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HomeMy WebLinkAboutAGENDA REPORT 2000 0105 CC REG ITEM 11MMOORPARK CITY COUNCIL AGENDA REPORT `q , q o rrEM I - 1q. CITY OF MOORPA.RK, CALIFORNIA City Council Meeting of !!Ob ACT N. TO: Honorable City Council FROM: Mike Mathews, Senior Management Analyst DATE: December 14, 1999 (CC meeting of 01/05/2000) SUBJECT: CONSIDER APPROVAL OF A FIVE YEAR EXTENSION TO THE CONTRACT FOR STREET SWEEPING SERVICES WITH PACIFIC SWEEP BACKGROUND The City of Moorpark first entered into a five -year contract with Pacific Sweep in May of 1990. The contract was renewed for a second five -year term on January 1, 1995. 4 Pacific Sweep, based in Somis, is owned and operated by a husband and wife team. Their major client is the City of Moorpark, although they also serve several smaller customers. They have no employees, and so they are not required to pay prevailing wages. For this reason, they are able to charge less than other sweeping companies. Sweeping days in the City are Tuesday and Thursday. Most residential streets are swept once every two weeks. The exception is the weekly sweeping of the residential area bounded on the south by Los Angeles Avenue, on the east by Spring Road, and on the west by Moorpark Avenue. Each area of the City is posted with a four hour time period during which cars are not allowed to park on the street, and both the Sheriff's Department and City staff may issue citations for violations. DISCUSSION A. Cost Analysis Pacific Sweep has agreed to continue the contract with the City with the same formula negotiated five years ago. The annual rate has been increased by the amount of the 000.3G. Honorable City Council December 14, 1999 Page 2 Consumer Price Index (CPI). The cost of living increases per year have been: Year 1995 1996 1997 1998 1999 CPI Increase 2.40% 1.50% 1.80% 1.76% 2.40% Rate per Curb Mile $12.68 $12.87 $13.10 $13.33 $13.65 Two years ago, a study was done to show the added cost of using a contractor who paid prevailing wages. The cost to the City of Moorpark at that time was an additional $28,000 for the same level of service. B. Quality of Service Two staff members monitor the work performed by Pacific Sweep. The first, the Public Works Intern, performs inspections at the end of each Tuesday and Thursday sweep schedule. The second, the Parking Enforcement Officer, tours each sweeping zone during the hours parking restrictions are in effect. Another very effective method c customer complaints. The aggressively respond to any residential areas are swept complaints are from residents sweeper has missed their street C. Agreement )f monitoring the service is City and Pacific Sweep complaints. Since most every other week, most who mistakenly believe the the week they call. The City Council is advised of the following highlights of the contract: • The term of the contract is for five years. • The escape clause allows the City to terminate the agreement for any reason with thirty days notice. • The cost of the agreement can only be raised by the amount of the Consumer Price Index, and under no circumstances may it exceed seven percent. 000362 Honorable City Council December 14, 1999 Page 3 • Pacific Sweep provides weekly sweeping service to the City Hall parking lot at no cost to the City, as well as the areas affected by Country Days, and any one -time "extras" requested during the year. D. Cost Savings Under the terms of the old contract, - Pacific Sweep swept several of the parking lots in the City's parks. In the new contract, they have agreed to sweep all current park parking lots at no cost to the City. Savings will be $540 per year. E. Alternatives There are two alternatives available to the City Council: • The first is to approve the five -year agreement with Pacific Sweep and authorize the Mayor to sign necessary documents. • The second is to direct staff to prepare specifications and bid documents, and then advertise for proposals for street sweeping services. F. Conclusion Staff believes that lower contract costs can not be achieved by going out to bid for street sweeping services. Renewing the current contract will avoid the added costs of preparing specifications and bid documents. STAFF RECOMMENDATION Staff recommends that the City Council approve the five - year street sweeping contract with Pacific Sweep, and authorize the Mayor to sign the contract in a form and with language approved by the City Manager. Attachments: Agreement with Pacific Sweep Exhibit "A Scope of Work Exhibit "B ": Sweeping Specifications �� .3 G31 AGREEMENT FOR STREET SWEEPING SERVICES This Agreement is entered into this day of I , by and between PACIFIC SWEEP, hereinafter referred to as "Contractor" and the City of Moorpark, a municipal corporation, hereinafter referred to as "City ". The term "Contractor" as used in this agreement shall mean the contractor, his agents, servants, employees, representatives, subcontractors