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Home My WebLink AboutMIN 2018 1107 CC SA REG MINUTES OF THE CITY COUNCIL AND SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK Moorpark, California November 7, 2018 A Regular Meeting of the City Council of the City of Moorpark and the Successor Agency was held on November 7, 2018, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. All items listed are heard and acted upon by the City Council unless otherwise noted. 1. CALL TO ORDER: Mayor Parvin called the meeting to order at 6:34 p.m. 2. PLEDGE OF ALLEGIANCE: Jack Robinson of Boy Scout PAC 3601 led the Pledge of Allegiance. 3. ROLL CALL: Present: Councilmembers Mikos, Pollock, Simons, Van Dam, and Mayor Parvin. Staff Present: Troy Brown, City Manager; Kevin Ennis, City Attorney; Deborah Traffenstedt, Assistant City Manager; Ron Ahlers, Finance Director; David Bobardt, Community Development Director; Jeremy Laurentowski, Parks and Recreation Director; Sean Corrigan, City Engineer/Public Works Department; Joseph Fiss, Planning Manager; Brian Chong, Assistant to the City Manager; Jessica Sandifer, Community Services Manager, Teri Davis, Program Manager; Captain John Reilly, Sheriffs Department; Maureen Benson, City Clerk; and Blanca Garza (left the meeting at 7:00 p.m.). 4. PROCLAMATIONS AND COMMENDATIONS: A. California Joint Powers Capstone Award to Teri Davis, Program Manager in the Administrative Services Department. Maria Galvan, Risk Manager from California Joint Powers Authority presented Teri Davis, Program Manager with the CJPIA's Capstone Award. B. Introduction of New City Employee, Hollee King, Planning Manager in the Community Development Department. Minutes of the City Council/Successor Agency Moorpark, California Page 2 November 7, 2018 The Mayor introduced new City employee, Hollee King, Planning Manager in the Community Development Department. 5. PUBLIC COMMENT: Tom Anderson, a Moorpark resident, requested the Council consider installing a pay for use lighting system at the multi-purpose court where he plays hockey in the evenings and which is used by other sports enthusiasts in the evenings. Daniel Groff, a Moorpark resident, congratulated Mayor Parvin, Councilmember Pollock, and Councilmember-elect Enegren of their election. Mr. Groff thanked outgoing Councilmember Van Dam for his 12 years of service on the Council. Jackie Flame, a Moorpark resident and business owner of the Tang Soo Do University and Daniel Groff, discussed organizing a December 1 Holiday on High Street with a tree lighting ceremony, hot chocolate, and decorations. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Mayor Parvin congratulated Councilmember Pollock on the election results and welcomed Councilmember-elect Enegren to the Council. Councilmember Mikos reported she had attended another successful Haunted High Street on October 31. Councilmember Mikos reported she had attended a production of "A Funny Thing Happened on the Way to the Forum" at the High Street Arts Center". Councilmember Mikos reported a week ago she attended a meeting of the Board for the Economic Development Collaborative of Ventura County and expects to attend another in two weeks. Councilmember Mikos congratulated Councilmember Pollock on his re-election and stated she looks forward to continuing to work with him on the Council and to begin working with Councilmember-elect Chris Enegren. Councilmember Van Dam congratulated staff on another successful Haunted High Street and thanked "Lucky Fools" for their participation. Minutes of the City Council/Successor Agency Moorpark, California Page 3 November 7, 2018 Councilmember Van Dam recommended seeing "A Funny Thing Happened on the Way to the Forum" at the High Street Arts Center. Councilmember Van Dam announced the City's Memorial Day celebrations taking place on November 11 at the triangle at the corner of Moorpark Avenue and Los Angeles Avenue as well as the Veterans' Memorial site on Spring Road at Flinn Avenue. Councilmember Van Dam requested the Parks and Recreation Commission agendize discussion of the lighting of the multi-purpose court at Arroyo Vista Community Park. Councilmember Van Dam requested the City reach out to the Moorpark American Legion Post in regard to returning the banner program to the City. Councilmember Simons congratulated Mayor Parvin, Councilmember Pollock and