HomeMy WebLinkAboutAGENDA REPORT 2018 1107 REG CCSA ITEM 09ECITY OF MOORPARK,
CALIFORNIA
City Council Meeting
of November 7, 2018
ACTION Approved staff
recommendation. Adopted
Reso No. 2018-3762
BY M. Benson
E. Consider Agreement with CWA AIA, Inc. for Civic Center Master Planning and
Library Design Services and Resolution Amending the Fiscal Year 2018/19
Budget. Staff Recommendation: 1) Approve Agreement with CWA AIA, Inc. for
Civic Center Master Planning and Library Design Services, and authorize the
City Manager to execute the Agreement, subject to final language approval of the
City Manager and City Attorney; and 2) Adopt Resolution 2018 -3762 amending
the Fiscal Year 2018/19 Budget. ROLL CALL VOTE REQUIRED
Item: 9.E.
Item: 9.E.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Jeremy Laurentowski, Parks and Recreation Director
DATE: 11/07/2018 Regular Meeting
SUBJECT: Consider Agreement with CWA AIA, Inc. for Civic Center Master
Planning and Library Design Services and Resolution Amending the
Fiscal Year 2018/19 Budget
BACKGROUND
On May 15, 2007 a conceptual Master Plan was approved by the City Council for the
future Civic Center project. The concept included a 35,000 square foot City Hall
structure and a new 25,000 square foot library. However, at the time the concept was
presented, the City was still evaluating the need for a larger library facility. In January
2007, the City Council approved taking over Library services from the County of
Ventura. In July 2007 the City hired a library consultant to prepare a space needs study
for a future library. The study indicated that in order to provide the amount of space
necessary to accommodate the ideal levels of service for current and future library
patrons, the building would need to be approximately 33,000 square feet in size. In
consideration of the costs to construct such a large building, as well as the associated
maintenance and staffing costs, the City opted to conduct a voter opinion survey in the
fall of 2007. The results of the survey indicated that a ballot measure would not be
supported by the Moorpark voters. After the survey was completed, efforts on the Civic
Center project stalled due to other priorities.
In 2009, the undergrounding of the open storm drain channel and future land acquisition
of approximately five acres to the west of the civic center site created additional design
opportunities related to the Civic Center project. The project Architects were directed to
Master Plan the Civic Center site with a single-story City Hall building and an expansion
of the existing library. Concurrently with these planning efforts, an Environmental Impact
Report (EIR) for the Civic Center Master Plan was being prepared. For many reasons,
including the historic Tanner Wall and future traffic constraints on High Street and
Moorpark Avenue, the EIR evolved into a lengthy and time consuming process. In
January, 2012 the City Council approved moving forward with the design of the
expansion of the existing library while the EIR document was being completed.
However, in February, 2012 the Redevelopment Agency was eliminated which caused a
further delay in the project while the property ownership issues were resolved through
the Redevelopment dissolution process.
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In December, 2016 the City Council authorized staff to move forward with the design of
a new 18,000 sq. ft. City library and selected a site on the north side of High Street,
across from the Post Office. As part of the City’s due diligence for siting the library,
subsequent to the City Council’s approval of the library site, staff had a geotechnical
report prepared to determine the characteristics of the soil. The soils report indicated
that the Civic Center soils are susceptible to liquefaction and dry seismic settlement.
The report indicated that ground improvement would be required to a depth of
approximately fifty feet, resulting in additional cost between $725,000 and $955,000 to
the library budget. It was estimated that the cost of the library, including architectural,
consulting costs, site improvement costs, utility improvements, construction and
furniture, fixtures and equipment would be approximately $18,000,000. While the actual
costs to construct the library will not be known until the project is designed and
constructed, time is of the essence. In the current economic cycle, construction costs
continue to rise and staff will note that during the period from 2007 to 2018 construction
costs have increased by 28.7% in California.
On December 20, 2017, the City Council created an Ad Hoc Committee (Ad Hoc) to
select the library architect and approved an agreement with Linda Demmers, Library
Consultant to assist staff with the architect selection process, community engagement
process, building space planning, programming, architecture review and consultation
through completion of construction. The Ad Hoc included Mayor Parvin and Council
Member Simons. Ms. Demmers was hired to ensure that the ultimate layout and
function of the library will meet the City’s and community’s needs. Ms. Demmers began
working on the library project in February 2018
On April 18, 2018 the City Council authorized the release of a Request for Qualifications
and Proposal (RFQ) for design development services for the new Library, and
authorized staff to obtain Gold Leadership in Energy and Environmental Design (LEED)
certification for the new library. The RFQ defined the scope of services, identified the
known site constraints, and requested information regarding the architectural firm’s
qualifications. Additionally, the RFQ requested information and qualifications related to
the proposed project design team and included a separate cost proposal for design
services.
As a reminder, the LEED Certification is a green building rating system that provides a
framework to create healthy, highly efficient and cost-saving green buildings. Projects
pursuing LEED certification earn points across several categories, including energy use
and air quality. Based on the number of points achieved, a project then earns one of
four LEED rating levels: Certified, Silver, Gold or Platinum. It should be noted that there
is a potential for LEED Certification to increase construction costs, depending upon the
types of materials and features incorporated into the design to obtain the certification.
The U.S. Green Building Council states that on average across all levels of certification,
LEED certification increases construction costs approximately 2%. However, the
savings in utility and maintenance costs realized by incorporating these features
generally covers this increase in construction costs.
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DISCUSSION
In May, 2018 the RFQ was released and on June 11, 2018 staff received eleven
proposals for architectural services. Initially the proposals were reviewed by staff, Ms.
Demmers and the Ad Hoc, and were ranked on the following criteria:
• Overall quality of the proposal and presentation
• The firm’s understanding of the project
• The Architect's approach and methodology for the project
• The schedule for the project's development
• The relevant experience of the firm
• The architects consideration for the site conditions
• The architect's creativity and sensitive to the City's needs
• The Architects suggested use of creative energy conservation and maintenance
efficiency measures
• Stated exceptions to the City's proposed contract for services
• Principal’s involvement from conceptual design through design development
• Experience of consulting team
On July 12, 2018 the Ad Hoc met with City staff and Ms. Demmers to review the eleven
proposals and selected four firms to continue in the selection process. The four firms
that were selected are as follows:
• IBI Group (Los Angeles, CA)
• CWA AIA, Inc. (Glendale, CA)
• Goodale Architecture Planning & TAM Studio (Pasadena, CA)
• WLC Architects (Rancho Cucamonga, CA)
On July 31, 2018 the Ad Hoc met with City staff and Ms. Demmers to interview the four
selected architectural firms. Each firm was instructed to prepare a presentation based
on the information provide in the RFQ, and were required to answer a series of
questions drafted by staff and approved by the Ad Hoc. The interviews were ranked on
the following criteria:
• Understanding of the project - including constraints and opportunities, such as
the flood control channel, existing soil conditions, future widening of High Street,
and future planned projects in the downtown core area.
• Approach and Methodology - Does the consultant demonstrate sound planning
practices, provide meaningful opportunities for public input, and employ creative
approaches and strategies?
• Project Vision - Did the consultant share design ideas for the project? Did these
ideas coincide with Moorpark’s Character/Downtown Specific Plan?
• Design Aesthetic – Is the firm’s style appropriate for Moorpark? Are their interiors
attractive? Do they show landscaping in any of their presentation materials?
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• LEED Certification - Did the consultant share innovative/creative solutions for
sustainability and LEED design?
• Schedule - Is the proposed schedule reasonable? Does it include sufficient time
for review of draft plans and public input? Will the consultant’s other
commitments allow them to adhere to Moorpark’s schedule?
• Relevant experience & references – Did the consultant identify relevant
experience with projects of similar size, scope, and resources? Did those
projects come in on budget, over budget or under budget? If there were budget
overruns, why?
• Consideration of site conditions – Does the consultant have an understanding of
the site conditions? Are they aware of the soil condition, water table, and
liquefaction potential?
• Creativity and sensitivity to Moorpark’s needs – Did the consultant consider
user’s needs including residents, school district, others? Did the consultant
identify how the public’s input would be obtained?
• Overall presentation – How did the consultant perform overall? Was the
information presented clear and understandable? Did they do their homework?
Were they prepared? Were their answers responsive and straightforward? Was
there chemistry among the consultant team members? Did they communicate
well? Would they work well with the public and the City Council
Ultimately, staff and the Ad Hoc unanimously selected CW A AIA, Inc. (CWA) as the
architectural firm that would be recommended to the City Council for the new Library.
Although all the architectural firms that were interviewed possessed excellent qualities,
CWA stood out from the rest due to their extensive experience in library design, having
completed over twenty-three library projects in southern California, their detailed
approach and methodology, and their thorough understanding of the project constraints
and opportunities. CWA’s consulting team possessed exceptional experience overall
and all have been team members with CWA on many of their prior library and other civic
projects. Additionally, Stephen Finney, Lead Architect and Principal, will be personally
involved in every aspect of the project, from concept through design development, and
ultimately construction.
Although the purpose of the issuance of an RFQ is to select an architect based on
qualifications and not costs, it should be noted that CWA’s cost proposal is within an
acceptable price range, as compared to the other three architects that were selected for
interviews. The Ad Hoc did not open the cost proposals until a preference was made
regarding the architect selection. For comparison purposes, the following are the
results of the cost proposals:
• IBI Group $1,564,467
• CWA AIA, Inc. $1,234,560
• Goodale & TAM Studio $1,194,000
• WLC Architects $1,197,000
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A component of the RFQ that was approved by the City Council was the inclusion of a
comprehensive site plan that would not only allow for the future expansion of the
Library, but would also consider the potential future construction of a City Hall building
adjacent to the library site. In conjunction with the Library project, staff intended to
prepare a separate RFQ in order to contract with a consulting team to develop a
comprehensive Civic Center Master Plan (Master Plan) of the entire Civic Center site.
The intent was that these two projects would run parallel so that there would not be any
delays to the Library project. However, during the selection process for the library
architect, it was evident that the majority of the architects that submitted proposals for
library services possessed similar experience with a wide range of other civic projects.
CWA in particular has completed seven Civic Center projects, seven Community Center
projects, and a wide range of schools and other public projects, such as fire and police
stations. With agreement from the Ad Hoc, staff believes that it would be beneficial to
expand the component of the Library RFQ related to the comprehensive site planning
efforts for the future Civic Center, to include a comprehensive Master Plan that will
consider all aspects of the entire City-owned property and surrounding uses. The
Master Plan will provide the framework for the future build out of the Civic Center, but
will not include the architectural design of the future City Hall, or any other buildings.
