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HomeMy WebLinkAboutAGENDA REPORT 2000 0301 CC REG ITEM 11DCITY OF MOORPARK AGENDA REPORT ITEM / /, JD. C11fy OF ­400RRARK, CALWORNU C: ly Cii'Emdl INfeeting of �1U%_ //�. Yf.'GJ I. ogoo ACT 0-N: linnrCVe���Dnf�a��,7f- _ TO: The Honorable City Council FROM: Gwen Indermill, Recreation Superintendent 0 DATE: February 15, 2000 (CC Meeting of March 1, 2000) SUBJECT: Consider Resolution No. 2000- , Adjusting Park Rental Fees (Tennis Courts), Establish a Tennis Court Use Policy, and Rescinding Resolution No. 98 -1523 SUMMARY The City Council is being asked to adopt Resolution No. 2000 -_ (Attachment A), which will adjust the City's park rental fees, provide for a tennis court use policy and rescind the existing Park Rental Fee Resolution No. 98 -1523. More specifically, the proposed Resolution would adjust exiting tennis court rental fees downward, delete any reference to renting tennis court lights since the lights are coin operated, add an rental fee schedule for tennis tournaments sponsored by Moorpark non - profit organizations, and establish a tennis court rental policy. DISCUSSION At its February 7, 2000 meeting the Parks and Recreation approved a recommendation requesting that the City Council adjust the existing tennis court rental fees, establish a new fee for tournaments sponsored by Moorpark resident non - profit groups, and approve a tennis court rental policy. The City's current fee schedule does not include a tournament fee for use of multiple tennis courts for an extended period of time. Staff reviewed public tennis court rental fees established for public courts in other jurisdictions and found that they varied from $3 to $10 per hour for residents and local non - profit groups. In those jurisdictions immediately surrounding Moorpark, the rates 000®915 tennis court fees ccagd page 2 ranged from $5 to $10 per hour. Attachment B identifies the agencies surveyed and their tennis court rental fees. Based on the survey information, estimated costs to maintain the courts, and input from the public, it is proposed that the City's rate be adjusted downward as follows: Current Rate Proposed Rate Group 1 None None Group 2 $10 $6 Group 3 $15 $9 Group 4 $20 $12 Group 5 $30 $15 Staff also proposed to court lights currently schedule. The City's operated, and the lights 1 will also be coin of lights on an as needed rental fee. delete the hourly rental fee for tennis identified in the City Park Rental Fee existing tennis court lights are coin for the tennis courts in Specific Plan 92- >erated. Users deposit coins to operate basis and there is no need to charge a Additionally, staff proposes the establishment of a tournament rental fee available to Moorpark resident non- profit groups. Such group is defined as organizations who are tax exempt under Section 501 (C) (3) of the United States Internal Revenue Code and chartered within the City's limits. The tournament rental fee would consist of a flat rate that includes use of six (6) tennis courts at Arroyo Vista for a period of five (5) hours per day. Any additional rental time and /or courts would be subject to the established hourly fee schedule for tennis courts. Staff also proposes to limit the number of times per year a non - profit group can hold a tournament using City facilities to four (4) per calendar year. Any court lights needed would be subject to the additional coin operated fee. Use of additional park or facility amenities, including staff time, would be subject to additional fees based on the established rates. The Council is also being asked to approve a tennis court policy that ensures residents are not excluded from having the opportunity to participate in drop -in tennis play during rental periods. Presently, there are eight (8) tennis courts at Arroyo Vista Park and three (3) at Tierra Rejada Park. Staff proposes to limit inconvenience to the public by restricting the number of courts available for rent at any one time to three - fourths of the courts at each park location. This would mean that that a maximum of six 000098 tennis court fees ccagd