HomeMy WebLinkAboutAGENDA REPORT 1999 1020 CC REG ITEM 10FMOORPARK CITY COUNCIL
AGENDA REPORT
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ITEM
CITY OF .MO0RP8RK, CALIFORNIA
City Council Fleeting
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ACTION:. 0 �Mff ret.
TO: The Honorable City Council BY• a amt's
FROM: Donald P. Reynolds Jr., Administrative Serv'
Manager
DATE: October 14, 1999 (CC Meeting of October 20, 1999)
SUBJECT: Status of the City's Year 2000 Preparedness
As described to the Council in September at its meeting of
September 15, 1999, the County -wide focus for preparedness
related to change of date to the Year 2000 is shifting from
mechanical difficulties, to one of civil unrest. The City
has developed plans for both.
The City's current plans include testing the EOC operations
and the draft emergency plan in early December, 1999. This
will include the exercise of setting up the EOC, testing
communications, and assuring that staff is familiar with
the necessary activities in the event of a significant
emergency.
On December 30, 1999, the City plan includes setting up the
EOC to have it ready for a quick response if needed at the
beginning of the New Year (offices are closed in
recognition of the holiday December 31, 1999). A survey of
other cities in the State (which also contract for police
services) indicates that few are staffing their EOC, but
that a staff person has been assigned to answer phones at
about 11:00 P.M. December 31, and for as long as needed on
January 1. This approach is being planned in Moorpark as
well, and it has been determined that the person assigned
would be an employee of the City due to the high level of
responsibility assigned, and the complexity of making
referrals to other government agencies in the region. The
City's phone message at 529 -6864 will include reference to
the EOC number. The EOC number will also be published on
the Channel 10, the City's homepage, and with press
releases. The staff person in the EOC would then be able to
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October 14, 1999
Year 2000 Emergency Preparedness Status
refer calls to agencies or the police if needed, and would
have access to emergency numbers of City management, the
School District, College, utility companies, County Sheriff
and the Fire Protection District. Being in constant
contact with the Sheriff will place the City in a position
to move into a full -scale response if necessary. City
management staff will be assigned to respond to the EOC
within an hour of receiving a call, to quickly elevate its
readiness.
The County, consistent with most other counties in the
State, will be operating at Level 1, beginning at 6:00 AM,
December 31. Level 1 provides staffing at the minimum
level to include an Interagency Coordinator, an EOC
Director, a Public Information Officer, and a Plans Unit
Director, with some support staff. At shift change, (6:00
P.M.), the EOC can be expanded to a Level 2 state of
readiness. The East Valley Sheriff Station will be
activated with minimal staffing as a Disaster Operation
Center of the Ventura based EOC.
In surrounding cities, staff has learned that with the
exception of the City of Oxnard, most are planning to be at
the County's state of readiness, or at a more relaxed
level. Oxnard will be doubling their staffing levels for
police and fire. The City of Simi Valley is not certain
whether or not its EOC will be opened, but it will be set-
up. In Santa Paula, the EOC will be set -up but not open.
Thousand Oaks will have a staff person answering phone
calls, and their EOC will be set -up at East Valley, but not
otherwise staffed by the City.
The State OES will be opened a few days before December 31,
1999, in a minimal Level 2 capacity. This will provide
minimum staffing at all divisions of the SEMS plan
including; Plans, Operations, Logistics, and Management.
The state will be in direct contact with resources located
on the East Coast and internationally.
A complete status of the City's draft Multi- Functional
Hazard Plan, ( "emergency plan ") was provided to Council
under separate cover. In summary, the Plan will be
reviewed together by the City Manager, Assistant City
Manager and Administrative Services Manager following input
received from the departments which is due October 15,
1999. Near the end of October, the revisions will be made
as needed, the maps being provided by the County Fire
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October 14, 1999
Year 2000 Emergency Preparedness Status
Protection District will be incorporated into the plan, and
it will be sent to the State Office of Emergency Services
for review. Currently, the State requires five weeks to
review the plan.
STAFF RECOMMENDATION
Receive and file this report.
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