Staff will release a separate RFQ for architectural services for the future City Hall and
other buildings (other than the Library) once the Master Plan has been developed and
the City Council is ready to move forward with the rest of the Civic Center project.
On August 21, 2018 staff and the Ad Hoc met with CWA to perform a second interview
relevant to the development of a Master Plan for the entire Civic Center site. Staff and
the Ad Hoc agree that CWA possesses the level of experience needed to complete this
work and is recommending that the City Council consider CWA for this phase of project,
in addition to the design of the Library. The completion of the Master Plan will provide
locations for the Library and City Hall, guide decisions about future development in the
Civic Center core area, and also lay the groundwork to solicit partners and economic
development opportunities within the Civic Center site. Ultimately, the Master Plan will
produce a viable development plan that includes private investment opportunities within
the Civic Center core that can subsequently form the basis of a framework for a
programmatic Environmental Impact Report (EIR) for compliance with California
Environmental Quality Act (CEQA) guidelines and potentially an RFQ solicitation to
procure one or more development partners. The land uses recommended for the Civic
Center site will consider surrounding residential and commercial development, and
opportunities for commercial (non-governmental) land uses within the Civic Center site.
The Scope-of-Work provided to CWA for the Master Plan includes the following:
Phase One: Land Use Planning
• Survey the Civic Center property to identify development potential and
opportunities. Coordinate input of City stakeholders including the City Manager,
Mayor, City Council, and City staff.
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• Prepare a Land Use Plan to accommodate the City’s various needs within the
Civic Center.
• The City’s draft scheme of priorities, to be validated in the above discussions with
City stakeholders and community, include:
o Identify locations to develop municipal office space for City workers in the
Civic Center core area – a need estimated at approximately 30,000
square feet of office space.
o Coordinate with other public agencies or other interest groups, such as
non-profit organizations, in and near Civic Center to identify opportunities
for co-location and/or shared facilities.
o Prepare a comprehensive high level analysis of uses (other than
government offices) that would complement the civic center and provide
for economic development opportunities.
o Provide for improved pedestrian connections and accessibility and
activate streets within the Civic Center core and between the Civic Center
and adjacent activity centers.
o Identify locations within the Civic Center core appropriate for revenue-
generation and economic development through ground leases, sale,
management agreements, or public-private partnerships.
o Propose recommendations to include commercial services within the Civic
Center core to serve public employees and the broader community, while
also enhancing pedestrian activity.
o Identify land use and design guidelines for the Civic Center, within the
parameters of the Downtown Specific Plan.
o Identify infrastructure and technology upgrades that may be needed to
adequately support new development and enhance the appeal,
sustainability, and efficiency of the Civic Center.
o Evaluate opportunities to integrate open space improvements and cultural
amenities into the campus.
Phase Two: Conceptual Plan/Space Planning for City Hall and Commercial Uses
• Conceptual space planning for future City Hall to include requirements for future
build-out to ensure adequate square footage is provided for City operations.
• Preliminary construction and lifecycle cost estimates of the municipal office
development(s).
• Further identification and space planning for other land use sites identified in the
Phase I: Land Use Planning.
• Coordination with private development consultants for review of co-location sites
as viable locations for commercial uses and potential revenue generation on the
sites.
• In coordination with the City Manager and City staff, engage community
stakeholders in a Community Advisory Committee to solicit input and coordinate
with existing related planning efforts.
• Assist the City in ongoing discussions and open dialogue with potential
proposers to ensure all stakeholder input is considered.
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• Assist City staff with briefings and presentations to the Mayor and Council and
other stakeholders.
Staff believes that the Master Plan will provide the framework to develop the Civic
Center site and will provide a seamless transition as we move towards the development
of the Library, City Hall, and other future uses. However, it should be noted that the
Master Plan will most likely delay the start of the Library project by approximately nine
to twelve months. Although a location has already been approved by the City Council
for the future Library, staff believes that it would be advantageous to develop the Master
Plan first to ensure that the future Library location works within the context of the entire
Civic Center core. Ultimately, staff believes that the Master Plan will reduce the overall
timeline for the Library project by approximately three months. As mentioned
previously, the Library project included the development of a site plan to consider the
future build-out of the civic center site, including City Hall. This work would involve an
extensive site survey and analysis, all of which will be included in the Master Plan. As
some of the work tasks overlap between the proposals provided for the Library and
Master Plan, staff will negotiate the cost differential with the architect and amend the
agreement in the future as the project develops.
In addition to the Scope-of-Work outlined above, the architect is proposing to prepare
an engineered survey of the existing site, including a structural analysis of the existing
buildings to evaluate future re-uses of these structures. Additionally, the architect is
proposing to augment historical soils studies with a geotechnical study of the entire civic
center site in order to identify opportunities and potential cost savings by evaluating
favorable soil conditions, if they exist, and the architect intends to evaluate pedestrian
and transportation links on site and within the downtown core.
As previously mentioned, staff anticipates that the library project will take approximately
three years to complete. CWA has confirmed that this is a realistic time frame and that
the work through construction could be completed within this time frame. With the
addition of the Master Plan, the Library project will be delayed approximately nine
months overall. The following is an updated draft project schedule:
Selection of architect & consulting team November 2018
Development of Master Plan December 2018 December 2019
Development of Library Building Program January 2019 April 2019
Architecture Conceptual Plans/Schematics May 2019 July 2019
Architecture Design Development Package August 2019 January 2019
Architecture Construction Documents February 2020 August 2020
Project Bid October 2020 December 2020
Project Construction January 2020 December 2021
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FISCAL IMPACT
No additional funding is requested. The adjusted FY 2018/2019 budget includes
$3,702,171 appropriations for the New City Hall and Civic Center Complex Project
(C0012), which includes construction of the new Moorpark City Library. In Fiscal Year
2018/19 the new Moorpark Library component was given a separate project number
(Project C0056) due to the fact that it would be implemented on a separate timetable
from the larger Civic Center Project. Although the new CIP number for the Library was
established, staff elected to leave the costs for the Library/Civic Center in the Civic
Center project (C0012) until a more accurate breakdown of the library costs could be
determined. T
As mentioned earlier, the cost proposal for Library design services is $1,234,560 plus a
15% contingency of $185,184, the total cost for Library design services is $1,419,744.
In addition, the remaining costs for Linda Demmer’s services totaling $40,900 also
needs to be transferred to the Library Project (C0056). A budget amendment is
requested to transfer funds in the amount of $1,460,644 from the Civic Center Project
(C0012) to the Library Project (C0056). This will leave $1,371,355 in the Civic Center
Project (C0012) to cover the Master Planning services for the Civic Center and future
professional services. The cost for Master Planning services is $309,710, plus a 15%
contingency of $46,456.50, for a total cost of $356,166.50.
STAFF RECOMMENDATION (ROLL CALL VOTE)
1. Approve Agreement with CWA AIA, Inc. for Civic Center Master Planning and
Library Design Services, and authorize the City Manager to execute the Agreement,
subject to final language approval of the City Manager and City Attorney; and
2. Adopt Resolution 2018-______ amending the Fiscal Year 2018/19 Budget.
Attachments:
1. Agreement with CWA AIA, Inc.
2. Resolution 2018-____
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DESIGN PROFESSIONAL SERVICES AGREEMENT BETWEEN
THE CITY OF MOORPARK AND CWA AIA, INC.
FOR ARCHITECTURAL AND MASTER PLAN DESIGN SERVICES
THIS AGREEMENT, made and effective as of this ______ day of ____________,
2018, between the City of Moorpark, a municipal corporation (“City”) and CWA AIA, Inc.,
a corporation (“Consultant”). In consideration of the mutual covenants and conditions
set forth herein, the parties agree as follows:
WHEREAS, City has the need for architectural design services related to the new
Moorpark Library, and design services related to the Moorpark Civic Center Master
Plan; and
WHEREAS, Consultant specializes in providing such services and has the proper
work experience, certifications, and background to carry out the duties involved; and
WHEREAS, Consultant has submitted to City Proposals dated June 11, 2018
and October 24, 2018, which are attached hereto as Exhibit C and Exhibit D.
NOW, THEREFORE, in consideration of the mutual covenants, benefits, and
premises herein stated, the parties hereto agree as follows:
1. TERM
The term of this Agreement shall be from the date of execution to completion of
the work identified in the Scope of Services and in conformance with Exhibit C and
Exhibit D, unless this Agreement is terminated or suspended pursuant to this
Agreement.
2. SCOPE OF SERVICES
City does hereby retain Consultant, as an independent contractor, in a
contractual capacity to provide architectural design services related to the new
Moorpark Library, and design services related to the Moorpark Civic Center Master Plan
services, as set forth in Exhibit C and Exhibit D. In the event there is a conflict between
the provisions of Exhibit C, Exhibit D, and this Agreement, the language contained in
this Agreement shall take precedence.
Consultant shall perform the tasks described and set forth in Exhibit C and
Exhibit D. Consultant shall complete the tasks according to the schedule of performance
which is also set forth in Exhibit C and Exhibit D.
Compensation for the services to be performed by Consultant shall be in
accordance with Exhibit C and Exhibit D. Compensation shall not exceed the rates or
contract value of one million, five hundred forty-four thousand two hundred seventy
dollars ($1,544,270.00) as stated in Exhibit C and Exhibit D, plus a contingency in the
amount of two hundred thirty-one thousand six hundred forty dollars and fifty cents
287
($231,640.50), for a total contract value of one million seven hundred seventy-five
thousand nine hundred ten dollars and fifty cents ($1,775,910.50), without a written
Amendment to the Agreement executed by both parties. Payment by City to Consultant
shall be in accordance with the provisions of this Agreement.
3. PERFORMANCE
Consultant shall at all times faithfully, competently and to the best of their ability,
experience, standard of care, and talent, perform all tasks described herein. Consultant
shall employ, at a minimum, generally accepted standards and practices utilized by
persons engaged in providing similar services as are required of Consultant hereunder
in meeting its obligations under this Agreement.
4. MANAGEMENT
The individual directly responsible for Consultant’s overall performance of the
Agreement provisions herein above set forth and to serve as principal liaison between
City and Consultant shall be Stephen Finney, and no other individual may be
substituted without the prior written approval of the City Manager.