page 3 (6) tennis courts at Arroyo Vista Park and two (2) at Tierra Rejada Park will be available for rent. This would keep at least three (3) city tennis courts assessable to the public at all times, unless special permission by the Moorpark City Council is granted. Additionally, once the park in Specific plan 92 -1 is complete, only one of its two tennis courts will be available for rent. STAFF RECOMMENDATION The Parks and Recreation Commission and staff recommend that City Council adopt Resolution No. 2000- tennis court tournament fees 0 0 0 0 9 ATTACHMENT A- RESOLUTION NO. 2000 - A RESOLUTION OF THE CITY OF COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA RESCINDING RESOLUTION NO. 98 -1523 AND ESTABLISHING PARK RESERVATION FEES AND POLICIES. WHEREAS, a Parks and Recreation Commission Ad Hoc Committee has recommended revisions to the Rules and Regulations Governing the Use of the Facilities in Public Parkland, group classifications and fees; and WHEREAS, at its meeting of date 2000, the City Council considered and concurred with the Parks and Recreation Commission's recommendation; and WHEREAS, City Council Resolution No. 98 -1523 (Park Reservation Fee Schedule) shall be rescinded and replaced with the Resolution herein. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. City Council Resolution No. 98 -1523 (Park Reservation Fee Schedule) is hereby rescinded and replaced with the Resolution herein. SECTION 2. The general Regulations Governing the Use Parkland shall read as follows: Section 2.1 Purpose provisions of the Rules and of the Facilities in Public The purpose and intent of the City Council in adopting the within Rules and Regulations Governing the Use of the Facilities in Public Parkland shall be to provide directory guidelines for staff and the public relating to the use and rental of City park facilities. In the event of any non- compliance with, or violation of, any provision herein, such shall not be deemed to affect the validity of any action taken, unless otherwise specifically provided by law. 00010U Resolution No. Page 2 Section 2.2 Enforcement The City Manager or his /her designee is hereby authorized to implement and administer the policies and regulations contained herein. Section 2.3 Hours All parks and park facilities operated by the City are available for public use from 6:00 am to 10:00 pm. Softball, basketball or other field lights are not available after 10:00 pm. The parks are closed from 10:00 pm to 6:00 am. Parks and park restrooms shall be closed in the event of inclement weather. Section 2.4 Rental Applications Park facilities are available for the reservation and use of individuals or groups subject to the issuance of a permit and payment of fees. All applications must be signed by an adult of 21 years or older who shall agree to be responsible for said use. Permits are immediately revocable if false statements are made in reserving a facility or if an individual or groups willfully violates any rule or regulation established by the City. Fees shall be retained in the event the activity is terminated due to the violation of any rule or regulation, or the falsification of the application. Applications may be made up to 90 days prior to the event. Groups of over seventy - five people are required to obtain a permit and make a deposit to cover damage caused by the rental. Section 2.5 Deposits A refundable deposit may be required for an activity to be held in a public park facility. The deposit may be retained for clean up of facilities, any damage to the premises and any additional staffing not included in the fees paid. Should charges exceed the amount of deposit, the permittee shall be billed for the difference and allowed thirty (30) days in which to make payment. Section 2.6 Additional Charqes Additional charges may be levied beyond the basic rental rate if staff is needed to set up or clean up, or if the facility is damaged. Additionally, permittee must provide 0001(hL Resolution No. Page 3 liability insurance for certain types of attractions such as pony rides or moonbounces. Section 2.7 Refunds and Credits Park