and joint ventures. WHEREAS, the City and the Contractor entered into an agreement dated May 1, 1990, pertaining to the providing of street sweeping services to the City by the Contractor; and WHEREAS, the City and Contractor entered into a second five -year agreement on January 1, 1995; and WHEREAS, the City and the Contractor wish to execute this revised five -year Agreement reestablishing the terms and conditions of these contract services. NOW, THEREFORE, it is hereby agreed by and between the parties that: SECTION I. SCOPE OF WORK Contractor agrees to furnish all equipment, labor and materials necessary to perform and complete, in a good and workmanlike manner, the street sweeping services described in Exhibit 'A' attached hereto and made a part hereof, in accordance with the requirements of the Street Sweeping Specifications set forth in Exhibit 'B', also attached hereto and made a part hereof. SECTION II. TERM The term of this Agreement shall commence on January 5, 2000, and shall extend through December 31, 2005, unless extended or terminated as provided for herein. SECTION III. COMPENSATION A. Contract Amount: In consideration of the performance of this Agreement, the City agrees to pay to Contractor, and Contractor agrees to accept full satisfaction for the work done hereunder, the amount of compensation set forth in Exhibit 'A'. 000364 B. Cost -of- Living Increase: Effective July 1 of each year, the amount of the contract shall be adjusted to reflect any change to the cost -of- living. Said adjustment shall be determined as follows: 1. The Consumer Price Index (CPI) for all Urban Consumers - all items (base year 1982 -1984 = 100] for Los Angeles- Anaheim- Riverside CMSA, published by the United States Department of Labor Statistics for the twelve month period ending with the month of May immediately preceding each contract year (the "Current CPI "), shall be compared to the CPI published for the twelve month period ending with the month of May most immediately preceding the previous contract year (the "Previous CPI-). 2. If the Current CPI has increased over the Previous CPI, the annual cost -of- living increase shall be calculated by multiplying the previous year's per curb mile rate (including all prior CPI adjustments) by a fraction, the numerator of which is the Current CPI and the denominator of which is the Previous CPI. If the Current CPI has decreased from the Previous CPI, no adjustment shall be made to the annual cost -of- living for that contract year. 3. City shall calculate the annual cost -of- living adjustment and provide Contractor with written notice thereof. If the CPI is changed so that the base year differs from that specified above, the CPI shall be converted in accordance with the conversion factor published by the United States Department of Labor, Bureau of Statistics. If the CPI is discontinued or revised, such other government index or computation with which it is replaced shall be used in order to obtain substantially the same result as would otherwise by obtained if the CPI had not been discontinued or revised. 4. The maximum annual cost -of- living adjustment shall not exceed seven percent (7 %). C. Additional Work. Any additional work for which the Contractor wishes to be reimbursed shall be authorized in writing by the Director of Public Works or his designee, and shall be performed by the Contractor at a rate(s) specified in Exhibit 'A'. D. Manner and Time of Payment. Payment shall be made on a monthly basis upon satisfactory completion of the work and presentation of a monthly statement to the City Payment shall occur during the 0003G6 month following service. Within ten (10) calendar days after the end of each month, Contractor shall submit to City an invoice for actual curb miles of street sweeping performed. SECTION IV. GENERAL PROVISIONS 1. WORK TO BE PERFORMED. Contractor shall perform the street sweeping services described in the SCOPE OF WORK attached hereto as Exhibit 'A'. Said street sweeping services shall conform to the requirements of the STREET SWEEPING SPECIFICATIONS attached hereto as Exhibit W. 2. PLACE OF PERFORMANCE. Contractor shall perform all required services at the places specified in Exhibit W. 3. CHANGES IN WORK TO BE PERFORMED OR PLACES OF PERFORMANCES. City may make changes in the work to be performed, or place of performance or both, by giving written notice to Contractor of the effective date of any such change. In the event that City makes a change or changes pursuant to this paragraph, the increased or decrease in the amount of compensation due to contractor shall be negotiated between the parties. Said negotiation shall be based, in part, on the Contract amounts set forth in Exhibit 'A'. 4. STATE LICENSE. The Contractor shall be properly licensed in accordance with the laws of the State of California for street sweeper operations. 