HomeMy WebLinkAboutAGENDA REPORT 2018 1205 CCSA REG ITEM 10ECITY OF MOORPARK,
CALIFORNIA
City Council Meeting
of 12/5/2018
ACTION Approved staff
recommendation. Adopted
Reso Nos. 2018-3769 and
2018-3770
BY M. Benson
E. Consider Resolution Authorizing the City of Moorpark’s Fiscal Year (FY) 2018/19
State Transit Assistance Funds and State of Good Repair Funds; and Consider
Resolution Amending the FY 2018/19 Budget. Staff Recommendation: 1) Adopt
Resolution No. 2018-3769, and authorize the submittal of City’s State of Good
Repair and State Transit Assistance Claim; and 2) Adopt Resolution No. 2018 -
3770, amending the Fiscal Year 2018/19 Budget. ROLL CALL VOTE
REQUIRED
Item: 10.E.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Shaun Kroes, Program Manager
DATE: 12/05/2018 Regular Meeting
SUBJECT: Consider Resolution Authorizing the City of Moorpark’s Fiscal Year
(FY) 2018/19 State Transit Assistance Funds and State of Good Repair
Funds; and Consider Resolution Amending the FY 2018/19 Budget
BACKGROUND AND DISCUSSION
On August 15, 2018, City Council approved the California State of Good Repair (SGR)
Program and adopted a Project List for transit projects to be funded by a portion of a
new Transportation Improvement fee per Senate Bill 1 (SB-1). The Project List included
$3,625 in SGR funding and $22,903 in State Transit Assistance (STA) funds. Both
funding sources were proposed to be spent on improvements at the Metrolink Station,
including the North and South Parking Lots. Although SGR is allocated using the STA
formula, it has a separate designation. Staff submitted the Project List along with other
required documentation to the California Department of Transportation (CalTrans) on
August 24, 2018. The City received receipt confirmation from CalTrans on August 27,
2018.
Although the City’s Project List is submitted to Caltrans, the STA and SGR funding flows
through the Ventura County Transportation Commission (VCTC). The City must submit
a Resolution (Attachment 1) to VCTC authorizing the Claim (Attachment 2) for the STA
and SGR funding.
Staff is also proposing a Budget Amendment to reflect the increase in revenue of
$26,528 ($3,625 in SGR funding and $22,903 in STA funding) (Attachment 3). Staff is
proposing to allocate the $3,625 in SGR funding to the Metrolink North Parking Lot
Project (C0032) and $22,903 in STA funding to the Metrolink South Parking Lot South
Entry Project (C0029).
Item: 10.E.
261
Honorable City Council
12/05/2018 Regular Meeting
Page 2
FISCAL IMPACT
These funding allocations are not included in the FY 2018/2019 adopted budget. A
Budget Amendment to increase revenues in State Transit Assistance Fund (Fund 2413)
by $26,528; and appropriate the amounts to specific capital projects is required. It
should be noted that at this time staff is uncertain if full funding will be available as
funding distribution is based on actual revenues that the State collects.
STAFF RECOMMENDATION ROLL CALL VOTE
1. Adopt Resolution No. 2018-____, and authorize the submittal of City’s State of Good
Repair and State Transit Assistance Claim; and
2. Adopt Resolution No. 2018 -____, amending the Fiscal Year 2018/19 Budget.
Attachments:
