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HomeMy WebLinkAboutAGENDA REPORT 2018 1107 REG CCSA ITEM 10DCITY OF MOORPARK, CALIFORNIA City Council Meeting of November 7, 2018 ACTION Approved staff recommendation. BY M. Benson D. Consider Minutes of Regular City Council/Successor Agency Meeting of October 17, 2018. Staff Recommendation: Approve the minutes. Item: 10.D. MINUTES OF THE CITY COUNCIL AND SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK Moorpark, California October 17, 2018 A Regular Meeting of the City Council of the City of Moorpark and the Successor Agency was held on October 17, 2018, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. All items listed are heard and acted upon by the City Council unless otherwise noted. 1. CALL TO ORDER: Mayor Parvin called the meeting to order at 6:34 p.m. 2. PLEDGE OF ALLEGIANCE: Captain John Reilly, Ventura County Sheriff’s Department , led the Pledge of Allegiance. 3. ROLL CALL: Present: Councilmembers Mikos, Pollock, Simons, Van Dam, and Mayor Parvin. Staff Present: Troy Brown, City Manager; Kevin Ennis, City Attorney; Deborah Traffenstedt, Assistant City Manager; Ron Ahlers, Finance Director; David Bobardt, Community Development Director; Jeremy Laurentowski, Parks and Recreation Director; Sean Corrigan, City Engineer/Public Works Department; Jessica Sandifer Community Services Manager; Captain John Reilly, Sheriff's Department; Freddy Carrillo, Associate Planner II; Maureen Benson, City Clerk; and Blanca Garza, Deputy City Clerk, II (left the meeting at 6:45 p.m.). 4. PROCLAMATIONS AND COMMENDATIONS: A. Proclamation Recognizing October 23-31 as Red Ribbon Week. Mayor Parvin presented Deputy Rob Currell, Ventura County Sheriff’s Department, with a proclamation recognizing October 23-31 as Red Ribbon Week. B. Proclamation Recognizing October 24 as World Polio Day. Item: 10.D. 326 Minutes of the City Council/Successor Agency Moorpark, California Page 2 October 17, 2018 Mayor Parvin presented Tara Thomas, President of the Morning Rotary Club, with both Moorpark Rotary Club proclamations recognizing October 24 as World Polio Day. 5. PUBLIC COMMENT: Maria Ventura, Public Affairs Manager for SoCalGas in Ventura County discussed the advantages of lower cost natural gas versus the expense to change to all electric appliances. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: CONSENSUS: It was the consensus of the Council to pull Item 10.G. from the Consent Calendar for individual consideration upon the request of Councilmember Mikos. CONSENSUS: It was the consensus of the Council to pull Item 10.E. from the Consent Calendar for individual consideration upon the request of Councilmember Pollock. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Councilmember Van Dam reported he had attended the 9th Annual Beer Tasting Festival sponsored by Moorpark Rotary on October 13, the proceeds of which benefited local charities. Councilmember Van Dam announced the 3rd Annual Kiwanis Moorpark Texas Hold‘Em Poker Tournament to raise funds for local charities will take place on October 20 at McGregor’s Craft Beer and Wine. Councilmember Van Dam invited the public to attend the dedication ceremony of the “Thin Blue Line” art piece on October 25 at the Police Services Center at 5:30 p.m. Councilmember Van Dam reported on the success of the Country Days parade on October 6 and thanked staff for all their hard work. Councilmember Mikos reported on her participation in Country Days, the Mammoth Run Walk, and the Rotary Beer Tasting Festival. Councilmember Mikos reported the “Thin Blue Line” sculpture at the Police Services Center is one of several Art in Public Places installations the City has approved. She announced the dedication ceremony will be taking place on October 15. 327 Minutes of the City Council/Successor Agency Moorpark, California Page 3 October 17, 2018 Councilmember Mikos reported she and Councilmember Simons attended a Broadband Workshop last week along with several staff members. Councilmember Mikos reported the entire Council participated in an educational workshop meeting comparing Community Facility Districts to Landscape Maintenance Districts. Councilmember Mikos reported she had taken a field trip throughout the City to look at properties that may be used for future development. Councilmember Pollock reported on October 10 he had attended the neighborhood educational meeting at City Hall sponsored by Southern California Edison (SCE) regarding wildfire mitigation response and subsequently on Sunday and Monday received SCE notifications of a potential power shut off due to high winds in the area. Councilmember Simons reported he attended the Rotary Beer Tasting Festival, Country Days, the Broadband Workshop, and as the City’s representative he attended meetings of the Channel Counties Site Authority and the Ventura County Transportation Commission. Councilmember Simons also announced the 3rd Annual Kiwanis Moorpark Texas Hold‘Em Poker Tournament to be held on October 20 at McGregor’s Craft. Mayor Parvin reported a week ago Friday she participated in a board meeting of the Clean Power Alliance. Mayor Parvin reported participating in Country Days, the Mammoth Run Walk, the Harvest at Moorpark High School, the Rotary Beer Tasting Festival; served as Principal of the Day at the Ventura County Career Education Center in Moorpark, and participated in a Ventura Local Agency Formation Commission meeting. 