5. RECORDS. The Contractor shall keep accurate financial and time records concerning all work or operations performed under this Agreement and provide the City with names, addresses and telephone numbers of appropriate persons to be called in time of emergency. 6. EQUIPMENT. The equipment used in the performance of this contract shall be consistent with the terms of Paragraph 13 of the STREET SWEEPING SPECIFICATIONS (Exhibit 'B'). 7. MEETINGS. The Contractor shall meet with the Director of Public Works, or a designated representative thereof, on an as needed basis to review Contractor's performance under this Agreement and to discuss any problems or matters of concern as determined by the City. 000366 8. REPORTING REQUIREMENTS FOR HAZARDS, DEFECTS, SPECIAL MAINTENANCE, EMERGENCY MEASURES. Contractor shall notify City immediately of any hazardous conditions or defects on, in, or affecting the use of City property that would reasonably be found or become known during the performance of work or operations under this contract. Contractor shall notify City promptly of any specific maintenance items which are known to Contractor and which require correction by City personnel because the same are items not within Contractor's maintenance responsibilities under this Agreement. When any hazardous condition, defect, or other situation requiring immediate maintenance attention is observed, Contractor shall take reasonable steps to alleviate any immediate hazard, defect, or danger and then, or concurrently, promptly notify the City and any appropriate authorities. In addition, Contractor shall notify the Director of Public Works, or his designee, of the location(s) of any conditions that inhibit the Contractor's street sweeping efforts, including but not limited to: • vegetative growth extending into the path of the street sweeper; • vehicles perceived to be in violation of Moorpark Municipal Code regulations prohibiting parking in excess of seventy -two hours; and • vehicles parked in violation of signs prohibiting parking during certain times to allow for street sweeping. 9. WORK DEFICIENCIES AND CORRECTIONS. All work deficiencies of Contractor shall be corrected within twenty -four (24) hours of notification from City. Failure to comply within twenty -four (24) hours may, in City's sole discretion, result in action being taken by the City, including, but not limited to, correcting the deficiency and in the subtracting of any associated costs incurred thereby from the total monthly compensation due Contractor, deletion of site(s) from contract and /or, in the sole discretion of the City, in the termination of this Agreement. 10. SATISFACTION OF CITY. Maintenance services performed by Contractor shall be performed to the satisfaction of the Director of Public Works, or his designee. 11. AUTHORITY OF THE DIRECTOR OF PUBLIC WORKS. The Director of Public Works, under direction of the City Manager, shall have the authority to take such action or issue such directions to the Contractor as deemed reasonably necessary to administer the contract. 00036`% 12. INDEPENDENT CONTRACTOR. The Contractor is and shall at all times remain as to the Agency a wholly independent Contractor. Neither the City nor any of its officers, employees, or agents shall have control over the conduct of the Contractor or any of the Contractors officers, employees, servants, agents or subcontractors, except as set forth in the Contract Documents and Specifications. The Contractor shall not at any time or in any manner represent that it or any of its officers, employees, agents, or subcontractors, is in any manner officers, employees, agents or subcontractors of the City. 13. INDEMNIFICATION. Contractor shall hold harmless, indemnify, and defend City and all of its officers, employees, servants, and agents from any claim, demand, damage, liability, loss, cost, or expense for any damage whatsoever, including but not limited to death or injury to any person and injury to any property, resulting from misconduct, negligent acts, or errors or omissions of Contractor or any of its officers, employees, servants or agents in the performance of this Agreement, except such damage as is caused by sole negligence of City or any of its officers, employees, servants or agents. 14. LIABILITY INSURANCE A. Contractor shall secure from a good and reasonable company or companies authorized to do insurance business in the State of California, with a Best Rating /FPR of no less than A -, pay for, and maintain in full force and effect for the duration of this Agreement a policy of comprehensive liability insurance and shall furnish a Certificate of Liability Insurance to the City Manager of City before execution of this agreement by City. Notwithstanding any inconsistent statement in the policy or any subsequent endorsement attached hereto, the protection offered by the policy shall: 1. Include City as an additional insured covering the services to be performed under this Agreement, whether liability is attributable to Contractor or City. 2. Provide the following minimum limits: Bodily injury: $1,500,000 each person $1,500,000 each occurrence Property damage $ 500,000 each occurrence $ 500,000 aggregate OOOGG 3. Bear an endorsement or shall have attached a rider whereby it is provided that, in the event of amendment or cancellation of such policy for any reason whatsoever, City shall be notified by registered mail, postage prepaid, return receipt requested, not less than thirty (30) days before the amendment or cancellation is effective. 