1. Resolution No. 2018-____ (VCTC Resolution).
2. VCTC Claim.
3. Resolution No. 2018-____ (Budget Amendment).
262
Attachment 1
RESOLUTION NO. 2018-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AUTHORIZING THE FILING OF A
CLAIM FOR FISCAL YEAR 2018/19 STATE TRANSIT
ASSISTANCE FUNDS AND STATE OF GOOD REPAIR FUNDS
WHEREAS, the Transportation Development Act (TDA), as amended (Public
Utilities Code Section 99200 et seq.), provides for the allocation of funds from the Local
Transportation Fund (LTF) for use by eligible claimants for various transportation
purposes; and
WHEREAS, on April 28, 2017 Governor Brown signed Senate Bill 1 (SB1) known
as The Road Repair and Accountability Act of 2017 which provides new transportation
funding to repair highways, bridges and local roads, to make strategic investments in
congested commute and freight corridors, and to improve transit service. A portion of
SB 1, referred to as State of Good Repair (SGR) Program, will provide an estimated
$105 million annual investment in public transit for eligible maintenance, rehabilitation
and capital projects; and
WHEREAS, pursuant to the provisions of the TDA, as amended, and pursuant to
the applicable rules and regulations hereunder (Cal. Code of Regulations Sections 6600
et seq.), a prospective claimant wishing to receive an allocation from the LTF shall file
its claim with the Ventura County Transportation Commission (VCTC); and
WHEREAS, the City has a need for these funds for transit purposes in FY
2018/19; and
WHEREAS, the City is eligible for an estimated amount of $3,625 in State of
Good Repair Funds and $22,903 in State Transit Assistance Funds for FY 2018/19.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That the City Manager and/or his designee is authorized to execute
and file an appropriate claim pursuant to the applicable rules and regulations
promulgated hereunder, together with all necessary supporting documents, with the
Ventura County Transportation Commission for an allocation of TDA funds in Fiscal
Year 2018/19.
SECTION 2. That the authorized claim includes 100% of available State Transit
Assistance funds according to the allocations published by the State Controller’s Office
for local transportation planning and mass transportation purposes (PUC 99301).
263
Resolution No. 2018-____
Page 2
SECTION 3. That the authorized claim includes 100% of available State of Good
Repair funds according to the amounts published by the State Controller’s Office (PUC
99313 and PUC 99314).
SECTION 4. The City Clerk is directed to transmit a copy of this resolution to the
Ventura County Transportation Commission.
SECTION 5. The City Clerk shall certify to the adoption of the resolution and
shall cause a certified resolution to be filed in the book of original Resolutions.
PASSED AND ADOPTED this 5th day of December, 2018.
____________________________________
Janice S. Parvin, Mayor
ATTEST:
____________________________________
Maureen Benson, City Clerk
264
Transportation Development Act
Form C - Claim Form
Line
1 Fiscal Year FY 2018/19
2 Claimant City of Moorpark
3 Address:799 Moorpark Avenue
Moorpark, CA 93021
4 Name of Contact Person Shaun Kroes
5 Title of Contact Person Program Manager
6 Telephone Number of Contact Person 805-517-6257
7 Email Address of Contact Person skroes@moorparkca.gov
Purpose Claimed
Local Transportation Fund
8 Article 3, Pedestrian and Bicycles (PUC 99234)-$
9 Article 4, Transit (PUC 99260)-$
10 Article 4.5, Community Transit (PUC 99275)-$
11 Article 8a, Streets and Roads (PUC 99400a)-$
12 Article 8c, Transit (PUC 99400c)-$
13 Total LTF Claimed -$
14 Less funds released to
15 for Article
16 for purpose of
17
18 Amount of LTF to be sent to Claimant -$
Purpose Claimed
State Transit Assistance*
19 Section 99314 STA Transportation and Rail 22,903.00$
20 State of Good Repair 3,625.00$
21 Total STA Claimed 26,528.00$
22 Authorizing Signature:
23 Name of Authorizing Agent Troy Brown
24 Title of Authorizing Agent City Manager
25 Date:12/5/2018
Claimant acknowledges that payment by the County Auditor of an allocation made by the Ventura County
Transportation Commission (VCTC) is subject to such monies being on hand and available for distribution
and to the provision that such monies are used only in accordance with the terms of the allocation
instruction issued by the VCTC. Claimant also certifies that the information on the claim forms are true and
accurate to the best of their knowledge and the claimant is eligible for the funds claimed and will use them
for eligible expenditures per the TDA regulations. If the STA and SGR funds claimed are based on the
estimates provided by the State of California, the funds paid to the local agency will be the actual amount
received and may vary from the amounts claimed.