permit fees are non - refundable except for cancellations due to inclement weather. Such conditions include rain, fog, wind, or temperatures below 55° Fahrenheit or above 95° Fahrenheit. In the event of illness, unexpected absence or accidental overbooking, permittees are eligible for a credit for a future rental up to the amount paid. It is the responsibility of the permittee to contact the City of Moorpark to cancel the reservation and request a credit before the rental date. Failure to do so will negate any consideration for a credit or rescheduling. Section 2.8 Recruestinq a Reduction or a Waiver Of Fees A non - profit organization may request a reduction or a waiver of fees for the use of City park facilities by forwarding the request in a letter form to: Director of Community Services 799 Moorpark Avenue Moorpark, CA 93021 All requests should include the organization's non - profit number as well as the name of the organization, purpose of the gathering, expected attendance, requested facility, time and date. All requests will be considered on a case by case and a first - come /first- served basis and depend upon facility availability. Teachers or classes within Moorpark Unified School District may request the use of park facility for a year -end party provided the responsible party guarantees a supervision ratio of no less than 1:20, and ensures that the facility is cleaned after use. The fee for such a use is $5 per hour for each 40 persons attending. Waivers or reductions in fees cannot exclude clean up or repair costs. A deposit may be required. All other park rules and ordinances apply. The City reserves the right to deny any such request. 000102 Resolution No. Page 4 Section 2.9 Right of Appeal A permittee has the right to appeal the decision by City staff to revoke a permit, levy additional charges and /or deduct a portion of a deposit. An appeal must be filed in writing to the City of Moorpark, 799 Moorpark Avenue within five (5) days of receiving your notification. The City Manager or his /her designee will affirm or deny the appeal in five (5) days. Any further appeal must be made in writing to the City Council within ten (10) days upon notification of the decision on the appeal. Such appeal shall be considered at the next regularly scheduled meeting of the City Council. Section 2.10 Liability In order to rent a City facility, the permittee must agree in writing to hold the City harmless and indemnify the City from liability for injury to persons or property occurring as a result of the rental. The permittee also agrees to be liable to the City for damage to the park, equipment, buildings or facilities caused by any person at the activity. Section 2.11 Special Use of City Equipment Groups or individuals requesting the use of City equipment not listed on the rental fee Schedule should forward the request in a letter to: Director of Community Services 799 Moorpark Avenue Moorpark, CA 93021 All requests will be considered on a case by case basis. The City reserves the right to deny any such request. Section 2.12 Use of Special Attractions Activities that create loud or distracting noises are not permitted. Activities that include amplified sound require a special permit. Moonbounces and other such inflatable attractions are only allowed at Arroyo Vista Community Park, Peach Hill Park, Griffin Park and Poindexter Park. Such devices are restricted to the parking lot and may not be placed on the Resolution No. Page 5 turf. Violators may be fined for damage to landscaping, sprinklers and /or turf as applicable. The City requires that a Certificate of Insurance be filed in advance. Pony rides are only allowed at Arroyo Vista Community Park, and are restricted to the parking lot. Ponies are not allowed on the turf. Violators may be fined for damage to landscaping, sprinklers and /or turf. Pony rides may be restricted during certain seasons. The City requires that a Certificate of Insurance and a deposit of $100 be filed in advance. Persons planning to have such an attraction at their event MUST notify the City of Moorpark before the event. Section 2.13 