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HomeMy WebLinkAboutAGENDA REPORT 2000 0216 CC REG ITEM 11HTO: FROM: DATE: SUBJECT: SUMMARY MOORPARK CITY COUNCIL AGENDA REPORT The Honorable City Council ITEM ► ► , 140 CITY OF MOORPARK, C A�i.zFORNvIA City Council Meeting of t ACTION: ' BY: Mary K. Lindley, Director of Community ServicesI)k, February 2, 2000 (CC Meeting of February 16, 2000) Consider Purchase of Library Materials The City Council is being asked to approve a recommendation from the Moorpark Library Advisory Committee on library materials to be purchased. The recommended purchases will be funded from the Moorpark Library fund balance and the City's Library budget which is derived from Library Facility Fees paid by developer to the City. BACKGROUND In the Ventura County Library FY 1999/00 Budget, the Moorpark Library has $41,100 in funds to be spent on library materials. This money is attributable to the fact the property tax revenue generated from the Moorpark Library Service Area exceeds the operating budget for the Moorpark Library. Pursuant to the policy adopted by the Library Commission, cities in Library Service Areas with positive fund balances are responsible for deciding how best to spend those funds. The fund balance available to the City can be spent on almost anything associated with the Library. However, any expenditure that results in ongoing costs, such as maintenance, becomes the financial responsibility of the Moorpark Library operating budget, or the City in the event there is no positive fund balance in the future. In FY 1998/99, the Moorpark Library had an available fund balance of $45,862. Of that amount, $41,886 was spent to update M: \MLindley \LIBRARY \library materials ccagd.doc Library Material Purchase Page 2 the adult and children's fiction and nonfiction book collections; and replace old reference materials; and purchase additional Spanish language materials, and audio and visual collections, at the Council's direction. This left $3,976, unallocated and available to be carried over to FY 1999/00. The FY 1998/99 carryover, combined with the current balance, brings the total available funds for expenditure to $45,076 for fiscal year 1999/2000. The City's Library Advisory Committee is comprised of Mayor Hunter, Councilmember Evans, Moorpark Librarian Bernadette McDowell, Moorpark Friends of the Library representative Jane Choy, and three members from the public; Virginia Carpenter, Stephanie Lawrence and Betty Peckham. The Committee met on February 2 to discuss the purchase of library materials, and reviewed the attached proposal drafted by the Moorpark Librarian for the expenditure of funds. In summary, the Librarian's recommendation included the following: • Purchase one computer for internet access. The Moorpark Library currently has two computers for public use. It has been reported that during peak hours, weekdays between 3 p.m. and 7 p.m., library users have difficulty getting available time on the computers due to the high demand for their use. The long term goal is to have approximately 10 public use computers. The purchase of a computer will increase the Library's operating budget by approximately $1,800 per year for internet access. The Committee discussed this impact and believes the projected fund balance can support the ongoing expenditure. Additionally, the County has reported that it is looking at purchasing DSL internet access lines in the future, which would reduce the ongoing cost of internet access. In the event the Moorpark Library does not generate a fund balance in the future, the City would be responsible for the added on -going costs. • The furnishings category in the proposal refers to a computer table for the aforementioned computer. This category also includes additional shelving to handle new books. • Children and adult fiction and nonfiction includes replacement books for outdated and worn titles, and new book titles to expand the collection. Library Material Purchase Page 3 • The request includes the purchase of a puppet theater and puppet to use in the children's reading program. • The fund designed for Spanish language materials will be used to expand and update the existing collection. • The proposal includes money to expand the number of periodical subscriptions carried in the library, as well as funds for new audio - visual materials. The total cost of the library material purchase proposal is $46,800. There is only $45,076 available in the Moorpark Library fund balance; therefore, the City must either reduce the proposed purchase or identify another source to cover the $1,724 difference. The Library Advisory Committee recommends that the Council approve the total purchase request and authorize the use of Library Facility Fees in the amount of $1,724. In preparation of the possibility that the Council might elect to spend some of the Library Facility Fees, $4,000 was allocated for library materials in the City's FY 1999/2000 budget. As a result, should the Council choose to approve the Library Advisory Committee's recommendation, no budget amendment is required. The total fund balance in the City's Library Facility Fee is approximately $13,000. Pursuant to the City's Library Facility Fee Ordinance, the Fee is collected at the upon the issuance of a building permit and can only be used to for improving and purchasing "library facilities ". Library Facilities refers to library collection materials including books, video, and audio materials, periodicals, CD rom disks, and other related materials which are available in, or on loan, and computers for public access and designated for use by library patrons. RECOMMENDATION (Roll Call Vote) The Library Advisory Committee and staff recommend that the City Council approve the proposed Library material purchases including the expenditure of $1,724 from the City's Library Budget account. Library Material Purchase Page 4 Resolution No. 2000- EXHIBIT A Budget Revision A. Fund Allocation: Fund No. Fund Name Amount B. Budget Appropriation: BUDGET NUMBER BUDGETED REVISION NEW BUDGET Approved to Form: ATTACHMENT L MOORPARK LIBRARY PROPOSED SPENDING PLAN FOR REDISTRIBUTED REVENUE (FY 1999/2000) Internet Computer $ 1,500 Furnishings* $ 2,500 Children's Fiction $ 4,000 Children's Nonfiction $ 6,000 Puppets and Puppet Theater $ 950 General Reference $ 7,500 Lease Book Plan $ 6,000 Adult Fiction $ 350 Adult Nonfiction $ 8,000 Spanish - Language Materials $ 2,500 Periodicals $ 2,800 Books on Tape $ 2,000 Compact Discs $ 1,200 Videos $ 1,500 Total: $46,800 Furnishings Shelving (5 units, 84" high) $1,300 1 Computer table and 2 chairs $1,200 Submitted by: Bernadette McDowell City Librarian January 27, 2000