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HomeMy WebLinkAboutAGENDA REPORT 2018 1219 REG CCSA ITEM 10BCITY OF MOORPARK, CALIFORNIA City Council Meeting of 12/19/2018 ACTION Approved, as amended BY M.Benson B. Consider Minutes of Regular City Council/Successor Agency Meeting of December 5, 2018. Staff Recommendation: Approve the minutes. Item: 10.B. MINUTES OF THE CITY COUNCIL AND SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK Moorpark, California December 5, 2018 A Regular Meeting of the City Council of the City of Moorpark and the Successor Agency was held on December 5, 2018, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. All items listed are heard and acted upon by the City Council unless otherwise noted. 1. CALL TO ORDER: Mayor Parvin called the meeting to order at 6:33 p.m. 2. PLEDGE OF ALLEGIANCE: Councilmember Van Dam led the Pledge of Allegiance. 3. ROLL CALL: Present: Councilmembers Mikos, Pollock, Simons, Van Dam, and Mayor Parvin. Staff Present: Troy Brown, City Manager; Kevin Ennis, City Attorney; Deborah Traffenstedt, Assistant City Manager; Ron Ahlers, Finance Director; David Bobardt, Community Development Director; Jeremy Laurentowski, Parks and Recreation Director; Sean Corrigan, City Engineer/Public Works Department; Joseph Fiss, Planning Manager; Sergeant Bill Hutton, Sheriff's Department; Maureen Benson, City Clerk; and Blanca Garza (left the meeting at 8:20 p.m.). 4. PROCLAMATIONS AND COMMENDATIONS: A. Consider Resolution Reciting the Fact of the General Municipal Election Held on November 6, 2018, and Declaring the Election Results and Such Other Matters as Required by Law. Staff Recommendation: Adopt Resolution No. 2018-3767 (as revised to incorporate the certified election results). Ms. Benson provided a supplemental staff report documenting the results of the election, as received on December 4, 2016, from the Ventura County Elections Division. There were no speakers. Item: 10.B. 43 Minutes of the City Council/Successor Agency Moorpark, California Page 2 December 5, 2018 MOTION: Mayor Parvin moved and Councilmember Pollock seconded a motion to adopt Resolution No. 2018-3767, reciting the fact of the General Municipal election held on November 6, 2018, as revised to incorporate the certified election results and such other matters as required by law. The motion carried by unanimous voice vote. B. Comments from Councilmember Mark Van Dam. Councilmember Van Dam thanked his family, the involved community, an engaged City Council, and the hard working City staff for their support over the past 12 years. C. Presentation to Councilmember Mark Van Dam. Mayor Parvin read a certificate of recognition from U.S. Senator Kamala Harris recognizing Councilmember Van Dam for his 12 years of service on the City Council. Mayor Parvin read a certificate of recognition from Congresswoman Julia Brownley recognizing Councilmember Van Dam for his distinguished leadership and outstanding service for 12 years as Councilmember. Mayor Parvin read an honorable commendation to Councilmember Van Dam from the City of Thousand Oaks upon the occasion of his retirement. Mayor Parvin read a certificate of recognition from Mayor Manual Minjares of the City of Fillmore recognizing Councilmember Van Dam for his positive leadership over the past 12 years. Mayor Parvin read a certificate of recognition from the City of Camarillo to Councilmember Van Dam for his dedicated 12 years of service. Mayor Parvin read a certificate of recognition from Mayor Neal Andres of the City of San Buenaventura for Councilmember Van Dam’s 12 years of service to the City of Moorpark. Mayor Parvin read a certificate of recognition from Mayor Ginger Gherardi of the City of Santa Paula for his service. Mayor Parvin read a certificate of recognition from Mayor Bob Huber of the City of Simi Valley honoring Councilmember Van Dam’s 12 years of service. Kari Portio representing State Assembly Member Jacquie Irwin’s office presented Councilmember Van Dam a certificate of special recognition for his hard work and dedicated service to the City of Moorpark. 