HomeMy WebLinkAboutAGENDA REPORT 2000 0105 CC REG ITEM 11LYMM
CITY OF MOORPARV -, CALIFORNIA
City Council Meeting
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CITY OF MOORPARK
AGENDA REPORT
TO: The Honorable City Council
FROM: Kenneth C. Gilbert, Director of Public Works
DATE: December 10, 1999 (CC Meeting 1 -5 -00)
SUBJECT: Consider 1) Selection of a Consultant to Perform Certain
Assessment Engineering Services; and, 2) Adoption of a
Resolution Initiating the Proceedings Related to the
Levy of Assessments for AD 84 -2 for Fiscal Year
2000/2001
EXECUTIVE SUMMARY
This report requests consideration of the selection of the
consultant to provide certain Assessment Engineering services
required to consider extension of Assessment District 84 -2 (street
lighting and parkway /median landscaping) for Fiscal Year
2000/2001, and the adoption of a Resolution initiating the
proceedings required to consider the levy of said assessments. The
consultant recommended to provide the required Assessment
Engineering Services is the same firm used in prior years. Also,
the scope of work and the cost for said services is comparable to
costs incurred for such services in prior years.
DISCUSSION
A. Background
In 1984, a Landscaping & Lighting Maintenance Assessment
District (AD 84 -2) was created to fund costs associated with
street lighting and the maintenance of various landscaped areas
in the City. This was a successor to the District enacted by
the County of Ventura prior to incorporation.
B. Scope of Effort
Except for the proposed changes to the assessment amount for
Zone 12 (discussed below), staff is proposing no new or
increased assessments for AD 84 -2. In that Proposition 218 does
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December 10, 1999
Page 2
not require ballot approval of the levy of assessments which
are not being increased, the process to be utilized for the
setting of the FY 2000/2001 assessments for all AD 84 -2
assessments other than the Zone 12 assessment, will be similar
to the process used in prior years.
C. Zone 12: Carlsberq Specific Plan
Three years ago Zone 12 was established encompassing the
properties with the Carlsberg Specific Plan. During this three
year period, the amount of the Zone 12 assessment has remained
at zero. The construction of the parkway and median landscaping
within this Specific Plan Area has been completed. The
developers of the properties within the Specific Plan Area have
asked the City to assume the maintenance of these facilities.
The funding of City costs for that maintenance effort would
come from the Zone 12 assessment.
In a separate report to the City Council, staff will be
presenting information related to a proposed mail ballots to be
sent to the owners of properties affected by the Zone 12
assessment. Pursuant to the requirements of Proposition 218, an
affirmative vote (majority based upon assessment amount) is
required in order to increase the Zone 12 assessment. The
results of that mail ballot will be presented to the City
Council prior to the Council taking final action on setting the
assessments for next fiscal year.
D. Engineer's Report
As part of the annual budget process, the City Council
considers whether to renew the subject Assessment District and
levy assessments for street lighting and landscaping
maintenance for the upcoming fiscal year. According to state
law, before assessments may be levied, an Engineer's Report
must be prepared for each assessment district. The preparation
of a report does not require the City to approve the report and
levy assessments. The purpose of the report is to develop the
information necessary to make that decision. The report sets
forth the items proposed to be funded by the district and the
methods to be used to distribute the cost for those items to
all of the properties in the City. As in past years, it will be
necessary for the City to retain the services of an Assessment
Engineer to prepare that report.
E. Assessment Enqineerinq Services
Charles Abbott Associates (CAA) has provided the required
Assessment Engineering Services to the City in prior years. CAA
has provided the City with a price quote to again provide those
services to the City. The fee quoted [$7,000] is consistent
with the fee amount charged in prior years.
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Initiate Proceedings for Annual Assessments [AD 84 -21
December 10, 1999
Page 3
The services to be provided by CAA are generally described as
follows:
• compile and analyze the data required to develop the final
report;
• prepare the preliminary and final Engineer's Report;
• incidental expenses (telephone expenses, travel expenses,
meeting attendance, copies of County tapes and /or Assessor's
maps, on -line computer services, messenger /express mail, and
photocopying) are included in the fee.
As in past years, City staff will administer, and the City will
fund expenses (copying, sorting, envelope stuffing, postage,
etc.) related to the mailing of the public hearing notices and
the public information insert.