4. The policy shall be considered primary insurance with respect to any other valid and collectible insurance by City may possess, including any self - insured retention the City may have, and any other insurance the City does possess shall be considered excess and shall not contribute to it. 5. Be written on an occurrence basis. B. Contractor, and every subcontractor, shall provide complete workers' compensation insurance in accordance with the requirements of Section 3800 of the California Labor Code. If nay class of employees engaged in the work is not protected under any workers' compensation law, Contractor shall provide, and shall cause each subcontractor to provide, adequate insurance for the protection not otherwise protected. Contractor shall indemnify, defend and hold harmless the City and its officers, employees, servants and agents from any claim resulting from failure of either Contractor or any subcontractor to take out or maintain such insurance. 15. PERMITS. The Contractor shall obtain and, when requested, provide verification of any and all permits necessary to do the work required under this Agreement. 16. CONTRACTOR'S RESPONSIBILITY FOR COMPLIANCE. Contractor shall at all times observe and comply with, and shall cause all of his agents, employees and subcontractors to observe and comply with, all applicable existing and future laws, ordinances, regulations, orders and decrees of all public authorities having jurisdiction over any operations under this Agreement. 17. NOTICES. Any notice given or made pursuant to this Agreement, including a notice of change in the address, shall be given by personal delivery to the other party or by mail addressed as follows: 000369 Contractor David & Jody Hopkins Pacific Sweep P.O. Box 604 Somis CA 93066 City Director of Public Works City of Moorpark 799 Moorpark Avenue Moorpark CA 93021 Notices given or made by mail shall be deemed given or made upon deposit of the notice, postage prepaid, in the United States mail addressed in accordance with this paragraph, or to such other changed address as to which. notice has been given pursuant to this paragraph. 18. MODIFICATION OF AGREEMENT. Except as expressly or otherwise provided, this Agreement may be amended only by the mutual consent of the parties hereto, in writing. 19. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement shall be construed to be both a covenant and a condition. 20. WAIVER OF COVENANT OR CONDITION. One or more waivers of any breach of any covenant or condition shall not be construed as a waiver or a subsequent breach of the same or any other covenant or condition. 21. ENTIRE AGREEMENT. This Agreement comprises the entire Agreement of the parties hereto and no obligations other than those set forth shall be recognized. 22. INTERPRETATION. Should interpretation of this Agreement, or any part thereof, be necessary, it is deemed that this Agreement was prepared by the parties jointly and equally, and shall not be interpreted against either party on the grounds that the party prepared the agreement or caused it to be prepared. 23. ASSIGNMENT. Any assignment of the rights or obligations under this Agreement without the prior written consent of the City is prohibited and shall be null and void. 24. TERMINATION OF AGREEMENT. This Agreement may be terminated by City, with or without cause, at any time, in City's sole discretion, by giving thirty (30) days written notice to Contractor, which notice shall terminate this Agreement on the thirtieth (30th) day after the giving of such notice or at such later time as may be specified in said notice. In the event of termination pursuant to this paragraph, Contractor shall be entitled only to payment for work performed to date, based on appropriate proration of the yearly rate, or, in the event termination is for cause, to such amount as may be appropriate in accordance with applicable laws. 25. PREVAILING WAGE RATE. Contractor shall pay all employees no less than the prevailing wage determination made by the Director of Industrial Relations pursuant to California Labor Code Part 7, Chapter 1, Article 2, Sections 1770, 1773 and 1773.1. Dated: CITY OF MOORPARK By Patrick Hunter, Mayor Attest: Deborah Traffenstedt, City Clerk Attachments: CONTRACTOR: Title Title Exhibit 'W': Scope of Work Exhibit "B ": Street Sweeping Specifications 0003re:i EXHIBIT `A' STREET SWEEPING