44 Minutes of the City Council/Successor Agency Moorpark, California Page 3 December 5, 2018 Sergeant Billy Hutton presented Councilmember Van Dam with a certificate of recognition from Sheriff Bill Ayub. Mayor Parvin presented a certificate of recognition signed by all of the Ventura County Board of Supervisors. Dr. Michael Marion, Vice President from the Moorpark Foundation of the Arts presented Councilmember Van Dam with a “Friend of the Arts” award and a read a thank you letter from Foundation President, Hugh Riley. Richard Buchalter, Chairman of the Moorpark Chamber of Commerce presented Councilmember Van Dam with certificate of appreciation. Steve Hoppel, President of Kiwanis Club of Moorpark presented Councilmember Van Dam with an award for his 12 years of service. Scott Mosher, Chief Executive Officer of the Moorpark Boys and Girls Club presented Councilmember Van Dam with a certificate of recognition for his 12 years of service on the City Council. Superintendent Dr. Kelli Hays of the Moorpark Unified School District and Board of Education members, President Robert Perez, and Vice President Scott Dettorre presented Councilmember Van Dam with certificate of recognition in gratitude for his 12 years of service on the City Council. Former Moorpark Councilmember Keith Millhouse congratulated Councilmember Van Dam on his 12 years of service to Moorpark. Mayor Parvin read a letter from former City Manager Steven Kueny congratulating Councilmember Van Dam. Mayor Parvin spoke in honor of Councilmember Van Dam, described many of his accomplishments over the past 12 years, presented him with the City of Moorpark tile plaque, his Council badge memorialized as a paper weight for his desk, and a scrapbook created by staff. D. City Clerk Administers Oath of Office to Councilmember David Pollock and Councilmember-elect Chris Enegren. City Clerk Maureen Benson administered the oath of office to Councilmember Pollock and Councilmember-elect Chris Enegren. E. City Clerk Administers Oath of Office to Mayor Janice S. Parvin. 45 Minutes of the City Council/Successor Agency Moorpark, California Page 4 December 5, 2018 City Clerk Maureen Benson administered the oath of office to Janice S. Parvin. F. Comments from Newly Seated Councilmembers and Mayor. Councilmember Pollock thanked the voters of Moorpark for re-electing him and stated he looks forward to working for the community. Councilmember Enegren thanked the voters, staff, and his family for their support. Mayor Parvin thanked the voters for another term and the opportunity to continue working to make Moorpark the best it can be. G. Nomination and Selection of Mayor Pro Tempore. MOTION: Councilmember Mikos moved and Mayor Parvin seconded the motion to nominate Councilmember Simons to serve as Mayor Pro Tempore. The motion carried by unanimous voice vote. AT THIS POINT in the meeting, the Council recessed for a reception. The time was 7:28 p.m. The City Council meeting reconvened at 8:06 p.m. with Councilmembers Mikos, Enegren, Pollock, Simons, and Mayor Parvin present. 5. PUBLIC COMMENT: Julia Chambers, President of the non-profit Moorpark Community Aquatic Center along with supporters Greg Barker and Bruce Thomas stated they look forward to working with the City Council in bring a community pool to Moorpark. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: Mayor Parvin announced the meeting would be adjourned in memory of President George H.W. Bush. CONSENSUS: It was the unanimous consensus of the Council to pull Item 10.G. from the Consent Calendar for individual consideration upon the request of Councilmember Pollock. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Councilmember Mikos reported she and Councilmember Pollock attended the retirement recognition at the Wood Ranch Country Club on November 30 for Glen Becerra, Councilmember for 20 years for the City of Simi Valley. 46 Minutes of the City Council/Successor Agency Moorpark, California Page 5 December 5, 2018 Councilmember Mikos and Councilmember Simons reported they had attended the Holiday on High Street event. Councilmember Simons reported he attended a Moorpark Chamber Mixer where Kim Simons conducted a book signing. Councilmember Simons reported he attended a meeting of the Channel Islands Site Authority. Councilmember Enegren reported he attended the very successful Holiday on High Street event last week. Mayor Parvin announced Breakfast with Santa will take place on December 8 at Arroyo Vista Recreation Center. Mayor Parvin announced Holiday Movie Marathon at the High Street Arts Center on December 22. Mayor Parvin announced Winter Camp Moorpark will be available at