F. Improvements Funded by Assessments
The improvements and maintenance funded by the AD84 -2
assessments is generally described as follows:
1. Street Lighting: Street lighting energy and maintenance
costs are funded by the street lighting component of the
assessment.
2. Citywide Landscape Maintenance: The maintenance of certain
designated parkways and medians is funded by the Citywide
landscaping component of the assessment.
3. Zones of Benefit:. The maintenance of certain designated
landscaped areas is funded by assessments levied upon lots
within certain Zones of Benefit. There are no new Zones of
Benefit proposed to be added in FY 1999/2000. A list of all
of the Zones of Benefit is as follows:
Zone Description
1 Pecan Avenue [T -2851]
2 Steeple Hill Area [T -2865]
3 Buttercreek /Peppermill [T -3032]
4 Williams Ranch Rd [T -3274]
5 Pheasant Run Area [T -3019 & T -35251
6 Inglewood St. [T -3306]
7 Moorpark Business Park (L. A. Ave & Gabbert)
8 Home Acres Buffer
9 Moorpark Industrial Park (Condor Drive)
10 Mountain Meadows (PC -3)
11 Alyssas Ct. [T -4174]
12 Carlsberg [a] & [b]
Note: Zone13 [Campesina Park] has been discontinued.
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Initiate Proceedings for Annual Assessments [AD 84 -2]
December 10, 1999
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4. Zone 2 Improvements:. In addition to the zone maintenance
assessments, the lots within Zone 2 have in past-years been
assessed a $10 per lot improvement assessment for a future
project to construct parkway landscaping on the north side
of Tierra Rejada Road, east and west of Southhampton Road.
It is proposed that this improvement assessment be assessed
again in FY 2000/2001. With the FY 2000/2001 assessment, the
total funds available for this construction project will be
$43,280.
G. Resolution
In accordance with the requirements of applicable sections of
the Streets and Highways Code of the State of California, the
Resolution attached as Exhibit 1 initiates the process required
for the City Council to consider continuation of the subject
Assessment District. Upon adoption of that Resolution, the
Assessment Engineer will prepare an Engineer's Report for
Assessment District AD 84 -2. The draft Engineer's Report will
be considered by the City Council for approval in April. If
approved, a public hearing will be scheduled for the first
meeting in June to consider the levy of the assessments.
H. Assessment Ceili
Except for the Zone 12 assessment (discussed above), the
assessment amounts for AD84 -2 for next year, may not be
increased. Such an action could not occur without first seeking
approval of a mail ballot in a manner similar to that used in
establishing the Parks Maintenance Assessment District.
In the event that the draft budget for FY 2000/2001 indicates
that street lighting and parkway /median landscape maintenance
costs will exceed assessment revenues, it would be necessary
for the City Council to fund that incremental cost from other
sources (i. e. Gas Tax Fund and /or General Fund) or direct
staff to reduce costs by reducing the service level.
I. Public Meeting
In past years staff has conducted a Public Meeting to allow the
public an opportunity to ask more detailed questions about
program costs, assessment amounts and assessment methodologies.
Those meetings were held in order to comply with certain
provisions of the law pertaining to proposed increases to the
assessments. In that assessment increases are no longer
possible, such meetings are no longer required. Action to
require such a Public Meeting has, therefore, been omitted from
the Resolution initiating the proceedings.
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1
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December 10, 1999
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J. Public Hearing
1. Mailed Public Hearing Notice Not Necessary: A mailed Public
Hearing Notice had been required in prior years to advise of
any proposed increase in an assessment amounts. With the
passage of Proposition 218, this requirement is obsolete. As
discussed above, the assessment amounts may not be increased
without an affirmative vote on a mail ballot. Hearing
notices are no longer necessary.
2. Revised City Policy: In past years the City mailed public
hearing notices to every affected property, whether the
assessment amount was to be increased or not. The cost of
the mailing of these notices is estimated to be
approximately $6,000. Last year the City Council determined
that this added cost to the Assessment District was not
justified and directed that this practice be discontinued.
3. Publication of Notice: It will be necessary to publish a
notice in the newspaper advising of the intended June 7th
public hearing regarding the subject assessments. Said
Notice must be published at least ten (10) days prior to the
date of the public hearing.
STAFF RECOMMENDATIONS
Staff recommends that the City Council take the following actions:
1. Authorize the City Engineer to prepare the FY 00/01
Engineer's Reports for AD 84 -2 for a fee not to exceed
$7,000, including reimbursable expenses.