Councilmember-elect Enegren on their winning the election. Councilmember Simons announced he had participated in judging costumes for the Haunted High Street. Councilmember Simons reported on having attended a meeting of the Ventura County Transportation Commission. Councilmember Pollock thanked the Moorpark voters for returning him to another term on the Council. He welcomed Councilmember-elect Enegren. Councilmember Pollock reported he had met with Moorpark resident, Lisa Staben, who expressed concern about a particular plant called Yellow Yarrow that has been included in the landscaping along Tierra Rejada Road. Councilmember Pollock reported he had attended a Regional Housing Needs Assessment meeting on October 29. Councilmember Pollock announced he had attended the activities on Haunted High Street and witnessed the amazing job "Lucky Fools" did on the haunted house. Councilmember Pollock reported he attended a meeting of the Southern California Association of Governments on November 1 where he serves on the Energy and Environmental Committee. Councilmember Pollock reported on November 3 he had attended a Community Emergency Response Team refresher course. Minutes of the City Council/Successor Agency Moorpark, California Page 4 November 7, 2018 Councilmember Pollock reported in monitoring "Next Door" postings some people seems to be suspicious about Council making decisions on the default for the Clean Power Alliance. Councilmember Mikos requested a future agenda item to explain the process of the default for the Clean Power Alliance prior to mailers going out. Mayor Parvin stated the Clean Power Alliance has communication and marketing pieces that can be shared with the residents. Mayor Parvin reported she had attended the Food Pantry fundraiser; the Grand Opening of the new "Paver Pros" store next to Tractor Supply, Ad Hoc committee meetings for the Daly Group project; a dedication of the "Thin Blue Line" sculpture at the Police Services Center; and a Government Relations meeting at the Chamber of Commerce. Mayor Parvin requested lighting on the pickle ball court be included for a future agenda item for the Parks and Recreation Commission along with lighting the multi-purpose court at Arroyo Vista Community Park. Mayor Parvin announced the City is accepting applications for Fall Camp Moorpark on November 12 and November 19-21. Mayor Parvin announced there will be free bus services on November 11 and 12 for veterans on Moorpark City Transit and Dial-A-Ride. Mayor Parvin announced the City is extending its social media presence from just Twitter to Facebook and Linked-In as well. 8. PUBLIC HEARINGS: A. Consider Resolution Approving Tentative Parcel Map No. 2018-01 to Subdivide a 1.62 Acre Lot into Four Parcels at 78 Wicks Road and Making a Determination of Exemption Under the California Environmental Quality Act in Connection Therewith, on the Application of Robert Inthout. (continued open public hearing from September 19, 2018) Staff Recommendation: Continue to accept public testimony and continue the item with the public hearing open to the December 5, 2018 regular City Council meeting. Mr. Fiss announced the applicant had requested this item be continued. Mayor Parvin stated the public hearing remains open. Robert Inthout, applicant, provided background information on the project and stated the City needs to resolve the drainage issue. Minutes of the City Council/Successor Agency Moorpark, California Page 5 November 7, 2018 MOTION: Mayor Parvin moved and Councilmember Van Dam seconded a motion to continue this item with the public hearing open to the December 5, 2018 regular City Council meeting. The motion carried by unanimous voice vote. 9. PRESENTATION/ACTION/DISCUSSION: A. Consider Presentation from Ventura County Water Works District No. 1 on Proposed Water Rates. Michaela Brown, Director from County of Ventura Water and Sanitation Department of Ventura County Water Works District No. 1, gave a presentation on proposed water rates. B. Consider Award of Agreement for Turnkey Streetlight Acquisition, and Light Emitting Diode (LED) Retrofit and Resolution Amending the Fiscal Year 2018/19 Budget to Fund the Project. Staff Recommendation: 1) Approve Agreement for Streetlight Turnkey Vendor Services with Siemens Mobility, Inc., and subject to final language approval of the City Manager; and authorize the City Manager to