Fiscal Year 1999/00; and WHEREAS, a staff report has been presented to the City Council requesting a budget increase in the aggregate amount of $49,700; and WHEREAS, Exhibit "A," attached hereto and made a part hereof, describes said budget amendment and its resultant impacts to the budget line item(s). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That a Budget amendment in the aggregate increase of $49,700, as more particularly described in Exhibit "A," is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this ATTEST: day of , 1999. Patrick Hunter, Mayor Deborah S. Traffenstedt, City Clerk Attachment" Exhibit 'A': Appropriation and Budget Detail 0 004, Resolution No. 99- Exhibit A Budget Revision Page 1 A. Fund Allocation: Fund No. Fund Name Amount 1000 General Fund Reserve $6,700 2605 Gas Tax Reserve $43,000 TOTALS: $900 $49,700 B. Budget Appropriation Budget Number Budget Revision New Budget General Fund 1000.8310.8001.9601: Design $0 $900 $900 1000.8310.8001.9640: Construction $0 $5,000 $5,000 1000.8310.8001.9650: Inspection $0 $800 $800 TDA Article 3 2602.8310.8001.9601: Design $0 $1,700 $1,700 2602.8310.8001.9640: Construction $18,000 $(3,100) $14, 900 2602.8310.8001.9650: Inspection $0 $1,400 $1,400 Gas Tax 2605.8310.8001.9601: Design $0 $9,300 $9,300 2605.8310.8001.9640: Construction $27,000 $26,000 $53,000 2605.8310.8001.9650: Inspection $0 $7,700 $7,700 Approved to Form: 0004x., j