The following individual is hereby authorized to execute for and on behalf of the named entity, and to take
any action necessary for the purpose of obtaining Local Transportation Funds and/or State Transit Assistant
funds.
The above named claimant hereby applies for allocations of Transportation Development Act funds for the
above fiscal year for the purposes and amounts specified below:
Form C ‐ Claim Form
Attachment 2
265
Transportation Development Act
Form D2 - Financial Reporting Form LTF Article 4, 4.5 and 8(excluding 8a) and STA and SGR
Line
1 Fiscal Year FY 2018/19
2 Claimant City of Moorpark
Prior FY Claim FY Prior FY Claim FY
3 Budgeted Year FY 2018/19 0 FY 2018/19
4 Beginning Fund Balance -$ -$ -$ -$
Estimated Revenues :
5 Federal grants (provide detail in notes)
Local Transportation Funds by Article (current year allocation)
6 LTF Article 4, Transit
7 LTF Article 4.5, Community Transit
8 LTF Article 8c ,Transit
9 LTF Article (specify) _____________________
10 LTF Unearned/Deferred Revenues (specify article) _____
State Transit Assistance (current year request/estimate)*
11 STA 99314 22,903.00$
12 STA 99314 Unearned/Deferred Revenues
13 State of Good Repair 3,625.00$
14 State of Good Repair Unearned/Deferred Revenues
15 State - Other than TDA (provide detail in notes)
16 Fare Revenues
17 Local (specify in notes)
18 Other (specify in notes)
19 Interest
20 Total Estimated Revenues and Fund Balances -$ -$ -$ 26,528.00$
Estimated Expenses:
21 Eligible Operating Costs
22 Transit Operating assigned to other (specify in notes)
23 Transit Capital TDA (specify projects in notes)
24 Transit Capital assigned to other (specify in notes)26,528.00$
25 Transit Capital Reserve(specify projects in notes)
26 Other (provide detail in notes)
27 Total Estimated Expenses -$ -$ -$ 26,528.00$
28 Surplus/Deficit End of Year -$ -$ -$ -$
29 Notes and Explanations:
All funds to be expended on the Metrolink North & South Parking Lot improvement projects.
Operating Budget Comparison Capital Budget Comparison
* If the STA and SGR funds claimed are based on the estimates provided by the State of California, the funds paid to the local agency will
be the actual amount received and may vary from the amounts claimed.
Form D2 ‐ Fin Rpt Transit 266
Transportation Development Act
Form E - Assurances
Line
1 Fiscal Year FY 2018/19
2 Claimant City of Moorpark
3 Article STA & SGR
Initial Assurance
4 N/A E1 180‐Day Certified Fiscal Audit:
If VCTC does NOT have a TDA audit performed on behalf of the claimant , the
claimant certifies that it has submitted a satisfactory, independent fiscal audit,
with required certification statement, to VCTC and to the State Controller
pursuant to PUC 99245 & CCR 6664, for the prior year (project year minus two).
Claimant assures that this audit requirement will be completed for the current
fiscal year (project minus one).
Applies to All Claims: Article 3, 4, 4.5, 8a, 8c, STA and SGR
5 SpK E2 Timely and Reviewed Fiscal Audits:
Claimant staff will make every effort to provide information to the auditors in a
timely manner so that the audits can be completed before the 180 day
requirement. Audits are will be reviewed by claimant/agency staff and are the
responsibility of the agency.
Applies to All Claims: Article 3, 4, 4.5, 8a, 8c, STA and SGR
6 SpK E3 State Controller Annual Report
Claimant certifies that it has submitted a State Controller's report in conformance
with the uniform system of accounts and reports, to VCTC and to the State
Controller, pursuant to PUC's 99243, 99245, CCR's 6637 and/or 6665 as applicable,
for the prior year (project year minus two). Claimant assures that this report will
be completed for the current fiscal year (project minus one).