Arroyo Vista Recreation Center and Community Park from December 24 through January 4. Mayor Parvin reported on having attended: A meeting of the Ventura Council of Governments Board and Administration meetings; a reading to children event at the Moorpark Library for National Picture Book Month; the Holiday on High Street event; and the funeral and burial site ceremonies for Sergeant Ron Helus. Mayor Parvin stated Ventura County Sheriff’s Sergeant Ron Helus will be honored by the City Council at the meeting of December 19. Mayor Parvin reported she had volunteered at the annual Boys & Girls Club Holiday Boutique. Councilmember Mikos reported she had attended a meeting of the Clean Power Alliance. Mr. Brown announced the City’s is providing a link to the Clean Power Alliance (CPA) website and that a workshop regarding the CPA will be scheduled for January. 8. PUBLIC HEARINGS: A. Consider Resolution Approving Tentative Parcel Map No. 2018-01 to Subdivide a 1.62 Acre Lot into Four Parcels at 78 Wicks Road and Making a Determination of Exemption Under California Environmental Quality Act (CEQA) in Connection Therewith, on the Application of Robert Inthout. 47 Minutes of the City Council/Successor Agency Moorpark, California Page 6 December 5, 2018 (continued open public hearing from November 7, 2018) Staff Recommendation: Continue to accept public testimony and continue the item with the public hearing open to the December 19, 2018 regular City Council meeting. A. Mr. Fiss explained why the applicant wants to continue the open public hearing to December 19, 2018. Mayor Parvin stated the public hearing remains open. Robert Inthout, applicant, provided background information on the project and stated the City needs to resolve the drainage issue. MOTION: Councilmember Mikos moved and Councilmember Simons seconded a motion to continue the open public hearing to December 16, 2018 regular City Council meeting. The motion carried by unanimous voice vote. 9. PRESENTATION/ACTION/DISCUSSION: A. Consider Award of Agreement to Oakridge Landscape, Inc. for Championship Drive Landscape Renovation and Resolution Amending the Fiscal Year 2018/19 Budget. Staff Recommendation: 1) Approve Agreement with Oakridge Landscape, Inc. for Championship Drive Landscape Renovation Project, and authorize City Manager to sign the Agreement, subject to final language approval of the City Manager; and 2) Adopt Resolution No. 2018-3768. ROLL CALL VOTE REQUIRED Councilmember Simons recused himself and left the dais at 8:23 p.m. Mr. Laurentowski gave the staff report. There were no speakers. Mr. Brown explained the staff report subject line is incorrect and that the agenda contains the correct title. The staff recommendation remains correct. MOTION: Councilmember Mikos moved and Councilmember Pollock seconded a motion to: 1) Approve Agreement with Oakridge Landscape, Inc. for Championship Drive Landscape Renovation Project, and authorize City Manager to sign the Agreement, subject to final language approval of the City Manager; and 2) Adopt Resolution No. 2018-3768. The motion carried by voice vote 4-0, Councilmember Simons absent. Councilmember Simons returned to the dais at 8:27 p.m. 48 Minutes of the City Council/Successor Agency Moorpark, California Page 7 December 5, 2018 B. Consider Amendment No. 4 to Agreement with Architerra, Inc. for Additional Services Related to Tierra Rejada Road Streetscape (Project No. M0031). Staff Recommendation: Approve Amendment No. 4 to the Agreement with Architerra, Inc. for Landscape Architectural Services, and authorize the City Manager to sign the Amendment, subject to final language approval of the City Manager. Mr. Laurentowski gave the staff report. There were no speakers. MOTION: Councilmember Mikos moved and Councilmember Pollock seconded a motion to approve Amendment No. 4 to the Agreement with Architerra, Inc. for Landscape Architectural Services, and authorize the City Manager to sign the Amendment, subject to final language approval of the City Manager. The motion carried by unanimous voice vote. C. Consider City Council Standing and Ad Hoc Committee Appointments and Other Assignments. Staff Recommendation: Determine City Council Standing Committee and Ad Hoc Committee appointments, and other assignments. Ms. Benson gave the staff report. There were no speakers. Councilmember Enegren concurred with Councilmember