HomeMy WebLinkAboutAGENDA REPORT 2000 0216 CC REG ITEM 11FAGENDA REPORT
CITY OF MOORPARK
ITEM- 110 F
CITY OF %10N1RP4,RK. CA1.1T'0RNTA
('i;�• Cn +ttlCil 11��lia�
of �PhYY ,-2/011
ACI 10N:
TO: Honorable City Council
FROM: Mike Mathews, Senior Management Analyst
DATE: January 21, 2000 (CC Meeting of 02/16/2000)
SUBJECT: CONSIDER PURCHASE OF A ONE TON DUMP TRUCK FOR THE
PUBLIC WORKS DEPARTMENT
OVERVIEW
This report requests City Council approval for the acquisition
of a 1 -Ton dump truck with a four cubic yard dump bed.
BACKGROUND
The budget for Fiscal Year 1998 -99 included funding for the
purchase of a new dump truck. The funds were not used in that
year, and carried over into Fiscal Year 1999 -2000 with $25,000
encumbered for the purchase.
Bid packages were first sent out in April, 1999, but no bids
were submitted to the City. Bid packages were sent out again in
December, 1999. While five vendors responded, only four
submitted bids.
Bids were requested for three combinations of chassis and dump
beds. In addition, bids were also requested for purchasing the
chassis and dump bed separately. There were no bids submitted
for just the dump bed, so the separate bids were dropped from
consideration.
DISCUSSION
The individual bid items and the results of the bid process are
included in the following table.
00010�r
Dump Truck Purchase
January 27, 2000
Page 2
The bid criteria are s
Base Bid
Alternate 1
Alternate 2
Alternate 3a
Alternate 3b
Alternate 3c
Alternate 3d
is follows:
10,500 GVW truck cab, chassis and 2' /z CY bed;
15,000 GVW truck cab, chassis and 2' /z CY bed;
15,000 GVW truck cab, chassis and 4 CY bed;
10,500 GVW truck cab and chassis only;
15,000 GVW truck cab and chassis only,
2' /z CY dump bed only; and
4 CY dump bed only.
In staff's opinion, Alternate Bid #2 (15,000 GVW truck with a 4
cubic yard dump bed) at a cost of $28,807 from Bob Beaty Ford
offers the best value. The size of the dump bed is more than 500
larger than the base model, with a cost difference of less than
$3,500.
The existing dump truck (a 1991 Chevrolet 3500, 11,000 GVW) will
be kept in inventory for the foreseeable future for smaller jobs
and for use by the park maintenance staff.
The budget amount of $25,000 is less than the bid amount of
$28,807. A budget amendment of an additional $4,000 from the Gas
Tax Fund reserve to the appropriation account for the dump truck
purchase is shown in the attachment to the Resolution.
STAFF RECOMMENDATION
1. Approve Resolution 2000- amending the FY 1999 -2000
Budget by appropriating an additional $4,000.00 from the Gas
Tax Fund reserve to fund the purchase of a dump truck.
2. Authorize the purchase of a 15,000 GVW truck with a 4 cubic
yard dump bed in compliance with the bid specifications at a
cost of $28,807 from the Gas Tax Fund.
(ROLL CALL VOTE REQUIRED)
lumpfru <:
0.() 0-1 -,1 0
Base Bid
Alt. #1
Alt. #2
Alt. 3a
Alt. 3b
Alt. 3c
Alt. 3d
Bob Beaty Ford
$25,323.00
$ 28,593.00
$ 28,807.00
$21,181.00
$24,421.00
No Bid
No Bid
Crown Dodge
$28,456.00
No Bid
No Bid
$20,490.00
No Bid
No Bid
No Bid
Gibbs
$36,329.87
$ 36,586.18
No Bid
No Bid
$30,156.54
No Bid
No Bid
International
Raceway Ford
$27,014.00
$ 30,252.00
$ 30,670.00
$20,900.00
$24,021.00
No Bid
No Bid
Westoaks
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
Chrysler
The bid criteria are s
Base Bid
Alternate 1
Alternate 2
Alternate 3a
Alternate 3b
Alternate 3c
Alternate 3d
is follows:
10,500 GVW truck cab, chassis and 2' /z CY bed;
15,000 GVW truck cab, chassis and 2' /z CY bed;
15,000 GVW truck cab, chassis and 4 CY bed;
10,500 GVW truck cab and chassis only;
15,000 GVW truck cab and chassis only,
2' /z CY dump bed only; and
4 CY dump bed only.
In staff's opinion, Alternate Bid #2 (15,000 GVW truck with a 4
cubic yard dump bed) at a cost of $28,807 from Bob Beaty Ford
offers the best value. The size of the dump bed is more than 500
larger than the base model, with a cost difference of less than
$3,500.
The existing dump truck (a 1991 Chevrolet 3500, 11,000 GVW) will
be kept in inventory for the foreseeable future for smaller jobs
and for use by the park maintenance staff.
The budget amount of $25,000 is less than the bid amount of
$28,807. A budget amendment of an additional $4,000 from the Gas
Tax Fund reserve to the appropriation account for the dump truck
purchase is shown in the attachment to the Resolution.
STAFF RECOMMENDATION
1. Approve Resolution 2000- amending the FY 1999 -2000
Budget by appropriating an additional $4,000.00 from the Gas
Tax Fund reserve to fund the purchase of a dump truck.
2. Authorize the purchase of a 15,000 GVW truck with a 4 cubic
yard dump bed in compliance with the bid specifications at a
cost of $28,807 from the Gas Tax Fund.
(ROLL CALL VOTE REQUIRED)
lumpfru <:
0.() 0-1 -,1 0
RESOLUTION NO. 2000-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF MOORPARK, CALIFORNIA, AMENDING THE FY
1999/2000 BUDGET TO INCREASE THE AMOUNT
BUDGETED FOR THE PURCHASE OF A DUMP TRUCK
WHEREAS, on June 23, 1999, the City Council adopted the Budget
for Fiscal Year 1999/00; and
WHEREAS, a staff report has been presented to the City Council
requesting a budget increase in the aggregate amount of $4,000; and
WHEREAS, Exhibit "A," attached hereto and made a part hereof,
describes said budget amendment and its resultant impacts to the
budget line item(s).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK, DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That a Budget amendment is hereby approved to
allocate $4,000 from the Gas Tax Fund reserve and appropriate said
amount to the line item for purchase of a dump truck as more
particularly described in Exhibit "A" attached hereto and made a
part hereof.
SECTION 2. The City Clerk shall certify to the adoption of
this resolution and shall cause a certified resolution to be filed
in the book of original resolutions.
PASSED AND ADOPTED this day of , 2000.
Patrick Hunter, Mayor
ATTEST:
Deborah S. Traffenstedt, City Clerk
Attachments:
Exhibit 'A': Appropriation and Budget Detail
0f;() 1.11 A-
Resolution No. 2000 -
Exhibit "A"
BUDGET AMENDMENT FOR DUMP TRUCK
Transfer from Gas Tax Reserve
FUND
ACCOUNT NUMBER
APPROPRIATION REQUEST
2605.0000.0000.5500
Gas Tax Fund Reserve
$4,000.00
Budget Appropriation
ACCOUNT NUMBER
CURRENT
SUBJECT
REVISED
FY 1999/2000
APPROPRIATION
APPROPRIATION
APPROPRIATION
/(REDUCTION)
2605.8310.0000.9505
$25,000.00
$4,000.00
$29,000.00
0