Applies to All Claims: Article 3, 4, 4.5, 8a, 8c, STA and SGR
7 SpK E4 Passed‐through TDA Funds Retain TDA Requirements:
Claimant certifies that any TDA funds received from another agency will remain
classified as TDA even when passed‐through from another agency. These funds
will be classified as TDA in the financial records and reported accordingly. These
funds will retain TDA requirements.
Applies to All Claims: Article 3, 4, 4.5, 8a, 8c, STA and SGR
8 SpK E5 Interest Accrual:
Claimant will accurately account for TDA revenues and expenses and accrue
interest accordingly. Interest will be spent on allowable expenses.
Applies to All Claims: Article 3, 4, 4.5, 8a, 8c, STA and SGR
9 N/A E6 Unmet Transit Needs:
Claimant certifies that all reasonable transit needs are satisfied and is eligible to
receive Article 8(a) local streets and roads.
Applies to 8s (Streets and Roads)
10 N/A ‐ Capital E7 Revenue Ratios:
Claimant is responsible for preparing the revenue ratio calculation(s) and certifies
that it intends to maintain for the project year a ratio of fare revenues to
operating costs of at least (a) 20 percent if the claimant is serving an urbanized
area, (b) 10 percent if the claimant is serving a non‐urbanized area, or (c) as
determined by VCTC pursuant to CCR 6633.2(c) and PUC 99268. If the required
ratio is not met, the "non‐compliance with required revenue ratios" outlined in
the TDA regulations will be implemented.
Applies to 4, 4.5, 8 (transit)
Claimant Assurances: (Initial Each Section Below OR N/A if not applicable to the claim)
Form E ‐ Assurances 267
Transportation Development Act
Form E - Assurances
Line
1 Fiscal Year FY 2018/19
2 Claimant City of Moorpark
3 Article STA & SGR
Initial Assurance
Claimant Assurances: (Initial Each Section Below OR N/A if not applicable to the claim)
11 N/A ‐ Capital E8 Revenue Ratios for Exclusive Services to Seniors and Disabled:
Claimant filing a claim pursuant to PUC 99268.5 certifies that, for the purpose of
that claim, it provides services using vehicles for the exclusive use of elderly and
handicapped persons.
Applies to 4, 4.5, 8 (transit)
12 N/A ‐ Capital E9 50‐Percent Allocation Limitation:
The expenditures received by an operator, city or county may in no year exceed
50 percent of the amount required to meet operating, maintenance, and capital
and debt service requirements of the system after deduction therefrom of
approved federal grants estimated to be received pursuant to PUC 99268 & 99405
and Section 6633.1
Applies to 4, 4.5, 8 (transit)
13 SpK E10 Retirement System:
Claimant filing a claim pursuant to PUC 99260 certifies that (a) the current cost of
its retirement system is fully funded with respect to the officers and employees of
its public transportation system (PUC 99271(a)); or (b) the operator is
implementing a plan approved by VCTC which will fully fund the retirement
system for such officers and employees within 40 years (PUC 99271(a)); or (c) the
operator has a private pension plan which sets aside and invests, on a current
basis, funds sufficient to provide for the payment of future pension benefits and
which is fully compliant with the requirements stated in PUC 99272 & 99273.
Applies to 4, 4.5, 8 (transit)
14 N/A ‐ Capital E11 Use of Federal Funds:
Claimant certifies that it is making full use of federal funds available under the
FTA Act in accordance with PUC 99286.7,CCR Sections 6754(a)(3) and/or 6634 as
applicable.
Applies to 4, 4.5, 8 (transit)
15 N/A ‐ Capital E12 Staffing:
Claimant certifies that it is in compliance with PUC Section 99264 that it does not
routinely staff, with two or more persons, a vehicle for public transportation
purposes designed to be operated by one person.