The City’s contact person in charge of administration of this Agreement, and to
serve as principal liaison between Consultant and City, shall be the City Manager or the
City Manager’s designee.
5. PAYMENT
Taxpayer ID or Social Security numbers must be provided by Consultant on an
IRS W -9 form before payments may be made by City to Consultant.
The City agrees to pay Consultant monthly, in accordance with the payment
rates and terms and the schedule of payment as set forth in Exhibit C and Exhibit D,
based upon actual time spent on the above tasks. This amount shall not exceed one
million, five hundred forty-four thousand two hundred seventy dollars ($1,544,270.00),
plus a contingency in the amount of two hundred thirty-one thousand six hundred forty
dollars and fifty cents ($231,640.50), for a total contract value of one million seven
hundred seventy-five thousand nine hundred ten dollars and fifty cents ($1,775,910.50)
for the total term of the Agreement unless additional payment is approved as provided
in this Agreement.
Consultant shall not be compensated for any services rendered in connection
with its performance of this Agreement, which are in addition to those set forth herein,
unless such additional services and compensation are authorized, in advance, in a
written amendment to this Agreement executed by both parties. The City Manager, if
authorized by City Council, may approve additional work not to exceed ten percent
(10%) of the amount of the Agreement.
Consultant shall submit invoices monthly for actual services performed. Invoices
shall be submitted on or about the first business day of each month, or as soon
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thereafter as practical, for services provided in the previous month. Payment shall be
made within thirty (30) days of receipt of each invoice as to all non-disputed fees. Any
expense or reimbursable cost appearing on any invoice shall be accompanied by a
receipt or other documentation subject to approval of the City Manager or the City
Manager’s designee. If the City disputes any of Consultant’s fees or expenses, City
shall give written notice to Consultant within thirty (30) days of receipt of any disputed
fees set forth on the invoice.
6. TERMINATION OR SUSPENSION WITHOUT CAUSE
The City may at any time, for any reason, with or without cause, suspend, or
terminate this Agreement, or any portion hereof, by serving upon the Consultant at least
ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall
immediately cease all work under this Agreement, unless the notice provides otherwise.
If the City suspends or terminates a portion of this Agreement, such suspension or
termination shall not make void or invalidate the remainder of this Agreement.
The Consultant may terminate this Agreement only by providing City with written
notice no less than thirty (30) days in advance of such termination.
In the event this Agreement is terminated or suspended pursuant to this Section,
the City shall pay to Consultant the actual value of the work performed up to the time of
termination or suspension, provided that the work performed is of value to the City.
Upon termination or suspension of the Agreement pursuant to this Section, the
Consultant will submit an invoice to the City pursuant to this Agreement.
7. DEFAULT OF CONSULTANT
The Consultant’s failure to comply with the provisions of this Agreement shall
constitute a default. In the event that Consultant is in default for cause under the terms
of this Agreement, City shall have no obligation or duty to continue compensating
Consultant for any work performed after the date of default and can terminate or
suspend this Agreement immediately by written notice to the Consultant. If such failure
by the Consultant to make progress in the performance of work hereunder arises out of
causes beyond the Consultant’s control, and without fault or negligence of the
Consultant, it shall not be considered a default.
If the City Manager or his/her designee determines that the Consultant is in
default in the performance of any of the terms or conditions of this Agreement, he/she
shall cause to be served upon the Consultant a written notice of the default. The
Consultant shall have ten (10) days after service upon it of said notice in which to cure
the default by rendering a satisfactory performance. In the event that the Consultant
fails to cure its default within such period of time, the City shall have the right,
notwithstanding any other provision of this Agreement, to terminate this Agreement
without further notice and without prejudice to any other remedy to which it may be
entitled at law, in equity or under this Agreement.
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8. LIQUIDATED DAMAGES
If the Consultant fails to complete the work, or any portion thereof, within the time
period required by this Agreement, or as duly extended in writing by the City Manager,
Consultant shall forfeit and pay to the City, as liquidated damages, the sum of fifty
dollars ($50.00) per day for each calendar day the work, or portion thereof, remains
uncompleted after the above specified completion date. Liquidated damages shall be
deducted from any payments due or to become due to the Consultant under the terms
of this Agreement. Progress payments made by the City after the above specified
completion date shall not constitute a waiver of liquidated damages by the City.
9. OWNERSHIP OF DOCUMENTS
Consultant shall maintain complete and accurate records with respect to sales,
costs, expenses, receipts, and other such information required by City that relate to the
performance of services under this Agreement. Consultant shall maintain adequate
records of services provided in sufficient detail to permit an evaluation of services. All
such records shall be maintained in accordance with generally accepted accounting
principles and shall be clearly identified and readily accessible. Consultant shall provide
free access to the representatives of City or the City’s designees at reasonable times to
such books and records; shall give the City the right to examine and audit said books
and records; shall permit City to make transcripts therefrom as necessary; and shall
allow inspection of all work, data, documents, proceedings, and activities related to this
Agreement. Notification of audit shall be provided at least thirty (30) days before any
such audit is conducted. Such records, together with supporting documents, shall be
maintained for a period of ten (10) years after receipt of final payment.
Upon completion of, or in the event of termination or suspension without cause of
this Agreement, all original documents, designs, drawings, maps, models, computer
files, surveys, notes, and other documents prepared in the course of providing the
services to be performed pursuant to this Agreement shall become the sole property of
the City and may be used, reused, or otherwise disposed of by the City without the
permission of the Consultant. With respect to computer files, Consultant shall make
available to the City, at the Consultant’s office and upon reasonable written request by
the City, the necessary computer software and hardware for purposes of accessing,
compiling, transferring, and printing computer files.
10. INDEMNIFICATION AND HOLD HARMLESS
Indemnification and Defense for Design Professional, as defined in California Civil
Code Section 2782.8: To the fullest extent permitted by law, Consultant shall indemnify,
defend and hold harmless City and any and all of its officials, employees and agents
(“Indemnified Parties”) from and against any and all claims, losses, liabilities, damages,
costs and expenses, including attorney’s fees and costs, to the extent they arise out of,
pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
Consultant’s duty to defend shall consist of reimbursement of defense costs incurred by City
in direct proportion to the Consultant’s proportionate percentage of fault. Consultant’s
percentage of fault shall be determined, as applicable, by a court of law, jury or arbitrator. In
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the event any loss, liability or damage is incurred by way of settlement or resolution without
a court, jury or arbitrator having made a determination of the Consultant’s percentage of
fault, the parties agree to mediation with a third party neutral to determine the Consultant’s
proportionate percentage of fault for purposes of determining the amount of indemnity and
defense cost reimbursement owed to the City.
For all other liabilities: Notwithstanding the foregoing and without diminishing any
rights of City in the preceding paragraph in Section 10, for any liability, claim, demand,
allegation against City arising out of, related to, or pertaining to any act or omission of
Consultant, but which is not a design professional service, Consultant shall defend,
indemnify, and hold harmless City, its officials, employees, and agents (“Indemnified
Parties”) from and against any and all damages, costs, expenses (including reasonable
attorney fees and expert witness fees), judgments, settlements, and/or arbitration awards,
whether for personal or bodily injury, property damage, or economic injury, and arising out
of, related to, any concurrent or contributory negligence on the part of the City, except for the
sole or active negligence of, or willful misconduct of the City.
Consultant agrees to obtain executed indemnity agreements with provisions
identical to those set forth here in this Section from each and every subcontractor, or
any other person or entity involved by, for, with, or on behalf of Consultant in the
performance of this Agreement. In the event Consultant fails to obtain such indemnity
obligations from others as required here, Consultant agrees to be fully responsible
according to the terms of this Section. Failure of City to monitor compliance with these
requirements imposes no additional obligations on City and will in no way act as a
waiver of any rights hereunder. This obligation to indemnify and defend City as set forth
here is binding on the successors, assigns, or heirs of Consultant and shall survive the
termination of this Agreement or this Section.
City does not and shall not waive any rights that it may have against Consultant
by reason of this Section, because of the acceptance by City, or the deposit with City, of
any insurance policy or certificate required pursuant to this Agreement. The hold
harmless and indemnification provisions shall apply regardless of whether or not said
insurance policies are determined to be applicable to any losses, liabilities, damages,
costs, and expenses described in this Section.
11. INSURANCE
Consultant shall maintain prior to the beginning of and for the duration of this
Agreement insurance coverage as specified in Exhibit A attached hereto and
incorporated herein by this reference as though set forth in full.
12. INDEPENDENT CONSULTANT
Consultant is and shall at all times remain as to the City a wholly independent
Contractor. The personnel performing the services under this Agreement on behalf of
Consultant shall at all times be under Consultant’s exclusive direction and control.
Neither City nor any of its officers, employees, or agents shall have control over the
conduct of Consultant or any of Consultant’s officers, employees, or agents, except as
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set forth in this Agreement. Consultant shall not at any time or in any manner represent
that it or any of its officers, employees, or agents are in any manner officers or
employees, or agents of the City except as set forth in this Agreement. Consultant shall
not incur or have the power to incur any debt, obligation, or liability against City, or bind
City in any manner.
No employee benefits shall be available to Consultant in connection with the
performance of this Agreement. Except for the fees paid to Consultant as provided in
the Agreement, City shall not pay salaries, wages, or other compensation to Consultant
for performing services hereunder for City. City shall not be liable for compensation or
indemnification to Consultant for injury or sickness arising out of performing services
hereunder.
13. LEGAL RESPONSIBILITIES
The Consultant shall keep itself informed of local, state, and federal laws and
regulations which in any manner affect those employed by it or in any way affect the
performance of its service pursuant to this Agreement. The Consultant shall at all times
observe and comply with all such laws and regulations, including but not limited to the
Americans with Disabilities Act and Occupational Safety and Health Administration laws
and regulations. The Consultant shall comply with and sign Exhibit B, the Scope of
Work Requirement for Professional Services Agreements Compliance with California
Government Code Section 7550, when applicable. The City, and its officers and
employees, shall not be liable at law or in equity occasioned by failure of the Consultant
to comply with this Section.
14. ANTI DISCRIMINATION
Neither the Consultant, nor any subconsultant under the Consultant, shall
discriminate in employment of persons upon the work because of race, religious creed,
color, national origin, ancestry, physical disability, mental disability, medical condition,
genetic information, marital status, sex, gender, gender identity, gender expression,
age, sexual orientation, or military and veteran status; or any other basis protected by
applicable federal, state, or local law, except as provided in Section 12940 of the
Government Code. Consultant shall have responsibility for compliance with this Section.
15. UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure is used
against or in concert with any officer or employee of the City in connection with the
award, terms, or implementation of this Agreement, including any method of coercion,
confidential financial arrangement, or financial inducement. No officer or employee of
the City will receive compensation, directly or indirectly from Consultant, or any officer,
employee, or agent of Consultant, in connection with the award of this Agreement or
any work to be conducted as a result of this Agreement. Violation of this Section shall
be a material breach of this Agreement entitling the City to any and all remedies at law
or in equity.
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16. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of the City, or their designees or agents, and no
public official who exercises authority over or responsibilities with respect to the
Services during his/her tenure or for one year thereafter, shall have any interest, direct
or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be
performed in connection with the Services performed under this Agreement.
17. CONFLICT OF INTEREST
Consultant covenants that neither they nor any officer or principal of their firm
have any interests, nor shall they acquire any interest, directly or indirectly, which will
conflict in any manner or degree with the performance of their services hereunder.
Consultant further covenants that in the performance of this Agreement, they shall
employ no person having such interest as an officer, employee, agent, or subconsultant.
Consultant further covenants that Consultant has not contracted with nor is performing
any services directly or indirectly, with the developer(s) and/or property owner(s) and/or
firm(s) and/or partnership(s) and/or public agency(ies) owning property and/or
processing an entitlement application for property in the City or its Area of Interest, now
or within the past one (1) year, and further covenants and agrees that Consultant and/or
its subconsultants shall provide no service or enter into any contract with any
developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) and/or public
agency(ies) owning property and/or processing an entitlement application for property in
the City or its Area of Interest, while under contract with the City and for a one (1) year
time period following termination of this Agreement.
18. NOTICE
Any notice to be given pursuant to this Agreement shall be in writing, and all such
notices and any other document to be delivered shall be delivered by personal service
or by deposit in the United States mail, certified or registered, return receipt requested,
with postage prepaid, and addressed to the party for whom intended as follows:
To: City Manager
City of Moorpark
799 Moorpark Ave.
Moorpark, CA 93021
To: Stephen Finney, President
CWA AIA, Inc.
320 Arden Ave., Suite 210
Glendale, CA 91203
Either party may, from time to time, by written notice to the other, designate a
different address or contact person, which shall be substituted for the one above
specified. Notices, payments and other documents shall be deemed delivered upon
receipt by personal service or as of the third (3rd) day after deposit in the United States
mail.
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19. CHANGE IN NAME
Should a change be contemplated in the name or nature of the Consultant's legal
entity, the Consultant shall first notify the City in order that proper steps may be taken to
have the change reflected in the Agreement documents.
20. ASSIGNMENT
Consultant shall not assign this Agreement or any of the rights, duties, or
obligations hereunder. It is understood and acknowledged by the parties that Consultant
is uniquely qualified to perform the services provided for in this Agreement.
21. LICENSES
At all times during the term of this Agreement, Consultant shall have in full force
and effect, all licenses required of it by law for the performance of the services in this
Agreement.
22. VENUE AND GOVERNING LAW
This Agreement is made, entered into, and executed in Ventura County,
California, and any action filed in any court or for arbitration for the interpretation,
enforcement or other action of the terms, conditions, or covenants referred to herein
shall be filed in the applicable court in Ventura County, California. The City and
Consultant understand and agree that the laws of the state of California shall govern the
rights, obligations, duties, and liabilities of the parties to this Agreement and also govern
the interpretation of this Agreement.
23. COST RECOVERY
In the event any action, suit or proceeding is brought for the enforcement of, or
the declaration of any right or obligation pursuant to this Agreement or as a result of any
alleged breach of any provision of this Agreement, the prevailing party shall be entitled
to recover its costs and expenses, including attorneys’ fees, from the losing party, and
any judgment or decree rendered in such a proceeding shall include an award thereof.
24. ARBITRATION
Cases involving a dispute between City and Consultant may be decided by an
arbitrator if both sides agree in writing, with costs proportional to the judgment of the
arbitrator.
25. ENTIRE AGREEMENT
This Agreement and the Exhibits attached hereto contain the entire
understanding between the parties relating to the obligations of the parties described in
this Agreement. All prior or contemporaneous agreements, understandings,
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representations, and statements, oral or written, are merged into this Agreement and
shall be of no further force or effect. Each party is entering into this Agreement based
solely upon the representations set forth herein and upon each party’s own independent
investigation of any and all facts such party deems material.
26. CAPTIONS OR HEADINGS
The captions and headings of the various Articles, Paragraphs, and Exhibits of
this Agreement are for convenience and identification only and shall not be deemed to
limit or define the content of the respective Articles, Paragraphs, and Exhibits hereof.
27. AMENDMENTS
Any amendment, modification, or variation from the terms of this Agreement shall
be in writing and shall be effective only upon approval by both parties to this Agreement.
28. PRECEDENCE
In the event of conflict, the requirements of the City’s Request for Proposal, if
any, and this Agreement shall take precedence over those contained in the Consultant’s
Proposal.
29. INTERPRETATION OF AGREEMENT
Should interpretation of this Agreement, or any portion thereof, be necessary, it is
deemed that this Agreement was prepared by the parties jointly and equally, and shall
not be interpreted against either party on the ground that the party prepared the
Agreement or caused it to be prepared.
30. WAIVER
No waiver of any provision of this Agreement shall be deemed, or shall
constitute, a waiver of any other provision, whether or not similar, nor shall any such
waiver constitute a continuing or subsequent waiver of the same provision. No waiver
shall be binding unless executed in writing by the party making the waiver.
31. AUTHORITY TO EXECUTE
The person or persons executing this Agreement on behalf of the Consultant
warrants and represents that he/she has the authority to execute this Agreement on
behalf of the Consultant and has the authority to bind Consultant to the performance of
obligations hereunder.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
CITY OF MOORPARK CWA AIA, Inc.
__________________________________ __________________________________
Troy Brown, City Manager Stephen Finney, President
Attest:
__________________________________
Maureen Benson, City Clerk
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Exhibit A
INSURANCE REQUIREMENTS
Without limiting Consultant’s indemnification of City, and prior to the beginning of and
throughout the duration of Work, Consultant will maintain insurance in conformance with
the requirements set forth below. Consultant will use existing coverage to comply with
these requirements. If that existing coverage does not meet requirements set forth here,
Consultant agrees to amend, supplement, or endorse the existing coverage to do so.
Consultant acknowledges that the insurance coverage and policy limits set forth in this
section constitute the minimum amount of coverage required. Any insurance proceeds
available to the City in excess of the limits and coverage required in this Agreement and
which is applicable to a given loss, will be available to the City.
Consultant shall provide the following types and amounts of insurance:
Commercial General Liability Insurance using Insurance Services Office (ISO)
“Commercial General Liability” policy form CG 00 01 or the exact equivalent. Defense
costs must be paid in addition to limits. There shall be no cross liability exclusion for
claims or suits by one insured against another. Limits are subject to review but in no
event less than $1,000,000 per occurrence for all covered losses and no less than
$2,000,000 general aggregate.
Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including
symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no
event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this
requirement may be satisfied by a non-owned auto endorsement to the general liability
policy described above. If Consultant or Consultant’s employees will use personal autos
in any way on this project, Consultant shall provide evidence of personal auto liability for
each such person.
Workers’ Compensation on a state-approved policy form providing statutory benefits as
required by law with employer’s liability limits no less than $1,000,000 per accident or
disease.
Professional Liability or Errors and Omissions Insurance as appropriate shall be written
on a policy form coverage specifically designed to protect against acts, errors or
omissions of the Consultant and “Covered Professional Services” as designated in the
policy must specifically include work performed under this Agreement. The policy limit
shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay
on behalf of” the insured and must include a provision establishing the insurer’s duty to
defend. The policy retroactive date shall be on or before the effective date of this
Agreement.
Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit
requirements, shall provide coverage at least as broad as specified for the underlying
coverages. Coverage shall be provided on a “pay on behalf” basis, with defense costs
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payable in addition to policy limits. Policy shall contain a provision obligating insurer at
the time insured’s liability is determined, not requiring actual payment by the insured
first. There shall be no cross liability exclusion precluding coverage for claims or suits by
one insured against another. Coverage shall be applicable to the City for injury to
employees of Consultant, subconsultants, or others involved in the Work. The scope of
coverage provided is subject to approval by the City following receipt of proof of
insurance as required herein. Limits are subject to review.
Insurance procured pursuant to these requirements shall be written by insurers that are
admitted carriers in the State of California and with an A.M. Bests rating of A- or better
and a minimum financial size of VII.
General conditions pertaining to provision of insurance coverage by Consultant.
Consultant and the City agree to the following with respect to insurance provided by
Consultant:
1. Consultant agrees to have its insurer endorse the third party general liability
coverage required herein to include as additional insureds the City, its officials,
employees, and agents, using standard ISO endorsement CG 2010 with an
edition prior to 1992. Consultant also agrees to require all contractors and
subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall
prohibit Consultant, or Consultant’s employees, or agents, from waiving the right
to subrogation prior to a loss. Consultant agrees to waive subrogation rights
against the City regardless of the applicability of any insurance proceeds, and to
require all contractors and subcontractors to do likewise.
3. All insurance coverage and limits provided by Contractor and available or
applicable to this Agreement are intended to apply to the full extent of the
policies. Nothing contained in this Agreement or any other agreement relating to
the City or its operation limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these
requirements if they include limiting endorsement of any kind that has not been
first submitted to the City and approved in writing.
5. No liability policy shall contain any provision or definition that would serve to
eliminate so-called “third party action over” claims, including any exclusion for
bodily injury to an employee of the insured or of any contractor or subcontractor.
6. All coverage types and limits required are subject to approval, modification, and
additional requirements by the City, as the need arises. Consultant shall not
make any reductions in scope of coverage (e.g. elimination of contractual liability
or reduction of discovery period) that may affect the City’s protection without the
City’s prior written consent.
