HomeMy WebLinkAboutAGENDA REPORT 2000 0607 CC REG ITEM 11CCity of Moorpark
AGENDA REPORT
ITEM A'-
TO: The Honorable City Council
FROM: John Brand, Senior Management Analyst .
DATE: May 24, 2000 (CC meeting of June 7, 2000)
SUBJECT: Consider Approval of Addendum to VISTA -East
Cooperative Agreement, to revise route and service
descriptions and performance reporting, effecting
an expansion of service.
BACKGROUND
The Ventura Intercity Service Transit Authority (VISTA) transit
services began in July 1994 to provide fixed route bus services
between cities in Ventura County. Each route is administered
through a Cooperative Agreement (Exhibit B) among the participating
jurisdictions. The VISTA -East Agreement provides for commuter
express bus service between the east county cities (Moorpark, Simi
Valley, and Thousand Oaks) and is renewed annually. The VISTA
routes are administered for the member jurisdictions by VCTC, the
Ventura County Transportation Commission.
VISTA has five routes:
VISTA 101 Thousand Oaks to Ventura
CSUCI Camarillo and Oxnard to Cal State
University Channel Islands
Conejo Connection Thousand Oaks to Warner Center
VISTA 126 Fillmore to Ventura
VISTA -East Moorpark to Simi Valley and Thousand Oaks
The five VISTA routes operate Monday through Saturday except the
Conejo Connection and VISTA -East.
The VISTA -East service has gone through several changes since its
start. There have been changes in the frequency of service, and
number and size of vehicles. With this Agreement, the VISTA -East
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VISTA East Agreement 2000
CC Meeting of June 7, 2000
Page 2
service will expand by starting one hour earlier and running for
one hour later Monday through Friday, and Saturday service will be
introduced.
Currently, VISTA -East operates Monday through Friday between 6:55
a.m. and 6:10 p.m. No service is provided on the weekend. The
operation of the service uses two buses, one starting from the
south end of the route at Westlake and Townsgate in Thousand Oaks,
and the other bus starts from the north end of the route, at
Moorpark Station. It takes one hour to go from one end of the route
to the other, two hours for a round trip. As the buses pass each
other going up and down the route, it provides a frequency of one
bus per hour at each stop.
The proposed expansion would be for only one bus (the northbound
bus) to start one hour earlier to get students to Moorpark College,
and for one bus, the southbound one, to continue one hour later to
take students from the College. Additionally, one bus would operate
on Saturdays, providing service every two hours. The Saturday bus
would operate between 6:55 a.m. and 6:10 p.m., within the current
hours.
As the Council may recall, transit operators must meet a certain
farebox ratio in order to receive Transportation Development Act
(TDA) funding from the '4� state sales tax. VISTA -East has had to
meet a farebox ratio equal to 200 of its operating expenses. If the
20% is attained from the fare box revenue, the remaining 80% may be
eligible for TDA or other state or federal subsidy. The 20% ratio
may be adjusted downward for Saturday and off -peak service, as long
as the overall service doesn't dip below the 20 %. Currently, the
VISTA -East route has a farebox ratio of 21 %. The VISTA -East
Committee established the performance criteria carefully so that
any expansion in service may be objectively evaluated and
eliminated if its farebox criteria are not met. New or expanded
services have three years to achieve the farebox ratio.
On April 24, the VISTA -East Committee, comprised of elected
officials from the cities of Moorpark (Councilmember Evans), Simi
Valley, and Thousand Oaks, met to discuss the VISTA East service.
The agenda for the meeting included cost sharing arrangements,
consideration of service levels, and the VISTA -East Cooperative
Agreement. The Committee reviewed testimony received in the Unmet
Needs hearing process, and VISTA passenger surveys. Moorpark
College students are the largest group asking for earlier and later
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VISTA East Agreement 2000
CC Meeting of June 7, 2000
Page 3
service during the week. This is to accommodate the class schedules
at the college, and to allow for better connections to local bus
service. College students attending Saturday classes, work
commuters, and shoppers, also request Saturday service.
As a result, consideration was given to the expansion of service
contemplated by this Agreement. The committee agreed to recommend
to their respective City Councils the expansion of week day service
and the introduction of Saturday service. Additionally, the
Committee requested that ridership figures be monitored closely to
determine the success, or lack thereof, of the expanded service.