Applies to 4, 4.5, 8 (transit)
16 N/A ‐ Capital E13 Reduced Fares:
Claimant certifies that if it offers reduced fares to seniors,the same reduced rate
is offered to disabled persons and disabled veterans (PUC 99155). Claimant
further assures that it will honor the federal Medicare identification card or a card
issued pursuant to Section 22511.55 of the Vehicle Code as sufficient
identification to receive reduced fares.
Applies to 4, 4.5, 8 (transit)
17 N/A ‐ Capital E14 CHP Certification:
Claimant certifies that, it has on file a California Highway Patrol Certification
having been conducted in the last 13 months indicating their compliance with
Section 1808.1 of the Vehicle Code.
Applies to 4, 4.5, 8 (transit)
Form E ‐ Assurances 268
Transportation Development Act
Form E - Assurances
Line
1 Fiscal Year FY 2018/19
2 Claimant City of Moorpark
3 Article STA & SGR
Initial Assurance
Claimant Assurances: (Initial Each Section Below OR N/A if not applicable to the claim)
18 N/A ‐ Capital E15 Accessible Vehicles:
Claimant certifies that it is in compliance with PUC 99155.5 regarding dial‐a‐ride
and paratransit services being accessible to handicapped persons, and that the
service be provided to persons without regard to vehicle ownership and place of
residence.
Applies to 4, 4.5, 8 (transit)
20 N/A ‐ Capital E16 Budget Increase of 15% or more
Claimant certifies that the transit operator's operating budget has not increased
more than 15% over the preceding year, and does not include a substantial
increase or decrease in the scope of operations or capital budget provisions for
major new fixed facilities. If the budget does include such changes,
documentation is attached that identifies and substantiates the reason or need
for the changes (PUC 99266, 99268 and CCR 6633.1 and 6632).
Applies to 4, 4.5, 8 (transit)
19 N/A ‐ Capital E17 Part‐Time Employees
Claimant certifies that in accordance with PUC Section 99243 and it is not
precluded from employing part‐time drivers or contracting with common carriers
of persons operating under a franchise or license. Claimant further certifies that
no person who was a full‐time employee on June 28, 1979, shall have his or her
employment terminated or his or her regular hours of employment, excluding
overtime, reduced as a result of it employing part‐time drivers or contracting with
such common carriers.
Applies to STA (transit)
21 N/A ‐ Capital E18 Operator's Qualifying Criteria
Claimant certifies that it meets and will maintain the efficiency standards
pursuant to PUC Section 99314.6 when claiming State Transit Assistance funds for
transit operations.
Applies to STA (transit)
The undersigned herby certifies that the above statements are true and correct.
22 Authorizing Signature:
23 Print Name and Title:City Manager
24 Date:12/5/2018
S:\Public Works\Everyone\TRANSIT\State & Fed\SB-1\18-19 VCTC Request\[18-19 STA & SGR Request to VCTC.xlsx]Form E - Assurances
Form E ‐ Assurances 269
Transportation Development Act Form F - Capital Projects and ReservesLine1Fiscal Year FY 2018/192ClaimantCity of Moorpark3Project NameSource of Funding TypeTotal Estimated CostEstimated Expended Funds to DateEstimated Expended Funds this Fiscal YearEstimated Remaining Funds ReservedExpected Completion DateDescription of Project and Use of FundsMetrolink North Expand current Metrolink North Parking Lot 153 feet westward fromParking Lot ExpansionSGR $3,625-$ 3,625.00$ -$ 12/31/2019VCTC-owned land onto City-owned land.Metrolink South LotAdds a second entrance in the Metrolink South Parking Lot onto Second EntranceSTA 22,903.00$ -$ 22,903.00$ -$ 6/30/2019First Street. Also widens the existing entrance.Note: Both projects include multiple other funding sources and amounts.Form F ‐ Capital270