8. PUBLIC HEARINGS: A. Consider a Resolution Approving Industrial Planned Development Permit No. 2017-02 and Conditional Use Permit No. 2017-02 to Allow a Sales Office, Showroom, Fabrication Shop, and Outdoor Storage on a 2.65 Acre Lot at 14110 Princeton Avenue and Making a Determination of Exemption Under California Environmental Quality Act in Connection Therewith, on the Application of Michael Bennett for The Bennett Partnership. Staff Recommendation: 1) Open the public hearing, accept public testimony, and close the public hearing; and 2) Adopt Resolution No. 2018-3756. Mr. Carrillo gave the staff report. 328 Minutes of the City Council/Successor Agency Moorpark, California Page 4 October 17, 2018 Mayor Parvin opened the public hearing. Michael Bennett of the Bennett Partnership, representing the Fence Factory, 14110 Princeton Avenue, Moorpark, California described the history and challenges of the project site. He responded to Council concerns and questions. Tina Arredondo, Moorpark resident of Virginia Colony, expressed concerns regarding increased traffic affecting her neighborhood, need for a signal light at Nogales Street, and noise pollution from the site. Mr. Bennett, the Council, and staff responded to Ms. Arredondo’s concerns. Mayor Parvin closed the public hearing. MOTION: Councilmember Pollock moved and Councilmember Mikos seconded a motion to adopt Resolution No. 2018-3756 approving Industrial Planned Development Permit No. 2017-02 and Conditional Use Permit No. 2017-02 to allow a sales office, showroom, fabrication shop, and outdoor storage on a 2.65 acre lot at 14110 Princeton Avenue and making a Determination of Exemption under California Environmental Quality Act in connection therewith, on the application of Michael Bennett for The Bennett Partnership. The motion carried by unanimous voice vote. 9. PRESENTATION/ACTION/DISCUSSION: A. Consider Presentation from Rudy Gonzales, Region Manager for Southern California Edison on Wildfire Mitigation, Safety, and Grid Resiliency. Mr. Gonzales gave a presentation on SCE’s Wildfire Mitigation, Safety, and Grid Resiliency. B. Consider Default Rate Tier Selection for Clean Power Alliance. Staff Recommendation: Select the 36% renewable rate tier as the default rate tier with the Clean Power Alliance. Ms. Sandifer gave the staff report. Lisa Ingalls, a Moorpark resident spoke in favor of the 100% renewable rate tier. Katie Davis, Vice Chair of the Sierra Club Los Padres Chapter, P.O. Box 31241, Santa Barbara, California, spoke in favor of the 100% renewable rate tier. 329 Minutes of the City Council/Successor Agency Moorpark, California Page 5 October 17, 2018 Michelle Ellison, a resident of Ojai who serves on the Clean Power Alliance Board spoke in favor of the 100% renewable rate tier. Janet Murphy, a Moorpark resident, spoke in favor of the 100% renewable rate tier. Kristofer Young, a former Moorpark resident and now a climate reality project trained leader spoke in favor of the 100% renewable rate tier. He presented the City with “Being the Change”, a book on climate change authored by Peter Kalmus. Ron Whitehurst, a business owner from Ventura, spoke in favor of the 100% renewable rate tier. Jan Dietrick, Ventura resident representing the “350-Ventura County Climate Hub”, spoke in favor of the 100% renewable rate tier. Councilmember Pollock stated as the City’s representative on the Ventura County Air Pollution Board he is concerned about the pollution of the inland valleys in Ventura County and is in favor of moving to the 100% renewable rate tier to make Moorpark lead the way. Councilmember Mikos stated as an Alternate Member representing Moorpark on the Clean Power Alliance Board, she knows there are uncertainties, but she is in favor of supporting the 100% renewable rate tier. Mayor Parvin as the City’s primary member on the Clean Power Alliance Board stated this is a start-up entity, and she is not in favor of surprising the Moorpark residents with a 100% renewal rate tier at this time, as the cost is not known. She further stated the City can change this rate tier in the future, so the maximum rate she could propose now would be a 50% renewal rate tier. In response to Councilmember Simons’ request for clarification, Councilmember Mikos, Mayor Parvin, and staff explained the proposal. Councilmember Van Dam stated he