HomeMy WebLinkAboutAGENDA REPORT 2018 1219 REG CCSA ITEM 10GCITY OF MOORPARK,
CALIFORNIA
City Council Meeting
of 12/19/2018
ACTION Approved staff
recommendation.
BY M. Benson
G. Consider Amendment No. 3 to Agreement for Professional Services between the
City of Moorpark and Nobel Systems. Staff Recommendation: Authorize the
City Manager to sign Amendment No. 3 to the Agreement for Professional
Services between the City of Moorpark and Nobel Systems, subject to final
language approval by the City Manager.
Item: 10.G.
MOORPARK CITY COUNCIL
AGENDA REPORT
TO: Honorable City Council
FROM: Atanas Beltchev, Information Systems Manager
DATE: December 07, 2018 (CC Meeting of 12/19/18)
SUBJECT: Consider Amendment No. 3 to Agreement for Professional Services
between the City of Moorpark and Nobel Systems
BACKGROUND/ DISCUSSION
In 2014, the City entered into an Agreement for Professional Geographical Information
Services (GIS) with Nobel Systems. Those professional services include:
a) subscription to Nobel’s GeoViewer system, which is currently used by the City to
provide various types of information to the public (Community View) and City staff (Staff
View), and b) optional GIS specialized services to add data and features to the existing
system. The Agreement was previously amended twice to extend the term and payment
schedule for uninterrupted usage of the system and to extend the City’s ability to
request optional services from Nobel Systems. The Agreement will expire on April 14,
2019.
The data in Nobel’s GeoViewer system is organized in different sections known as GIS
layers. The Community View GIS version available via the City’s website (at no cost to
users) and provides the general public with property data without property owner
names, and also includes the General Plan Land Use Map and Zoning Map. The
Community View GIS is designed to be compliant with the privacy and information
disclosure restrictions found in California Government code Sections 6254.21 –
6254.24. The Nobel GeoViewer products are web-based and available on any computer
that has internet access. Staff GIS access is controlled by requiring each authorized
employee, contractor, or volunteer to have a username and password.
Two of the GIS layers that are proposed to be updated at this time are the City’s
General Plan Land Use Map and Zoning Map. The last update of the data in each layer
was completed in September 2008. The City has had many General Plan Amendment
and Rezoning projects approved in the last 10 years. It is appropriate and necessary at
this time to update the GIS General Plan and Zoning layers to reflect the changes that
have occurred. Having the updated Land Use Map and Zoning Map will assist in
moving forward with other General Plan Element update work efforts.
Item: 10.G.
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Honorable City Council
12/19/2018 Regular Meeting
Page 2
Additionally, following the update of the Zoning Map layer, a new GIS layer is proposed
to be created with this Amendment No. 3 that pertains to regional water quality
requirements. On November 2, 2017, the City submitted to the Los Angeles Regional
Water Quality Control Board (Regional Board) a letter identifying that it intended to
comply with Statewide Trash Provisions by implementing Track 1, which incorporates
installation of full capture devices in designated stormwater catch basins located in
Priority Land Uses. A Full Capture System is defined as a treatment control, or series
of treatment controls, including but not limited to, a multi-benefit project or a low-impact
development control that traps all particles that are 5 mm or greater, and has a design
treatment capacity that is either: a) of not less than the peak flow rate, Q (which
represents “peak flow rate” measured in volume over time), resulting from a one-year,
one-hour, storm in the subdrainage area, or b) approximately sized to, and designed to
carry at least the same flows as, the corresponding storm drain. The designated Priority
Land Uses are defined as high density residential (10 units/acre or more), industrial,
commercial, mixed urban, and public transportation stations.
The next step of compliance with the Statewide Trash Provisions is to submit to the
Regional Board a map identifying the designated catch basins and Priority Land Uses.
The map is required to be submitted by February 18, 2019, and the preferred map
format is a GIS file. Nobel has provided a proposal to create the GIS file based on the
City’s existing storm drain system map and zoning map. Once the map has been
completed, staff will return to City Council requesting authorization to submit the GIS
map to the Regional Board.
Staff is requesting approval of the attached Agreement Amendment No. 3 to authorize
Nobel Systems to perform the tasks summarized in this report and incorporated in the
attached draft Amendment to the Agreement. The termination language in the
Agreement allows the City to terminate with or without cause with 30 days written
notice.
FISCAL IMPACT
No fiscal impact. City’s FY 2018/19 budget includes sufficient funds to cover the costs of
the maximum $5,300 amount for Amendment No. 3, for a total Agreement value of
ninety thousand eight hundred dollars ($90,800), and no additional appropriation is
requested.
STAFF RECOMMENDATION
Authorize the City Manager to sign Amendment No. 3 to the Agreement for Professional
Services between the City of Moorpark and Nobel Systems, subject to final language
approval by the City Manager.
