HomeMy WebLinkAboutAGENDA REPORT 2000 0105 CC REG ITEM 11HCity of Moorpark
Agenda Report
To: The Honorable City Council
From: Kenneth C. Gilbert, Director of Public
ITEM /I• /f
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CITY OF 1.10ORPARK, C:ALIF01UNIA
City Council NTeefing
of 15 0
BY: ✓
Works 7l
Date: December 10, 1999 (Council Meeting 1 -5 -2000)
Subject: Consider Notice of Completion for the Miscellaneous
Curb, Gutter and Sidewalk Construction Project
DISCUSSION
A. Background
On August 18, 1999, the City Council authorized staff to
advertise for receipt of bids for the subject project. On
October 6, 1999, the City Council awarded the construction
contract for the project.
B. Project Scope
The location of each concrete repair or construction site is
identified on the map attached as Exhibit 1. A general
description of the scope of work to be performed at each of
those sites is attached as Exhibit 2.
C. Project Completion
The project has been completed and it is now appropriate for
the City Council to accept the improvements and approve the
Notice of Completion.
D. Fiscal Impact
1. Construction Contract Summary: A summary of the final
construction contract costs is as follows:
Bid Price
Quantity Adjustment
Sub -Total
Change Orders
Amount $
61,830.75
(929.25)
60,901.50
3,713.00
Total 64,614.50
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Miscellaneous Concrete: Complete
December 10, 1999
Page 2
2. Change Orders: Project Change Orders are listed as follows:
No.
Description
Amount ($)
1
Rebar: Reinforcing steel bars in slab at Public
0
the various elements of the
Works Yard [no extra cost].
contract, is as
2
Harvard St.: Mobilization costs only for work
223.00
Fund 2602
related to the removal and replacement of curb
2903 Total
Code / Street Gen. Fund SE-821
and gutter at 6516 Harvard Street. Other costs
Gas Tax ($) MRA ($)
A
related to this work [totally $4011 were paid
via an adjustment to final quantities.
B
3
Spring Road: Mobilization and related costs for
623.00
changes to the driveway at 555 Spring Road.
Poppyglen
Other costs related to this work [$709] were
100%
D
paid via an adjustment to final quantities.
4
Poindexter Drain: Costs related to installation
2,617.00
Vista Del Valle
of drain line per a revised design (the
original design was not constructed). These
Sosna Ct.
costs were more than offset by the deletion of
K
the bid item [$2,850] for the original design.
The net savings was $233.
L
5
Mobilization: Mobilization required for re -saw
250.00
cutting on Dorothy Avenue. Other costs were
Tierra Rejada
45%
paid via an adjustment to final quantities.
100%
G
Total
3,713.00
3. Total
Project Costs: A summary of total estimated project
costs
incurred by both the MUSD and the City is as
follows:
Element Estimated Costs ($)
Design 12,066
Construction 64,615
Inspection ** 7,300
Total 83,981
** Total Not to Exceed figure. Actual final costs to be less.
4.
Funding Source Breakdown: A
summary
of the funding
sources for
the various elements of the
subject
contract, is as
follows:
Fund 1000
Fund 2602
Fund 2605 Fund
2903 Total
Code / Street Gen. Fund SE-821
($)
Gas Tax ($) MRA ($)
A
Dorothy
B
McFadden
C
Poppyglen
100%
100%
D
Spring Road
E
Vista Del Valle
J
Sosna Ct.
K
Collins /Hearon
L
Harvard
F
Tierra Rejada
45%
55%
100%
G
City Hall 100%
100%
H
Public Wks Yard 50%
50%
100%
I
Poindexter Drain
100% 100%
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000329 j @@a�te j Tye
Miscellaneous Concrete: Complete
December 10, 1999
Page 3
5. Final Construction Cost Allocation: A breakdown of the final
construction costs by funding source is as follows:
Funding Source
1000 General Fund
2602 TDA Article 3
2605 Gas Tax
Sub -Total City
2903 MRA
Total
Percent
of Total Total Cost ($)
7.0% 4,497.00
13.7% 8,853.64
75.3% 48,646.86
61,997.50
4.0% 2,617.00
100% 64,614.50
6. Total Project Funding Allocation: A breakdown of the total
final funding for the project is as follows:
7. TDA Article 3 (SB -821): A Bicycle / Pedestrian Facilities
grant, in the amount of $18,000, funded a portion of the
costs for the sidewalk and related improvements constructed
on the south side of Tierra Rejada Road just west of Spring
Road. The actual total cost of those improvements was
$11,507. The surplus grant monies will be carried over to a
future TDA Article 3 grant project. If the City is not a
recipient of such a grant in the next cycle, the monies will
be credited toward a future SB -821 grant project.