would go along with a 50% renewal rate tier. MOTION: Mayor Parvin moved and Councilmember Van Dam seconded a motion to select a 50% renewable rate tier as the default rate tier with the Clean Power Alliance. The motion carried by unanimous voice vote. 330 Minutes of the City Council/Successor Agency Moorpark, California Page 6 October 17, 2018 C. Consider Ordinance Deleting Chapter 3.12 and Amending and Replacing Chapter 3.14 of the Moorpark Municipal Code, Including Amending the Title of Chapter 3.14 to “Claims and Demands Against City” and Amending the Claim Presentation Process of the City of Moorpark. Staff Recommendation: Introduce Ordinance No. 466 for first reading, waive full reading, and place the Ordinance on the agenda for the November 7, 2018 regular meeting for purposes of providing second reading and adoption of the Ordinance. Ms. Traffenstedt gave the staff report. There were no speakers. Mr. Ennis read the title of Ordinance No. 466 MOTION: Mayor Parvin moved and Councilmember Van Dam seconded a motion to waive full reading, declare Ordinance No. 466 read for the first time, and to place the Ordinance on the agenda for the November 7, 2018 regular meeting for purposes of providing second reading and adoption of the Ordinance. The motion carried by unanimous voice vote. 10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) MOTION: Councilmember Van Dam moved and Councilmember Pollock seconded a motion to approve the Consent Calendar with the exception of Items 10.E. and 10.G, which were pulled for individual consideration. The motion carried by unanimous roll call vote. A. Consider Warrant Register for Fiscal Year 2018/19 – October 17, 2018. Staff Recommendation: Approve the warrant register. B. Consider Minutes of Special City Council/Successor Agency Meeting of October 3, 2018. Staff Recommendation: Approve the minutes. C. Consider Minutes of Regular City Council/Successor Agency Meeting of October 3, 2018. Staff Recommendation: Approve the minutes. D. Consider the Purchase of Two Volunteer in Policing Vehicles and Resolution Amending the Fiscal Year 2018/2019 Budget to Fund the Purchase. Staff Recommendation: 1) Authorize $64,452 to be used for the purchase of two 2019 Chevrolet Equinox vehicles to be used by the Moorpark Volunteers in Policing; and 2) Adopt Resolution No. 2018-3757 amending the FY 2018/19 Budget to appropriate $64,452 from the Equipment Replacement Fund. ROLL CALL VOTE REQUIRED 331 Minutes of the City Council/Successor Agency Moorpark, California Page 7 October 17, 2018 F. Consider Award of Contract to Pavement Coatings Company for the 2018 Slurry Seal and Pavement Rehabilitation Project (Project No. M0042). Staff Recommendation: 1) Award construction contract to Pavement Coatings Co. and authorize the City Manager to execute the construction contract in the amount of $299,817 for the subject project, subject to final language approval by the City Manager; 2) Authorize the City Manager to amend the construction contract for project contingencies in an amount not exceed $27,102 (10%), if and when the need arises for extra work and services for Schedule A; and 3) Authorize the City Manager to amend t he construction contract for project contingencies in an amount not exceed $21,200, if and when the need arises for extra work and services for Schedule B. H. Consider Amendment No. 5 to Professional Services Agreement with Sohagi Law Group Authorizing Additional Services Regarding the County of Ventura’s Approval of Wayne J Sand and Gravel Mine Expansion Conditional Use Permit. Staff Recommendation: Authorize the City Manager to execute an amendment to the professional services agreement with The Sohagi Law Group for an increase of $50,000.00 to the previous not-to-exceed cost of $300,000.00 for a new total not-to- exceed cost of $350,000.00 without prior City Council authorization, subject to final language approval of the City Manager I. Consider Amendment No. 1 to 2015 Agreement between the City of Moorpark and Granicus, Inc., for Hardware and Software Maintenance and Managed Services. Staff Recommendation: Authorize the City Manager to sign Amendment No. 1 to the Agreement between the City of Moorpark and Granicus, Inc., for hardware and software maintenance and managed services, subject to final language approval by the City Manager. The following items were pulled for individual consideration. E. Consider Resolution Exonerating Grading and Improvements Bonds for Meridian Hills Tract 5187 Water Tank Access Road. Staff Recommendation: 1) Adopt Resolution No. 2018-3758 exonerating Grading and Improvements Surety Bonds Number 1134432 and 1134433; and 2) Authorize the City Clerk to exonerate the Grading and Improvements Bonds as shown in the agenda report and draft resolution. Councilmember Pollock stated, as a resident of Meridian Hills, he would recuse himself from voting on this item. MOTION: Councilmember Mikos moved and Councilmember Simons seconded a motion to: 1) Adopt Resolution No. 2018-3758 exonerating Grading and Improvements Surety Bonds Number 1134432 and 1134433; and 2) Authorize 332 Minutes of the City Council/Successor Agency Moorpark, California Page 8 October 17, 2018 the City Clerk to exonerate the Grading and Improvements Bonds as shown in the agenda report and draft resolution. The motion carried by voice vote 4-0, Councilmember Pollock absent. G. Consider Award of Agreement to Oakridge Landscape, Inc. for Tierra Rejada Streetscape Revitalization Final Phase (Project No. M0031); and Resolution Amending the Budget for Fiscal Year 2018/19 Appropriating $1,000,000 from the General Fund (1000) and $760,823 from the Special Projects Fund (3004). Staff Recommendation: 1) Award bid to Oakridge Landscape, Inc. for $1,600,748, plus a contingency of $160,075, for a total contract amount of $1,760,823 and authorize execution of the Agreement by the City Manager, subject to final language approval by the City Manager; and 2) Adopt Resolution No. 2018-3759 amending the FY 18/19 budget to fund construction services related to the Tierra Rejada Road Streetscape Revitalization Final Phase. ROLL CALL VOTE REQUIRED Councilmember Mikos stated a budget amendment with such a large dollar amount should not be on the Consent Calendar so the public is aware of the expenditure and she asked staff to give a report. Mr. Laurentowski gave the staff report. MOTION: Councilmember Mikos moved and Mayor Parvin seconded a motion to: 1) Award bid to Oakridge Landscape, Inc. for $1,600,748, plus a contingency of $160,075, for a total contract amount of $1,760,823 and authorize execution of the Agreement by the City Manager, subject to final language approval by the City Manager; and 2) Adopt Resolution No. 2018-3759 amending the FY 18/19 budget to fund construction services related to the Tierra Rejada Road Streetscape Revitalization Final Phase. The motion carried by unanimous roll call vote 11. ORDINANCES: (ROLL CALL VOTE REQUIRED) A. Consider Ordinance No. 464 Adopting Zoning Ordinance Amendment No. 2018-01, Amendments to Chapters 17.08 (Definitions) and 17.20 (Uses by Zone) of Title 17 (Zoning), to Address Residential Short Term Rental Units; and Making a Determination This Action is Exempt from the California Environmental Quality Act. Staff Recommendation: Waive full reading, declare Ordinance No. 464 read for the second time, and adopted as read. ROLL CALL VOTE REQUIRED Mr. Ennis read the title of Ordinance No. 464. MOTION: Councilmember Mikos moved and Mayor Parvin seconded a motion to waive full reading, declare Ordinance No. 464 read for the second time, and adopted as read. The motion carried by unanimous roll call vote 333 Minutes of the City Council/Successor Agency Moorpark, California Page 9 October 17, 2018 B. Consider Ordinance No. 465 Adopting Zoning Ordinance Amendment No. 2018-04, Amendments to Chapters 17.20 (Uses by Zone) and 17.28 (Standards for Specific Uses) of the Moorpark Municipal Code Addressing Temporary Filming; and Determining That These Actions Are Exempt from the California Environmental Quality Act. Staff Recommendation: Waive full reading, declare Ordinance No. 465 read for the second time, and adopted as read. ROLL CALL VOTE REQUIRED Mr. Ennis read the title of Ordinance No. 465. MOTION: Mayor Parvin moved and Councilmember Van Dam seconded a motion to waive full reading, declare Ordinance No. 465 read for the second time, and adopted as read. The motion carried by unanimous roll call vote 12. CLOSED SESSION: Mr. Brown requested the City Council go into closed session for discussion of one case under Item 12.A. on the agenda. MOTION: Councilmember Mikos moved and Councilmember Van Dam seconded a motion to adjourn to closed session for a discussion of one case under Item 12. A. on the agenda. The motion carried by unanimous voice vote. The time was 9:55 p.m. Councilmember Pollock left the meeting at 9:55 p.m. A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation (Pursuant to Paragraphs (2) or (3) of Subdivision (d) of Government Code Section 54956.9: (Number of cases to be discussed - 1) Present in closed session were Councilmembers Mikos, Simons, Van Dam, and Mayor Parvin; Troy Brown, City Manager; Kevin Ennis, City Attorney; Deborah Traffenstedt, Assistant City Manager; David Bobardt, Community Development Director; Jeremy Laurentowski, Parks and Recreation Director; and Sean Corrigan, City Engineer/Public Works Director. The Council reconvened into open session at 10:14 p.m. Mr. Brown stated one case under Item 12.A. was discussed and there was no action to report. 334 Minutes of the City Council/Successor Agency Moorpark, California Page 10 October 17, 2018 13. ADJOURNMENT: Mayor Parvin adjourned the meeting at 10:14 p.m. Janice S. Parvin, Mayor ATTEST: Maureen Benson, City Clerk 335