2. Adopt Resolution No. 2000- (Exhibit 1)
preparation of an Engineer's Report for
Lighting and Landscaping Maintenance Assessment
84 -2) for FY 2000/01.
Ad84 01 intent
authorizing
the Moorpark
District (AD
000356
Exhibit 1 (1 of 2)
RESOLUTION NO. 2000 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, INITIATING PROCEEDINGS FOR THE
LEVYING OF ANNUAL ASSESSMENTS FOR " MOORPARK LIGHTING
MAINTENANCE ASSESSMENT DISTRICT NO. AD -84 -2" FOR THE
FISCAL YEAR COMMENCING JULY 1, 2000, AND ENDING JUNE 30,
2001, AND ORDERING THE PREPARATION AND FILING OF A
REPORT RELATING THERETO
WHEREAS, pursuant to the provisions of the "Landscaping and
Lighting Act of 197211, being Division 15, Part 2 of the Streets
and Highways Code of the State of California, the City Council of
the City of Moorpark, by its Resolution No. 84 -88, adopted May 16,
1984, ordered the formation of the "Moorpark Lighting Maintenance
Assessment District No. AD- 84 -2 "; confirmed and levied the
assessments approved thereunder for the fiscal year commencing
July 1, 1984, and ending June 30, 1985; and has confirmed "and
levied assessments approved thereunder for each subsequent fiscal
year; and,
WHEREAS, the City Council of the City of Moorpark proposes to
extend the improvements specified in said district for the fiscal
year commencing July 1, 2000, and ending June 30, 2001, pursuant
to the "Landscaping and Lighting Act of 197211, being Division 15,
Part 2 of the Streets and Highways Code of the State of
California; and,
WHEREAS, the City Council proposes to assume the maintenance of
improvements recently installed within Zone 12, said Zone having
been created in 1997 and encompassing the properties within the
Calrsberg Specific Plan.
WHEREAS, the City Council also proposes to increase the
assessment amounts for the parcels within Zone 12 to fund the cost
of said maintenance.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1: Pursuant to Section 22585, et seq., of the Streets
and Highways Code (the "Landscaping and Lighting Act of 1972 "), it
is hereby proposed to extend the annual assessments levied under
"Moorpark Lighting and Landscaping Maintenance Assessment District
No. AD -84 -2" of the City of Moorpark so as to continue for the
fiscal year commencing with July 1, 2000, and ending June 30,
2001, to install, construct or maintain any authorized
improvements under the Act, including but not limited to one or
more of street lights, public lighting facilities, landscaping,
statuary, fountains, and other ornamental structures and
facilities, and any facilities which are appurtenant to any of the
00035
RESOLUTION NO. 2000 - Ex. 1 (2 of 2)
aforementioned or which are necessary or convenient for the
maintenance or servicing thereof, including irrigation, electric
current and energy; and to provide incidental expenses in
connection therewith.
SECTION 2: The assessments proposed to be levied and collected
shall be used for furnishing electric current or energy, or other
illuminating agent for street lights, for the usual maintenance
and operation of said street lights, for the maintenance of
parkway and median landscaping and for other improvements as
specified in Section 1 hereinabove.
SECTION 3: To ensure that the costs and expenses of
maintaining, operating and servicing the street and traffic safety
lighting, and the improvements as specified hereinabove, are borne
by the owners of the property to be benefited thereby, this
Council resolves that the proposed landscape maintenance
assessment district consist of all property within the City.
SECTION 4: The distinctive designation for the assessment
district to be continued pursuant to this resolution shall be
"Moorpark Lighting and Landscaping Maintenance Assessment District
No. AD- 84 -2."
SECTION 5: The City Manager is directed to cause to be
prepared an Engineer's Report, in accordance with Article 4,
Chapter 1, Part 2, Division 15 of said Streets and Highways Code;
and that upon completion, the report shall be filed with the City
Clerk, who shall then submit the same to the City Council for its
consideration, pursuant to Section 22586 of said Streets and
Highways Code.
SECTION 6: The City Clerk shall certify to the adoption of
this resolution and shall cause a certified resolution to be filed
in the book of original resolutions.
APPROVED AND ADOPTED this
ATTEST:
Deborah S. Traffenstedt, City Clerk
day of January, 2000.
Patrick Hunter, Mayor
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