HomeMy WebLinkAboutAGENDA REPORT 2000 0405 CC REG ITEM 11IY OF140ORPARX, CALTUC)RNIA
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CITY OF MOORPARK ACTION:
AGENDA REPORT
TO: The Honorable City Council BY:
FROM: Kenneth C. Gilbert, Director of Public Works
DATE: March 24, 2000 (Council Meeting 4-5-00)
SUBJECT: Consider Approval of an Increase to the Amount of the
Construction Contingency for the Poindexter Sidewalk
Project
DISCUSSION
A. Background
On November 17, 1999, the City Council awarded the
construction contract for the subject project. The amount of
the contract was $271,682. Construction of the project has
been delayed due to inclement weather. Construction efforts
are now proceeding.
B. Changes
Four Change Orders have been approved or are being processed,
summarized as follows:
No.
----------- - - - ------- ------------------------------------------------------------------------------------------ - - -------
Description
- - ---------------
Amount
. . . ...........
Block Wall: Modifications to the design for the'
1,500.00;
block wall on the south side of Poindexter
:Avenue to meet the requirements of the Right-of-
!way Acquisition Agreement.
....... . ---- ....... . .
. . - ............. .. ... . . ............... . .. .......... . . . ...... .. . . ....... .
........ ....... . ...... . ....... . . . ........
2
Driveway Modification: Modifications to the
1,357.29
design for the driveway to be constructed on the'
south side of Poindexter Avenue west of Sierra
......... .
'Avenue, to improve traffic safety. ............... . . . .......... . . . ..... . . . ..... - - ----- .. . ...............
. . ... .................. . . . . ............. . .... . ....
3
Drainage Design Change: When the design was
500.00
prepared it was known that the existing pipe
conveying surface drainage under the Gabbert
Poindexter intersection was substandard. In'
to control costs the design did not":
... . ... ..........
this problem but merely provided for the'
...................... ..... . . .
............ . . . . ........................................ . .
Pndx— increase —0004 000208
Poindexter Sidewalk Project: Increase
March 24, 1999
Page 2
........... ..---._. ......... ..-__- ................... _._.._._. .................. .. .... ---._..........................._._...._----- ............................. --- .................. .- __............._ ............. _. .......... _.......... ..... ._..._............
No. ;Description
Amount ($)
construction of an extension to that sub-
standard pipe. It has been subsequently:
determined that the best design would be the
removal of the pipe and the construction of a
:cross- gutter. The net construction cost increase:
is under $500.
4 Intersection Reconstruction; The pavement:
21,000.00:
:within the intersection of Gabbert Road and:
est.
:Poindexter Avenue is in poor condition. This
condition was not the focus of the design for;
the subject project - thus the problem was not
addressed. It has now been determined that it
:would be cost effective to remove and:
reconstruct the asphalt pavement at this
intersection as a part of the construction of
the cross gutter described above.
Total;
24,357.29:
C. Contribution from A -B Properties
Pursuant to the Conditions of Approval for TT -5147, the
developer [A -B Properties] will reimburse the City for the
drainage improvements being constructed by the subject
property at the intersection of Gabbert Road and Poindexter
Avenue. The estimated cost of those drainage improvements is
approximately $5,000.
D. Contingency
When the contract was awarded, the City Council approved a
construction contingency of $28,318. The above described
changes use up the majority of that contingency. The
unforeseen intersection reconstruction comprises the majority
of those extra costs.
The amount of the remaining contingency is only $4,000. Future
unforeseen conditions or events could give rise to other added
costs. In order to be in the position of responding to any
such potential problems, it is recommended that the
contingency be increased by an amount equal to the estimated
cost of the intersection reconstruction. If approved, the
revised contingency will be $49,318 [$28,318 + $21,000]. Such
an action would result in a remaining contingency of
approximately $25,000.
Pndx increase 0004 000209
Poindexter Sidewalk Project: Increase
March 24, 1999
Page 3
E. Budget Amendment
It is still possible that the final project costs may be less
than the amount of the current budget. It is recommended,
therefore, that any amendment to the Budget to cover the
subject or any other additional costs be deferred until the
City Council takes action on the approval of the Notice of
Completion for the project.
RECOMMENDATION
Staff recommends that the City Council approve an increase to the
contingency for the Poindexter Sidewalk Project to $49,318.
000210
Pndx increase 0004