HomeMy WebLinkAboutAGENDA REPORT 1999 1103 CC REG ITEM 11ETO:
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DATE:
CITY OF MOORPARK
AGENDA REPORT
Honorable City Council
ITEM /• - -
CIT`4' OF MOORPAARK, CALIFORNIA
City Council Meeting
of
/V o, �r/ -/&
BY:
John E. Nowak, Assistant City Manager
25 October 1999 (Meeting of 11/03/99)
SUBJECT: Consider Resolution No. 99 -_ Amending the FY 1999/2000
Budget by Appropriating $16,600 from the City Hall
Improvement Fund for the Space Needs Study.
BACKGROUND: In March 1998 the City Council approved a contract
with Leach Mounce Architects to conduct a short and long -term
space needs study for the City. The contract was for $43,620 paid
from the City Hall Improvement Fund. The City is requesting that
additional work be done on the study to reflect changes that have
occurred since the original approval. Additional funds are
required for the extra work.
DISCUSSION: In March 1998 the City awarded a contract to Leach
Mounce Architects to conduct a short and long term space needs
study for city hall. The contract was for $43,620 paid from the
City Hall Improvement Fund.
The short -term study covers a five -year period, which would be
the minimum time in which a new city hall structure could be
planned and constructed. The long -term study was for a new city
hall structure that incorporates a police facility. Options are
to be presented for both time frames.
Subsequent to the draft study being prepared, there have been
changes in the scope of staffing that may be required in the
short term. This includes adding staff in Community Development,
Public Works and Community Services. An option of moving
building and safety and engineering services to the city hall
00009:i
Budget Amendment - Space Needs Study
Meeting of 03 November 1999
Page 02
location is to be reviewed. Also,
restrooms and a lounge area in the
included. For the long range study,
California Highway Patrol with the
reviewed as well as an option of
separate from the city hall structure.
the addition of employee
additional space is to be
addition of space for the
police facility is to be
a public safety facility
The architects have indicated that the cost for the additional
work and plans would be $16,600 with funding from the City Hall
Improvement Fund. The attached resolution amends the FY 99/00
budget by adding the additional funds to the encumbered carry-
over funds from the prior year's appropriation. The June 30,
1999 fund balance is $425,832. The report will be completed at
the end of November.
RECOMMENDATION: (ROLL CALL VOTE REQUIRED) That the City Council
adopt Resolution No. 99 -- amending the FY 99/00 budget by
appropriating an additional $16,600 from the City Hall
Improvement Fund for the Space Needs Study.
Attached: Resolution
000096
RESOLUTION NO. 99-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FY 1999/00
BUDGET BY APPROPRIATING $16,600 FROM THE CITY
HALL IMPROVEMENT FUND FOR THE SPACE NEEDS STUDY.
WHEREAS, the City Council has authorized a space needs
study; and
WHEREAS, additional funds are required for completion
of the study to reflect changes in staffing and locations;
and
WHEREAS, Exhibit "A" hereof describes said budget
amendment and its resultant impact to the budget line item.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
MOORPARK DOES RESOLVE AS FOLLOWS:
SECTION 1. A budget amendment to allocate an
additional $16,600 from the City Hall Improvement Fund for
a Space Needs Study, as more particularly described in
Exhibit "A" attached hereto is hereby approved.
SECTION 2. The City Clerk shall certify to the
adoption of the resolutions and shall cause a certified
resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 3rd day of November 1999.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachment: Exhibit A
000097
Resolution No.
EXHIBIT A
Budget Revision
A. Fund Allocation:
Fund No.
Fund Name
Amount — —d
4001
ICity Hall Improvement Fund
1$16,6007
B. Budget Appropriation:
Budget Number =
Budgeted
lRevision
INew Budget
4001 -5100- 0000 -9103
1$8,724
1$16,600
1$25,324
0000b8