Attachment 3
RESOLUTION NO. 2018-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR
2018/19 BUDGET TO INCREASE REVENUE BY $26,528 TO
REFLECT NEW FUNDING; AND APPROPRIATE $3,625 IN STATE
OF GOOD REPAIR FROM THE STATE TRANSIT ASSISTANCE
FUND (2413) TO THE METROLINK NORTH PARKING LOT
PROJECT (C0032) AND $22,903 IN STATE TRANSIT
ASSISTANCE FROM THE STATE TRANSIT ASSISTANCE FUND
(2413) TO THE METROLINK SOUTH PARKING LOT PROJECT
SOUTH ENTRY PROJECT (C0029)
WHEREAS, on April 28, 2017 Governor Brown signed Senate Bill 1 (SB1) known
as The Road Repair and Accountability Act of 2017 which provides new transportation
funding to repair highways, bridges and local roads, to make strategic investments in
congested commute and freight corridors, and to improve transit service. A portion of
SB 1, referred to as State of Good Repair (SGR) Program, will provide an estimated
$105 million annual investment in public transit for eligible maintenance, rehabilitation
and capital projects. The California Department of Transportation (Caltrans) has been
designated to manage and administer the SGR Program; and
WHEREAS, on June 20, 2018, the City Council adopted the Operating and
Capital Improvements budget for Fiscal Year (FY) 2018/19; and
WHEREAS, at the August 15, 2018 City Council meeting staff identified two
eligible capital improvement projects for SGR and State Transit Assistance (STA)
funding. Per staff recommendation, City Council adopted Resolution No. 2018-3734
authorizing the City Manager to execute all required documents to apply for SGR and
STA apportionment for FY 2018/2019 with the Caltrans; and
WHEREAS, a staff report has been presented to the City Council confirming
eligibility from Caltrans to receive an apportionment from the State of Good Repair and
State Transit Assistance for the submitted capital improvement projects for FY
2018/2019; and
WHEREAS, a budget amendment is needed to increase revenue by $26,528 in
State Transit Assistance Fund (2413) for STA allocation ($22,903) and SGR allocation
($3,625); and to appropriate the $22,903 to the Metrolink South Parking Lot Project
South Entry Project (C0029) and $3,625 Metrolink North Parking Lot Project (C0032);
and
WHEREAS, Exhibit “A” attached hereto and made a part hereof, describes said
budget amendments and their resultant impact to the budget line items.
271
Resolution No. 2018-____
Page 2
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. An aggregate budget revenue amendment of $26,528 as more
particularly described in Exhibit “A”, attached hereto, is hereby approved.
SECTION 2. An aggregate budget expenditure increase of $26,528 as more
particularly described in Exhibit “A”, attached hereto, is hereby approved.
SECTION 3. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original Resolutions.
PASSED AND ADOPTED this 5th day of December, 2018.
____________________________________
Janice S. Parvin, Mayor
ATTEST:
____________________________________
Maureen Benson, City Clerk
Attachment: Exhibit “A”: Budget Amendment
272
Resolution No. 2018-____
Page 3
FUND BALANCE ALLOCATION:
Fund-Account Number Amount
2413-000-00000-33990 -$
Total -$
REVENUE BUDGET ALLOCATION:
Account Number Current Budget Revision
Amended
Budget
2413-000-00000-46200 -$ 22,903.00$ 22,903.00$
2413-000-P0049-46200 -$ 3,625.00$ 3,625.00$
-$ -$ -$
-$ -$ -$
Total -$ 26,528.00$ 26,528.00$
EXPENDITURE APPROPRIATION:
Account Number Current Budget Revision
Amended
Budget
2413-311-C0029-55200 -$ 22,903.00$ 22,903.00$
2413-430-C0032-55200 -$ 3,625.00$ 3,625.00$
-$ -$ -$
Total -$ 26,528.00$ 26,528.00$
FOR STATE OF GOOD REPAIR AND STA APPORTIONMENTS
Fund Title
STATE TRANSIT ASSISTANCE FUND
EXHIBIT A
BUDGET AMENDMENT FOR
STATE TRANSIT ASSISTANCE FUND
FISCAL YEAR 2018/19
273