The total annual cost to operate the expanded service for FY
2000/2001 is estimated to be $332,762. The federal share is
$162,920, and anticipated revenues (including $10,000 from Moorpark
College) are $39,390. This leaves $130,452 to be funded by the
cities. Moorpark's proposed share is $15,080. This includes the
cost of the proposed new service expansion. Moorpark's share is
$5,000'for the first year. The City Traffic System Management Fund
developer fees are available to pay for the first year.
VISTA -East Anticipated Costs
Total Contract Costs $ 332,762
Federal Share <162,920>
Fare Revenue <39,390>
Total Local City Costs $ 130,452
The FY 2000/2001 Budget proposal submitted to the City Council
includes the expenditure of TDA and Traffic System Management funds
to cover the City's share of expanded VISTA -East service.
STAFF RECOBMNDATION
Approve the Addendum to the Cooperative Agreement among the cities
of Moorpark, Simi Valley, Thousand Oaks, and VCTC for Ventura
Intercity Service Transit Authority (VISTA) -East for FY 2000/2001,
subject to final language approval by the City Manager and City
Attorney, and authorize the Mayor to sign the Agreement on behalf
of the City.
Exhibit A Estimated Costs and Local Share
Exhibit B Addendum #1 to Cooperative Agreement
Attachment A Route and Service Description
Attachment B Performance Reporting
\\MOR_PRI_SERV\ HOME_ FOLDERSUBRAND\M\MOORPARK\CITY COUNCIL\CC AGENDA STAFF REPORTS\2000 \VISTA EAST
AGREEMENT 2000.DOC
00 92 fl,
VISTA
Estimated Costs & Local Share
FY 1999/2000
Cost
EAST
101
126 /DAR's
TOTAL
Contract Cost
$332,762
$395,483
$1,443,840
$2,172,087
Operating Costs
$129,112
$153,448
$495,974
$778,533
Fare Revenue
$39,390
$51,000
$159,430
$249,820
Capital Cost
$203,650
$242,036
$947,866
$1,393,553
Federal 80%
$162,920
$193,629
$758,293
$1,114,841
Cost
$332,762
$395,483
$1,443,840
$2,172,087
(Federal Share)
($162,920)
($193,629)
($758,293)
($1,114,843)
(Fare Revenue)
($39,390)
($51,000)
($159,430)
($249,820)
Total Local Cost
$130,452
$150,855
$526,117
$807,424
Simi Valley
$55,468
42.52%
$55,468
Moorpark
$15,080
11.56%
$15,080
Thousand Oaks
$59,903
45.92%
$38,619
25.60%
$98,522
Camarillo
$41,334
27.40%
$41,334
Oxnard
$21,120
14.00%
$21,120
San Buenaventura
$41,334
27.40%
$31,567
6.00 %
$72,901
Ventura County
$8,448
5.60%
$164,885
31.34%
$173,333
Santa Paula
$164,833
31.33%
$164,833
Fillmore
$164,833
31.33%
$164,833
Total
$130,452
_1000/0
$150,855
100%
$526,117
1000/6
$807,424
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COOPERATIVE AGREEMENT
ADDENDUM #1
FY 1999/2000, FY 2000 /2001, FY 2001/2002
VENTURA INTERCITY SERVICE TRANSIT AUTHORITY (VISTA
EAST
This Addendum to the Cooperative Agreement for VISTA East service is made and entered into by
and among the CITY OF MOORPARK (Moorpark), the CITY OF SIMI VALLEY (Simi Valley),
the CITY OF THOUSAND OAKS (Thousand Oaks) and the Ventura County Transportation
Commission (VCTC). Moorpark, Simi Valley and Thousand Oaks are collectively referred to
herein from time to time as the "AGENCIES."
Section 3: Funding
For FY 2000/2001, the required local match shall be paid by the AGENCIES as stated below.
City of Moorpark
11.56%
City of Simi Valley
42.52%
City of Thousand Oaks
45.92%
(Revised) Attachment "A" — Route and Service Description - As attached.
(Revised) Attachment "B" - Performance Reporting - As attached.
In witness whereof, the parties hereto have executed this Agreement on the dates stated below.