Complaints Your complaints and comments are welcome. Please forward your concerns in writing to: City of Moorpark Community Services Department 799 Moorpark Avenue Moorpark, CA 93021 SECTION 3. as follows: Section 3.1 The Park Rental Group Classification shall read Purpose The purpose and intent of the City Council in adopting the Park Rental Group Classifications shall be to provide directory guidelines for staff and the public relating to the classification of groups and individuals renting City park facilities. Section 3.2 Group Classification Definition GROUP 1 City sponsored programs or co- sponsored programs. GROUP 2 Residents of the City of Moorpark and organizations that are tax exempt under Section 501 © (3) of the U.S. Revenue Code chartered within the City limits of the City of Moorpark, and other qualifying non - profit organizations. This includes such uses as recreation /youth serving organizations, 000104 Resolution No. Page 6 Homeowners Association meetings and political fund - raisers for the City of Moorpark elections or other political offices where the candidate is a City resident. Other governmental agencies (the County, School District, for example) , and their commissions, boards or departments. GROUP 3 Residents of the Moorpark Unified School District boundaries that reside outside of the City limits; non - profit service organizations not covered under Group 2; and City of Moorpark business and commercial for profit organizations for activities where no admission fee is charged and no product is sold (i.e.: for recreational purposes). GROUP 4 City of Moorpark businesses and for profit organizations (for business purposes), and non City residents, organizations and businesses (for recreational purposes). GROUP 5 Non City residents, organizations and businesses for business purposes. SECTION 4. The Park Rental /Use Fee Schedule shall read as follows: Section 4.1 Purpose The purpose and intent of the City Council in adopting the Park Rental /Use Fee Schedule shall be to provide directory guidelines for staff and the public relating to the fees and deposits required to rent City park facilities and amenities. The City shall reserve the right to make adjustments or impose additional fees on a case -by -case basis. Section 4.2 Park Facilitv Permit Fees A. Softball Diamond: Group 1: No Charge Group 2: $10 per hour Group 3: $15 per hour Group 4: $20 per hour Group 5: $30 per hour ®0010 Resolution No. Page 7 B. Diamo Group Group Group Group Group ad Preparation: 1: No Charge 2: $25 3: $35 4: $35 5: $35 C. Softball Base Rental Group 1: No Charge Group 2: $7* Group 3: $10* Group 4: $10* Group 5: $20* *$100 deposit required D . Sof tb, Group Group Group Group Group all 1: 2: 3: 4: 5: Lights No Charge $20 per hour $25 per hour $30 per hour $40 per hour E. Horseshoe Pit Group 1: No Charge Group 2: $5 per hour Group 3: $10 per hour Group 4: $15 per hour Group 5: $25 per hour F. Horseshoes Group 1: No Charge Group 2: $7* Group 3: $10* Group 4: $10* Group 5: $20* *$50 deposit required G. Soccer Field Group 1: No Charge Group 2: $8 per hour Group 3: $12 per hour Group 4: $15 per hour Group 5: $25 per hour H. outdoor Basketball Court Group 1: No Charge Group 2: $8 per hour 00010 Resolution No. Page 8 Group 3: $12 per hour Group 4: $15 per hour Group 5: $25 per hour I. Outdoor Basketball Court (Night Use With Lights) Group l: No Charge Group 2: $18 per hour Group 3: $22 per hour Group 4: $25 per hour Group 5: $35 per hour J. Tennis Court Group 1: No Charge Group Group 2: $-19 h �� $ p { "� 6�z rho #ur Group 3: $ I S per heur $ 9� per4 h ur Group 4: $2G $"12 p "e hour Group 5: $39 per $ 5 ;per hour Tofi�rnameri`tr G ": x '; per hour Group 5: L. Multipurpose Court Group 1: No Charge Group 2: $10 per hour Group 3: $15 per hour Group 4: $25 per hour Group 5: $35 per hour 00010'r Resolution No. Page 9 M. Roller Hockey Goals Group 1: No Charge Group 2: $7 Group 3: $10 Group 4: $10 Group 5: $20 N. Roller H Group 1: Group 2: Group 3: Group 4: Group 5: *$36 set ockey Border Patrol No Charge $45 per hour* $60 per hour* $75 per hour* $85 per hour* up fee and $100 