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7. Proof of compliance with these insurance requirements, consisting of certificates
of insurance evidencing all of the coverages required and an additional insured
endorsement to Consultant’s general liability policy, shall be delivered to city at or
prior to the execution of this Agreement. In the event such proof of any insurance
is not delivered as required, or in the event such insurance is canceled or
reduced at any time and no replacement coverage is provided, the City has the
right, but not the duty, to obtain any insurance it deems necessary to protect its
interests under this or any other Agreement and to pay the premium. Any
premium so paid by the City shall be charged to and promptly paid by Consultant
or deducted from sums due Consultant, at the City’s option.
8. Certificate(s) are to reflect that the insurer will provide thirty (30) days notice to
the City of any cancellation or reduction of coverage. Consultant agrees to
require its insurer to modify such certificates to delete any exculpatory wording
stating that failure of the insurer to mail written notice of cancellation or reduction
of coverage imposes no obligation, or that any party will “endeavor” (as opposed
to being required) to comply with the requirements of the certificate.
9. It is acknowledged by the parties of this Agreement that all insurance coverage
required to be provided by Consultant or any subcontractor, is intended to apply
first and on a primary, non-contributing basis in relation to any other insurance or
self-insurance available to the City.
10. Consultant agrees to ensure that subcontractors, and any other party involved
with the Work who is brought onto or involved in the Work by Consultant, provide
the same minimum insurance required of Consultant. Consultant agrees to
monitor and review all such coverage and assumes all responsibility for ensuring
that such coverage is provided in conformity with the requirements of this
section. Consultant agrees that upon request, all agreements with subcontractors
and others engaged in the Work will be submitted to the City for review.
11. Consultant agrees not to self-insure or to use any self-insured retentions or
deductibles on any portion of the insurance required herein and further agrees
that it will not allow any contractor, subcontractor, Architect, Engineer, or other
entity or person in any way involved in the performance of Work contemplated by
this Agreement to self-insure its obligations to the City. If Consultant’s existing
coverage includes a deductible or self-insured retention, the deductible or self-
insured retention must be declared to the City. At that time, the City shall review
options with the Consultant, which may include reduction or elimination of the
deductible or self-insured retention, substitution of other coverage, or other
solutions.
12. The City reserves the right at any time during the term of the Agreement to
change the amounts and types of insurance required by giving the Consultant
ninety (90) days advance written notice of such change. If such change results in
substantial additional cost to the Consultant, the City will negotiate additional
compensation proportional to the increased benefit to the City.
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13. For purposes of applying insurance coverage only, this Agreement will be
deemed to have been executed immediately upon any party hereto taking any
steps that can be deemed to be in furtherance of or towards performance of this
Agreement.
14. Consultant acknowledges and agrees that any actual or alleged failure on the
part of the City to inform Consultant of non-compliance with an insurance
requirement in no way imposes any additional obligations to the City nor does it
waive any rights hereunder in this or any other regard.
15. Consultant will renew the required coverage annually as long as the City, or its
employees or agents face an exposure from operations of any type pursuant to
this Agreement. This obligation applies whether or not the Agreement is canceled
or terminated for any reason. Termination of this obligation is not effective until
the City executes a written statement to that effect.
16. Consultant shall provide proof that policies of insurance required herein expiring
during the term of this Agreement have been renewed or replaced with other
policies providing at least the same coverage. Proof that such coverage has
been ordered shall be submitted prior to expiration. A coverage binder or letter
from Consultant’s insurance agent to this effect is acceptable. A certificate of
insurance and/or additional insured endorsement as required in these
specifications applicable to the renewing or new coverage must be provided to
the City within five days of the expiration of coverage.
17. The provisions of any Workers’ Compensation or similar act will not limit the
obligations of Consultant under this Agreement. Consultant expressly agrees not
to use any statutory immunity defenses under such laws with respect to the City,
its employees, officials and agents.
18. Requirements of specific coverage features or limits contained in this section are
not intended as limitations on coverage, limits, or other requirements nor as a
waiver of any coverage normally provided by any given policy. Specific reference
to a given coverage feature is for purposes of clarification only as it pertains to a
given issue, and is not intended by any party or insured to be limiting or all-
inclusive.
19. These insurance requirements are intended to be separate and distinct from any
other provision in this Agreement and are intended by the parties here to be
interpreted as such.
20. The requirements in this section supersede all other sections and provisions of
this Agreement to the extent that any other section or provision conflicts or
impairs the provisions of this section.
21. Consultant agrees to be responsible for ensuring that no contract used by any
party involved in any way with the Work reserves the right to charge the City or
Consultant for the cost of additional insurance coverage required by this
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Agreement. Any such provisions are to be deleted with reference to the City. It is
not the intent of the City to reimburse any third party for the cost of complying
with these requirements. There shall be no recourse against the City for payment
of premiums or other amounts with respect thereto.
22. Consultant agrees to provide immediate notice to City of any claim or loss
against Consultant arising out of the work performed under this Agreement. The
City assumes no obligation or liability by such notice, but has the right (but not
the duty) to monitor the handling of any such claim or claims if they are likely to
involve the City.
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Exhibit B
CITY OF MOORPARK
Scope of Work Requirement for Professional Services Agreements
Compliance with California Government Code Section 7550
Consultant shall sign and include this page in any document or written reports prepared by
Consultant for the City of Moorpark (City) to which California Government Code Section 7550
(Government Code §7550) applies. Government Code §7550 reads:
“(a) Any document or written report prepared for or under the direction of a state
or local agency, that is prepared in whole or in part by nonemployees of the
agency, shall contain the numbers and dollar amounts of all contracts and
subcontracts relating to the preparation of the document or written report; if the
total cost for the work performed by nonemployees of the agency exceeds five
thousand dollars ($5,000). The contract and subcontract numbers and dollar
amounts shall be contained in a separate section of the document or written
report.
(b) When multiple documents or written reports are the subject or product of the
contract, the disclosure section may also contain a statement indicating that the
total contract amount represents compensation for multiple documents or written
reports.”
For all Professional Services Agreement with a total dollar value in excess of $5,000, a signed
and completed copy of this form must be attached to all documents or completed reports
submitted to the City pursuant to the Scope of Work.
Does the dollar value of this Professional Services Agreement exceed $5,000?
Yes No
If yes, then the following information must be provided in compliance with
Government Code § 7550:
1. Dollar amount of Agreement/Contract: $ ____________
2. Dollar amount of Subcontract: $ ____________
3. Does the total contract amount represent compensation for multiple
documents or written reports? Yes No
I have read the foregoing Code section and will comply with Government Code §7550.
CWA AIA, Inc.
Stephen Finney, President Date
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320 ARDEN AVENUE, SUITE 210 GLENDALE, CALIFORNIA 91203 t: 818.240.5456 f:818.546.8503
New Moorpark Library RFQ/P I June 11, 2018
June 11, 2018
City of Moorpark
799 Moorpark Avenue
Moorpark, CA 93021
Attention: Jeremy Laurentowski
Parks and Recreation Director
SUBJECT: Request for Technical Qualifications Proposals and Detail Cost Proposal for Architecture
Design Services for the New Moorpark City Library
Dear Mr. Laurentowski,
On behalf of our design team at CWA AIA, Inc., we are pleased to present our proposal for the New Moorpark Library to
be located at the designated project site on High Street in Moorpark, California. I hope your evaluation committee will
find both our experience and our staff uniquely qualified for this Project.
Our services involve maximum principal involvement and a commitment to an interactive design process that includes a
close relationship with you and your staff through the project duration. Personal service to our clients is extremely
important at CWA.
At CWA we do not rest on our successes and awards from past projects; however, past performance is indicative of the
level of service that the City can expect to receive from the CWA team. Most of our work comes from repeat clients that
have experienced this level of dedication we give to our projects. This is the reason that CWA has enjoyed designing
multiple projects for many civic clients. We are committed to the principle that our projects should not only reflect our
clients' ambitions but become a valuable public resource for the community. We come with no preconceived ideas.
We look forward to the opportunity of a personal interview where we can further discuss our project approach and
acquaint you with members of our project team.
Sincerely,
CWA AIA, Inc. ______________________________________
Stephen Finney, AIA
President
Exhibit C
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New Moorpark Library RFQ/P I June 11, 2018
Section 11 – Methodology
Moorpark Library
Methodology
CWA has assembled a Team (CWA) of proven performers and who have worked together to produce exceptional Library facilities. •Team
members include: Architectural, Interior Design, Civil Engineering and Survey, Structural, Mechanical, Plumbing, Low Voltage, Landscape
Architecture, Lighting Design, Acoustic, Audio Visual, Cost Estimating, LEED, Geotechnical, and Signage . The key to our success is to identify
a procedure that is inclusive of the project stakeholders and the community to achieve results and produce a design. The following is a
synopsis and overview of the Tasking that follows the outline provided in the RFP.
Task 1- Project Management and Pre-Design
•CWA will create a Project Development Team (PDT) that will meet monthly throughout the course of the project.
•Survey/Utility and infrastructure requirements will be identified and reviewed for access and cost impact to this and
subsequent development. Sound measurements and sources will be identified to address required efforts to isolate exterior
sound forces from the neighboring rail line to the interior of the Library.
•CWA will study the surrounding area and review the architectural styles per the City’s Downtown Specific Plan. We will
produce image boards and sketches to review and facilitate discussion as to the desired results. CWA has demonstrated that
we can work in any architectural vocabulary.
•Collect all relevant materials and define City processes for Submittals through jurisdictions and Outreach expectations.
•Develop a Project Schedule.
•The LEED process will begin with generating a projected scorecard to reach a Gold Certification Level. The Savings By
Design (SbD) process will be started at the outset of the design effort.
•CWA will develop a preliminary construction cost estimate for the project to identify funding allocations and requirements an d
a project master schedule. These will be updated regularly and discussed during the regularly scheduled PDT meetings. The
impact of the Soils on the site preparations and building structural system will be reviewed early in the design effort to assess
the impacts to the project’s overall budget.
Task 2A- Schematic Site Design- Master Planning
•CWA will Develop a Master Plan for the entire site that will identify building pad locations for the Library, future 4,000 sf addition,
future City Hall, associated parking and development requirements. The flood control channel will be precisely located and
development impacts will be addressed.
•We will review the parking requirements and available parking in the area.
•The character of the Master Plan will be developed along with the building massing.
•CWA will review the proposed siting of the Library with the Soils/Geotechnical consultant. If necessary, CWA will engage the
consultant to do supplemental borings and testing to verify the conclusions in the original report.