CONTRACT: SCOPE OF WORK 371.8 PAGE 1 (Curb Mile Rate) _ $ 5,075.07 City Streets Tierra Rejada Park Parking Lot Effective Date: January 5, 1999 Weekly I. Scope of Work /Contract Prices 26 High Street .9 Total Sweeps Miles 7.3 Curb per Swept Element Miles Year Annually State Routes Weekly Curbside 2.2 52 114.4 Bi- weekly Curbside 9.9 26 257.4 Miles Swept per Year 52 371.8 371.8 (Miles Annually) x 13.65 (Curb Mile Rate) _ $ 5,075.07 City Streets Tierra Rejada Park Parking Lot 26 Weekly Cost Arroyo Vista Park Entry 26 High Street .9 52 46.8 Residential 7.3 52 379.6 Bi- weekly 26 No Commercial /Industrial 9.2 26 239.2 Residential 164.0 26 4,264.0 Miles Swept per Year No Cost 4,929.6 4,929.6 (Miles Annually) x 13.65 (Curb Mile Rate) = ANNUALLY $67,289.04 Additional Services (Annual Cost) Metrolink Parking Lot 52 501.15 Tierra Rejada Median E/O Spring 12 27.81 Tierra Rejada Park Parking Lot 26 No Cost Arroyo Vista Park Entry 26 No Cost Liberty Bell Rd. Parking Lot 26 No Cost Science Drive 26 No Cost Peach Hill Park Parking Lot 26 No Cost Community Center Parking Lot 52 No Cost Country Days Parade 1 No Cost Mt. Meadows Park Parking Lot 26 No Cost TOTAL MONTHLY COST (ADDITIONAL SERVICES) $ 528.96 TOTAL MONTHLY COST FOR CITY STREETS $5,607.62 TOTAL MONTHLY COST FOR STATE STREETS 422.92 TOTAL MONTHLY COST (ADDITIONAL SERVICES) 528.96 MONTHLY COST (ALL SERVICES) $6,559.50 000372 EXHIBIT `A` STREET SWEEPING CONTRACT: SCOPE OF WORK PAGE 2 II. Residential Street Sweeping Schedule A. The residential street sweeping services included in the per curb mile rate are listed as follows: Frequency 1. Zones 1,2,4,5 Bi- Weekly 2. Zone 3 Weekly III. Arterial Streets New Los Angeles Avenue - Every other Tuesday Tierra Rejada Rd.(New L.A. Ave. to Arroyo Vista) - E/O Thursday Tierra Rejada Rd. (Arroyo Vista to Spring)- E/O Tuesday Tierra Rejada Rd. (Spring to City limits) - E/O week Spring Rd. - every other Tuesday Peach Hill Rd. - (North to South) - every other Thursday Peach Hill Rd. - (East to West) - every other Tuesday Moorpark Avenue (North of High St.) - every other Tuesday Moorpark Avenue (S /O High St. & N/O New L.A. Ave. - every Tuesday Moorpark Avenue (South of New L.A. Ave.) - every other Thursday "Old L.A. Avenue - every other Tuesday West L.A. Avenue - every other Tuesday IV. Additional Work: Any additional work submitted for reimbursement and authorized by the City will be paid at the current per curb mile rate, provided that if said work is requested to be performed during a period of time which does not coincide with the established and approved Street Sweeping Schedule, the minimum charge for additional said work shall be $25.00 000373 � M Mr ry F, u 0 0 u 0 U z 12L4 O X E-A F:� �xj U) 1:14 N 1% L NIX V_ y- o Aepll Lv ft fit_ W rxi - Alvl I . A C-XCI-4 UCI) EXHIBIT 'B' STREET SWEEPING SPECIFICATIONS PAGE 1 1. Definitions: a. Scope of Work: The services to be provided to the City by the Contractor shall consist of the removal of debris from all of the streets and public parking lots designated in Exhibit `A'. Said debris removal shall be performed by means of a mechanical street sweeping machine which meets or exceeds the minimum requirements set forth herein. b. Debris: The term debris shall mean all material normally picked up by a mechanical sweeper, such as sand, dirt, leaves, grass clippings, paper, cans, and other such materials. Said removal shall also include large items such as large stones, tree limbs, wood, cable, and other such materials in the areas to be swept that can be picked up and put into the sweeper by one person. c. Street: The term street shall mean the paved area between the normal curb line of a roadway whether an actual curb line exists or not. It shall not include any ways that would cause damage to the equipment used. It does not include sidewalks or areas adjacent to the roadway. 2. Frequency of Sweeping: The frequency of street sweeping services shall be as set forth in Exhibit %A". 3. Operations: The street sweeping methods and procedures used by the Contractor shall be consistent with the current standards in the industry and shall be subject to the approval of the Director. 4. Laws and Requirements: The Contractor, his agents, and employees shall keep fully informed and comply with all of the laws, rules and regulations of the State of California, County of Ventura, City of Moorpark, which may in any manner effect those engaged or employed in the work, or the materials used in the work, or which in any such orders and decrees of bodies or tribunals having and jurisdiction or authority over the same. ®®03'75 EXHIBIT 'B' STREET SWEEPING SPECIFICATIONS PAGE 2 5. Schedules and Routes: Street sweeping routes and schedules shall be as set forth in Exhibit `A'. The City at the sole discretion of the City may revise said routes and schedule. 