executed the Agreement; and 2). Adopt Resolution 2018-3760 amending the Fiscal Year 2018/19 Budget to fund the purchase and acquisition of streetlights in the City of Moorpark. ROLL CALL VOTE Ms. Sandifer gave the staff report. There were no speakers. MOTION: Councilmember Simons moved and Mayor Parvin seconded a motion to: 1) Approve Agreement for Streetlight Turnkey Vendor Services with Siemens Mobility, Inc., subject to final language approval of the City Manager; and authorize the City Manager to executed the Agreement; and 2). Adopt Resolution 2018-3760 amending the Fiscal Year 2018/19 Budget to fund the purchase and acquisition of streetlights in the City of Moorpark. The motion carried by unanimous roll call vote. C. Consider Resolution Declaring a Shelter Crisis Pursuant to SB 850 to Earn Eligibility to Receive Homeless Emergency Aid Program (HEAP) Funds. Staff Recommendation: Adopt Resolution No. 2018-3761 declaring a shelter crisis pursuant to SB 850. Mr. Chong gave the staff report. There were no speakers. Minutes of the City Council/Successor Agency Moorpark, California Page 6 November 7, 2018 MOTION: Councilmember Mikos moved and Councilmember Pollock seconded a motion to adopt Resolution No. 2018-3761 declaring a shelter crisis pursuant to SB 850. The motion carried by unanimous voice vote. D. Consider the Los Angeles Avenue Traffic Study. Staff Recommendation: Receive and file. Mr. Bobardt and Mr. Corrigan gave the staff report. They introduced Sri Chakravarthy, Project Manager for Kimley-Horn consultant who gave a PowerPoint presentation on the Los Angeles Avenue Traffic Study. In response to Council concerns regarding missing Appendices and previous Scope of Work for comparison purposes and the short time provided for review of this lengthy document, Mr. Brown stated staff would schedule a workshop for further discussion with more inclusive information. MOTION: Councilmember Simons moved and Councilmember Pollock seconded a motion to receive and file the report. The motion carried by unanimous voice vote. E. Consider Agreement with CWA AIA, Inc. for Civic Center Master Planning and Library Design Services and Resolution Amending the Fiscal Year 2018/19 Budget. Staff Recommendation: 1) Approve Agreement with CWA AIA, Inc. for Civic Center Master Planning and Library Design Services, and authorize the City Manager to execute the Agreement, subject to final language approval of the City Manager and City Attorney; and 2) Adopt Resolution 2018-3762 amending the Fiscal Year 2018/19 Budget. ROLL CALL VOTE REQUIRED Mr. Laurentowski gave the staff report and provided new dates for the chart on page 7 of the agenda report. There were no speakers. MOTION: Mayor Parvin moved and Councilmember Simons seconded a motion to: 1) Approve Agreement with CWA AIA, Inc. for Civic Center Master Planning and Library Design Services, and authorize the City Manager to execute the Agreement, subject to final language approval of the City Manager and City Attorney; and 2) Adopt Resolution 2018-3762 amending the Fiscal Year 2018/19. The motion carried by unanimous roll call vote. Minutes of the City Council/Successor Agency Moorpark, California Page 7 November 7, 2018 10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) MOTION: Councilmember Pollock moved and Councilmember Van Dam seconded a motion to approve the Consent Calendar. The motion carried by unanimous roll call vote. A. Consider Warrant Register for Fiscal Year 2018/19 — November 7, 2018. Staff Recommendation: Approve the warrant register. B. Consider Minutes of Special Joint City Council/Library Board Meeting of April 11, 2018. C. Consider Minutes of Special City Council Meeting of October 11, 2018. Staff Recommendation: Approve the minutes. D. Consider Minutes of Regular City Council/Successor Agency Meeting of October 17, 2018. Staff Recommendation: Approve the minutes. E. Consider Resolution Adopting Revised City Council Policies and Rescinding Resolution No. 2017-3610. Staff Recommendation: Adopt Resolution No. 2018-3763, rescinding Resolution No. 2017-3610. F. Consider Amendment No. 1 to Professional Services Agreement with Kimley-Horn and Associates Authorizing Additional Services Regarding the Los Angeles Avenue Traffic Study. Staff Recommendation: Authorize the City Manager to execute an amendment to the professional services agreement with Kimley-Horn and