CITY OF MOORPARK APPROVED AS TO FORM
VISTA East Cooperative Agreement - FY 200012001
Date
City Attorney
Date
Page 1 02 M �-
CITY OF SIMI VALLEY APPROVED AS TO FORM
By
Date City Attorney Date
CITY OF THOUSAND OAKS APPROVED AS TO FORM
By
Date City Attorney - Date
VENTURA COUNTY
TRANSPORTATION COMMISSION APPROVED AS TO FORM
By a
Date Counsel Date '
maureen /vista/coops/east2001.wpd
VISTA East Cooperative Agreement - FY 2000/2001 Page 2
Attachment A
ROUTE AND SERVICE DESCRIPTION
The following is a general description of the VISTA -EAST Service, and may be revised and/or
adjusted during the fiscal year by agreement of the AGENCIES.
The VISTA -EAST Service is an intercity, fixed route express bus service in eastern Ventura County
with connections to adjacent Los Angeles County. The route will include stops at Westlake
Boulevard/Townsgate Road, the Janss Mall, the Oaks Mall, the Hwy 23 Park and Ride Lot and the
Thousand Oaks Library in Thousand Oaks; the Country Club Rd./Wood Ranch, Madera Road/Los
Angeles Avenue, and the Reagan Library in Simi Valley; Moorpark College, the Moorpark
Metrolink Station, and the K -Mart Center in Moorpark.
Service will operate between approximately 6 am and 7 pm weekdays. In the morning and evening
peak hours, buses will have approximately 60 minute headways. In the off -peak hours, the
headways will be approximately 120 minutes. The peak hours will be a maximum of three hours in
the morning and three hours in the afternoon.
Effective August 2000, demonstration Saturday service will operate between approximately 8 am
and 5 pm. The buses will run on approximately 60 minute headways. In the off- -peak hours, the
headways will be approximately 120 minutes. The peak hours will be defined in the final schedule,
but it will be a minimum of three hours in the morning and three hours in the afternoon.
The schedule will be arranged to provide timed transfers with local and intercounty transit providers
such as the Simi Valley Transit (in particular, to access the Simi Metrolink Station); Thousand Oaks
Transit, the VISTA HWY 101 service, Moorpark Transit, and Los Angeles MTA in Westlake, as
feasible.
VISTA -EAST one -way passenger fares are: $1 for adults between 21 and 61 years of age; 75 cents
for youth aged 6 to 20 years; and 50 cents for seniors aged 62 years and older and persons with
disabilities. Children 5 years and under ride free if accompanied by fare paying adult.
The SmartCard Passport fares are: adults $40; youth $30; seniors and persons with disabilities $20.
The cash debit feature is sold in $10 increments. Purchased monthly, this passport is valid for
unlimited trips on all Ventura County fixed -route public bus systems. For an additional 50 cents per
trip, holders of-the base pass may use the Dial -A- Rides, except on systems where this offer is not
valid.
VISTA East Cooperative Agreement - FY 2000/2001 Page 3 0 a
Attachment B
PERFORMANCE REPORTING
On a quarterly basis, VCTC will calculate and provide operating statistics and performance
indicators for Weekday service, for monthly, quarterly and total year -to date periods, to include:
• Farebox Revenues
• Farebox Recovery Ratio*
• Contractor Operating Costs
• Administration Costs
• Total Adjusted Operating Costs
• Passengers
• Total Cost per Passenger
• Vehicle Service Hours
• Total Operating Cost per Vehicle Service Hour
• Passengers per Vehicle Service Hour
• Total Hours
• Vehicle Service Miles
• Passengers per Vehicle Service Mile
• Total Miles
* Farebox Recovery Ratios shown will be the adjusted ratio so that all transit systems may be compared equally.
For all VISTA contract services, this means that operating costs equal the sum of operating and maintenance
costs contained in each contract, or, conversely, contract costs minus all capital costs.
Continuation of Saturday service will be based on the farebox recovery ratio for Saturday service,
only. At the end of the first year, if the farebox is less than 5 %, the service will be discontinued.
The service, will be evaluated at the end of the first six months for revision and/or continuation.
Should the Saturday farebox return fall below the adopted criteria and the committee recommends
discontinuing the service, the following procedures will be implemented: `
• Each of the AGENCIES shall consider removing the service by formal action of the
respective governing board.
• From the time that the AGENCIES agree to discontinue the service, VCTC will
provide passengers with a 30 -60 day notice period, as appropriate, prior to
discontinuing service.
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