8. Budget: A summary of the approved budget for the subject
project is as follows:
Budget
Fund Amount ($)
1000:
Gen. Fund
6,700
Design
Constr.
Inspection
Total
Funding Sources
2605:
#9601 ($)
#9640 ($)
#9650 ($)
($)
1000
General Fund
7.0
845
4,497
511
5,853
2602
TDA Article 3
13.7
1,653
8,854
1,000
11,507
2605
Gas Tax
75.3
9,086
48,647
5,497
63,230
Sub -Total City
11,584
61,998
7,008
80,590
2903
MRA
4.0
482
2,617
292
3,391
Total
12,066
64,615
7,300
83,981
7. TDA Article 3 (SB -821): A Bicycle / Pedestrian Facilities
grant, in the amount of $18,000, funded a portion of the
costs for the sidewalk and related improvements constructed
on the south side of Tierra Rejada Road just west of Spring
Road. The actual total cost of those improvements was
$11,507. The surplus grant monies will be carried over to a
future TDA Article 3 grant project. If the City is not a
recipient of such a grant in the next cycle, the monies will
be credited toward a future SB -821 grant project.
8. Budget: A summary of the approved budget for the subject
project is as follows:
Budget
Fund Amount ($)
1000:
Gen. Fund
6,700
2602:
SB- 821
18,000
2605:
Gas Tax
70,000
Total
City
94,700
Actual costs do not
2903:
MRA (Project 8008)
50,000
exceed Budget amount.
Total
144,700
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Miscellaneous Concrete: Complete
December 10, 1999
Page 4
STAFF RECOMMENDATIONS
Staff recommends that the City Council take the following actions:
1. Accept the work as completed;
2. Instruct the City Clerk to record the Notice of Completion
for the project; and,
3. Authorize the release of the retention upon satisfactory
clearance of the thirty five (35) day lien period.
003 3:1
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C4
U
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CITY OF MOORPARK
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Exhibit 2: Project Description
Page 1 of 2
A general description of the scope of work for the subject project
is as follows:
A. Dorothy Avenue: Removal and reconstruction of the curb and gutter
(northwest side of the street) at the "knuckle" at the
intersection of Dorothy Avenue and Millard Street to correct a
poor drainage condition at this location.
B. McFadden Avenue: Removal and reconstruction of the curb and
gutter at the south end of McFadden Avenue to improve drainage.
The work will include the construction of a ribbon gutter
connecting the gutter on the street to a grate inlet in the alley
just west of McFadden Avenue.
C. Poppyglen Court: Re- construction of a portion of a driveway apron
on the south side of the street near the end of Poppyglen Court.
This work is being done to replace temporary asphalt installed
when the subsided driveway was recently removed by City crews.
D. Spring Road (South of Railroad) : Replacemei
and driveways with concrete improvements
Spring Road just south of the railroad.
project, it is the intent of staff to
construct concrete sidewalks on both sides
the railroad crossing.]
it of asphalt sidewalk
on the west side of
[Note: As a future
pursue a project to
of Spring Road across
E. Vista Del Valle: Reconstruction of the curb and gutter on the
west side of Vista Del Valle from a point just north of Vista
Lavana Drive northerly to a point just north of Bonita Heights
Street (approximately 3301), to correct drainage problems in this
area.
F. Tierra Rejada Road: Construction of a new curb, gutter and
sidewalk on the south side of Tierra Rejada Road from Spring Road
westerly to join with an existing sidewalk approximately five
hundred feet (5001) to the west. This work is partially funded by
an TDA Article 3 (SB -821) grant.
G. City Hall: Construction of a handicap ramp at the walkway leading
to the City Council Conference Room. This work is being done to
improve handicap accessibility.
Conc99_cmp 000333
Exhibit 2: Project Description
Page 2 of 2
H. Public Works Yard: Re- construction of the concrete driveway and
parking area in front of the Public Works Maintenance Yard. This
work will include concrete surface along the south side of the
building to improve the drainage and maintenance of this
barricade and sign storage area.
I. Poindexter outlet: The construction of a secondary outlet at the
Catch basin on the south side of Poindexter Avenue just east of
the rail spur crossing. The purpose of this work is to prevent
flooding in the street when the "private" drain serving this
catch basin does not function properly. The City possesses a
flowage easement to allow water from the street to be conveyed to
the adjacent industrial property.
J. Driveway Apron on Sosna Court: Re- construction of the subsided
driveway apron at 15286 Sosna Court.
K. Curb at the Southwest Corner of Collins Drive and Hearon Drive:
Reconstruct the curb (curb only - spandrel to remain) at the
southwest corner of the intersection.
L. Curb on Harvard: Reconstruct of the curb and gutter at 6516
Harvard Street.
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