Mikos’ recommendation that he be appointed to any committees or other assignments that had previously been assigned to Councilmember Van Dam. MOTION: Mayor Parvin moved and Councilmember Mikos seconded a motion to appoint Councilmember Enegren to serve on the Community and Economic Development Standing Committee, the Transportation and Public Works Standing Committee, the Ad Hoc Committee for 1 Moorpark LLC / Ernie Mansi Development Agreement, the Ad Hoc Committee for the John Chiu FLPN Development Agreement. The motion carried by unanimous voice vote. Councilmember Simons left the dais at 8:32 p.m. MOTION: Mayor Parvin moved and Councilmember Mikos seconded a motion to appointment of Councilmember Simons to serve on the Ventura County Transportation Commission. The motion carried by voice vote 4-0, Councilmember Simons absent. 49 Minutes of the City Council/Successor Agency Moorpark, California Page 8 December 5, 2018 Councilmember Simons returned to the dais and Councilmember Enegren left the dais at 8:33 p.m. MOTION: Councilmember Mikos moved and Mayor Parvin seconded a motion to appointment Councilmember Enegren to serve on the Ventura County Animal Regulation Commission. The motion carried by voice vote 4-0, Councilmember Enegren absent. Councilmember Enegren returned to the dais at 8:34 pm. D. Consider Dates for Regularly Scheduled City Council Meetings for the Year 2019. Staff Recommendation: Adopt the 2019 Regular City Council meeting date calendar. Ms. Benson gave the staff report. There were no speakers. MOTION: Councilmember Mikos moved and Councilmember Pollock seconded a motion to direct staff to adopt the 2019 Regular City Council meeting date calendar with direction to cancel the regular meetings of January 2, February 20, July 3, August 7, August 21, and October 16. The motion carried by unanimous voice vote. Councilmember Mikos requested a future agenda item to discuss a new start time for City Council meetings for 6:45 p.m. or 7:00 p.m. E. Consider Scheduling Mandatory Ethics Training and Sexual Harassment Prevention Training for City of Moorpark Local Agency Officials and Management Staff. Staff Recommendation: Direct staff to schedule the Ethics Training for Wednesday, February 20, 2019 from 6:30-8:45 p.m. and schedule Harassment Prevention Training for Wednesday, February 27, 2019 with the option to attend either an afternoon session from 2:00- 4:30 p.m. or an evening session from 6:00-8:30 p.m. Ms. Benson gave the staff report There were no speakers. MOTION: Mayor Parvin moved and Councilmember Enegren seconded a motion to direct staff to schedule the Ethics Training for Wednesday, February 20, 2019 from 6:30-8:45 p.m. and schedule Harassment Prevention Training for Wednesday, February 27, 2019 with the option to attend either an afternoon session from 2:00-4:30 p.m. or an evening session from 6:00-8:30 p.m. The motion carried by unanimous voice vote. 50 Minutes of the City Council/Successor Agency Moorpark, California Page 9 December 5, 2018 F. Consider Scheduling Additional City Council Meeting for Commission Interviews. Staff Recommendation: Direct staff as deemed appropriate. Ms. Benson gave the staff report. There were no speakers. CONSENSUS: It was the unanimous consensus of the Council to direct staff to notify applicants that January 16, 2019 will be the additional meeting date for Commission interviews. The motion carried by unanimous voice vote. 10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) MOTION: Councilmember Pollock moved and Mayor Parvin seconded a motion to approve the Consent Calendar with the exception of Item 10.G, which was pulled for individual consideration. The motion carried by unanimous roll call vote. A. Consider Warrant Register for Fiscal Year 2018/19 – December 5, 2018. Staff Recommendation: Approve the warrant register. B. Consider Minutes of Regular City Council/Successor Agency Meeting of November 7, 2018. Staff Recommendation: Approve the minutes. C. Consider the Report Titled “Accounting of Fund Information as Required by Section 66006 of the California Government Code for Fiscal Year 2017/2018”. Staff Recommendation: Receive and file report D. Consider Agreement with the Ventura County Transportation Commission for Maintenance of the Moorpark Metrolink Station. Staff Recommendation: Approve Agreement with the Ventura County Transportation