Associates, Inc. to increase compensation by $14,350.00 for additional services for a total contract value of $115,281.00, subject to final language approval of the City Manager and City Attorney. G. Consider Resolution Authorizing the Recordation of the Notice of Completion for Spring Road / Ridgecrest Drive Landscape Renovation Project and Consider Release of Bonds in Accordance with the Contract. Staff Recommendation: 1) Adopt Resolution No. 2018-3764; and 2) Authorize release of the Performance Bond and Payment Bond (Number 5244637) as outlined in the agenda report. H. Consider Amendment No. 1 to Agreement with Venco Western, Inc. for Additional Costs Related to Landscape Maintenance Services for Landscape Maintenance District Citywide Zones, Zones of Benefit 1-11, 14, 16, 18, and 21, and Miscellaneous City Properties and Amendment No. 1 to Agreement with Venco Western, Inc. for Additional Costs Related to Landscape Maintenance Services - Parks and Resolution Amending the Fiscal Year 2018/19 Budget to Fund Deficiency Costs. Staff Minutes of the City Council/Successor Agency Moorpark, California Page 8 November 7, 2018 Recommendation: 1) Approve Amendment No. 1 to Agreement with Venco Western, Inc. for Landscape Maintenance Services for LMD Citywide Zones, Zones of Benefit 1-11, 14, 16, 18 and 21, and Miscellaneous City Properties, increasing the contingency amount by $30,222.08 for a total contract value of $319,378.68, and authorize the City Manager to sign the Amendment, subject to final language approval of the City Manager; 2) Approve Amendment No. 1 to Agreement with Venco Western, Inc. for Landscape Maintenance Services — Parks, increasing the contingency amount by $33,114.53, for a total contract value of $480,341.23, and authorize the City Manager to sign the Amendment, subject to final language approval of the City Manager; and 3) Adopt Resolution No. 2018-3765 amending the Fiscal Year 2018/19 Budget to fund the cost of deficiencies in the Citywide Zones, LMD Zone 3, LMD Zone 6, and LMD Zone 16. ROLL CALL VOTE REQUIRED Consider Waiving Formal Bidding Requirement for Mulch in City Parks. Staff Recommendation: Waive formal bidding procedure for purchase of mulch for City parks. J. Consider Resolution Amending the Fiscal Year 2018/2019 Budget to Appropriate Funding for Legal and Contract Services Related to Transition from At-Large to District-Based Councilmember Elections. Staff Recommendation: Adopt Resolution No. 2018-3766. ROLL CALL VOTE (Staff: Deborah S. Traffenstedt) 11. ORDINANCES: (ROLL CALL VOTE REQUIRED) A. Consider Ordinance No. 466, an Ordinance of the City of Moorpark, California, Deleting Chapter 3.12 and Amending and Replacing Chapter 3.14 of the Moorpark Municipal Code, Including Amending the Title of Chapter 3.14 to "Claims and Demands Against City", and Amending the Claim Presentation Process of the City of Moorpark. Staff Recommendation: Waive full reading, declare Ordinance No. 466 read for the second time, and adopted as read. ROLL CALL VOTE REQUIRED Mr. Ennis read the title of Ordinance No. 466. MOTION: Councilmember Van Dam moved and Mayor Parvin seconded a motion to waive full reading and declare Ordinance No. 466 read for the second time and adopted as read. The motion carried by unanimous roll call vote 12. CLOSED SESSION: Mr. Brown requested the City Council go into closed session for discussion of two cases under Item 12.A. on the agenda. Minutes of the City Council/Successor Agency Moorpark, California Page 9 November 7, 2018 MOTION: Councilmember Mikos moved and Mayor Parvin seconded a motion to adjourn to closed session for a discussion of two cases Items 12.A. on the agenda. The motion carried by unanimous voice vote. The time was 9:48 p.m. Present in closed session were Councilmembers Mikos, Pollock, Simons, Van Dam, and Mayor Parvin; Troy Brown, City Manager; Kevin Ennis, City Attorney; Deborah Traffenstedt, Assistant City Manager; David Bobardt, Community Development Director (joined the meeting at 9:48 p.m.) and Maureen Benson, City Clerk (left the meeting at 9:48 p.m.). The Council reconvened into open session at 10:02 p.m. Mr. Brown stated two cases under Items 12.A. were discussed and there was no action to report. 13. ADJOURNMENT: Mayor Parvin adjourned the meeting at 10:02 p.m. ( Y-PaAATI . J.nice S. Parvin, Mayor ATTEST: �O• /04 Maureen Benson, City Clerk � 0 7047 tF s J