6. Hours of Operation: Hours of operation shall be consistent with the street sweeping times set forth in Exhibit `A'. State routes, parking lots, special sweeps and other services not clearly defined in Exhibit `A', shall be swept at the time and pursuant to the schedule approved by the Director. 7. Sweeping Vehicle Speed: Street sweeping speed shall not exceed the manufacturer's recommendations for the sweeper and /or the speed for good street practices as determined by the Director. In any event, vehicle speed shall not exceed eight (8) miles per hour during sweeping operations. The City may require the installation of sweeping speed monitoring devices to record actual vehicle speed during sweeping. 8. Environmental Standards: The Contractor shall comply with all State, County, and City laws, ordinances, and regulations governing noise and smog emissions and proper handling and disposal of all sweeping debris. 9. Safety: The Contractor shall comply with all State, County, and City safety standards and regulations. The Contractor shall correct all safety defects disclosed by any governmental official within two weeks of notification of said defect. 10. Water: The Contractor shall make arrangements for water for use in street sweeping operations to maintain a near dustless condition and bear all costs for same. 11. Disposal of Debris: A. City Disposal Site: The Contractor shall dispose of all streets sweeping debris by depositing it at a site or sites on City -owned property to be determined by the Director. The cost for the 000376 EXHIBIT 'B' STREET SWEEPING SPECIFICATIONS PAGE 3 handling and disposal of street sweeping debris shall be borne by the City. B. Non City -owned Disposal Site: The City may, at its sole discretion, elect to approve the Contractor's use of a site or sites for debris disposal which is located on privately -owned property. In such event, the cost for the use of such property, and for refuse handling and disposal, shall be paid to such - property owner(s) by the Contractor. The actual cost (no mark -up) for such property use, refuse handling and disposal shall be added to the monthly invoices to the City for street sweeping services. 12. Quality of Work Performed: All work performed pursuant to this contract shall be consistent with the standards set forth by the American Public Works Association general street sweeping practices. All streets will be free of litter, sand, gravel, dirt, and vegetation debris. Sweeping with or adjacent to medians will be performed by operating the street sweeper with the flow of traffic and will be cleaned whether curbed medians or painted. The sweeping of all median ends (bull nose) shall be included as a part of the work required to sweep any median designated as a part of the Scope of Work. Intersections and cross gutters will remain generally free of any debris buildup. Contractor will be required to clean any sweeping debris required up to three (3) normal sweeping passes. Any debris, whether Contractor generated or created by an "act of God" that is not sweepable must be immediately reported to the Director of Public Works. Contractor will be required to utilize steel "vertical digger" type curb brushes to remove any build up of weed growth in gutters. 13. Equipment A. General: The type of street sweeping equipment used by the Contractor shall be consistent with the current standards in the industry and shall be subject to the approval of the Director. The Director, at his sole discretion may specify the 000377 EXHIBIT 'B' STREET SWEEPING SPECIFICATIONS PAGE 4 use of either broom -type or vacuum -type sweeping equipment for the sweeping of all or any designated part of the Moorpark Street sweeping area. B. Quantity: The contractor shall use and maintain a minimum of two (2) street sweepers; one (1) broom type and one (1) a vacuum type machine in providing the services specified herein. C. Condition: All vehicles and equipment used to perform the services provided for herein shall be maintained in good mechanical condition. In addition, the following shall apply: 1. Equipment shall not be more than six (6) years old or verify evidence of remanufacture with a maximum limit of one remanufactured machine not to exceed a total of ten (10) years old; 2. Equipment shall be kept clean at all times; 3. Equipment shall be equipped with dual gutter brooms and a main broom (broom type equipment only) to sweep a minimum of a nine -foot path; 4. Mechanical brushes and brooms shall be maintained in proper condition and shall be replaced as recommended by the manufacturer or when pick -up ability becomes impaired; 5. All sweeping equipment must be accessible from Contractor's facility utilizing a two - way radio or comparable communications equipment to ensure adequate response time to communicated needs; and, 6. Safety devices required on all sweeping equipment shall consist of all California D.M.V. required safety devices, including safety back alarm and rotating /strobe flash warning lights. These devices must be in good working order at all times. 