Commission for maintenance of the Moorpark Metrolink Train Station and authorize the Mayor to execute the Agreement, subject to final language approval of the City Manager and City Attorney. E. Consider Resolution Authorizing the City of Moorpark’s Fiscal Year (FY) 2018/19 State Transit Assistance Funds and State of Good Repair Funds; and Consider Resolution Amending the FY 2018/19 Budget. Staff Recommendation: 1) Adopt Resolution No. 2018-3769, and authorize the submittal of City’s State of Good Repair and State Transit Assistance Claim; and 2) Adopt Resolution No. 2018 -3770, amending the Fiscal Year 2018/19 Budget. ROLL CALL VOTE REQUIRED F. Consider Resolution Authorizing Recordation of the Notice of Completion for Tierra Rejada Road Tree Irrigation and Landscape Median Renovation Project and Release of Bonds in Accordance with the Contract. Staff Recommendation: 1) Adopt Resolution No. 2018-3771; and 2) Authorize 51 Minutes of the City Council/Successor Agency Moorpark, California Page 10 December 5, 2018 release of the Performance Bond and Payment Bond (Number 72BSBHS275) as outlined in the agenda report. H. Consider Supporting Ruben Castro Charities’ 5K Run Fundraiser and Approve a Letter of Agreement with Ruben Castro Charities for the Event. Staff Recommendation: Support Ruben Castro Charities’ 5K Run fundraiser and approve a Letter of Agreement with Ruben Castro Charities, as outlined in the staff report, subject to final language approval by the City Manager. I. Consider Resolution Authorizing Recordation of the Notice of Completion for Detention Basin Sediment Removal in Landscape Maintenance District 22 (Moorpark Highlands) and Release of Bonds in Accordance with the Contract. Staff Recommendation: 1) Adopt Resolution No. 2018-3772; and 2) Authorize release of the Performance Bond and Payment Bond (Number PB115107 00791) as outlined in the agenda report. J. Consider a Cooperative Agreement with the State Department of Public Health and Agencies Applying Pesticides for Public Health Purposes. Staff Recommendation: Approve the 2019 Cooperative Agreement and authorize the Mayor to execute the Agreement on behalf of the City. The following item was pulled for individual consideration. G. Consider Supporting the 2019 Groundhog Day Run and Approve Letter of Agreement with the Moorpark Unified School District for the Event. Staff Recommendation: Support the 2019 Groundhog Day Run event and approve a Letter of Agreement with Moorpark Unified School District, as outlined in the staff report, subject to final language approval by the City Manager. Councilmember Pollock stated, due to his work with the School District he would recuse himself from voting on this item. MOTION: Mayor Parvin moved and Councilmember Mikos seconded a motion to support the 2019 Groundhog Day Run event and approve a Letter of Agreement with Moorpark Unified School District, as outlined in the staff report, subject to final language approval by the City Manager. The motion carried by voice vote 4-0, Councilmember Pollock absent. 11. ORDINANCES: (ROLL CALL VOTE REQUIRED) None. 52 Minutes of the City Council/Successor Agency Moorpark, California Page 11 December 5, 2018 12. CLOSED SESSION: Mr. Brown requested the City Council go into closed session for discussion of three cases under Item 12.A. and Item 12.B. on the agenda. MOTION: Councilmember Mikos moved and Councilmember Simons seconded a motion to adjourn to closed session for a discussion of three cases under Item 12.A. and Item 12.B. on the agenda. The motion carried by unanimous voice vote. The time was 8:52 p.m. Present in closed session were Councilmembers Mikos, Pollock, Simons, Van Dam, and Mayor Parvin; Troy Brown, City Manager; Kevin Ennis, City Attorney; Nicole Gordon, Sohagi Law Group (via conference call); and Deborah Traffenstedt, Assistant City Manager. Ms. Gordon left the meeting at 9:03 p.m. Councilmember Pollock left the meeting at 10:02 p.m. due to a potential conflict of interest. Jeremy Laurentowski joined the meeting at 10:02 p.m. The City Council reconvened into open session at 10:22 p.m. Mr. Brown stated three cases under Item 12.A. and Item 12.B. were discussed and there was no action to report. 13. ADJOURNMENT: Mayor Parvin adjourned the meeting in memory of President George H.W. Bush at 10:22 p.m. Janice S. Parvin, Mayor ATTEST: Maureen Benson, City Clerk 53