Attachment: Amendment No. 3
Attachment: Exhibit F
Attachment: Exhibit G
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AMENDMENT NO. 3
AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN
THE CITY OF MOORPARK AND NOBEL SYSTEMS
This Amendment No. 3 to the Agreement between the City of Moorpark, a
municipal corporation (“City”), and Nobel Systems, a corporation ("NOBEL" and/or
"CONSULTANT"), for optional GIS services (“Agreement”), is made and entered into
the ___ day of December, 2018.
RECITALS
WHEREAS, on March 14, 2014 the City and NOBEL entered into an Agreement
to have the NOBEL provide subscription GeoViewer services; and
WHEREAS, on April 10, 2017 the City and NOBEL executed Amendment No. 1
to the Agreement to extend the term and payment schedule for an additional period to
April 14, 2018; and
WHEREAS, on April 11, 2018 the City and NOBEL executed Amendment No. 2
to the Agreement to extend the term and payment schedule for an additional period to
April 14, 2019; and
WHEREAS, the City has the need for additional GIS services for updating City
General Plan and Zoning Map GIS layers data, and to create a map identifying specific
Catch Basins and Priority Land Uses; and
WHEREAS, NOBEL has submitted to City a Proposal dated December 5, 2018,
which is attached hereto as Exhibit F, in the amount of two thousand dollars
($2,000.00), and additional proposal dated December 6, 2018, which is attached hereto
as Exhibit G, in the amount of two thousand eight hundred dollars ($2,800.00); and
WHEREAS, the City and NOBEL now desire to amend the Agreement to
authorize Nobel to perform optional services to the City as proposed in Exhibit F and
Exhibit G, and to increase the total Agreement amount by a value of four thousand eight
hundred dollars ($4,800.00), plus a contingency of five hundred dollars ($500.00) for a
maximum not to exceed Agreement amount of ninety thousand eight hundred dollars
($90,800.00), by jointly approving Amendment No. 3 to the Agreement.
NOW, THEREFORE, it is mutually agreed by and between the parties to the
Agreement as follows:
I. Section 4.5, SCOPE OF OPTIONAL SERVICES, is added as follows:
“City does hereby authorize NOBEL, as an independent
contractor, in a contractual capacity to provide optional GIS services to
update City General Plan Land Use Map and Zoning Map GIS layers data,
as set forth in Exhibit F, and to create a map identifying specific Catch
Basins and Priority Land Uses, as set forth in Exhibit G.
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NOBEL shall perform the tasks described and set forth in Exhibit F and
Exhibit G. NOBEL shall complete the tasks according to the schedule of
performance which is also set forth in Exhibits F and G.
Compensation for the optional services to be performed by NOBEL shall
be in accordance with Exhibits F and G. Compensation shall not exceed
the amount of four thousand eight hundred dollars ($4,800.00), plus a
contingency of five hundred dollars ($500.00), for total Agreement value of
ninety thousand eight hundred dollars ($90,800.00) without a written
amendment to the Agreement executed by both parties. Payment by City
to NOBEL shall be in accordance with the provisions of this Agreement.”
II. Remaining Provisions:
Except as revised by this Amendment No. 3, all of the provisions of the
Agreement shall remain in full force and effect.
In W itness W hereof, the parties hereto have caused this Amendment to be
executed the day and year first above written.
CITY OF MOORPARK CONSULTANT
_______________________________ _______________________________
Troy Brown
City Manager
Michael Samuel
President
Attest:
_______________________________
Maureen Benson, City Clerk
Amendment No. 3 to Agreement between City of Moorpark and Nobel Systems. Page 2
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436, East Vanderbilt Way, Bldg#10
San Bernardino, CA – 92408
Phone: (909) 890-5611
Fax: (909) 890-5612
kgbalaji@nobel-systems.com
www.nobel-systems.com
December 5, 2018
Atanas Beltchev
Information Systems Manager
City of Moorpark
799 Moorpark Ave.
Moorpark, CA 93021
Subject: Proposal for Zoning and General Map Updates
Dear Mr. Beltchev,
Thank you for providing Nobel Systems with the opportunity to submit our proposal for
above reference project.
The entire project team is very enthusiastic about this project and about the
opportunity to work with you to further your informat ion management goals. Please
feel free to contact me directly should you require any further information.
Sincerely,
Balaji Kadaba
Vice President, Operations
Nobel Systems, Inc
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SCOPE OF WORK
Nobel will perform the below listed tasks as part of this project:
Task 1:
1. Update 12 areas on GIS maps for Zoning and General Plan per the PDF file
(DOC112918.pdf) sent by City of Moorpark.
2. Publish a new General Plan map with Legend as shown in below screen capture
in 8 ½ x 11 size as well as Large size (24 x 36) with the exact same layout.