Task 2A- Schematic Library Design
•We will also work to refine the Building Program for the Library with Linda Demmers. In this process we will review the
solution types available and do block studies to confirm the program assumptions.
•CWA and Design Studio will develop the floor plans while incorporating major building systems into the structure. We will
review the plans with Linda Demmers to ensure that any nuances developed in the programming effort have been
incorporated. The building will be designed from the function of the interior spaces along with siting requirements develope d
through the Master Plan effort.
•Develop two exterior schemes to and refine prior to submittal to the Planning Submittal
•CWA will make presentations to the Planning Department, City Council, Library Board, Stakeholders and Public for information
and approvals.
•Continue with the PDT Meetings and update the Schedule and the Cost opinion.
•Submit selected plans to the City Planning and Development Review Committee.
Task 3- Design Development
•Through the Design Development portion of the project we will develop the major building systems, design the lighting levels,
select colors and materials for both the interior and exterior of the building, and confirm our LEED and SbD status.
•CWA will make regular submittals to the City as per the RFP and develop building specifications con currently for conformity
with City Standards.
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• We will develop three dimensional models to communicate massing and materials.
• We will submit drawings and reports to Engineering for Geology and Grading reviews for storm water runoff mitigation.
• The Furniture packages will be developed with the intent to maximize the use CMAS purchasing contracts.
Task 4- Construction Documents and Plan Review
• Continue with PDT Meetings with reports and updates.
• Develop Construction Documents to 35% and 75% completion and submit for Team Review.
• LEED Update and SbD updates.
• Perform QA/QC reviews.
• Develop Specifications in concert with plan development.
• Submit Grading Plans and Geotechnical reports.
Task 5- Construction Documents and Plan Check
• CWA will submit plans and secure permits for the work.
• Updates to scheduled submittals.
• Update LEED, Costs, Schedule, SbD, QA/QC efforts.
Task 6- Construction Documents 100% Complete
• Secure Plan Check approvals.
• Coordinate documents with City Standards and City Contract provisions.
• Final QA/QC Check.
• Finalize LEED Scorecard and confirm credits. Finalize SbD submittal.
• Secure Engineering, Grading Approvals.
• Update Project Schedule
Task 7- Bidding
• Attend Pre-construction walk.
• Respond to questions from bidders through addenda.
• Assist the City with Furnishings bid packages and CMAS purchasing exhibits.
• Assist the City with review of the bids.
Task 8- Construction Observation
• The Construction Observation Phase will include bi-weekly meetings and observations to verify the intent of the documents is
being met.
• Traditional CA Services as outlined in the RFP (RFI response, Bulletins, Submittal Reviews, Pay Request Review,
Observation visits, Create and maintain Logs, Change Order reviews and costing info, Punchlist walks….)
• At the end of the project CWA will assist in compiling operating manuals and warranties and final walks to verify completion of
the work.
• The CWA team will provide commissioning services as required by Cal Green and USGBC.
• Final LEED and Savings By Design Submittals and completion.
• CWA will prepare Record Drawings of the project in digital format for the City.
• Oversee the FFE installation and wire management.
Task 9- Warranty Inspection and Post Occupancy Review
• Near the end of the Building Warranty period, approximately ten months after occupancy, the CWA team will walk the project
to review any items requiring warranty claims and repairs.
Task 10- Additional Tasks that are on-going throughout all phases of the Project
• Schedule on conduct monthly PDT meetings that will review decisions made and implemented and decisions required.
Minutes of the meeting will be produced and distributed along with update schedules and cost information.
• CWA will maintain files for the City and update the contents of the work logs to transmit to the City at the conclusion of the
project. Files will be in MS Office Suite and AutoCAD Version 12 as specified. PDF files will also be transmitted of files.
305
ID Task Name Duration Start Finish Predecessors
1
2 Task 1- Project Management & Pre-design 18 days Mon 7/16/18 Wed 8/8/18
3 NTP TO CWA 1 day Mon 7/16/18 Mon 7/16/18
4 CWA will develop a Project Development Team (PDT).1 day Mon 7/16/18 Mon 7/16/18 3
5 Review Downtown Specific Plan 2 days Mon 7/16/18 Tue 7/17/18 3
6 Collect Information 5 days Mon 7/16/18 Fri 7/20/18 3
7 Field Recon and Utility Analysis 2 days Mon 7/23/18 Tue 7/24/18 6
8 Review Building Program/ Program Verification 6 days Fri 7/20/18 Fri 7/27/18 6
9 Finalize Building Program 5 days Mon 7/30/18 Fri 8/3/18 8
10 QA/QC Expectations 2 days Fri 7/20/18 Mon 7/23/18 6
11 Code Analysis/Special Considerations/Soils 5 days Tue 7/24/18 Mon 7/30/18 7
12 LEED Gold Scorecard objectives 5 days Mon 7/30/18 Fri 8/3/18 8
13 Savings By Design Process, paperwork scheduling 4 days Mon 7/30/18 Thu 8/2/18 8
14 Project Scheduling 5 days Tue 7/24/18 Mon 7/30/18 7
15 CWA will conduct a kick-off meeting with the PDT.1 day Mon 7/30/18 Mon 7/30/18 8
16 Schedule Monthly PDT Meetings ( w/Progress Reports)1 day Mon 7/30/18 Mon 7/30/18 8
17 Architectural Styles Study and Presentation 5 days Mon 7/30/18 Fri 8/3/18 8
18 Develop Project Cost Model 5 days Thu 8/2/18 Wed 8/8/18 11FS+2 days
19
20 Task 2- Schematic Design and Prelim Site Design 58 days Tue 7/24/18 Thu 10/11/18
21 Site Plan Design (incl future Additions Parking and City Hall pad)15 days Fri 7/27/18 Thu 8/16/18 6FS+5 days
22 Identify location of Library Pad 5 days Wed 8/8/18 Tue 8/14/18 21
23 Fire Department Requirements 2 days Mon 8/6/18 Tue 8/7/18 21FS-2 days
24 Preliminary Grading and Drainage 15 days Tue 8/14/18 Mon 9/3/18 22
25 Utility Analysis/Mapping 15 days Tue 7/24/18 Mon 8/13/18 7
26 Evaluate FEMA Flood Plain Impacts on Site Development 10 days Tue 7/24/18 Mon 8/6/18 7
27 Soils Evaluation 5 days Tue 8/14/18 Mon 8/20/18 22
28 Schematic Floor Plans 15 days Wed 8/8/18 Tue 8/28/18 22FS-4 days
29 Two Exterior Schemes and 3D Modeling 10 days Thu 8/16/18 Wed 8/29/18 28FS-4 days
30 Building Sections 4 days Mon 8/20/18 Thu 8/23/18 28FS-2 days
31 Systems Selections (Struct, MEP)10 days Mon 8/20/18 Fri 8/31/18 12FS+10 days
32 Evaluate Soils based on Siting of Library 10 days Thu 8/9/18 Wed 8/22/18 2
33 PDT Meeting to define design direction 1 day Mon 9/3/18 Mon 9/3/18 31
34 Prepare Plans including furnishings 10 days Tue 9/4/18 Mon 9/17/18 33
35 Prepare and Submit plans for City Planning Development Review
Committee
15 days Tue 9/4/18 Mon 9/24/18 33
36 Develop Schedules with the Utilities and PDT 5 days Tue 9/4/18 Mon 9/10/18 33
37 Resolve Architectural Design/Style with PDT and Planning input 5 days Tue 9/25/18 Mon 10/1/18 35
38 Provide updated Construction Cost Estimate and Schedule Cost 5 days Tue 10/2/18 Mon 10/8/18 37
39 Prepare and Submit Final plans for City Planning Development
Review Committee
10 days Fri 9/28/18 Thu 10/11/18 37FS-2 days
40
41 Task 3- Design Development 57 days Fri 9/7/18 Mon 11/26/18
42 Review Planning Approval Requirement Impacts 5 days Fri 10/12/18 Thu 10/18/18 39
43 Develop Plans, Materials and Finishes and Interior Design
Materials and Colors
15 days Tue 10/2/18 Mon 10/22/18 34FS+10 days
44 Develop Systems MEP/LV 20 days Fri 9/7/18 Thu 10/4/18 30FS+10 days
45 Acoustic Analysis of Elements and Assemblies 15 days Tue 10/2/18 Mon 10/22/18 34FS+10 days
46 Isometrics for Lighting at all areas of the library 15 days Fri 10/5/18 Thu 10/25/18 44
47 Casework/Stack End Panel Design 15 days Tue 10/9/18 Mon 10/29/18 43FS-10 days
48 Signage Design 10 days Tue 10/16/18 Mon 10/29/18 43FS-5 days
49 Landscape and Irrigation Design 10 days Fri 10/19/18 Thu 11/1/18 42
50 Update LEED scorecard and Register with USGBC for Online
services
5 days Fri 10/5/18 Thu 10/11/18 44
B M E B M E B M E B M E B M E B M E B M E B M E B M E B M E B M E B M E B M E B M E B M E B M E B M E B M E B M E B
July August SeptemberOctober NovemberDecember January February March April May June July August SeptemberOctober NovemberDecember January February
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ID Task Name Duration Start Finish Predecessors
51 Submit DD Set to the City for Review and comment 1 day Fri 11/2/18 Fri 11/2/18 49
52 Update Schedule and Construction Cost Estimates 5 days Fri 10/19/18 Thu 10/25/18 42
53 QA/QC Review 5 days Fri 10/26/18 Thu 11/1/18 52
54 Develop 3 D Models and presentation Materials 10 days Mon 11/12/18 Fri 11/23/18 51FS+5 days
55 Presentation to City and Community 1 day Mon 11/26/18 Mon 11/26/18 54
56