deposit required Additional $18 per hour if rental is not during normal Recreation Center operating hours. O. Picnic Pavilion No Group 1: No Charge Group 2: $10 per hour Group 3: $15 per hour Group 4: $20 per hour Group 5: $30 per hour P. Gazebo Group 1: No Charge Group 2: $6 per hour Group 3: $10 per hour Group 4: $15 per hour Group 5: $25 per hour Q. Picnic Area Group 1: No Charge Group 2: $5 per hour Group 3: $10 per hour Group 4: $15 per hour Group 5: $25 per hour R. Open Area Group 1: No Charge Group 2: $5 per hour Group 3: $10 per hour Group 4: $15 per hour Group 5: $25 per hour 00'0.08 Resolution No. Page 10 S. Snack Bar Group 1: No Charge Group 2: $10 per hour* Group 3: $15 per hour* Group 4: $20 per hour* Group 5: $30 per hour* *$100 deposit fee required. Additional $18 per hour if rental is not during normal Recreation Center operating hours. T. Electricity Group 1: No Charge Group 2: $2 per hour Group 3: $4 per hour Group 4: $6 per hour Group 5: $16 per hour Section 4.3 Security Deposit Requirements A. Softball Base Rental: $100 deposit B. Horseshoes: $50 deposit C. Roller Hockey Border System: $100 deposit D. Large Group Deposit 75 -100 people: $100 deposit 100 -150 people: $150 deposit 150 -200 People: $200 deposit 200 -500 people: $250 deposit Groups of over 500: $350 deposit E. Snack Bar: $100 deposit Section 4.4 Additional Fees A. A staff fee of no less than $18 per hour, per additional staff required, may be levied if the rental is not during normal Recreation Center operating hours and requires staff assistance or coverage. 00010 3 Resolution No. Page ] 1 B. A surcharge for large groups may be levied in addition to the regular use fee. These fees are as follows: 75 -100 people: No surcharge 100 -150 people: Add $10 per hour 150 -200 People: Add $20 per hour 200 -500 people: Add $30 per hour Groups of over 500: Add $50 per hour SECTION 5: The City Clerk shall certify to the adoption of the resolution and shall cause a certified resolution to be filed in the book of original Resolutions. PASSED, APPROVED, AND ADOPTED this 1st day of March 2000. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk RESO- Park reservation fee schedule 0'061 -a- pie � °4��'t`i jr'✓ c� r ATTACHMENT B AGENCY FEE SCHEDULES FOR CITY TENNIS COURT RENTAL AGOURA HILLS DOES NOT HAVE �z a' g A ATASCADERO DOES NOT RENT BURBANK (WKDAY) $5.00 $5.00 $5.00 $5.00 BURBANK (WKEND) $7.00 $7.00 $7.00 $7.00 CALABASAS DOES NOT RENT CAMINO REAL N/C $5.00 $5.00 $5.00 $5.00 CATHEDRAL CITY DOES NOT RENT COMMERCE DOES NOT RENT CONCORD DOES NOT RENT CONEJO N/C $7.00 $11.00 $7.00 $11.00 CORDOVA DOES NOT RENT GLENDALE DOES NOT RENT $4.50 $4.50 $4.50 $4.50 GRIFFITH PARK -LA $6.00 $6.00 $6.00 $6.00 IRVINE N/C $5.00 $8.00 $20.00 $20.00 LA COUNTY DOES NOT RENT LONG BEACH DOES NOT RENT MONTEREY COUNTY N/C $5.00 $5.00 $5.00 $5.00 MOORPARK N/C $10.00 $15.00 $20.00 $30.00 MORRO BAY N/C $3.59 $4.10 $5.13 $5.13 NOVATO N/C $4.00 $4.50 $7.50 &7.50 ORANGE N/C $4.00 $4.00 $4.00 $4.00 PALM SPRINGS DOES NOT RENT PASADENA $16.00 $16.00 $16.00 $16.00 PASO ROBLES DOES NOT RENT PLEASANT VALLEY DOES NOT RENT ROLLING HILLS N/C $5.50 $5.50 $5.50 $5.50 SAN RAMON N/C $7.00 +$30 FLAT RATE $7.00 +$30 FLAT RATE $7.00 +$30 FLAT RATE $7.00 $50 FLAT RAT $6.00 +$30 FLAT RATE SANTA BARBARA COUNTY DOES NOT RENT SANTA CLARITA DOES NOT RENT Tennis court rental fees ATTACHMENT B AGENCY FEE SCHEDULES FOR CITY TENNIS COURT RENTAL Group Classification Definitions City sponsored and co- sponsored. Programs sponsored or co- sponsored by the city agency. City resident, non - profit. Residents of the agency and organizations or are tax exempt under Section 501 (C) (3) of the United States Internal Revenue Code, chartered within the agency city limits. Non - resident, non - profit. Residents who live outside agency city limits. Non - profit organizations that are not covered by Section 501 (C) (3). City business for profit and non -city non- profit. Businesses residing within agency city limits, non -city resident and non - profit organizations. Non -city business. Businesses not residing within agency city limits. Tennis court rental fees