3. Publish a new Zoning map with Legend as shown in below screen capture in 8 ½
x 11 size as well as Large size (24 x 36) with the exact same layout.
Deliverable:
Nobel Systems will deliver the Geodatabase, MXD and 2 different size PDF files as part
of this project. Nobel will also publish these updated layers in GeoViewer Online.
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Schedule:
Nobel Systems will complete the project within 2 (two) weeks from notice to proceed.
Costs:
Our lump-sum cost to work on this task will be………………………………………………$1,400.00
Task 2:
By using the updated General Map and Zoning layers from Task 1, Nobel Systems will
create multiple sub layers of General Map and Zoning based on the types of Zone and
Category. This will help City staff to turn on and off each Zone and General Map area
individually as shown below.
Deliverable:
Nobel will publish these individual layers in GeoViewer Online.
Schedule:
Nobel Systems will complete the project within 2 (two) weeks from notice to proceed.
Costs:
Our lump-sum cost to work on this task will be………………………………………………$600.00
COST ESTIMATE
Total costs to work on this project ...........................................................$2,000 ($1,400 + $600)
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436, East Vanderbilt Way, Bldg#10
San Bernardino, CA – 92408
Phone: (909) 890-5611
Fax: (909) 890-5612
kgbalaji@nobel-systems.com
www.nobel-systems.com
December 6, 2018
Atanas Beltchev
Information Systems Manager
City of Moorpark
799 Moorpark Ave.
Moorpark, CA 93021
Subject: Proposal for Trash Amendment Priority and Land Use Map
Dear Mr. Beltchev,
Thank you for providing Nobel Systems with the opportunity to submit our proposal for
above reference project.
The entire project team is very enthusiastic about this project and about the
opportunity to work with you to further your informat ion management goals. Please
feel free to contact me directly should you require any further information.
Sincerely,
Balaji Kadaba
Vice President, Operations
Nobel Systems, Inc
86
SCOPE OF WORK
City of Moorpark requested Nobel Systems to create a GIS Layer for compliance of the
2015 Statewide Trash Amendment. The details scope of work is listed below. The map
must show the existing City’s Storm drain network and calls out specific Catch basins
(and inlets) that will require a Full Capture Device in designated “Priority Land Use”.
Catch Basins:
Using the City’s “Storm Drain” layer, highlight approximately 166 “catch basins”
and “inlets” with a different color than the other catch basins and inlets. For
example, yellow.
City staff is currently working on listing out the specific 166 catch basins and
inlets that will need to be colored differently than the others. – This will be
provided to Nobel by City’s staff.
Existing Storm Drain layer would be used to reflect drain lines of the Catch
basins.
Legend would identify the regular Catch basin and Inlet colors (currently green
and black, respectively) and the 166 catch basins and inlets that will be required
to have a “Full Capture Device” installed. (proposed to be yellow).
Priority Land Use:
Take the existing Zoning map and remove all colors that aren’t the following
designates:
- RPD-10U
- RPD-12U
- RPD-12.21U
- RPD-15U
- RPD-16.2U
- RPD-16.83U
- RPD-19.OU
- RPD-20U
- C-1
- C-2
- CPD
- C-OT
- M-1
- M-2
- I
Zoning areas described above then be adjusted, in such a way that there are only
3 colors/designation.
- All RPDs would be designated “High-Density Residential
- All Cs’ would be designated “Commercial”
- All Ms’ and I would be designated “Industrial”
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In addition to the designated zones above, there are two other sections of the
City that need to be included in the Statewide Trash Amendment as a Priority
Land Use but they’re not within one of categories above. Please see the below
pictures. One is a residential section of the City that is currently designated RPD-
8.4, and this needs to be included as part of the “High-Density Residential”
section. The second section is a commercial area of the City that’s currently
lumped in as “SP” but needs to be called out as part of the “Commercial” Priority
Land Use.
17.11 acres; 191 units; 191/17.11 = 17.11 units per acre
Penrose, Elderberry, Courtney Lane, Nightingale, Harvester,
Designate as High-Density Residential
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Moorpark Marketplace/Village @ Moorpark, Patriot Drive area.
Designate as Commercial
Legend will include the colors of the Priority Land Uses: Commercial, High-
Density Residential, and Industrial.
GIS layer will also be able to print as an overall PDF map that includes a Legend
identifying the Priority Land Uses, Storm Drains Inlets, Full Capture Devices,
Storm Drain Channels (this is the line that connects the storm drains and shows
the flow/direction of the line).
Deliverable:
Nobel Systems will deliver the Geodatabase, MXD and PDF files as part of this project.
Nobel will also publish these updated layers in GeoViewer Online if needed.
Schedule:
Nobel Systems will complete the project within 2 (two) weeks from notice to proceed.
COST ESTIMATE
Total costs to work on this project ...............................................................................$2,800
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