57 Task 4- Construction Documents and Plan Review 55 days Thu 11/29/18 Wed 2/13/19
58 Develop Plans 15 days Thu 11/29/18 Wed 12/19/18 55FS+2 days
59 Develop draft technical specifications for the project.5 days Thu 12/13/18 Wed 12/19/18 58FS-5 days
60 35% Submittal Plans/Spec/Cost/Schedule 20 days Thu 12/20/18 Wed 1/16/19 59
61 75% Submittal Plans/Spec/Cost/Schedule 20 days Thu 1/17/19 Wed 2/13/19 60
62 Submit Precise Grading Plan to Engineering 20 days Thu 1/17/19 Wed 2/13/19 60
63 Submit Geotechnical Report to Engineering 20 days Thu 12/27/18 Wed 1/23/19 60
64 90% Submittal Plans/Spec/Cost/Schedule 15 days Thu 1/24/19 Wed 2/13/19 61
65
66 Task 5- Construction Documents and Plan Check Submittal 30 days Thu 2/14/19 Wed 3/27/19
67 Submit Complete Package for Initial Plan Check Submittal 20 days Thu 2/14/19 Wed 3/13/19 64
68 Bidding Preparation 5 days Thu 2/28/19 Wed 3/6/19 67FS-10 days
69 LEED Update 5 days Thu 2/14/19 Wed 2/20/19 64
70 QA/QC Check 10 days Thu 2/14/19 Wed 2/27/19 64
71 Submit Precise Grading Plan to Engineering Approval 10 days Thu 3/14/19 Wed 3/27/19 64,62,67
72 Update Schedules and Estimates based on approved set 5 days Thu 3/14/19 Wed 3/20/19 67
73
74 Task 6- Construction Document 100% Complete 25 days Thu 3/7/19 Wed 4/10/19
75 Plan Check Resubmittal for Approval 10 days Thu 3/14/19 Wed 3/27/19 67
76 Coordinate Docs with City Standards and Contract 15 days Thu 3/7/19 Wed 3/27/19 59,68,70
77 Finalize Savings by Design SBD 10 days Thu 3/28/19 Wed 4/10/19 64,69,70,75
78 Finalize LEED and confirm credits 5 days Thu 3/14/19 Wed 3/20/19 67,69
79 QA/QC Check 10 days Thu 3/21/19 Wed 4/3/19 75FS-5 days
80 Submit Precise Grading Plan to Engineering approval 5 days Thu 3/28/19 Wed 4/3/19 71
81 Update Construction Cost Estimates 2 days Thu 3/28/19 Fri 3/29/19 76
82 Obtain Grading Plan Approval 1 day Mon 4/1/19 Mon 4/1/19 81
83 Obtain Building Permit 1 day Tue 4/2/19 Tue 4/2/19 82
84
85 Task 7-Bidding 62 days Tue 3/5/19 Wed 5/29/19
86 Publish Notice 20 days Wed 3/6/19 Tue 4/2/19 83FS-20 days
87 Attend Pre-Construction Meeting and Site Walk 1 day Wed 4/10/19 Wed 4/10/19 83FS+5 days
88 Bidding Period Respond to bidders questions by issuing Addenda.30 days Thu 4/11/19 Wed 5/22/19 87
89 Assist the City with review of bids and Award Contract 5 days Thu 5/23/19 Wed 5/29/19 88
90 Assist the City with FFE Bid packages. (CMAS)20 days Tue 3/5/19 Mon 4/1/19
91
92 Task 8- Construction Administration 201 days Tue 4/9/19 Tue 1/14/20
93 Attend Pre-Construction Meeting and Site Walk 1 day Thu 5/30/19 Thu 5/30/19 89
94 Review GC Schedule of Values 1 day Tue 4/9/19 Tue 4/9/19 90FS+5 days
95 Review Contractors Schedule 1 day Tue 4/9/19 Tue 4/9/19 90FS+5 days
96 Construction Period 200 days Wed 4/10/19 Tue 1/14/20
112 FFE Installation 10 days Wed 1/1/20 Tue 1/14/20 97FS-10 days
113
114 Task 9- Warranty Walk 10 Months Post Occupancy
116
117 Task 10- Additional Tasks 400 days Tue 7/17/18 Mon 1/27/20
118 Monthly PDT Meetings with the City (24)400 days Tue 7/17/18 Mon 1/27/20 3
119 Document Controls 400 days Tue 7/17/18 Mon 1/27/20 3
B M E B M E B M E B M E B M E B M E B M E B M E B M E B M E B M E B M E B M E B M E B M E B M E B M E B M E B M E B
July August SeptemberOctober NovemberDecember January February March April May June July August SeptemberOctober NovemberDecember January February
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307
Project Moorpark Library
Project Budget $12,000,000
Professional Fees and Services Note- ** Task 10 has been distributed throughout the Project
TASK 1 TASK 2A TASK 2B TASK 3 TASK 4 TASK 5 TASK 6 TASK 7 TASK 8 TASK 9 TASK 10**TOTAL
Proj Mgt Sch Site Sch Bldg Design Construction CDs and CDs 100% Bidding Const. Post Occ Additional
Basic Services Basic Pre- Design Design Design Developm't Documents Plan Check Permiting Observ Review Tasks
A Scope Consultants
1 Architecture CWA AIA Inc $26,000 $32,000 $61,000 $91,500 $122,000 $65,500 $45,000 $12,500 $159,000 $1,500 $0 $616,000
2 Structural Engineering JAMA $500 $500 $5,500 $12,500 $11,000 $6,500 $5,000 $500 $6,000 $500 $0 $48,500
3 Mechanical/Plumbing/Electrical Budlong $500 $0 $20,800 $31,050 $33,300 $20,800 $7,090 $2,480 $14,960 $0 $0 $130,980
4 Civil Engineer Stantec $22,000 $25,000 $10,000 $15,000 $22,000 $10,500 $5,000 $2,000 $12,500 $500 $0 $124,500
5 Landscape TCLA $1,330 $3,500 $500 $4,050 $7,500 $5,250 $1,250 $650 $7,000 $500 $0 $31,530
6 Specifications CWA AIA Inc $0 $0 $500 $1,000 $1,500 $2,500 $4,500 $0 $0 $0 $0 $10,000
SUB-TOTAL $50,330 $61,000 $98,300 $155,100 $197,300 $111,050 $67,840 $18,130 $199,460 $3,000 $0 $961,510
TASK 1 TASK 2A TASK 2B TASK 3 TASK 4 TASK 5 TASK 6 TASK 7 TASK 8 TASK 9 TASK 10**TOTAL
Proj Mgt Sch Site Sch Bldg Design Construction CDs and CDs 100% Bidding Const Observ RecDoc/Clos Additional
Added Services Pre- Design Design Design Developm't Documents Plan Check Tasks
B Scope Specialty Consultants 0.0%
1 Interior Design TDS $7,500 $0 $12,800 $17,000 $20,000 $10,000 $4,000 $5,000 $8,500 $500 $0 $85,300
2 LEED/Cx Commissioning 3QC $2,500 $1,500 $2,000 $8,500 $11,500 $5,000 $5,000 $2,500 $15,000 $1,500 $0 $55,000
3 Acoustical Newson Brown $750 $2,500 $1,250 $1,500 $1,500 $300 $0 $0 $0 $0 $0 $7,800
4 Graphics and Signage Toji $0 $500 $1,500 $2,500 $3,500 $1,000 $500 $500 $1,000 $500 $0 $11,500
5 Cost Estimating WM2S $2,500 $0 $3,000 $4,500 $3,000 $3,000 $6,250 $1,500 $1,250 $0 $0 $25,000
6 A/V Media Design Systems $350 $0 $2,500 $3,500 $4,750 $1,500 $1,500 $500 $1,500 $0 $0 $16,100
7 Lighting MPA/Budlong/TDS/CWA $0 $1,250 $1,500 $2,650 $5,000 $500 $500 $200 $750 $0 $0 $12,350
8 Fire Alarm System Design Budlong $500 $0 $0 $1,500 $3,500 $2,000 $1,500 $500 $500 $0 $0 $10,000
9 Geotech/Soils (Allowance)Oakridge $500 $1,250 $1,000 $2,000 $1,500 $2,000 $1,000 $250 $500 $0 $0 $10,000
SUB-TOTAL $14,600 $7,000 $25,550 $43,650 $54,250 $25,300 $20,250 $10,950 $29,000 $2,500 $0 $233,050
TOTAL A and B ABOVE $64,930 $68,000 $123,850 $198,750 $251,550 $136,350 $88,090 $29,080 $228,460 $5,500 $0 $1,194,560
Optional Services
1 Fire Suppression (Sprinkler)
System Design Budlong $500 $0 $500 $1,500 $3,500 $4,000 $2,500 $500 $1,500 $500 $0 $15,000
Reimbursables allowance $25,000
308
Architecture + Planning + Interior Design
320 Arden Ave. Suite 210, Glendale, CA 91203 Phone: 818-240-5456 CWA AIA .com
October 24, 2018
City of Moorpark
799 Moorpark Avenue
Moorpark, CA 93021
Attention: Jeremy Laurentowski
Parks and Recreation Director
SUBJECT: Proposal for Design Services for the Moorpark Civic Center Master Plan
Dear Mr. Laurentowski,
On behalf of our design team at CWA AIA, Inc., I am pleased to present our proposal for the Moorpark Civic Center Master Plan
Effort. The Site is located at the existing Civic Center and includes the area designated as the project site for the new public Library
on High Street in Moorpark, California. The site will also review other parcels and uses in the area as a part of the effort to define
links and develop strategies to activate the Civic Center and the surrounding uses into a cohesive master plan for the area. The
intent is to define locations on the site for the new Public Library, City Hall, associated Parking, Other City uses including
Recreational facilities, and possible City Partners.
Phase One
1. Survey of the Site- Existing Structures- CWA will collect information and review the existing structures on site. CWA will
offer an opinion on the state of the structures, and the adaptability for re-use and re-purposing.
2. Create a survey map of the area to identify grading, locate existing structures and identify available infrastructure and
utilities.
3. Augment available Geotechnical studies and identify favorable sites for structures.
4. Conduct meetings with City Stakeholders- Conduct meetings with designated City Staff to review departmental current and
future needs.
5. Develop a Conceptual Land Use Plan
6. City's Draft Scheme- CWA will present options for the development of the site identifying links and with surrounding areas.
These schemes will incorporate items identified as goals in the stakeholders meetings.
6.1. Site Master Plan- As a part of the Site master plan effort CWA will identify areas for co-development of
additional or complimentary City Uses, and identify locations to develop City Office Spaces.
6.2. As a part of this effort CWA will meet with Non-profits and NGOs for opportunities in and near the Civic Center.
6.3. In consultation with potential developers and local businesses, CWA will perform a Comprehensive High Level
Analysis of uses to compliment the Civic Center. The intent is to generate a listing of possible complimentary
uses and activities that will invigorate the Civic Center core and strengthen the surrounding uses.
6.4. CWA will analyze potential links to the transportation systems, High Street, and other external forces to help
integrate the Civic Center into the existing fabric of the City and develop Connections to Civic Center through
these links.