00()-76 EXHIBIT 'B' STREET SWEEPING SPECIFICATIONS PAGE 5 14. Inspection: All equipment shall be subject to inspection by the Director at any time. 15. Reserve: The Contractor shall have available at least one back -up street sweeper to be used in case of equipment failure. 16. Manpower: A. Qualification: The Contractor shall employ competent and experienced drivers and mechanics for the performance of this contract. B. Appearance: Drivers and other agents of the Contractor shall be in uniform or other suitable clothing as approved by the Director while providing the services provided for herein. C. Drivers License: All drivers shall have a valid California Drivers License of the class required for the equipment operated. D. Reserve: The Contractor shall have available sufficient back -up manpower to perform the services provided for herein. 17. Contract Administration A. Inspection: All work performed pursuant to this contract is subject to inspection by the Director or his agent. Areas found to be unsatisfactory shall be reswept. No payment shall be made for such re- sweeping. B. Verification: At the discretion of the Director the City odometers to verif y performed, may require the installation of special time clocks or vehicle speed monitors the quality and quantity of the work C. Complaints: On each day street sweeping services are provided, the Contractor's agent shall be verbally informed of any inquiries /complaints. Said agent shall personally investigate all 000379 EXHIBIT 'B' STREET SWEEPING SPECIFICATIONS PAGE 6 complaints received; and, within twenty -four (24) hours of the receipt of each complaint, agent shall report to the Director, or his agent, the action taken in response to such complaints. No payment shall be made for any re- sweeping necessary to solve complaints. D. Monthly Reports: The Contractor may be required to keep a daily log of streets swept. Said log shall state the name of the streets and the number of curb miles swept. In such event, a Monthly Report shall be prepared from the daily logs. Said report shall be submitted to the City with the monthly invoice for sweeping services. Monthly logs shall also include a monthly summary of the amount (by volume and/or weight) of street sweeping debris collected. 18. Business License: The Contractor shall procure all permits and City business licenses, pay all charges and fees, and give all notices necessary to the due and lawful prosecution of the work. 19. Call- Backs: Whenever, in the opinion of the Director of Public Works, a section of street is inadequately swept, the Contractor shall, within twenty -four (24) hours after notification, re -sweep the section in question and shall forfeit as a penalty Fifty Dollars ($50) for each curb mile that is inadequately swept. 20. Traffic Counters: The Contractor is cautioned that at various times and locations, the City or others may install on a temporary basis, portable traffic counters which utilize a hose placed in the roadway. In the performance of the required street sweeping services, the Contractor shall take care to avoid causing damage to such equipment. If such damage to such equipment is caused by the Contractor's equipment, the Contractor shall bear the cost of restoration, repair, testing or replacement of such traffic counter equipment. 21. Mileage Indicators: All self - propelled sweepers used by the Contractor in the performance of this work shall be equipped at the Contractor's sole expense, 0 ()0380 EXHIBIT 'B' STREET SWEEPING SPECIFICATIONS PAGE 7 with a device which registers accumulated mileage only while the brooms are engaged in sweeping. 22. Holidays and Inclement Weather: When inclement weather, in the opinion of the Director of Public Works, prevents adherence to the regular sweeping schedule for two or less days in a given week, the sweeping areas so affected by the inclement weather shall be swept within the following one week period from the date of the scheduled sweeping, without interruption of the regular sweeping schedule. The Contractor shall perform all extra work required by such inclement weather without additional charge. As to holidays, when any holiday or observance as specified in the Government Code of the State of California occurs on a regular scheduled sweeping day, the area shall be swept within two (2) days from the regularly scheduled sweeping day without interruption in the regular sweeping schedule. In the event the Contractor is prevented from completing the sweeping as provided in the schedule because of reasons other than inclement weather, Contractor shall be required to complete the sweeping services so deferred prior to the next regular scheduled date, or give the City credit for the curb miles of work not so performed. The Contractor may be required to submit reports as requested by the Director of Public Works concerning sweeping schedules and other related matters. ®00v 'si