6.5. CWA will Identify potential locations within the Civic Center for economic development.
6.6. Commercial Service within Civic Center. CWA will review potential areas on the site for potential complimentary
uses and possible revenue generating businesses that can serve the community. This may be as a structure or
exterior area that can utilize space during off-hours and weekends or provide services to community meetings.
6.7. CWA will Identify and diagram Land Use Guidelines within Civic Center and bordering areas.
6.8. Our Team will identify expected Infrastructure Upgrades to the project area.
6.9. A Core component of the study will be to develop Open Space and Cultural amenities within the Civic Center
309
CWA AIA Inc. Architecture + Planning + Interior Design
320 Arden Ave. Suite 210, Glendale, CA 91203 Phone: 818-240-5456 CWA AIA .com
and activate a community center for the community.
Phase One will generate enough project understanding and graphic work product for presentations and to develop
Dialogue with potential partners and Community groups. Options will be presented in both 2D and wireframe 3D Computer Model
form for massing analysis and evaluation.
Phase 2
1. CWA will develop a Building Program for the future City Hall. This will address future expansion and needs.
2. CWA will provide a Conceptual Space plan for future City Hall in a configuration and type as identified in the Site Master Plan.
3. Our Team will prepare Preliminary Construction Cost Estimates and life-cycle cost estimates.
4. CWA will review and advise on Space Planning for other elements identified in Phase one.
5. Coordinate with private development consultants for co-location opportunities and potential Revenue Generation within the
Civic Center.
6. Organize a Community Advisory Committee (Community Stakeholders) to coordinate with existing Planning Efforts and solicit
input. (This tasking may be split and a portion moved to Phase One to assist with the Link components analysis and Item 6.3.)
7. Assist with dialogue between the City and potential proposers.
8. Briefings and presentations to CM and Council/Stakeholders will occur throughout the planning process.
The attached fee follows the tasking and requirements identified in the RFP. The hours and allocations describe the anticipated
effort for each task. We have identified a great team of consulting engineers to provide a quality design that is responsive to the
needs of the City. We feel that our fee is very competitive based on the requested services. We understand that the process is
fluid and we can adapt to the needs and concerns of the City to move the Planning Process forward. We have anticipated that we
will participate in three City stakeholder meetings, four Council briefings/presentations, two public meetings including a design
charette, two meetings with non-profits, two programming meetings for the City Hall, four meetings with Developers and Community
Advisory Groups. (18 meetings in total are budgeted)
Thank you for the opportunity to be of service.
Sincerely,
CWA AIA, Inc.
Stephen Finney, AIA
President
310
Hours Subtot
Phase One Principal Proj Arch Designer Clerical Subtotal
1 .1 Survey of the Site- Existing Structures 24 20 36 4 84 8,840.00
1 .2 City Stakeholders Meetings 24 18 8 4 54 6,510.00
1 .3 Survey Map 4 2 4 - 10 1,130.00
1 4 Geotechnical 8 8 4 - 20 2,420.00
1 .5 Conceptual Land Use Plan 24 40 36 4 104 11,140.00
1 .6 City's Draft Scheme
1 .6.1 Site Master Plan- Identify Locations to develop City Office Space 40 60 16 4 120 14,340.00
1 .6.2 Meetings with Non-profits, NGOs for opportunities in and near the
Civic Center
16 8 - 4 28 3,560.00
1 .6.3 Comprehensive high Level Analysis of uses to compliment the Civic
Center
24 12 2 4 42 5,370.00
1 .6.4 Connections to Civic Center-Links 24 24 40 4 92 9,600.00
1 .6.5 Identify locations within the Civic Center for economic dev.24 16 8 4 52 6,280.00
1 .6.6 Commercial Service within Civic Center 24 8 8 40 5,120.00
1 .6.7 Identify Land Use Guidelines within Civic Center 24 40 16 8 88 9,880.00
1 .6.8 Infrastructure Upgrades to project area 16 24 12 52 6,060.00
1 .6.9 Open Space and Cultural amenities in Civic Center 32 24 24 2 82 9,480.00
308 304 214 42 868 99,730.00
Phase Two
2 .1 Building Program for future City Hall 24 60 4 16 104 11,760.00
2 .2 Conceptual Space space plan for future City Hall.24 40 40 - 104 11,200.00
2 .3 Preliminary Const Est and life-cycle cost est. 16 8 8 4 36 4,160.00
2 .4 Space Planning for other elements identified in Phase one. 24 24 24 4 76 8,400.00
2
.
5 Coordinate with private development consults for co-location and
potential Revenue Generation
24 8 8 4 44 5,360.00
2
.
6 Organize a Community Advisory Committee (Community Stakeholders)
coordinate with existing Planning Efforts
24 24 - 8 56 6,840.00
2 .7 Assist with dialogue with potential proposers 24 8 8 8 48 5,600.00
2 .8 Briefings and presentations to CM and Council/Stakeholders 24 24 8 4 60 7,200.00
184 196 100 48 528 60,520.00
Rates 150 115 75 60
Estimated Project Duration 5 Months Totals 1,396 160,250.00
CWA AIA
10.24.18
311
Moorpark Civic Center
Site Master Planning
10.24.18
Basic Services Basic
A Scope Consultants Phase 1 Phase 2 Subtot
1 Architecture CWA AIA Inc 99,730 60,520 160,250
2 Structural Engineering JAMA 12,000 2,000 14,000
3 Mechanical/Plumbing/Electrical Budlong 6,000 12,560 18,560
4 Civil Engineer Stantec 15,000 30,000 45,000
5 Landscape TCLA 11,000 5,400 16,400
6 Cost Estimating WM2S 7,500 10,000 17,500
7 Geotech/Soils (Allowance)Oakridge 21,000 2,000 23,000
SUB-TOTAL 170,890 143,500 294,710
Reimbursables Allowance 15,000
B Available Services Not Scheduled
8 Interior Design FF&E Bugdeting TDS
9 Graphics and Wayfinding Toji
10 A/V budget - Council Chambers Media Design Systems
11 Historic Evaluation- Corner Prop.Page & Turnbull
12 LEED/Cx Commissioning 3QC
13 Acoustical Newson Brown
14 Lighting MPA/Budlong/TDS/CWA
15 Fire Alarm System Design Budlong
312
Attachment 2
RESOLUTION NO. 2018-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR
2018/19 BUDGET TO TRANSFER $1,460,644 CITY HALL
IMPROVEMENT FUND (3001) APPROPRIATION FROM THE
NEW CITY HALL AND CIVIC CENTER COMPLEX PROJECT
(C0012) TO NEW MOORPARK CITY LIBRARY PROJECT
(C0056)
WHEREAS, on November 3, 2004, the City Council approved an Agreement with
GKK Corporation for design of the new Moorpark City Hall/Civic Center. On October
11, 2006 the City executed the First Amendment to the Agreement with GKK
Corporation to expand the scope of work to include Library, High Street Extension, and
Post Office master plan iterations. Subsequently on January 18, 2012 the City Council
approved the Seventh Amendment to the Agreement with GKK Corporation for
reconstruction and expansion of the Moorpark City Library; and
WHEREAS, on December 20, 2017 the City Council approved an Agreement
with Linda Demmers Library Consulting for Library Consulting Services; and
WHEREAS, on April 18, 2018, the City Council the approved and authorized the
release of the Request for Qualifications and Proposal for Design Development
Services for New Library; and
WHEREAS, on May 10, 2018 the City of Moorpark terminated the Agreement
with GKK Corporation for design services, effective June 9, 2018; and
WHEREAS, on June 20, 2018, the City Council adopted the Operating and
Capital Improvement Budget for Fiscal Year 2018/19 which includes a new Capital
Improvement Project titled New Moorpark City Library (C0056) with funding to be
determined in the future years; and
WHEREAS, a staff report has been presented to City Council recommending to
award a contract to CWA AIA, Inc. for Civic Center Master Planning and Library Design
Services; and
WHEREAS, a budget line item transfer of $1,419,744 is recommended from
3001-120-C0012-55300 (New City Hall and Civic Center Complex – Capital
Professional Services) to 3001-171-C0056-55300 (New Moorpark City Library – Capital
Professional Services) to cover library design services under the CWA AIA, Inc.
Agreement; and
WHEREAS, a budget line item transfer of $40,900 is recommended from 3001-
120-C0012-55300 (New City Hall and Civic Center Complex – Capital Professional
Services) to 3001-171-C0056-55300 (New Moorpark City Library – Capital Professional
Services) to cover outstanding library consulting costs under the Linda Demmers
Library Consulting Agreement; and
313
Resolution No. 2018-_____
Page 2
WHEREAS, Exhibit “A” hereof describes said budget amendment and its
resultant impact to the budget line items.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. An aggregate budget line item transfer of $1,460,644 from the New
City Hall and Civic Center Complex Project (C0012) to the New Moorpark City Library
Project (C0056), as more particularly described in Exhibit A, attached hereto, is hereby
approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 7th day of November 2018.
Janice S. Parvin, Mayor
ATTEST:
___________________________________
Maureen Benson, City Clerk
Attachment: Exhibit A – Budget Amendment
314
Resolution No. 2018 - ____
Page 3
EXHIBIT A
BUDGET AMENDMENT
For New City Hall and Civic Center Complex Project (C0012) and
New Moorpark City Library Project (C0056) to Fund
Library Design and Consulting Services
FISCAL YEAR 2018/19
FUND BALANCE ALLOCATION:
Fund Title Fund Account Number Amount
City Hall Improvement Fund 3001-000-00000-33990 -$
Total -$
EXPENDITURE APPROPRIATION:
Account Number Current Budget Revision Amended Budget
2018-120-C0012-55300 191,841.35$ -$ 191,841.35$
3001-120-C0012-55100 500,000.00$ -$ 500,000.00$
3001-120-C0012-55200 25,000.00$ -$ 25,000.00$
3001-120-C0012-55210 83,330.00$ -$ 83,330.00$
3001-120-C0012-55300 2,831,999.40$ (1,460,644.00)$ 1,371,355.40$
3001-120-C0012-55400 70,000.00$ -$ 70,000.00$
Sub-total C0012 3,702,170.75$ (1,460,644.00)$ 2,241,526.75$
3001-171-C0056-55300 -$ 1,460,644.00$ 1,460,644.00$
Total 3,702,170.75$ -$ 3,702,170.75$
315